Mechanical Services Basic Ordering Agreement (BOA)

Brookhaven Science Associates, LLC, operating Brookhaven National Laboratory under contract with the Department of Energy Office of Science, seeks qualified small business contractors to provide mechanical services under a Basic Ordering Agreement, with proposals due October 30, 2026. The procurement is a Total Small Business Set-Aside under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors), and BSA anticipates awarding to no more than three lowest-priced technically acceptable offerors.

Place of performance is Upton, New York. The scope encompasses all labor, services, materials, tools, equipment, supervision, and resources necessary to perform mechanical construction work on various projects throughout the BNL site, with work authorized through individual Task Orders placed under the BOA framework. The period of performance runs from November 2026 through November 2027 (base year), with four optional one-year extensions exercisable at BSA's discretion, extending through November 2031. Unit pricing for option years will be negotiated at award.

Offerors must comply with extensive site-specific and safety requirements: completion of 10 CFR 851 Worker Safety and Health Program compliance; Health and Safety Plan (HASP) and Job Hazard Analysis (JHA) submissions prior to work commencement; badging, orientation training, and citizenship documentation per REAL ID Act standards; controlled substance-free workplace with drug and alcohol testing capability; and workers' compensation insurance of $1,000,000 per person, general liability of $1,000,000/$2,000,000, and automobile liability of $250,000/$500,000. Contractors must designate a Safety Representative, maintain daily safety logs, conduct weekly toolbox meetings, and ensure all personnel complete required training including electrical safety, lockout/tagout, and radiological work where applicable.

Mandatory qualification criteria require average DART rates below 1.7 and Recordable Incidence rates below 3.0 for 2023–2025; Experience Modification Ratings of 1.0 or less for those years; at least one successful federal construction project exceeding $75,000 in scope within the past five years; and a Project Supervisor who has supervised comparable projects within the last seven years. Contractors must demonstrate bonding capacity, ability to staff and supervise work daily, capacity to manage multiple concurrent projects, and capability to provide responsive on-site emergency support with mobilization within two hours.

Unit rates are all-inclusive of direct hourly wages, fringe benefits, equipment, insurance, overhead, and profit, and must incorporate Davis-Bacon prevailing wage rates (wage determination NY20260012, Modification 2, dated May 18, 2026, effective for Suffolk County). Task Orders over $35,000 up to $150,000 require payment bonds; Task Orders exceeding $150,000 require both performance and payment bonds at 100% of contract price. Payment terms are Net 10 upon receipt and approval of properly certified invoices.

Responsive offers must include a completed Qualification Criteria Form (Enclosure 2), Sample Project Pricing Sheet (Enclosure 3), and Schedule of Unit Rates (Enclosure 1, Attachment 3), all signed by an authorized representative. Offerors must be registered in SAM.gov. Attendance at a mandatory virtual Solicitation Overview Meeting on October 15, 2026, at 10:00 AM ET and a mandatory site visit on the same date at 11:00 AM ET are required; RSVPs are due October 9, 2026. Questions are due October 21, 2026, by 5:00 PM ET. Award is anticipated in November 2026. Submit electronic offers to Stephen Johnston at sjohnston@bnl.gov.