Solicitation 472268.pdf

Solicitation No.: SJ472268 Date: 10/01/2026

Managed by Brookhaven Science Associates for the U.S. Department of Energy

BROOKHAVEN SCIENCE ASSOCIATES, LLC

PROCUREMENT AND PROPERTY MANAGEMENT DIVISION

BROOKHAVEN NATIONAL LABORATORY

UPTON, NY 11973

SOLICITATION NO. SJ472268:

MECHANICAL SERVICES

BASIC ORDERING AGREEMENT (BOA)

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contractual Representative:

Name: Stephen Johnston Telephone No.: (631) 344-5742 Email: sjohnston@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Period of Performance:

Base Year: November 2026 – November 2027

Option Years: Four (4) additional option years exercisable in one (1) year increments at the unilateral discretion of Brookhaven Science Associates. The options, if exercised, will be executed by written BOA modification at unit pricing agreed to at time of Award. If all option years are exercised, period of performance would end November 2031.

Questions Due Date: by 5:00 PM on October 21, 2026

Offer Due Date & Time: by 4:00 PM on October 30, 2026

Mandatory Solicitation Overview Meeting Date/Time: 10:00AM on October 15, 2026 (link will be provided to those who request attendance) RSVP by October 09, 2026

Mandatory Site Visit Date & Time: 11:00AM on October 15, 2026 (site visit instructions will be provided to Offerors who RSVP) RSVP by October 09, 2026

Contract Type: Basic Ordering Agreement Payment Terms: Net 10

*Brookhaven is a tax-exempt entity. Award Estimate: November 2026 mailto:sjohnston@bnl.gov

Date: 09/30/2026 Managed by Brookhaven Science Associates for the U.S. Department of Energy

1. Information Brookhaven Science Associates, LLC (“BSA”) has entered into a Prime Contract with the United States of America (“the Government”), as represented by the United States Department of Energy (“DOE”), to operate the Brookhaven National Laboratory (“BNL”). In furtherance of the Prime Contract, BSA desires to contract for certain work described below. Offers for this work shall be submitted electronically to Stephen Johnston at sjohnston@bnl.gov no later than the date and time identified on Page 1 above. BSA reserves the right to reject any or all offers, consider late or incomplete offers, and to waive irregularities. Any or all offers may be rejected if BSA determines such action is in its best interest. Offers will be opened privately.

This Procurement has been set aside for Small Business. By submitting an offer, the Offeror certifies that it is a Small Business, as defined by the Small Business Administration. The standard for classification as a small business is determined by the North American Industry Classification System (NAICS) Number. The NAICS number for this scope of work is 238220 that has a size standard of $19M.

Any questions or requests for additional information should be directed to the Contractual Representative listed above. All questions must be received by email no later than the date and time identified on Page 1 above.

2. Mandatory Solicitation Overview Meeting (virtual) A virtual Solicitation Overview meeting will be held on Microsoft Teams. A Microsoft Teams meeting notice will be sent to interested Offerors. RSVPs to the Contractual Representative for this meeting are due by the date and time identified on Page 1 above. All Offerors are required to attend.

Topics that will be discussed at the Solicitation Overview meeting include:

• Procurement Briefing: overview of the requirements stated in this Solicitation.

• Technical Briefing: a review of the technical requirements and specifications.

• Safety Briefing: a review of safety requirements and standards at BNL.

• Question and answer period. BSA responses to questions asked during the Solicitation.

Responses to questions asked during this meeting are non-binding until they are submitted in writing to the Contractual Representative and a formal Solicitation Amendment is issued.

3. Mandatory Site Visit A mandatory Site Visit will be conducted at BNL. Attendees shall meet in the lobby of Building 101 Science and User Support Center (SUSC) (a map will be attached to the meeting notice). Please allow ample time for checking in at BNL’s Security Post. Identification requirements are listed at the following link. To register for this site visit, interested Offerors must RSVP by emailing the Contractual Representative by the date and time identified on Page 1 above and include a list of attendees and their citizenship status. It is mandatory for offerors to attend the Site Visit.

mailto:sjohnston@bnl.gov

4. Performance

All work shall be performed in strict accordance with Enclosure 1 entitled “draft Basic Ordering Agreement”. It is the Offeror’s responsibility to review all attachments to this BOA.

5. Preparation of Offers

1. Offerors must propose on all items for which an offer is requested on the Sample Project Pricing Sheet (Enclosure 3) based on the sample project shown in Enclosure 4 “Sample Project Statement of Work.” In addition, offers must complete all cost items in the Schedule of Unit Rates (Enclosure 1, Attachment 3). Failure to do so may render the Offeror non-responsive. To view the solicitation and download all its documents (including specifications and drawings) go to Solicitation 472268 (BSA will not provide hard copies of this information).

a) The Schedule of Unit Rates (Enclosure 1, Attachment 3) and the Sample Project Pricing Sheet

(Enclosure 3) must be signed by an authorized representative of the Offeror.

b) An Offeror that takes exceptions to BSA’s Terms and Conditions or fails to provide all requirements of this Solicitation may be deemed non-responsive and may not be considered for Award.

6. Qualification Criteria

To be considered for award, Offerors must execute the Qualification Criteria Form (Enclosure 2). This form must be submitted with all offers. Offers that do not include the form will be considered non-responsive.

7. System For Award Management (SAM) In order to support DOE reporting requirements, BSA requires all its contractors to be registered in the U.S. Government supplier database entitled SAM. Registration can be performed online at Sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste Sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Apex Accelerators, formerly known as Procurement Technical Assistance Center (PTAC), which can be found at https://www.apexaccelerators.us.

8. Representations and Certifications https://brookhavenlab-my.sharepoint.com/:f:/g/personal/sjohnston_bnl_gov/IgBKONqXHEM5Tq3g-XhaBjM0AWxG8qyr-j9gvPMcvDenFjY?e=XFJS8T http://www.sam.gov/ http://www.sam.gov/ https://www.apexaccelerators.us/

In order to verify the Offerors’ Annual Representations & Certifications, the Offeror shall provide their Sam.gov Unique Entity ID (UEI) and contact information on their Sample Project Pricing Sheet (Enclosure 3).

9. Wage Determinations

This Solicitation and resultant Award incorporates herein and by reference FAR 52.222-11 Subcontracts (Labor Standards) and the Construction Wage Rate Requirements Statute in its entirety. The wage determination for this effort is as described in the Draft Basic Ordering Agreement (Enclosure 1, Attachment 4).

10. Explanation of Solicitation Documents Any Offeror desiring an explanation or interpretation of the Solicitation, drawings, specifications, etc., must request it by emailing the Contractual Representative identified above no later than the questions due date provided on page 1. Oral explanations or instructions given before the award of a BOA will not be binding. Any information provided to a prospective Offeror concerning this Solicitation will be furnished promptly to all other Offerors as an Amendment to the Solicitation.

11. Amendments to the Solicitation If an Amendment to this Solicitation is issued, all terms and conditions which are not modified remain unchanged. The Offeror shall acknowledge receipt of all Amendments by filling in the Amendment number and date on the Sample Project Pricing Sheet (Enclosure 3) in the space indicated. Failure to do so may render the Offeror non-responsive.

12. Withdrawals, Late Submissions, and Modifications

a) Offers may be withdrawn by written notice at any time on or before the offer deadline.

b) Offers, including their modification or withdrawal, received after the offer due date and time, shall be considered late. Such offers and modifications may be considered only if they are received before award is made and BSA determines that it is in its best interest to do so. BSA reserves the right to reject any or all offers, consider late or incomplete offers, and to waive irregularities.

13. Basis for BOA Award

a) BSA may evaluate offers in response to this Solicitation without discussion with Offerors and will award a BOA to at least one but no more than three of the lowest priced technically acceptable (LPTA) Offeror(s) of the sample project described in Enclosure 4.

To be Technically Acceptable, Offeror(s) must meet all aspects of the Qualification Criteria form, Enclosure 2. Failure to acknowledge “Yes” to any of the Qualification Criteria and provide the required substantiating submittals with the offer, may result in the offeror being considered non-responsive.

b) To be considered responsive an Offeror must submit:

i) A compliant Qualification Criteria Form (Enclosure 2) and supporting documentation

ii) Sample Project Pricing Sheet (Enclosure 3)

iii) Schedule of Unit Rates (Enclosure 1, Attachment 3)

14. Other Required Forms and Documents:

The successful Offeror will be required to complete the following forms:

• Vendor ACH Authorization Form, Enclosure 5.

• W-9 Form, Enclosure 6.

15. Tax Exemption Any contract, subcontract or purchase order resulting from this Solicitation will not be subject to New York State Sales and Use Taxes. BSA’s Exempt Organization Certification Number is 216880.

Sincerely, Stephen Johnston Contracts Specialist Procurement & Property Management Division

Enclosures:

1. Draft Basic Ordering Agreement

a. Attachment 1 - Technical Specifications dated 12/29/2025

b. Attachment 2 – QA-101 Rev. 5 (April 2025)

c. Attachment 3 - Schedule of Unit Rates

d. Attachment 4 - Construction Wage Determination #NY20260012, Mod. 2, dated

05/18/2026

e. Attachment 5 - Final Release of Claims (AMS-Form-031, dated 06/7/2024)

f. Attachment 6 - Payment Bond Form (AMS-Form-025, dated 12/14/2020)

g. Attachment 7 - Performance Bond Form (AMS-Form-024, dated 12/14/2020)

2. Qualification Criteria Form

3. Sample Project Pricing Sheet

4. Sample Project Statement of Work

5. Vendor ACH Authorization Form

6. W-9 Form

7. BSA_Construction Terms & Conditions (Rev.25)

8. BSA_Supplemental_Work_on_Site Terms & Conditions (Rev.25)