RFP_ATT_18_Systems-FEMA_Presentation1.pdf

REQUIRED SYSTEMS

Presented by Christine Owens

Christine.Owens@dla.mil 571-767-8477

WARFIGHTER FIRSTWARFIGHTER FIRST

All vendors must be registered in the following systems

• Systems for Award Management (SAM)

• http://www.sams.gov

• Account Management and Provisioning System (AMPS)

• https://amps.dla.mil/

• Energy Procurement Support Tools (EPST) Order Entry Tool (OET)

• https://offerwizard.dla.mil/epst_oet/oet.html

SAM/AMPS/EPST OET

EPST OET is an external web application which allows registered prospective vendors to securely and electronically submit offers on DLA Energy solicitations.

Specifically, EPST OET allows registered prospective vendors to:

• Enter offer data by line item for an OPEN bid round

• View data from previous offer round(s)

• Submit offer(s) to DLA Energy for evaluation and/or award

• Upload supporting documentation for offer

• Produce Bid Summary Reports

Overview of the Integrated Offer Process

OBTAINING AN EPST OET ACCOUNT

Three steps to obtaining an EPST OET account

• Establish a CAGE code for your company

CAGE code assigned when registration in System for Award Management (SAM) is completed Link to SAM: https://www.sam.gov/

• Create an account in the Account Management And Provisioning System (AMPS) Link to AMPS: https://amps.dla.mil/

• Log into AMPS and request the PC&S Ground Vendor Role

OET‐100

• Users will register in AMPS and obtain a Username and Password

• Users will now logon to AMPS and request the Vendor OET – 100 Role. Once the request is submitted and your account is provisioned you will receive a unique Username and temporary Password for access to EPST OET.

• *NOTE: Your AMPS User Name and Password is NOT the same as your EPST OET Username and Password.

• After receiving your temporary Password, you must logon to EPST OET as soon as possible and change the temporary Password to a Password that you create and is known only to you.

• *NOTE: The Password you create is valid for 60 days at which time you will need to change the Password to keep your account from going inactive.

We recommend bookmarking the EPST OET URL in your browser https://offerwizard.dla.mil/epst_oet/oet.html

AMPS / EPST OET Process

• Solicitation posted to Federal Business Opportunities (https://www.fbo.gov/)

• Solicitation published to EPST OET with Open/Close date to match solicitation

– Vendors automatically notified by e-mail of EPST OET postings

• Vendor inputs/submits offer in EPST OET

• Once the vendor hits submit an email will be sent to contracting

• If for any reason you decide to edit your offer or hit edit by mistake th please resubmit or your offers will not be counted

Solicitation/EPST OET Sequence

EPST OET Offer Sequence

• Initial Offer

– Required for all EPST OET solicitations

– Offers MUST submit to be eligible for later rounds

• Final Proposal Revision

– The last ‘standard’ round

– You must submit an FPR to be eligible for

Reverse Auction rounds

Number of EPST OET Rounds

• Each solicitation using EPST OET begins with an Initial Offer Round (Round 1)

• Round is open to all interested offers who have a valid EPST OET account

• Offers must be input and submitted prior to closing of round

• Additional EPST OET rounds may be required

• You MUST submit an offer in the Initial round to be eligible for any later round!

Initial Log-In to EPST OET

• Minimum 15 characters

• At least 1 Upper case, 1 lower case, 1 number, 1 special character

• Update ‘My Account’ information

• Company Name for SF1449 and BEM

• E‐mail address for notifications and password resets!

• Company size status

• Program Selection used to filter solicitations you will see

PARTS TO AN EPST OET OFFER

• My Account

• Update contact information

• Reset password

• Offer Details

• Submit specifics for product, quantity and price

• Specify offer conditions

EPST OET Main Screen

Bottom Half of Main Screen

EPST OET Main Screen

User Authentication Screen

PC&S Basic Features

Login Authentication Success

Select Business Unit

Main Menu – My Account

Fill in Data Fields on User Account Info Screen

Main Menu – Enter Offers

Solicitations For Offer Bid Entry

Offer Bid Lines Screen

New Bid Line Item Selection Screen

Basic Features

The main grid is where users will enter their bid price for the line items selected.

*Note* Items in the grid with a price of zero will not be submitted with the package.

• The top of the form shows the open and close dates and lets you choose the round of bidding to display on the grid.

• There are 4 buttons on the bottom

– Generate an excel sheet of data entered [Bid Summery Report]

– Add PDF documents for this solicitation [Bid Package Documents]

– Submit your offer, you can submit as many times as needed until the close date has passed [Submit Bids]

– Add more line items [New Bid]

– Here you can use filters to refine the display, only show product DS2 in Texas for Example

First Time Access For assistance with registration in the the PCS OET application. Contact the DLA Business Process owner to register:

(DESCDirectDeliveryTechTeam@dla.mil)

For assistance with registration in the BULK OET application. Contact the DLA Business Process owner to register (DESC-BTechTeam@dla.mil)

Access to the OET is granted through the DLA Account Management and Provisioning System (AMPS). https://amps.dla.mil

Prospective fuel Vendors view DLA Energy Solicitations from Federal Business Opportunities (FedBizOps.gov - https://www.fbo.gov/), as indicated on the DLA Homepage.

• Link to EPST OET:

https://offerwizard.dla.mil/epst_oet/oet.html

• EPST OET USER MANUAL

– Available on EPST OET main page: Format in .PDF format

– Adobe Reader can be obtained for free from https://get.adobe.com/reader

EPST OET – Guides