W519TC23R0102-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code Page Of

2. Amendment/Modification No.

3. Effective Date

4. Requisition/Purchase Req No.

5. Project No. (If applicable)

6. Issued By Code 7. Administered By (If other than Item 6) Code

8. Name And Address Of Contractor (No., Street, City, County, State and Zip Code)

9A. Amendment Of Solicitation No.

9B. Dated (See Item 11)

10A. Modification Of Contract/Order No.

10B. Dated (See Item 13) Code Facility Code

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing items 8 and 15, and returning ____________ copies of the amendments: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting And Appropriation Data (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATIONS OF CONTRACTS/ORDERS

It Modifies The Contract/Order No. As Described In Item 14.

A. This Change Order is Issued Pursuant To: The Changes Set Forth In Item 14 Are Made In

The Contract/Order No. In Item 10A.

B. The Above Numbered Contract/Order Is Modified To Reflect The Administrative Changes (such as changes in paying office, appropriation data, etc.) Set

Forth In Item 14, Pursuant To The Authority of FAR 43.103(b).

C. This Supplemental Agreement Is Entered Into Pursuant To Authority Of:

D. Other (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______________ copies to the Issuing Office.

14. Description Of Amendment/Modification (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. Name And Title Of Signer (Type or print)

16A. Name And Title Of Contracting Officer (Type or print)

15B. Contractor/Offeror 15C. Date Signed 16B. United States Of America 16C. Date Signed

By (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITIONS UNUSABLE

30-105-02 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SEE SCHEDULE

X

Firm Fixed Price

0001 2024JUN11

W519TC

ARMY CONTRACTING COMMAND - RI

ROCK ISLAND, IL 61299-8000

DUSTIN P. SEXTON

EMAIL: DUSTIN.P.SEXTON.CIV@ARMY.MIL

W519TC-23-R-0102

2024MAY14

X

X 2024JUL10 01:00pm

/SIGNED/

2 signed

SEE SECOND PAGE FOR DESCRIPTION

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CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SECTION A - SUPPLEMENTAL INFORMATION

Buyer Name: DUSTIN P. SEXTON

Buyer Office Symbol/Telephone Number: CCRI-QJ/(309)782-0000

Type of Contract 1: Firm Fixed Price

Kind of Contract: Service Contracts

*** End of Narrative A0000 ***

The purpose of Amendment 0001 to Solicitation W519TC-23-R-0102 is to complete the following:

1. Extend the RFP closing date from 26JUNE2024 at 1:00pm CST TO 10JULY2024 at 1:00pm CST

2. Provide responses to industry questions (Attachment 0035- Ft. Cavazos Q&A Responses, dated 10JUN2024

3. Updated Attachment 0001- Performance Work Statement-PWS 30MAY2024

4. Update Attachment 0005- Cost Price Matrix-Cavazos, dated 03JUN2024

5. Updated Attachment 0007 Department of Labor Wage Determination, dated 31MAY2024

6. Update Attachment 0023- TD-02 Workload Data and Density List, dated 06JUN2024

7. Updated Attachment 0024-TD-03 Supported Organizations, dated 30MAY2024

8. Updated Attachment 0025-TD-04 Hours of Operation, dated 30MAY2024

9. Incorporate Attachment 0030- Appendix B Phantom SSA, dated 30MAY2024

10. Incorporate Attachment 0031- Appendix C Red Hat, dated 30MAY2024

11. Incorporate Attachment 0032- Appendix D FSR, dated 30MAY2024

12. Incorporate Attachment 0033- Appendix E PAAT, Dated 30MAY2024

13. Incorporate Attachment 0034-Appendix F- 3SFAB, Dated 30MAY2024

14. Remove Clause, 252.223-7999 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors Oct/2021 (Deviation 2021-00009)

15. Update Section C

FROM:

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2022. A DoD Guidebook for Service Contract Reporting in the SAM, is available on the DoD

Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr . This Guidebook is designed for both DoD users and contractors. GSA has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, go to https://sam.gov and search the "HELP" section. Also, reference the SAM Federal User Guide available in the

"HELP" section for comprehensive instructions on navigating SAM. Should contractors have issues using SAM, they should contact the

Federal Service Desk at https://www.fsd.gov

TO:

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2025. A DoD Guidebook for Service Contract Reporting in the SAM, is available on the DoD

Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr . This Guidebook is designed for both DoD users and contractors. GSA has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, go to https://sam.gov and search the "HELP" section. Also, reference the SAM Federal User Guide available in the

"HELP" section for comprehensive instructions on navigating SAM. Should contractors have issues using SAM, they should contact the

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W519TC-23-R-0102

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

Federal Service Desk at https://www.fsd.gov

16. Update Sections L and M to show TD-02 as Attachment 0023 and not Attachment 0024

17. Incorporate L.5.1.9- Pre-Award Safety Responsibility

18. Remove duplication of Section M.5.3.9 thru M.5.4.3.2.3 (h)

19. Update Section M.5.4.3

FROM:

Small Disadvantaged Business (SDB) 7%

TO:

Small Disadvantaged Business (SDB) 5%

20. Update Section M.5.4.3.2.2.1(b)

FROM:

The Offerors proposal meets or exceeds the SDB goal of 7% or provided a reasonable rationale as to why this goal cannot be met; and

TO:

The Offerors proposal meets or exceeds the SDB goal of 5% or provided a reasonable rationale as to why this goal cannot be met; and

21. Update Section M.4.1

FROM:

This is a competitive best value source selection in which competing Offerors will be evaluated against three evaluation factors:

Technical, Past Performance, and Cost/Price. The Government will evaluate the Technical Factor on an Acceptable/Unacceptable basis.

Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. The Past Performance Factor will be evaluated using a qualitative assessment by assigning confidence ratings. Cost/Price will be an evaluated factor; however, it will not be rated. Award will be made to the responsible Offeror with the lowest evaluated (fair and reasonable) priced proposal that is determined Technically Acceptable with Substantial Confidence in Past Performance. The Government will pursue the following evaluation approach in support of an award decision:

STEP 1: Technical Factor Evaluations. The Technical Volumes will be evaluated on an Acceptable/Unacceptable basis IAW the criteria detailed in "EVALUATION CRITERIA" in Section M.5 below. The Government will evaluate the Technical proposals of the first five or 20% of the lowest total proposed priced compliant offers against the technical evaluation criteria. The Technical evaluations will continue until five or 20% of the proposals (whichever is greater) are determined to be technically acceptable. Note that only the three lowest proposed priced compliant offerors determined technically acceptable will move to Step 2. Additionally, the Government reserves the right to conduct discussions IAW M.4.4 as set forth below if the Contracting Officer determines that discussions would be advantageous to the Government.

STEP 2: Past Performance Factor and Cost/Price Factor Evaluations. The lowest three total proposed price (labeled as Total Proposed

Price in Attachment 0005 - Cost Price Matrix) compliant proposals that are determined Technically Acceptable at Step 1 will be evaluated for Past Performance, and Cost/Price IAW the criteria detailed in Section M.5 below.

a. The Past Performance Factor will be evaluated using a qualitative assessment by assigning confidence ratings.

b. The Cost/Price Factor will be evaluated and will not be assigned a rating.

c. NOT APPLICABLE.

d. All proposals which are determined to have Substantial Confidence in Past Performance with a realistic cost, will move to Step 3.

e. If there are less than 2 proposals found to have both a Substantial Confidence rating in Past Performance, with a realistic cost and a fair and reasonable evaluated price, the Government will then evaluate the next lowest priced technically acceptable offeror for Past

Performance and Cost/Price until there are 2 proposals with both a Substantial Confidence rating in Past Performance with a realistic cost and a fair and reasonable evaluated price. [Note: If there are no additional technical proposals left to evaluate at Step 1, the

Government may proceed as indicated in M.4.4 below or may move forward to Step 3.]

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f. The Government reserves the right to simultaneously evaluate Technical, Past Performance (if applicable), and Cost/Price proposals.

STEP 3: As stated in M.1.1, the Government will make an award to the responsible Offeror (IAW FAR 9.1) whose proposal complies with the

RFP requirements and is determined to be the lowest total evaluated priced proposal that is determined to be Technically Acceptable with

Substantial Confidence in Past Performance with a fair and reasonable Total Evaluated Price. However, if all Offerors were assessed to have other than Substantial Confidence in Past Performance, the Government reserves the right to award to an Offeror with other than a

Substantial Confidence rating in Past Performance. In that event, the Source Selection Authority will consider all factors and make a best value award decision.

TO:

This is a competitive best value source selection in which competing Offerors will be evaluated against FOUR evaluation factors:

Technical, Past Performance, and Cost/Price, and Small Business Participation. The Government will evaluate the Technical Factor on an

Acceptable/Unacceptable basis. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. The Past Performance Factor will be evaluated using a qualitative assessment by assigning confidence ratings. Cost/Price will be an evaluated factor; however, it will not be rated. The Government will evaluate the Small Business Participation Factor on an

Acceptable/Unacceptable basis. Small Business participation tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. The Past Performance Factor is significantly more important than the Cost/Price Factor and Small Business

Participation Factor. All non-cost factors, when combined, are significantly more important than the Cost/Price Factor. Award will be made to the responsible Offeror with the lowest evaluated (fair and reasonable) priced proposal that is determined Technically

Acceptable with Substantial Confidence in Past Performance and an Acceptable rating in Small Business Participation. The Government will pursue the following evaluation approach in support of an award decision:

STEP 1: Technical Factor Evaluations. The Technical Volumes will be evaluated on an Acceptable/Unacceptable basis IAW the criteria detailed in "EVALUATION CRITERIA" in Section M.5 below. The Government will evaluate the Technical proposals of the first five or 20% of the lowest total proposed priced compliant offers against the technical evaluation criteria. The Technical evaluations will continue until five or 20% of the proposals (whichever is greater) are determined to be technically acceptable. Note that only the three lowest proposed priced compliant offerors determined technically acceptable will move to Step 2. Additionally, the Government reserves the right to conduct discussions IAW M.4.4 as set forth below if the Contracting Officer determines that discussions would be advantageous to the Government.

STEP 2: Past Performance Factor and Cost/Price Factor, and Small Business Participation Evaluations. The lowest (3) three total proposed price (labeled as Total Proposed Price in Attachment 0005 - Cost Price Matrix) compliant proposals that are determined

Technically Acceptable at Step 1 will be evaluated for Past Performance, Cost/Price, and Small Business Participation IAW the criteria detailed in Section M.5 below.

a. The Past Performance Factor will be evaluated using a qualitative assessment by assigning confidence ratings.

b. The Cost/Price Factor will be evaluated and will not be assigned a rating.

c. The Small Business Participation Factor will be evaluated on an Acceptable/Unacceptable basis IAW the criteria detailed in EVALUATION

CRITEREIA in Section M.5 below. If the Government receives no Acceptable proposals, the Government reserves the right to conduct discussions IAW M.4.4 as set forth below.

d. All proposals which are determined to have Substantial Confidence in Past Performance and Acceptable rating in Small Business

Participation, with a realistic cost, will move to Step 3.

e. If there are less than 2 proposals found to have both a Substantial Confidence rating in Past Performance and Acceptable rating in

Small Business Participation, with a realistic cost and a fair and reasonable evaluated price, the Government will then evaluate the next lowest priced technically acceptable offeror for Past Performance and Cost/Price until there are 2 proposals with both a

Substantial Confidence rating in Past Performance with a realistic cost and a fair and reasonable evaluated price. [Note: If there are no additional technical proposals left to evaluate at Step 1, the Government may proceed as indicated in M.4.4 below or may move forward to Step 3.]

f. The Government reserves the right to simultaneously evaluate Technical, Past Performance (if applicable), and Cost/Price proposals.

STEP 3: As stated in M.1.1, the Government will make an award to the responsible Offeror (IAW FAR 9.1) whose proposal complies with the

RFP requirements and is determined to be the lowest total evaluated priced proposal that is determined to be Technically Acceptable with

Substantial Confidence in Past Performance, and an Acceptable rating in Small Business Participation with a fair and reasonable Total

Evaluated Price. However, if all Offerors were assessed to have other than Substantial Confidence in Past Performance, the Government reserves the right to award to an Offeror with other than a Substantial Confidence rating in Past Performance. In that event, the

Source Selection Authority will consider all factors and make a best value award decision.

22. Incorporate L.5.1.9- Pre-Award Safety Responsibility

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23. All other terms and conditions remain in effect.

*** END OF NARRATIVE A0002 ***

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

STATEMENT OF WORK: CONTRACTOR MANPOWER REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the maintenance, supply, and transportation services for FCTX via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://sam.gov .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2025. A DoD Guidebook for Service Contract Reporting in the SAM, is available on the DoD

Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr . This Guidebook is designed for both DoD users and contractors. GSA has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, go to https://sam.gov and search the "HELP" section. Also, reference the SAM Federal User Guide available in the

"HELP" section for comprehensive instructions on navigating SAM. Should contractors have issues using SAM, they should contact the

Federal Service Desk at https://www.fsd.gov .

C.1 EAGLE BUSINESS RULES - STEP THREE TASK ORDER REQUEST

a. An Offeror must be a qualified BOA holder by the closing date of the RFP. The Government is under no obligation to place an order against an EAGLE BOA.

b. A Task Order becomes a binding contract at the time of the Government's acceptance of a Task Order proposal and award of a Task Order per FAR 16.703(c)(1)(iv).

c. This Task Order is being competed among EAGLE BOA holders who hold a BOA at the time of the closing date of the RFP. No extensions to the RFP will occur for purposes of allowing interested Offerors additional time to become an EAGLE BOA holder. The Government will confirm that an Offeror is a qualified BOA holder by checking the effective date of an Offerors BOA. Due to the complexity and the wide range of capabilities required by this Task Order, Joint Ventures (JVs) may be utilized; however, a JV offeror must be an approved BOA holder from Step Two in order to propose as a Prime on this Task Order solicitation, and the JV must comply with the applicable requirements of Title 13 of the Code of Federal Regulations (CFR) (see Parts 121.103(h), 124.513, 125.15, 126.616, and 127.506).

d. In Step Two (i.e. BOA process), BOA holders were required to demonstrate the capability to perform all three functional areas; that technical capability may have been achieved with or without subcontractors. For this Task Order (Step Three), Offerors are not required to propose those same subcontractors that were used to establish technical capability in Step Two; however, the Offeror must propose itself and any subcontractors that are necessary for it to be able to meet the evaluation criteria and successfully perform the requirements of this Task Order.

e. The contractor shall adhere to the prices proposed and agreed to in this resultant task order issued against its BOA. The contractor is not authorized to begin work on an order issued against the BOA until prices have been established. In the event that the Contracting

Officer requires work to begin prior to establishment of pricing, failure to reach agreement on price may be disputed under the Disputes clause.

f. The following sections submitted by the Offeror with its BOA proposal will be carried forward and incorporated by reference into this

Step Three EAGLE Task Order contract:

BOA RFP Property Management Plan- Not Applicable

BOA RFP Resource / Task Order Management- Not Applicable

BOA RFP L.5.2.1.1(c) Flexible Staffing Approach

BOA RFP L.5.4.2.7 Transition-in Approach

BOA RFP L.5.2.1.1(b)(2)(iii) Identification of an onsite independent quality control

g. Failure to comply with any term of the Task Order, to include meeting small business subcontracting goals, may result in negative past performance that could negatively impact the BOA holder's ability to be successful in future Task Order competitions.

h. The Contractor may be required to enter into an Associate Contractor Agreement (ACA) with another contractor as part of this task order performance.

i. Responsibility determinations will be made at Step Three. An otherwise successful Offeror may not be eligible for award if it cannot be determined responsible for any of the reasons in FAR 9.104, including capacity.

j. RESERVED

k. Size Standards. SBA's size eligibility standards are found in Title 13 of the Code of Federal Regulations (CFR) Part 121 (13 CFR

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Part 121). In order to ensure that an Offeror qualifies as an eligible small business, prospective Offerors are encouraged to review this regulation (which was substantially revised in 2016) in its entirety. 13 CFR 121.103 in particular may assist a prospective offeror in assessing whether affiliation could apply; a finding by the SBA of affiliation between entities may result in a determination that the Offeror is other than a small business and therefore ineligible for the Small Business Set Aside Task Order award. An offeror with questions regarding size eligibility standards should contact its legal counsel and/or SBA Office of Government Contracting personnel;

8(a) Program participants may consult the cognizant SBA Business Opportunity Specialist.

The SBA is the sole authority for making determinations of small business status for small business programs; such determinations are binding on the Offeror and on the Contracting Officer. Generally, SBA determines the size status of a concern (including affiliates) as of the date the concern submits a written self-certification that it is small to the procuring agency as part of its initial offer including price. This determination is done at this Task Order level (Step Three) and will apply for the term of the Task Order not to exceed (NTE) five years. For task orders that exceed five years, FAR 52.219-28, Post-Award Small Business Program Representation, applies.

Entities proposing as a JV are encouraged to specifically review 13 CFR 121.103, How Does SBA Determine Affiliation? subparagraph (h)

(Affiliation based on joint ventures) prior to submitting a proposal. 13 CFR 121.103 provides several examples that may assist a prospective offeror in assessing whether affiliation could be applied to its JV. Note: In accordance with 13 CFR 121.103, a JV of two

(2) or more business concerns may submit an offer as a small business without regard to affiliation so long as each concern is mall under the size standard for NAICS 561210. In order for this affiliation exception to apply, however, the following conditions must be met: there must be a written JV agreement, the JV must do business under its own name and be identified in the System for Award

Management (SAM), and the JV must not have been awarded more than three (3) contracts within a two-year period from the date of award of the first contract (i.e. as of the date that it submits an initial offer that leads to the award of a contract, the JV must not have been awarded any more than 2 contracts in the previous 2 years).

Offerors proposing subcontracting arrangements at this Task Order level (Step Three) are encouraged to specifically review 13 CFR

121.103, "How Does SBA Determine Affiliation? (subparagraph (h)(4)) prior to submitting a proposal. A finding by the SBA of affiliation between an offeror and its subcontractor(s) may result in a determination that the Offeror is other than a small business and therefore ineligible for the SBSA Task Order award. For SBSA solicitations, Offerors proposing subcontracting arrangements at the Task Order level

(Step Three) may be required to explain which of its subcontractors are similarly situated subcontractors pursuant to the definition provided in 13 CFR 125.1 for purposes of determining whether the arrangement includes the use of any ostensible subcontractors and thus treated as a JV and the entities considered affiliated.

l. NOT APPLICABLE

C.2. CONTRACTOR PERFORMANCE MANAGEMENT REVIEW

a. Performance Management Review (PMR) - All tasks under this contract will be subject to periodic (not less than quarterly) PMRs. The

Contractor will receive briefings on the PMR slide deck and be allowed the opportunity to submit a response. Contract Deficiency Reports

(CDRs) and/or Corrective Action Request (CARs) / Nonconformance Reports (NCRs) will be reviewed during the PMR, if the Government deems them material. The Contractor's portion of the PMR presentation will consist of participating in conversations regarding work accomplished, evaluation of work against applicable program metrics (to include schedule), cost savings, lessons learned, forecasted staffing requirements based on anticipated workload, self-evaluations/inspection results, corrective actions, funding levels/contractor performance report (financial), and contractor-employee utilization rates.

Prior to the PMR the contractor will complete the following information on the slide deck and submit to the AFSB.

-Slides 5-9 (as applicable): The contractor will complete the Contractor Self-Assessment portion of the slide and also rate themselves using the ratings of Green-Meeting Expectations or Red-Not Meeting Expectations.

-Slide 10: Contractor will fill out accidents/incidents/areas of concerns along with any comments for challenges, best practices and way ahead. Contractor will also report close calls to document lessons learned.

b. Contractor Performance Assessment: Currently, the Government uses an escalating system of deficiency reporting. Local deficiency reporting consists of: verbal notification and NCRs. Verbal notification is primarily used for non-repeating, minor nonconformance/discrepancies of tasks that can be re-performed at no additional cost to the government and with minimal impact to the effort. A NCR will be issued by COR when previous verbal notifications failed to result in corrective actions or when more/major non-conformance or significant deficiencies exist/occur. NCRs are indicators of performance and will be used to substantiate the

Government's Contractor Performance Assessment Reporting System (CPARS) input. Performance deficiencies may include any government-identified noncompliance with contract requirements; an activity or action did not take place, or did not take place to the standards of timeliness or quality required. Note, that while the contractor will be given the opportunity for re-performance when possible, significant deficiencies will nevertheless be documented. Use of this escalating deficiency reporting procedure does not, in any way, limit the Government's ability to take corrective action up to and including termination.

c. Contractor's Fixed Fee will be assessed for validated negative PMRs, unresolved NCRs or as determined by the PCO IAW FAR 52.246-5 using the following schedule:

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Critical Nonconformance - Contractor's fee will be assessed not less than 10% of the monthly fixed fee in which the critical nonconformance occurred. PCO determination will address the exact fee decrement based on severity, impact to the effort, contractor willingness to resolve and any other factors as deemed relevant by the PCO.

Unresolved NCRs - Contractor's fee will be assessed not less than 5% of the daily fixed fee starting with first day of delinquency in resolution. Fee reduction percentages are assigned as follows; however, the PCO has the discretion to apply whatever percentage it deems reasonable based on severity, impact to the effort, contractor willingness to resolve and any other factors as deemed relevant by the

PCO.

Percentage of Fee:

Critical: 10% and above (monthly)

Major: 7-10% (daily)

Minor: 57% (daily)

The Contractor will be given the opportunity to comment and respond to issued NCRs during the PMR prior to the Government executing a fee decrement.

Definitions:

Critical nonconformance - a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission. Repeated or unresolved major nonconformance will result in re-designation as critical nonconformance.

Major nonconformance - a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Repeated or unresolved minor nonconformance will result in re-designation as major nonconformance.

Minor nonconformance - a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Unresolved NCR- a NCR remaining unresolved, or unacknowledged, past the PCO established suspense date. May be re-designated as minor, major or critical based on the PCO independent determination.

Daily Fee - The yearly fixed fee amount divided by 12 months divided by 30 days.

C.3 PURCHASING AND INVOICING PROCEDURES

a. The Government and Contractor shall utilize the procedures outlined in the Purchasing and Invoicing Guide (Attachment 0009). This guide details the process that the United States Government (USG) will use to conduct and oversee contractor purchasing and invoicing on this task order. Each step in the process will be described in detail along with the responsibilities of each individual position. It is the intent of the Government that the process will be sufficient for detailed cost accounting and approval without negatively impacting the contractor's ability to provide Maintenance services at FSOK. If the process is found to negatively impact operations it will be re-evaluated by the USG and updated appropriately to achieve the desired effect.

b. Final invoice for the Transition-In CLIN shall be submitted no later than 7 days after the end of CLIN 0001's period of performance.

C.4 GOVERNMENT PROPERTY

a. In the event that Government property accountable to this contract is lost, damaged, destroyed or stolen, the Contractor shall promptly perform an investigation and provide a report to the Contracting Officer or the Contracting Officers representative IAW FAR

52.245-1(f)(1)(vi) and DFARS 252.245-7002 Reporting Loss of Government Property. The Contracting Officer shall review the Contractor's report and, if the Contracting Officer deems necessary, may perform an additional independent investigation in accordance with FAR

52.245-1(g). In accordance with FAR 52.245-1(g)(3) should it be determined by the Government that the Contractors (or subcontractors) property management practices are inadequate or not acceptable for the effective management and control of Government property under this contract, or present an undue risk to the Government, the Contractor shall prepare a corrective action plan and take all necessary corrective actions as specified by the schedule within the corrective action plan. The Contracting Officer may, in writing, revoke the

Governments assumption of risk for loss, theft, damage or destruction, due to a determination under FAR 52.245-1(g) that the Contractors property management practices are inadequate, and/or present an undue risk to the Government, and the Contractor failed to take timely corrective action. If the Contracting Officer revokes the Government's assumption of liability and holds the Contractor liable, the

Contractor may not charge the Government for the loss, theft, damage or destruction of Government property or any costs associated thereof except as provided in accordance with FAR 52.245-1(h)(1)(iii). The Contracting Officer may delegate the investigation to an appropriate Government representative of the Contracting Officer's choosing.

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C.5 COST/PRICE CONTRACT EXECUTION

If the Offerors and/or Subcontractors proposals include indirect expense rate(s) which were determined by the Government to be not fully supported, those rates will be capped at the proposed rates for evaluation purposes and for the life of the task order contract, including any additional workload outside the original estimate pursuant to the Requirements clause FAR 52.216-21. In the event a rate(s) is capped, the following statements will be included in the award document, as applicable.

CAPPED RATES:

INDIRECT RATE(s):

PRIME: KTR NAME

KTR NAME proposal dated XXX included indirect rates which were determined by the Government to be not fully supported. As such, the following rates are hereby CAPPED for the life of this requirements task order (52.216-21) in accordance with M.5.3.3(a) of the solicitation:

#% for CAPPED RATE(S) by period

Example: update accordingly if applicable

Overhead = Base - 3%, OY1 3.25%, OY2- 3.5%, OY3 3.75% OY4 4%, and

G&A = Base - 3%, OY1 3.25%, OY2- 3.5%, OY3 3.75% OY4 4%, SUBCONTRACTOR: KTR NAME

The Cost/Price proposal dated XXX independently submitted by Subcontractor, KTR NAME, included indirect rates which were determined by the Government to be not fully supported. As such, the following rates are hereby CAPPED for the life of this requirements task order

(52.216-21) in accordance with M.5.3.3(a) of the solicitation:

#% for CAPPED RATE(S) by period

Example: update accordingly if applicable

Overhead = Base - 3%, OY1 3.25%, OY2- 3.5%, OY3 3.75% OY4 4%, and

G&A = Base - 3%, OY1 3.25%, OY2- 3.5%, OY3 3.75% OY4 4%, FEE RATE(s):

This is a Cost Plus Fixed Fee contract and thus, by definition, the fee is fixed at the DOLLAR amount proposed in the Cost/Price proposal. If, at any time during the life of this requirements task order (52.216-21), a change order is necessary for modification of the requirements , the subsequent fee amount will be subject to a CAP based on the following fee RATES proposed in KTR NAME proposal dated XXX, in accordance with M.5.3.3(b) of the solicitation:

#% for all work self- performed, #% for subcontract work

b. Fee Rates: Contractor name proposal dated XXX included a fee rate(s) of XX% which is hereby capped as proposed for the life of this task order in accordance with M.5.3.3(b) of the Solicitation.

C.6 AbilityOne Program and/or 8(a) Contracts

Notwithstanding the inclusion of FAR 52.216-21 in this task order, any maintenance, supply, and transportation tasks currently being performed by an AbilityOne contractor or an 8(a) contractor at FCKY, or subsequently determined appropriate for performance by an

AbilityOne contractor or an 8(a) contractor, are not included within the scope of this EAGLE requirements Task Order.

C.7 POST - AWARD CONFERENCE:

The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office IAW FAR subpart 42.5.

*** END OF NARRATIVE C0002 ***

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SECTION I - CONTRACT CLAUSES

Status Regulatory Cite Title Date Status Regulatory Cite Title Date _______ _______________ ______________________________________________________________________ ____________ _______ _______________ ______________________________________________________________________ ____________

I-1 DELETED 252.223-7999 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS OCT/2021

(DEVIATION 2021-O0009)

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SECTION J - LIST OF ATTACHMENTS

List of Number List of Number

Addenda Title Date of Pages Transmitted By Addenda Title Date of Pages Transmitted By________________ ____________________________________________________________ _______________ ____________ _______________________________ ____________________________________________________________ _______________ ____________ _______________

Attachment 0001 PERFORMANCE WORK STATEMENT - PWS 30MAY2024 30-MAY-2024

Attachment 0005 COST PRICE MATRIX-CAVAZOS 03JUN2024 03-JUN-2024

Attachment 0007 DEPARTMENT OF LABOR WAGE DETERMINATION 31MAY2024 31-MAY-2024

Attachment 0023 TD-02 WORKLOAD DATA AND DENSITY LIST 06JUN2024 06-JUN-2024

Attachment 0024 TD-03 SUPPORTED ORGANIZATIONS 30MAY2024 30-MAY-2024

Attachment 0025 TD-04 HOURS OF OPERATION 30MAY2024 30-MAY-2024

Attachment 0030 APPENDIX B PHANTOM SSA 30MAY2024 30-MAY-2024

Attachment 0031 APPENDIX C RED HAT 30MAY2024 30-MAY-2024

Attachment 0032 APPENDIX D FSR 30MAY2024 30-MAY-2024

Attachment 0033 APPENDIX E PAAT 30MAY2024 30-MAY-2024

Attachment 0034 APPENDIX F 3SFAB 30MAY2024 30-MAY-2024

Attachment 0035 FT. CAVAZOS Q&A RESPONSES, DATED 10JUN2024 10-JUN-2024

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SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS:

L.1.1 These instructions are a guide for preparing a proposal. These instructions describe the type and extent of information required and emphasizes the significant areas to be addressed in the proposal. Review the Performance Work Statement (PWS) contained in this

Request for Proposal (RFP) for further insight into the areas that must be addressed within the proposal. Include detailed information sufficient to enable the Government evaluators to conduct a meaningful review and make a determination relative to the Offeror's understanding of the requirements in each of the evaluated areas. It is the Government's intent to award a single combination Cost-Plus

Fixed Fee / Firm Fixed Price (Transition-In CLIN and PMO CLINs only) Requirements task order with some non-fee bearing cost elements

(e.g., Other Direct Costs) which are ancillary to the services provided.

L.1.2 In accordance with (IAW) FAR 52.215-1, Instructions to Offerors - Competitive Acquisition (Jan 2017), the Government intends to award a contract without discussions. Offerors are cautioned to examine this RFP in its entirety and to ensure that proposals contain all necessary information, provide all required documentation, and are complete in all respects. The Government is not obligated to make another request for the required information nor does the Government assume the duty to search for data to cure problems it finds in proposals. The Government reserves the right to conduct discussions in the evaluation process and to permit Offerors to revise proposals, if deemed necessary. During the evaluation process, the Government may request clarifications as needed. Clarifications do not constitute discussions and an Offeror is not allowed to change its proposal in response to a request for clarification. In accordance with FAR 15.306(c)(2), if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Any Offeror eliminated from further consideration will be notified in writing.

L.1.3 Offerors shall submit proposals that will remain valid for not less than 180 days from the required submission date.

L.1.4 Proposals, modifications, revisions, or withdrawals of proposals received after the date established in this RFP for receipt of proposals will be handled IAW FAR Clause 52.215-1.

L.1.5 An Offeror is defined as the prime BOA Holder submitting a proposal under this RFP.

L.1.6 For the purposes of this Task Order RFP, a Joint Venture (JV) is defined as a team of two or more firms that have entered into a legally binding JV agreement. A firm proposing as a JV will be referred to as the Offeror.

L.1.7 Updates related to this Task Order RFP, to include the RFP, amendments, notices, and other information, will be posted to Contract

Opportunities as stated in Section A, Paragraph A.13. Offerors are advised to continuously monitor Contract Opportunities website for new information. Offerors are deemed to have knowledge of all information that is posted to Contract Opportunities.

L.2 PROPOSAL PREPARATION:

L.2.1 The proposal must be prepared in a clear and legible manner. In addition, the Offeror shall write the proposal in English and the proposal must be specific and complete as described in these instructions. Offerors shall not specifically prepare samples or descriptive literature for submission with the proposal. Adherence to the prescribed format is required. Failure to provide proposals in compliance with the instructions specified as COMPLIANCE REQUIREMENTS in Section L of this RFP and in compliance with ALL instructions in Section M.3 of this RFP shall render the Offeror's proposal non-compliant. The proposal will not be evaluated and will not be further considered for award.

L.2.2 All information pertaining to a particular volume shall be confined to that volume. For example, no Cost/Price information shall be included in any volume other than the Cost/Price Proposal volume. The Government is not required to and will not search other volumes for a missing file or missing information.

L.2.3 The proposal must not contain any classified material.

L.2.4 Offeror must be registered in the System for Award Management (SAM) and have a Marketing Partner Identification Number (MPIN) and

Commercial and Government Entity (CAGE) Code.

L.2.5 Digital Microsoft (MS) Word files and MS Excel files must be compatible with Microsoft Office 2013.

L.2.5.1 Please Note: The Offeror shall not lock or password protect any file (e.g. *.doc/.docx, *.pps/.pptx, *.xls/.xlsx, *.txt, *.msg).

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L.2.6 Adobe PDF (Portable Document Format) Files. Scanned PDF documents must be legible and must be viewable in Adobe Acrobat.

L.2.6.1 Text Searchable Adobe PDFs: File formats that are identified as Text Searchable Adobe PDF must be formatted to contain searchable text. All elements of the file must be able to be searched for text. The Government will not accept scanned or image-only

PDF files in lieu of this requirement and will not invoke the text recognition feature within Adobe Acrobat.

L.2.7 Compressed files (e.g. *.zip) and Executable files (e.g. *bat, *.exe,*.jar, *.vb, *.wsf) will NOT be accepted. Refer to Attachment

0010 - Blocked File Extensions for a complete list of non-acceptable file types.

L.2.8 For the purposes of proposal preparation and evaluation only, the Offeror shall use 07 February 2025 as the Notice to Proceed

(NTP) date. Proposal information shall reflect that NTP date.

L.3 PROPOSAL SUBMITTAL INSTRUCTIONS:

L.3.1 Proposals shall be submitted electronically to dustin.p.sexton.civ@army.mil and michelle.m.lund3.civ@army.mil. Due to file size restrictions, proposals may be submitted through Department of Defense (DOD) Secure Access File Exchange (SAFE), https://safe.apps.mil/

. Note that only 25 files can be submitted with one upload. Multiple drop-off codes may be requested, if necessary. Non-CAC users will have to request a drop-off request from the Contract Specialist or Contracting Officer. Please visit the website for more details and instructions for its use. Cloud Services and third party drop boxes are not acceptable for proposal submission.

Emailed proposals shall state the following in the subject line: Proposal for solicitation number (W519TC-23-R-0102) Add company name.

It is highly recommended that the Offeror request a Return Receipt or other form of acknowledgement to verify that the proposal submission was received prior to the closing of the RFP.

L.3.2 The proposal submittal method used for this solicitation is the electronic response via document upload method.

L.3.3 Offerors should enter a description for every file uploaded. For files over 10 megabytes (MB) the "Large Upload (JAVA)" button must be utilized. The combined file size limit for upload using "Large Upload (JAVA)" is 100MB. If needed, the Offeror can break single files over 100MB into smaller files or use the upload utility multiple times if files exceed the 100MB size limit.

L.3.4 Digital file names must use the required naming convention for each specific proposal document identified below. Filenames must be 40 characters or less and must not contain single quotes, spaces and pound or percent signs. If an Offeror's file name is too long

(more than 40 characters), it is permitted to abbreviate the Name of the Company field within the file name.

L.3.5 Proposal revisions are possible and permitted until the solicitation response deadline.

Note: The Offeror must be logged in to the system to be able to submit / revise electronic responses.

L.3.6 Do not assume submission will be instantaneous. File size and number of files to be uploaded will be factors to consider.

Offeror/ Subcontractors should allow adequate time for submission completion because the entire proposal (i.e., Offerors submission and all Subcontractor(s) submissions) must be received by the due date and time for the proposal to be considered.

L.3.7 To avoid rejection of an offer, the Offeror must make every effort to ensure its electronic submission is virus-free. Proposals, or portions thereof, submitted with the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to

FAR 15.207(c).

L.3.8 Submission Instructions for Subcontractor Cost proposal can be found in L.5.4.2.10.

L.4 PROPOSAL STRUCTURE:

L.4.1 The Offeror must submit a proposal IAW the guidelines below.

L.4.1.1 For all documents, each page shall include the complete Offeror's name, volume number, file name, date, and solicitation number in a header and/or footer.

L.4.1.2 Each Offeror shall submit ONLY one proposal and that proposal shall address all of the requirements of the RFP. To be considered for this requirement, the Offeror must submit a complete response to this RFP using the instructions provided in Section L.

COMPLIANCE REQUIREMENT: If the Offeror's proposal fails to meet the terms and conditions of the RFP or takes exception to any of the terms and conditions of the RFP, will render the Offeror's proposal unacceptable and will not be further considered for award.

L.4.1.2 (a) Each Offeror shall submit the most current versions of Attachment 0002 - Staffing and Labor Mix, Attachment 0003 -

Performance Questionnaire, and Attachment 0005 - Cost Price Matrix required for this RFP. The Government will verify that the Offerors submission contains the most current RFP Attachments 0002, 0003 and 0005 that were posted to Contract Opportunities as stated in Section

A, Paragraph A.13.

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L.4.1.2 (b) COMPLIANCE REQUIREMENT: Failure to provide the most current versions of the RFP Attachments 0002, 0003, or 0005 shall render the Offerors proposal non-compliant and will not be further considered for award.

L.4.1.3 A proposal is presumed to represent the Offerors best efforts to respond to the RFP. The Offeror must provide adequately detailed information that complies with the solicitation requirements, allows for meaningful review by the Government evaluators, and affirmatively demonstrates the merits of its proposal. The Offeror shall provide sufficient detail to substantiate the validity of all stated assertions and must not merely repeat the RFP requirements, but rather must provide convincing documentary evidence of how contract requirements will be met. Data not submitted with the proposal, but submitted previously, or presumed to be known (i.e., previous projects performed for the United States Government (USG)) will not be considered. Clarity and completeness are essential. It is the Offerors obligation to submit an unambiguous proposal that clearly reflects the Offeror's intended technical approach and establishes cost credibility. If the use of new and innovative techniques is intended, the impact on cost must be explained. As another example, if a business policy decision to absorb a portion of the estimated cost was made, that approach must be stated within the proposal (including any associated calculations).

NOTE: Offerors must propose to the requirements of this Step 3 Task Order RFP. Possessing a BOA does not guarantee that an Offeror will be determined technically acceptable for the purposes of this solicitation. Therefore, Offerors must meet the requirements described in this solicitation to be eligible for award.

L.5 INFORMATION TO BE SUBMITTED:

L.5.1 General Documents: The Offeror shall include the following:

L.5.1.1 One executed signed copy of the RFP coversheet titled "Solicitation, Offer and Award" (SF33).

L.5.1.1(a) Naming Convention: Offeror's_Name_Vol_1_SF33

L.5.1.1(b) File Format: Adobe PDF or MS Word

L.5.1.1(c) Page Limit: None

L.5.1.1(d) COMPLIANCE REQUIREMENT: Failure to provide the signed SF 33 will render the Offeror's proposal non-compliant. The proposal will not be evaluated and will not be further considered for award.

L.5.1.2 EITHER all signed amendment coversheets titled "Amendment of Solicitation/ Modification of Contract" (SF30) or one executed signed copy of the RFP coversheet (SF 33) with block fourteen (14) completed.

L.5.1.2(a) Naming Convention: Offeror's_Name_Vol_1_SF30(Amends)

L.5.1.2(b) File Format: Adobe PDF or MS Word

L.5.1.2(c) Page Limit: None

L.5.1.3 Section I clauses that require Offeror…