SAVES Print Questions Answers_697DCK-25-R-00368 _Amendment0002.pdf

AMENDMENT 0002 SAVES PRINT CONSUMABLES RECOMPETE IDIQ SIR 697DCK-25-R-00368 Questions from Vendors Answers from Government 697DCK-25-R-00368

Reference SIR Subsection and Paragraph Number

(if applicable) Example e.g., Section L e.g., L.3.3.1, header e.g., “Q&A Matrix Format” e.g., Does Q&A mean Question and Answers?

1 Schedule A Continuation Sheet

Page 2 Paragraph 1 N/A Continuation Sheet, Page 2, Paragraph 1 states: This solicitation is Reserved for Small Business under the North American Industry Classification System (NAICS) 325992, Photographic Film, Paper, Plate, No. this solicitation is under (NAICS) 325992. CoExcel Solutions N/A

2 N/A N/A N/A Can you please share the details of Current Award / Bid Tabulation at your convenience?

The only thing that will share about the current award is that the total award value is $1,364,206.80.

Rasix Computer Center Inc N/A

3 N/A N/A N/A Do you accept compatible toner? For the purpose of the SIR, all products must be the required OEMs part. Reference SOW Section 3.2.1

Arizona Duplicator & Copier Supply, LLC. N/A

4 Section L Section L.3 PROPOSAL VOLUME AND PAGE LIMITS Volume II Technical Proposal Factors 1-4

The Page Inclusions mentions, "Submission must not exceed a total of 12 pages; Factors 2 and 4 should each be limited to (4) pages each; while Factors 1 and 2 should each be limited to (2) pages each."

Factor 2 is listed twice, while Factor 3 appears to be missing. Can you please confirm the page limit for Factors 1, 2, 3, and 4?

The Page inclusions should read: "Submission must not exceed a total of 12 pages; Factors 2 and 4 should each be limited to (4) pages each; while Factors 1 and 3 should each be limited to (2) pages each."

Supplies Now Amendment 0002 Section L.3 PROPOSAL VOLUME AND PAGE LIMITS Volume II Page Inclusions. "Submission must not exceed a total of 12 pages;

Factors 2 and 4 should each be limited to (4) pages each; while Factors 1 and 3 should each be limited to (2) pages each."

5 Section L Section L.4.2.2 Attachment 3, Past Experience Information Sheet

For Factor 5, must each of the two examples independently include all eight listed brands, or may the two examples be combined to meet those minima?

See Amendment 0002 Supplies Now Amendment 0002 Section L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION- Table 1- Past Experience Criteria "Three (3) of the following brand names must be included as part of the scope:

Brother Canon Dell Epson

HP

Lexmark Okidata Xerox

6 Section L Section L.4.2.1 FACTOR 3A: Financial Reporting, Cost and Schedule Control

Would you mind confirming the required contents of SOW DS-3 sample invoices for Factor 3A?

See Amendment 0002 Supplies Now Amendment 0002 Add to Section J. Add (06) SIR Attachment 6 - Invoice Sample.xlsx

7 Section M Section M.3.1 FACTOR 4A: Procurement and Product Quality

This sections requests that the proposal outlines logistics plans that ensure a 98% on-time delivery rate and guarantee damage-free deliveries. Would you mind confirming the delivery day requirement for this opportunity?

See SOW 3.2.2.2. Item Conditions Supplies Now N/A

8 Section J Attachment 01d SOW Attachment IV - Printer Consumables List

Many of the items on the Printer Consumables List are listed with their respective manufacturers as Non- TAA Compliant. We as vendors are required to quote/sell these items as open market. Is this an open market solicitation/contract?

TAA Compliance has been waived. Supplies Now N/A

9 Section M Section M.4 (a) Manufacturer's Suggested Retail Price (MSRP)

This section lists that, "MSRPs provided by offerors for the base contract period will be assessed for accuracy and fairness." How will the accuracy and fairness be evaluated?

The government reserves the right to verify MSRPs from the manufacturer's website at the time the proposals are evaluated.

Supplies Now N/A

10 Section L Section L.4.2.3 FACTOR 6 - PAST PERFORMANCE

QUESTIONNAIRE

This section mentions that, "Offerors must submit two (2) Contractor Performance Assessment and Reporting System (CPARS) evaluations of the Past Performance references in response to the SIR. If CPARS evaluations are not available, offerors must submit two (2) Past Performance Questionnaires (PPQ) forms." If there is only 1 CPARS available, do we need to submit 2 Past Performance Questionnaires, or only 1 Past Performance Questionnaire for the example that is not covered by the CPARS?

See Amendment 0002 Supplies Now Amendment 0002 Section L.4.2.3 FACTOR 6 - PAST PERFORMANCE

QUESTIONNAIRE

"A combination of one (1) CPAR and one (1) PPQ are acceptable."

Section M.3.3 FACTOR 6: PAST PERFORMANCE EVALUATION "A combination of one (1) CPAR and one (1) PPQ are acceptable”.

11 N/A N/A N/A Does AMS 3.6.1-7 Limitations on Subcontracting apply to this supply IDIQ as written, and how will compliance be measured for a reseller?

See Amendment 0002 Supplies Now Amendment 0002 Add to Section J. Attachment (07) Nonmanufacturer Waiver Memo

Vendor FAA SIR Revise Re-write Question

Number Reference SIR

Section Quote Specific SIR language in question Question Government Answers

AMENDMENT 0002 SAVES PRINT CONSUMABLES RECOMPETE IDIQ SIR 697DCK-25-R-00368 Questions from Vendors Answers from Government 697DCK-25-R-00368

Number

(if applicable) Example e.g., Section L e.g., L.3.3.1, header e.g., “Q&A Matrix Format” e.g., Does Q&A mean Question and Answers?

Vendor FAA SIR Revise Re-write Question

Number Reference SIR

Section Quote Specific SIR language in question Question Government Answers

12 N/A N/A N/A The solicitation calls out Past Performance criteria as they apply to the eight brand names listed, as well as calculating the discount percentages based off these brand names. Can you confirm if this solicitation is an OEM Brand Name only requirement? If not an OEM Brand name only contract, how will the FAA determine the MSRP of a compatible cartridge to be fair? Compatible/remanufactured cartridges vary drastically in price.

For the purpose of the SIR, all products must be the required OEMs part. Reference SOW Section 3.2.1.

The government reserves the right to verify MSRPs from the manufacturer's website at the time the proposals are evaluated.

Supplies Now N/A

13 Section L L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION- Table 1- Past Experience Criteria

N/A Can the government clarify if the criteria for the Past Experience Scope should be read to mean that any of the brands included would be sufficient, or does the experience provided need to encompass every brand listed?

See Amendment 0002 OMNI Business Systems Amendment 0002 Section L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION- Table 1- Past Experience Criteria "Three (3) of the following brand names must be included as part of the scope:

Brother Canon Dell Epson

HP

Lexmark Okidata Xerox

14 Section L L.4.2.2, FACTOR 5 – PAST EXPERIENCE INFORMATION- Table 1 – Past Experience Criteria

N/A In the interest of promoting competition, would the Government consider revising the complexity criterion to permit offerors to demonstrate relevant past experience through either (1) managing at least 750 consumable part numbers or (2) processing at least 500 orders annually under a Governmentwide Acquisition Contract (GWAC), Blanket Purchase Agreement (BPA), or similar contract vehicle?

Recognizing complex order volume as an alternative measure of experience would expand small-business participation while ensuring that offerors demonstrate experience managing requirements of comparable scale and complexity.

See Amendment 0002 OMNI Business Systems Amendment 0002 Section L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION- Table 1- Past Experience Criteria Three of the following brand names must be included as part of the scope:

Brother Canon Dell Epson

HP

Lexmark Okidata Xerox.

15 Section M M.3.1 FACTORS 1 - 4: TECHNICAL EVALUATION -

FACTOR 1B

M.3.1 FACTORS 1 - 4: TECHNICAL

EVALUATION - FACTOR 1B

"Customer Support and Point of Contact"

Customer Support and Point of Contact: Can the government provide the qualifications needed for the designated POC to earn an acceptable rating?

This will be addressed by a future Amendment. OMNI Business Systems N/A

16 N/A N/A N/A Can you please share examples of all transactional excel files (e.g Quote File, Order File, etc.) that can help us fine-tune our Bid Responses?

Reference Section J Attachments of the SIR:

01a) SOW Attachment I Quote Request Form (CONUS and OCONUS) Template.

01b) SOW Attachment II CONUS Quote Response (CONUS Template) 01c) SOW Attachment III OCONUS Quote Response (OCONUS Template)

Rasix Computer Center, Inc.

dba: Academic Supplier

N/A

17 N/A N/A N/A Do you have an estimate for the number of web users who will log into the webportal to access transaction information?

At least 5 users. Rasix Computer Center, Inc.

dba: Academic Supplier

N/A

18 N/A N/A N/A For shipments to Non-US Foreign Locations (e.g.

Brussels, Japan, etc.), we assume we can add International Freight Charges with prior approval from the contracting officer. Can you please confirm this understanding is correct?

We do not plan to ship to Non-US Foreign locations. Rasix Computer Center, Inc.

dba: Academic Supplier

N/A

19 Section L Past Experience and Past Performance The offeror must provide two recent and relevant experience examples, including at least one Government contract, involving at least 750 unique printer-consumable part numbers.

May an offeror satisfy one or both recent-and-relevant experience examples using the experience of a committed major subcontractor or teaming partner?

If yes, what documentation must be included to demonstrate that entity's commitment, role, and experience?

No. Section L.4.2.3 FACTOR 6, PPQ Instructions states that "(d) All past performance examples cited must be for work performed by the Offeror working as a Prime Vendor."

Carroway Holdings, LLC N/A

AMENDMENT 0002 SAVES PRINT CONSUMABLES RECOMPETE IDIQ SIR 697DCK-25-R-00368 Questions from Vendors Answers from Government 697DCK-25-R-00368

Number

(if applicable) Example e.g., Section L e.g., L.3.3.1, header e.g., “Q&A Matrix Format” e.g., Does Q&A mean Question and Answers?

Vendor FAA SIR Revise Re-write Question

Number Reference SIR

Section Quote Specific SIR language in question Question Government Answers

20 Schedule A Small-Business Reservation; NAICS 325992 The solicitation is reserved for small business under NAICS 325992 and requires more than 750 consumable items from multiple OEM brands.

May a qualifying small-business nonmanufacturer serve as the prime offeror and furnish compliant products from multiple OEM manufacturers and authorized distribution channels? If so, please identify any product-origin, manufacturer-size, waiver, or nonmanufacturer-rule documentation the FAA will require with the proposal.

The requirement spans many OEM brands.

Clarification is needed to confirm the permissible reseller structure and the evidence required for small-business eligibility.

See Amendment 0002 Carroway Holdings, LLC Amendment 0002 Add to Section J. Attachment (07) Nonmanufacturer Waiver Memo

21 Section L Technical Proposal / Web Portal Program Management and Web Portal Requirements

Technical acceptability includes web-portal functionality for ordering, status, reporting, and program administration.

Must the proposed web portal be fully operational and available for FAA evaluation on the proposal due date, or may an offeror propose a demonstrated commercial platform with configuration and deployment completed during a post-award transition period? If post-award deployment is allowed, what is the required readiness date?

This clarification determines the appropriate platform demonstration, implementation schedule, and distributor integration evidence for the technical proposal.

Since the SOW section 3.3 Shipping and Tracking, states that "The Contractor is required to provide a Post Award demonstration (DS-11) of the vendor web portal with the SOT team to ensure accessibility among users. The demonstration will be scheduled by the COR following award," the web portal must be ready for demonstration within a few days of contract award.

Carroway Holdings, LLC N/A

Amendment 0002