Pre-Proposal Slides - Medical Readiness.pdf

Wisconsin Air National Guard Solicitation W50S9F-20-R-0001

W5S09F-22-R-0001

Construct Medical Readiness Facility

31 March 2022 Project No. XGFG139001

PRE-PROPOSAL CONFERENCE

Construction Location

115th Fighter Wing Truax Field ANGB

Madison, Wisconsin

INTRODUCTION

MSgt Kate Fox: Procurement Contracting Officer

Major Dave Mattila: Administrative Contracting Officer (Alternate)

2d Lt Cory Corson: Civil Engineer, Contracting Officer Representative

Lt Col Mike Dunlap: Base Civil Engineer/Commander

Scope (work) of Contract

• Project is being solicited as an Unrestricted action

• The Contract will be awarded using Tradeoff Source Selection Procedures resulting in the Best Value to the Government

• Evaluation Factors – Technical, Past/Present Performance, Small Business Participation and Price

Period of Performance

• Base + Options 1-9

• 450 Days after Notice to Proceed (NTP)

• Contract Line Item Number (CLIN) Structure:

• Base = CLIN 0001

• Options = CLIN 0002 - 0009

SOLICITATION, PLANS &

SPECIFICATIONS

• Website – https://beta.sam.gov

• Solicitation & Amendments

• Exhibits

• Questions & Answers (Q&A) Document

• Check Regularly

• Specifications & Plans/Drawings

• Attachments

IMPORTANT REMINDER

The following is a brief overview of the proposal requirements

The Government intends to award without discussions and there may not be a chance for discussions, corrections, or revised proposals.

DISCLAIMER

Offerors are strongly cautioned to carefully read ALL the requirements of the solicitation and comply accordingly.

Proposal Evaluation

• Evaluation Factors for Award is detailed in RFP section 00120

• Carefully review section 00120 when preparing proposal

• Comply with section 00100 and 00110 requirements

• Failure to furnish a complete proposal may result in elimination from consideration

BEST VALUE

Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cot related factors.

Award in this process does not necessarily mean the lowest price wins

Evaluation Factors and Relative Importance

• Factor 1 is approximately equal to Factor 2 and Factor 3 combined (The subfactors 1-4 will be rated in descending order of importance with Subfactor 1, Experience and Capability, being the most important.)

• Sub-factor 1, Experience and Capability

• Sub-factor 2, Construction Schedule

• Sub-factor 3, Commissioning Approach/Timeline

• Sub-factor 4, Quality Control

Factor 1, Technical Merit

• Factor 2 is approximately equal to Factor 3Factor 2, Past/Present Performance

• Factor 3 is approximately equal to Factor 2Factor 3, Small Business Participation

• Not rated

• Price evaluation will determine if the proposed prices are fair and reasonablePrice

SUBMISSION REQUIREMENTS

Section 00110 of the RFP Details the Required Information and Format of the Proposal

• Proposal

• 5 Volumes (2 CD/DVD) or submit through Solicitation Portal on

Procurement Integrated Enterprise Environnent (PIEE)

• (https://piee.eb.mil/)

• Volume 1 – Technical Proposal

• Volume 2 – Past/Present Performance

• Volume 3 – Small Business Participation Plan

• Volume 4 - Price Proposal (to include bid schedule) & Pro forma

• Volume 5 – Solicitation, Offer and Award Documents, and Certifications/Representations

Volume 1– TECHNICAL

NO PRICES/COST IN THIS VOLUME

Sub-Factor 1 Max No. of Pages

Experience & Capability 10 single pages. If more than 10 submitted, only first 10 pages will be evaluated.

Key personnel 2 single pages for each key personnel resume. Same as above is submit more than 2.

Sub-Factor 2 Max No. of Pages

Construction Schedule Schedule is not subject to page limits, Gantt Chart with Notice to Proceed of June 22, 2022. Any narrative limited to 5 pages, excluding tabs and indexes

Sub-Factor 3 Max No. of Pages

Commissioning Approach Submission limited to 5 pages

Sub-Factor 4 Max No. of Pages

Quality Control Narrative limited to 5 pages

Volume 1– TECHNICAL

Submission Requirements

• Min of 2 max of 5 completed or currently well underway projects.

• Turn over no more than 6 years preceding this solicitation

• Letters of Commitments from subcontractors, Exhibit D

• Exhibit A-Performance Relevancy Questionnaire

Demonstrated Experience

• Project Manager, Site Superintendent, Quality Control Manager and Safety Manager

• Section 01000 for min qualifications

• Exhibit B-Subcontractor/Team/ Key Personnel Info and

Consent Form

• Letter of commitments from subcontractors, Exhibit D

Key Personnel

• Will be incorporated into the contract

• Complete all topics listed (a – h)

Technical Approach Plan

• Gantt chart

• Estimated NTP date

• Within period of performance in 52.211-10

Construction Schedule

Volume 1 – TECHNICAL

• Technical Ratings (Section 00120):

• Utilizes combined technical/risk rating method descriptions

VOLUME 2

PAST/PRESENT PERFROMANCE INFORMATION

• 25 Page Maximum. Pages exceeding will not be reviewed.

• Current/on-going performance complete to 75% or greater

• Within 6 years preceding this solicitation

• Performance Relevancy Questionnaire, Exhibit A. No more than 5

• Reference Package, Exhibit D

• JVs and Formal Teaming Agreements: each company shall complete Exhibit A and obtain Exhibit D

• Consider the currency and the relevancy

• Final CPARS in lieu of references packages for a project

• Key Personnel may be evaluated

• Gov may use: PPIRS, FAPIIS, eSRS, interviews or personal business experience

Past/Present Performance

Volume 2– PAST/PRESENT

PERFORMANCE INFORMATION

NO PRICES/COST IN THIS VOLUME

• Exhibit A – Part 1 – Performance Relevancy Questionnaire

Use Exhibit Format

Complete no more than five (5) forms for Relevant Contracts Quality > Quantity

Completed or Substantially Completed (70%) in the last six (6) years

Send Questionnaires for the Exhibit A Projects to your references Do this Early! – Must be received by the Contracting office by the solicitation close date

• Exhibit A - Part 2 –Provide the following one (1) time:

Describe compliance with FAR 52.219-8, Utilization of Small Businesses (2A) 2B problems/corrective actions 2C assessed Liq Dam in last 6yrs 2D terminated projects in last 6yrs 2E compliance with safety standards

• Exhibit D – Reference Questionnaire Package

“Prepare & submit to the owners of the projects listed in Exhibit A”

Volume 2 Past/Present Performance (cont.)

• If you do not have relevant past/present performance and are using the experience of key personnel, predecessor companies or subcontractors, ensure you clearly state this in the proposal.

• In order to consider the work of subs and teaming partners not currently employed by proposing contractor, the subcontractor must complete Exhibit B – Information and Consent form.

Volume 2 – Part II Past/Present Performance Information

• Past/Present Performance Ratings (Section 00120):

Volume 3 - Small Business Participation/Subcontracting Plan

Offerors shall use Exhibit E

Offerors shall identify to extent to which all listed SB categories in the solicitation will be utilized

Goals are an estimated percentage of total contract dollars (total proposed amount including options)

This is not a subcontracting plan and it is required from both, small businesses and large businesses.

Min goals for each category are identified in Section 00120 of the solicitation

Small Business

Participation Plan

Volume 3 - Small Business Participation/Subcontracting Plan

Offerors may use Exhibit F

In accordance with AFARS Appendix DD and FAR Clause 52.219-9, Will be incorporated into the contract upon award of the contract

ONLY required for large businesses.

Min goals for each category are identified in Section 00120 of the solicitation

Small Business Subcontracting

Plan

Volume 3 Small Business Participation Plan

• Small Business Participation Plan Ratings (Section 00120):

Volume 4 Cost/Price Info

1. Basis of Estimate

2. Exhibit G – Proposal Price Schedule

3. Original Bid Bond & Power of Attorney

Volume 5 Solicitation, Offer and Award Docs and Reps and Certs

1. Section 00110- Introductory Page. Refer to paragraph

3.1.5.1 for details.

2. Offer-SF 1442, Offeror portion, Blocks 14 to 20c

3. Put pricing in CLINs in Section 00010

4. Section 00600 – Representations & Certifications

a. Complete Reps & certs on sam.gov

b. Complete & return Reps & Certs in Section 00600

5. Executed Joint Venture Agreement (if applicable)

Important Reminders

• Award is contemplated to be made without discussions.

Do not anticipate a chance to make corrections or changes.

• Your first proposal will probably be your ONLY proposal.

• Read the solicitation requirements carefully and then read them again. Read through all the exhibits.

• Consider using Sections 001100 and 00120 to “rate” yourself before submitting the proposal. Is it complete?

• When using a subcontractor to obtain/enhance relevancy provide Subcontractor Information and Consent Form (Exhibit B) and provide a Letter of Commitment (Exhibit C) or it will NOT be considered.

• The subcontractors you submit with your proposal have to be used for the project after award.

• Submit a complete proposal in accordance with instructions-use formats provided.

• Prime Contractors are responsible for coordination among the divisions with subcontractors.

• All amendments will be posted on PIEE and sam.gov-only OFFICIAL sites where information will be disseminated.

• After closing, no information will be available until award.

• Award will be posted to Sam.gov.

• Page 2 of SF 1442, acknowledge all amendments.

How Questions Will be Handled

• See Section 00100 paragraph 3 for details.

• Questions and RFIs are due NLT fifth day prior to closing (COB Thursday, April 28th).

• Answers to questions should be posted not later than two working days prior to closing (COB May 3)

• DO NOT call technical personnel or AE directly.

• Amendments will only be issued if there is a change in the solicitation, specifications, or plans.

How Questions Will be Handled

TODAY

• We will not be answering any questions today. You must submit them in writing following the process in the solicitation. This gives everyone, even those who are not attending this conference, an opportunity to see the Q&A’s.

• PLEASE, read through everything first before submitting questions. Do not read through a section, send a question, read through another section, and send a question….

Answers to Questions

• All questions and answers will be posted on sam.gov.

• Will not be answering directly to emailed questions.

Check sam.gov regularly for Q&A’s.

• If there are necessary addendums, they will be issued by an amendment and posted.

Helpful Websites

• https://beta.sam.gov

• Solicitation posting, amendments, Q&A’s

• Wage determination

• https://www.acquisition.gov

• FAR/DFAR/AFAR-Clauses

• https://sam.gov

• Must be registered when submit proposal or will be disqualified

• https://piee.eb.mil

• Procurement Integrated Enterprise Environment (PIEE)

Procurement Integrated Enterprise Environment (PIEE)

• https://piee.eb.mil

• WAWF

• Solicitation Module

• Web Based Training (WBT)

• Please leave enough time to make sure it is submitted

Proposal Due Dates

• Proposal Due 2:00PM CT on Thursday May 5, 2022

• Don’t forget to have references sent in by this time

• Proposal MUST be signed by Officer of your Company

• No Facsimile

• Address in proposal if sending. If sending, please email me the tracking number

• Instructions for drop off are in Attachment 12. Must contact me by 1:00PM on May 4th if dropping off.

Wisconsin Air National Guard