Mechanical Services Basic Ordering Agreement (BOA)

Brookhaven Science Associates, acting for the U.S. Department of Energy, seeks mechanical services under a Basic Ordering Agreement with proposals due October 30, 2026, and questions due October 21. This procurement is a Total Small Business Set-Aside under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors), foreclosing competition outside that pool. Attendance at a mandatory virtual Solicitation Overview Meeting on October 15 at 10:00 AM ET and a mandatory site visit on the same date at 11:00 AM ET is required; RSVP deadline is October 9.

Place of performance is Upton, New York. The contractor shall provide all labor, services, materials, tools, equipment, and supervision for mechanical construction work on various projects throughout the Brookhaven National Laboratory site, with scope authorized through individual Task Orders. The BOA runs from November 2026 through November 2027 (base year), with four optional one-year extensions exercisable at BSA's discretion through November 2031.

Award will be made to the lowest-priced technically acceptable offeror(s), with up to three awards. Offerors must submit a completed Qualification Criteria Form, Sample Project Pricing Sheet, and Schedule of Unit Rates. Qualification mandates include average DART rates below 1.7 and Recordable Incidence rates below 3.0 for 2023–2025; Experience Modification Ratings of 1.0 or less; at least one federal construction project exceeding $75,000 within the past five years; and a Project Supervisor with comparable project experience within seven years. Unit rates are firm for the agreement term and must include Davis-Bacon Act prevailing wage rates (Suffolk County, Modification 2, dated May 18, 2026). Task Orders over $35,000 require payment bonds; those exceeding $150,000 require both performance and payment bonds. Insurance requirements include Workers Compensation ($1,000,000 per person), General Liability ($1,000,000/$2,000,000), and Automobile Liability ($250,000/$500,000). All contractor employees must comply with 10 CFR 851 Worker Safety and Health Program standards, badging, site orientation, and controlled substance-free workplace requirements. Amendment No. 1, dated October 22, 2026, incorporates 14 Questions and Answers and revised mechanical drawings (Addendum No. 1) for the Building 555 K-9 Air Handling Unit replacement project.