B08 Attachment 0018 - PWS Annex C Transportation PRS 20240301.pdf
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- Attached to
- EAGLE Fort Cavazos, TX W519TC-23-R-0102
- Solicitation number
- W519TC23R0102
About this file
This document is a Performance Work Statement (PWS) that outlines the requirements for transportation, fleet management, and rail operations services at Fort Cavazos, TX. Key details include:
The PWS covers various transportation-related tasks such as maintaining vehicle justifications, dispatching and inspecting vehicles, processing accident/incident reports, coordinating vehicle maintenance, assisting with unit movement planning, performing maintenance on government-owned locomotives, ordering fuel and lubricants, coordinating track repairs, managing security seals, processing inbound freight, and coordinating railcar movements. Specific performance standards, sampling methods, lot sizes, and acceptable quality levels are defined for each task. The PWS is related to Solicitation W519TC-23-R-0102 issued by the Department of the Army Materiel Command Contracting Command Rock Island Arsenal for maintenance, supply, and transportation services at Fort Cavazos, TX.
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Text version
Task/Requirement Standard Sampling Method, Lot & Acceptable Quality Level (AQL)
TRANSPORTATION - GENERAL
5.26.3 Provide reports and statistical data
Timeliness: Reports and statistical data delivered by the due date.
Quality: IAW DLRS ITD-01 Accurate and complete
Surveillance activity report
Lot: Inspect reports submitted per quarter.
AQL: 95%
FLEET MANAGEMENT OPERATIONS
5.29.1 Maintain a copy of justification on each motor vehicle utilized for official use and notify users when it is due to expire excluding
LSEV.
Timeliness: Annually
Quality: Justification must meet the requirements of AR 58-1.
Random sampling
Lot: GSA vehicle justifications prepared each year.
AQL: 100%
Inspect & dispatch GSA vehicles and GSA credit cards
Timeliness: Vehicle inspected at time of dispatch and upon return. LSEV inspected and dispatch quarterly.
Quality: Inspection shall be performed accurately
Random sampling
Lot: Each GSA vehicle dispatch in process or completed at time of surveillance.
Perform dispatch operation
a. Timeliness: Vehicle and forms prepared as scheduled
b. Quality: Complete required forms and briefs customers for approved missions
LOT: The number of dispatches completed at time of surveillance.
AQL: 97%
Pick up and deliver vehicles
a. Timeliness: Vehicle and forms prepared as scheduled
b. Quality: Complete required forms and briefs customers for approved missions
LOT: The number of dispatches completed at
5.29.1, 5.29.4 Control & Account for GSA vehicles, keys, and credit cards report loss/abuse
a. Timeliness: By COB daily Notify COR upon discovery.
b. Quality: complete & accurate
Lot: Each vehicle requiring pickup and delivery completed at time of
AQL: 98%
5.29.2 Process vehicles accident and incidents reports
a. Timeliness: Notify TMO of accident or incident within 2 working days
b. Quality: Complete reports documentations and file documents
Surveillance activity checklist
Lot: Accident and incident report available at time or surveillance
5.29.3 GSA Vehicle Accountability Form when processing vehicle replacements, annotate and submit to
IPBO
a. Timeliness: Have vehicle paperwork completed and ready for TMO signature by 7th workday after rotation or termination.
b. Quality: Complete & accurate
Lot: Each GSA vehicle, keys and credit cards accounted for at time of
5.29.6 Coordinate Schedule for Maintenance of GSA vehicles.
a. Timeliness: Users notified 5 business days prior to scheduled maintenance date
b. Quality: Scheduled maintenance performed.
Surveillance activity checklist
Lot: Each GSA vehicle requiring maintenance completed at time of
UNIT MOVEMENT
5.30.1 Provide necessary assistance to the Unit Movement Coordinator (UMC) with unit movement data maintenance and movement planning.
Timeliness: Meet UMC’s processing times.
Quality: All unit moves completed as required.
Surveillance activity checklist
Lot: Each unit move
Document loaded equipment Properly
Timeliness: Upon completion of loading.
Quality: Load data will be obtained complete and accurate.
Random sampling
Lot: Each piece of equipment loaded in process or completed at time of surveillance
AQL: 99%
Utilize Radio Communications
Timeliness: At all times during unit movement.
Quality: Radios are operational during unit movements.
Random sampling
Lot: Inspect transportation operation in process or completed at time of
5.30.2 Assist and advise unit movement planning and coordination
Timeliness: Meet UMC’s processing times.
Quality: Assist and advise UMO training 100 percent of the time
Random sampling
Lot: Each unit move
RAIL OPERATIONS
5.34.1 Perform operator level maintenance on on-hand government owned locomotives
Timeliness: IAW applicable maintenance manuals and to meet mission requirements.
Quality: Complete & accurate
Random sampling
Lot: Each maintenance inspection completed at
Order all required petroleum liquids and lubricants for locomotives.
Timeliness:
Fuel: Ordered when on hand fuel reaches 1000 gallons minimum.
Oil: Ordered when on hand oil reaches 110 gallons minimum.
Oil sample: submitted every 25 hours of operation or 90 days, whichever occurs first.
Quality: fuel & petroleum levels maintained at or above level of ordering.
Surveillance Activity Checklist
Lot: Inspect fuel order request per quarter.
Take oil samples for oil test
Timeliness: oil sample: submitted every 25 hours of operation or 90 calendar days, whichever occurs first.
Quality: Completely, efficiently, and effectively.
Random sampling
Lot: Inspection completed at time of surveillance.
Coordinate for track repairs & foliage/debris removal.
Timeliness: Second and fourth week of each month.
Quality: Completely, efficiently, and effectively.
Random sampling
Lot: Track coordination performed and complete at time of surveillance.
Control Government and/or Commercial Security Seals
Timeliness: To meet mission requirements.
Quality: Security seals will be properly requisitioned, received, controlled, and utilized.
Surveillance Activity Checklist
Lot: Inspect security seals inventory
Process inbound freight documentation
Timeliness: SF 361, Discrepancy report, and necessary reshipment will be completed within 30 calendar days of receipt of shipment.
Quality: Mis-cosigned and/or mismarked shipments will be correctly re-consigned inbound shipment documentation processed, recorded, and reviewed promptly and accurately.
Random sampling
Lot: Each inbound shipment received or completed at time of
AQL 95%
Movement of DODX Railcars
Timeliness: Disposition instructions from SDDC will be requested within 2 business days of notification of completion of mission. Coordinate with TSP to meet SDDC timelines. CBL will be provided to TSP at the time of pick up.
Quality: DODX cars will be completely and safely moved. Random sampling
Random sampling
Lot: Each request for DODX railcar movement completed at time of
5.34.2 Provide loaded/empty rail car numbers to TSP, UMC, & SDDC; release rail cars to
TSP.
Timeliness: Within 4 hours of interchange.
Quality: Information & release order is complete and accurate.
Surveillance activity checklist
Lot: Inspect rail carload plan completed at time of
5.34.3 Coordinate interchange with
TSP
Timeliness: Coordination completed not less than 24 hours prior to arrival/departure of railcars.
Quality: To meet mission requirements.
Surveillance activity checklist
Lot: Inspect interchange completed at time of
Protect Rail Crossings
Timeliness: Prior to Locomotive approach at pedestrian/vehicle crossing.
Quality: Completely and safely. Flagmen will possess PPE which is visible in day and night.
Surveillance activity checklist
Lot: Each track crossing protected at time of
Perform Interchange with rail carrier. Clear obstructions on track.
Timeliness: Arrive 30 minutes prior to scheduled interchange. Obstructions cleared to allow timely arrival at interchange.
Quality: Safely and efficiently.
Surveillance activity checklist
Lot: Inspect interchange with Carrier.
AQL: 98%
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