AF_GOCO_Preproposal_Conference_Presentation.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

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Air Force GOCO Pre-Proposal Conference

Bulk Storage Services

October 16, 2017

Deliver the right solution on time, every time

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– FUELS SERVICES PROGRAM MANAGER:

– JAMES LAMM & DAVID BUTLER

• Email: james.lamm@dla.mil

• DSN: 427-7648 – Commercial: (703) 767-7648

• Email: david.butler@dla.mil

• DSN: 427-4572 – Commercial: (703) 767-4572

• Coordinates and prepares PWS based on customer requirements

– CONTRACTING OFFICER: RYAN DONDERO

• Email: ryan.dondero@dla.mil

• DSN: 427-8494 – Commercial: (703) 767-8494

• Overall responsibility for contract

• Binds, obligates Government, and alters contract

FUNCTION & AUTHORITY OF GOVERNMENT

PERSONNEL

mailto:james.lamm@dla.mil mailto:david.butler@dla.mil mailto:ryan.dondero@dla.mil

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OTHER GOVERNMENT PERSONNEL

Contract Specialist

Contact Information Location

Keecha Elliott Keecha.Elliott@dla.mil

(703) 767-9318

Southeast Region

Nordeya Lockhart Nordeya.Lockhart@dla.mil

(703) 767-6442

West Region

Michelle Sands Michelle.Sands@dla.mil

(703) 767-1764

East Coast Region

Roderick Estrada Roderick.estrada@dla.mil

(703) 767-1986

Southwest Region

Oluseyi Olajire Oluseyi.Olajire@dla.mil

(703) 767-6553

Northwest Region

Ivan Hargrove Ivan.Hargrove@dla.mil

(703) 767-9328

Midwest Region mailto:Keecha.Elliott@dla.mil mailto:Nordeya.Lockhart@dla.mil mailto:Michelle.Sands@dla.mil mailto:Roderick.estrada@dla.mil mailto:Oluseyi.Olajire@dla.mil mailto:Ivan.Hargrove@dla.mil

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– SOLICITATION

REQUIREMENTS

– SYSTEM FOR AWARD

MANAGEMENT

– WIDE AREA WORKFLOW

– SOLICITATION AND CLAUSES

– QUESTIONS

AGENDA

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Non-personal services to perform Fuels Management Services at the following locations:

SOLICITATION

Southeast Region East Coast Region

West Coast Region

Robins AFB, GA McGuire AFB, NJ McChord AFB, WA

Moody AFB, GA Dover AFB, DE Fairchild AFB, WA

Eglin AFB, FL Langley AFB, VA Travis AFB, CA

Hurlburt AFB, FL Seymour Johnson, AFB NC Beale AFB, CA

Barksdale AFB, LA Pope AFB, NC

Little Rock AFB, AR Shaw AFB, SC

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SOLICITATION

Mid-West Region Southwest Region Northwest Region

Altus AFB, OK Cannon AFB, NM Ellsworth AFB, SD

Dyess AFB, TX Holloman AFB, NM Minot AFB, ND

McConnell AFB, KS Davis Monthan AFB, AZ Grand Forks AFB, ND

Offutt AFB, NE Luke AFB, AZ Hill AFB, UT

Whiteman AFB, MO Mountain Home AFB, ID

Scott AFB, IL

Non-personal services to perform Fuels Management Services at the following locations:

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Set-aside for Service-Disabled Veteran-Owned Small Business

(SDVOSB)

Firm Fixed-Price Contract

Basis of Award: Lowest Price Technically Acceptable (LPTA)

Period of Performance:

4-year base plus 5-year Option Period and 6-month Option to

Extend (Southeast, East Coast, West Regions)

4-year base plus 4-year Option Period and 6-month Option to

Extend (Northwest, Midwest, Southwest)

NAICS Code – 493190, Other Warehousing Storage

SOLICITATION

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– Due date for proposals will be provided in the solicitation for each region.

– FAX Proposals are not authorized

– Email proposals authorized, but hard copy required within five (5) business days after solicitation closing

– Submitted questions via email

• To your respective Contract Specialist for assigned Region

• Cut off date for questions will be provided in the solicitation for each region.

• Ensure Solicitation number is in the subject line of email

– Nothing said during this conference changes the solicitation or PWS provisions until changes are incorporated by amendment

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Site Visit – Schedule and Location Each region Site Visit schedule will be posted through a pre-solicitation notice followed by an amendment to Source of Sought Notice SPE600-17-R-5X27 to notify all interested parties of the upcoming AF GOCO Site Visit schedule.

Upcoming site visit is the Southeast Region Location listed below. All attendees must register by October 20, 2017 at 1:00pm EST through email with Contract Specialist Keecha Elliott at keecha.elliott@dla.mil and Contract Specialist Connie Song at connie.song@dla.mil.

SITE VISIT SCHEDULE

OCT 23, 2017 EGLIN AFB, FL

OCT 23, 2017 HURLBURT FIELD AFB, FL

OCT 25, 2017 MOODY AFB, GA

OCT 26, 2017 ROBINS AFB, GA

OCT 31, 2017 BARKSDALE AFB, LA

NOV 2, 2017 LITTLE ROCK AFB, AR

mailto:keecha.elliott@dla.mil mailto:connie.song@dla.mil

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– FAR 52.204-7 SYSTEM FOR AWARD

MANAGEMENT

• Government repository for contractor information required to conduct business with the Government

– Visit www.sam.gov

– Status must be “ACTIVE” for an award

SYSTEM FOR AWARD MANAGEMENT

http://www.sam.gov/

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– Create a single DLA business system enabling streamlined operations, integrated financial compliance, and reduced systems support costs

– http://wawf.eb.mil

• WIDE Area Workflow (WAWF)

• iRAPT

• MyInvoice

– DLA Internet Bid Board System (DIBBS)

• https://www.dibbs.bsm.dla.mil

ENTERPRISE BUSINESS SYSTEM

http://wawf.eb.mil/ https://www.dibbs.bsm.dla.mil/

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– DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS

• Submit documents via web entry

• Follow instruction listed on paragraph (f) of the clause

• To access WAWF please visit http://wawf.eb.mil

• To access WAWF Training on website click, “Web Based Training.”

• DLA Energy Help Desk POC

– bsme.helpdesk@dla.mil

– (800) 446-4950

• Technical Assistance POC

– (866) 618-5988

WIDE AREA WORKFLOW

http://wawf.eb.mil/ mailto:bsme.helpdesk@dla.mil

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CLAUSES & PROVISIONS

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B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES

Base Period: CLIN 0001 M1GC GOCO Services (FFP)

Option Period: CLIN 0002 M1GC GOCO Services (FFP)

The contractor must submit one monthly price for the base period, and one for the option period

SECTION B – SUPPLIES/SERVICES &

PRICES/COST

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– E-0001 ENERGY QAP E1.11-1 QUALITY CONTROL PLAN (GOCO) (AIR FORCE) (DLA

ENERGY APR 2007)

SECTION E – INSPECTION & ACCEPTANCE

• The Quality Control Plan (QCP) shall include the following control procedures employed by the Contractor:

– (1) Receiving (both product and additives

– (2) Blending

– (3) Storage and Handling

– (4) Loading and Shipping

– (5) Calibration program for testing & measuring equipment IAW ISO 10012-1

– (6) Quantity measurement

– (9) Record & reports

– (10) Corrective action procedures

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– E-0007 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA

ENERGY DEC 2011)

SECTION E – INSPECTION & ACCEPTANCE (CON’T)

• The Government may, at its discretion, accept nonconforming supplies or services. In such cases, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance.

• Requests for deviations and waivers shall be submitted by the Contractor to the

Contracting Officer with a copy to the appropriate Inspection Office referenced in the LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS or QUALITY REPRESENTATIVE contract provision of this contract.

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– 52.242-15 STOP-WORK ORDER (AUG 1989)

SECTION F – DELIVERIES OR PERFORMANCE

• The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.

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– DFARS 252.201-7000 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 1991)

SECTION G – CONTRACT ADMINISTRATION DATA

• COR is not authorized to make commitments on behalf of Government.

• COR Appointment Letter will be provided to the successful offeror.

– G-0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA

ENERGY DEC 1999)

– G-0003 G21 DESIGNATION OF PROPERTY ADMINISTRATOR (DLA ENERGY MAY

2009)

• The Property Administrator for product handled under the terms of the contract will be designated by the Director, Defense Logistics Agency Energy (DLA Energy).

• Offeror shall indicate complete mailing address (including nine-digit zip code) to which remittances should be mailed and for payment of electronic funds

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– H-0004 H51.03 INSURANCE REQUIREMENT FOR CONTRACTORS

AND SUBCONTRACTORS (DLA ENERGY JAN 2012)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

• The General Liability Worker's Compensation and Automobile Liability

Insurance is to be procured and maintained by the Contractor and any subcontractor

• Minimum coverage amounts are listed

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FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(Jan 2011)

SECTION I – CONTRACT CLAUSES

• Contractor shall comply with personal identity verification procedures implemented by

Homeland Security Presidential Directive-12 (HSPD-12)

• Contractor shall account for all forms of Government-provided identification issued to the Contractor employees

– FAR 52.217-8 OPTION TO EXTEND SERVICES (Nov 1999)

• Government has unilateral right to extend contract.

• The total duration of this contract, including the exercise of any options under this clause, shall not exceed 9 years, 6 months.

– FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

• Government may extend the term of this contract by written notice to the contractor 30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend.

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– FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

ITEMS (MAY 2017)

SECTION I – CONTRACT CLAUSES

• Inspection/Acceptance

• Assignment

• Changes

• Disputes

• Excusable delays

• Invoice

• Payment

• Interest

• Taxes

• Termination for Government convenience

• Termination for cause

• Warranty

• Limitation of liability

• Order of precedence

• Unauthorized obligations

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SECTION I – CONTRACT CLAUSES

52.243-1 CHANGES – FIXED-PRICE W/ ALTERNATE II (AUG

1987/APR 1984)

The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following:

• Description of services to be performed.

• Time of performance (i.e., hours of the day, days of the week, etc.).

• Place of performance of the services.

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– FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

SECTION I – CONTRACT CLAUSES

• Contractor shall notify its employees of the United States Government’s zero tolerance policy described in this clause

• Actions to include termination of employment will be taken against employees in violation of this policy

– FAR 52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

• Make a good faith effort to maintain a drug free workplace

• Report any violation to the Contracting Officer

– I-0003 I102.02 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT –

PAYROLL TAX ADJUSTMENT (DLA ENERGY JAN 2012)

• The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable

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– SECTION J – LIST OF ATTACHMENTS

SECTIONS J & K

• ATTACHMENT I – PERFORMANCE WORK STATEMENT

• ATTACHMENT II – OFFEROR SUBMISSION PACKAGE

• ATTACHMENT III – DEPARTMENT OF LABOR WAGE DETERMINATION AND OR

COLLECTIVE BARGANING AGREEMENT

• ATTACHMENT IV – JOINT VENTURE

• ATTACHMENT V – PAST PERFORMANCE QUESTIONNAIRE

– SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS

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– ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR RESPONDENTS

• Offeror’s proposals shall be prepared in three separate volumes and provided in the quantities shown below.

Volume Title No. of Copies No. of Pages I Technical Proposal - Basic

Performance Work Statement 1 hard copy and 1 PDF electronic copy Not to exceed 50

A Appendix AF – TBD 1 hard copy and 1 PDF electronic copy Not to exceed 5 B Appendix AF – TBD 1 hard copy and 1 PDF electronic copy Not to exceed 5 C Appendix AF – TBD 1 hard copy and 1 PDF electronic copy Not to exceed 5 D Appendix AF – TBD 1 hard copy and 1 PDF electronic copy Not to exceed 5 E Appendix AF – TBD 1 hard copy and 1 PDF electronic copy Not to exceed 5 F Appendix AF – TBD 1 hard copy and 1 PDF electronic copy Not to exceed 5

II Offeror Submission Package (OSP) includes Price Proposal

1 original and 1 PDF electronic copy of Attachment II – OFFEROR

SUBMISSION PACKAGE

None

III Past Performance 1 PDF electronic copy None

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SECTION L – INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR RESPONDENTS

• Technical Proposals page limits varies with each Solicitation however, the pages shall be double sided 8 ½” x 11 size pages including Appendices and

Attachments

• Table of contents, exceptions, and resumes are not considered to be in the page limit

• 12 point Times New Roman font with

1” margins around the page

• VOLUME I: TECHNICAL

PROPOSAL

Technical/Management proposals are divided into two categories:

• Volume I Technical Proposal – Basic

Performance Work Statement

• Volume A-F Appendix AF for each region location.

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– VOLUME II: PRICE PROPOSAL – OFFEROR SUBMISSION PACKAGE

SECTION L – INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR RESPONDENTS

• Section I

– Cover Page

– SF 1449 and Amendments

– Exceptions to the Terms and Conditions of Solicitations

– Representation and Certification

• Section II Price

– Proposals should be submitted in accordance with clause B-0001

B34.01: SERVICES TO BE FURNISHED AND PRICES for all

Solicitations.

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– VOLUME III: PAST PERFORMANCE

SECTION L – INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR RESPONDENTS

• List of 3 contracts of similar scope and complexity with POC

• Summary description of the task requirements of each referenced contract.

• Total dollar value of each referenced contract

• ATTACHMENT III PAST PERFORMANCE QUESTIONNAIRE

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– ADDENDUM TO FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS

SECTION M – EVALUATION FACTORS FOR AWARD

• Explains how DLA evaluates your offer

• Source Selection Process: LPTA

• Proposals will be evaluated and award will be made on the basis of three evaluation factors and sub-factors:

– I. Technical Management.

• 1. Staffing 5. Security

• 2. Operations 6. Environmental

• 3. Maintenance 7. Training

• 4. Safety 8. Furnished Items

– II. Past Performance

– III. Price

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SECTION M – EVALUATION FACTORS FOR AWARD

(CON’T)

• All factors other than cost or price will be evaluated on an Acceptable or

Unacceptable basis

• Award will be made on the basis of the Lowest Priced Technically

Acceptable offeror, meeting or exceeding the acceptability standards for non-cost factors

• Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

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– ATTACHMENT I – PERFORMANCE WORK

STATEMENT

Mr. James Lamm & Mr. David

Butler will review

SECTION C – DESCRIPTION/SPECIFICATIONS/

STATEMENT OF WORK

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QUESTIONS?