QA Document-Amendment 0001 FINAL.pdf

SP3300-21-R-5002

Attachment 1-Amendment 0001

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-21-R-5002. Each question has been redacted to ensure anonymity. The Government response is provided in the far right-hand column for each question.

Question RFP Page OR Pre- Proposal

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response

1 Can the Government extend the date for receipt of offers by 60 days to 4/10/2021 or 30 days following the date of the last site visit whichever is later? Extending the proposal submission date is essential for ensuring adequate industry competition for this solicitation. This extension is needed to sufficiently analyze the voluminous data included with the solicitation, adequately develop a response to the solicitation’s lengthy and complex proposal submission requirements, the criticality of visiting each FRC site, and to allow sufficient time following each site visit to develop an accurate staffing and management plan.

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FINAL 1-6-

2021.pdf; pgs. 1 and 92

Standard Form 33, Block 9; L-28, paragraph 2 Per Amendment 0001, the time/date for receipt of offers will be extended until NLT 1:00 PM on Friday 26 February 2021. Sections A and L of the RFP will be updated to reflect the new date for receipt of offers. The Government does not anticipate any additional extensions.

2 May we please have access to the original AutoCAD file that generated Attachment J.40

67 of 133; 104 of 133; 129 of 133

Sub-section 4.3; Factor 4 Subfactor (d) J.40 is a simple visual layout of the building. An autocad file will not be provided.

3 (1) The Contractor may have multiple storage locations on the base to include warehouse, stockrooms, lockers, carts as well as private Contractor-managed warehouses near the base. Is the 30-day operational inventory requirement met by combining the quantity of each HM item stored at all locations at or near the installation, e.g. Contractor’s warehouse, Government’s warehouse, point of issue, point of use? Does it matter where material is stored to be counted toward the 30-day inventory requirement and if so where?

SP330021R5002

Attachment J.1 PWS -Page 22

SP330021R5002 Attachment J1 PWS 5.2.A The Contractor shall retain as a minimum, 30 days of operational inventory in sufficient quantities to support production. Levels of HM maintained on hand shall be established by historical demand data, seasonal variations, and known production schedules.

(1) The 30-day operational 3PL inventory requirement pertains to the Contractor’s inventory stored in the centralized hazardous materials facility identified in C-5.4, C-5.5, or C-5.6 provided by the Government only. It does not include Government- Owned hazardous material that may be stored in a Mega-Center, Issue Center, POU locker or on a HAZMAT cart.

(2) The only facilities where 3PL HM has been and will be stored is in the facilities identified in C-5.4, C-5.5, and C-5.6. No other storage space will be made available for 3PL HM.

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response

(2) Through the history of the program, has the Government provided storage space on base to allow the Contractor to meet a 30-day operational inventory requirement?

4 What are the criteria or process for determining “readily available” for shipping and will meet the customer’s production schedules” in order to ensure the Contractor has made a good faith effort to acquire the HM from Government sources of supply and to prohibit the Contractor from circumventing existing Government sources of supply for

HM?

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Attachment J.1 PWS -Page 25

PWS Section 5.2.5.A.7 Procure HM using Government Sources of Supply to the extent that material readily available for shipping and will meet the customer’s production schedules. To the extent that Government Sources of Supply cannot satisfy the customer’s requirements, the Contractor shall use its network of qualified manufacturers under its source selection system and such suppliers otherwise must meet all requirements for qualifications as a source of supply under Government contracts such as Qualified Products List (QPL), Qualified Suppliers List, or other quality assurance demonstration.

IAW C-5.2.5 A8, The Contractor’s procurement decision shall demonstrate the most advantageous combination of material availability, cost, quality, and sustainability to meet the customer’s requirements. Material availability should be considered first in the procurement decision.

Approximately 75% of the customers requirement is from commercial sources and not Government Sources of Supply.

5 The number and location of Incumbent Contractor MHE, delivery vehicles, personnel transport vehicles, and other equipment is not defined.

Can the Government provide the number, type, location of the equipment currently in use as Contractor Equipment?

Is the cost of Contractor provided equipment included in the Government’s ODC plug number?

Will the Contractor be permitted to invoice for the cost of Contractor Equipment purchased/leased for use on the contract and the cost for fuels, maintenance, and repair under a cost-reimbursable contract line item for ODCs in Section B of the solicitation?

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Attachment J.1 PWS -Page 13, Page 25, Page 36

SP3300-21-R-

5002 FINAL 1-6-

Multiple sections of the PWS– 4.3.A, 5.2.5, 5.3.2.3.A - The Contractor shall provide all material handling equipment (MHE), delivery vehicles, personnel transport vehicles, and miscellaneous warehouse and administrative equipment not provided by the Government to perform the requirements in the PWS and as workload dictates a need to include support for an increased or accelerated workload.;

SP3300-21-R-5002 FINAL 1-6-2021, SECTION

B INSTRUCTIONS

The Contractor is required to determine the number of delivery and transport vehicles required to perform the work. The Contractor retains title to the required equipment. Contractor equipment is not included in the Government’s ODC plug number.

The Contractor will not be permitted to invoice for the cost of the Contractor Equipment purchased/leased for use on the contract or the costs of fuels, maintenance and repair under a cost-reimbursable CLIN for ODCs in Section B of the solicitation.

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response

6 It is not clear in the chain of inventory movement where the “point of receipt” is: at receipt of HM in the Government warehouse, stockroom, carts, or lockers. It is further complicated by the unit of measure of the point of receipt: ordering a drum, but dispensing a quart, for example.

Can the Government clarify when and in what form material is considered delivered to the point of receipt and accepted by the Government, i.e. when HM ownership and title transfers to the Government?

SP330021R5002

Attachment J.1 PWS -Page 29

PWS Section 5.2.6.C The Contractor retains title and the associated risk of loss to the materials until the point of receipt by the customer in the Government’s designated POR. The Contractor shall retain title of all Contractor-Owned 3PL HM inventory defined as that inventory which has not been ordered by the customer.

IAW C-5.2.6.C, “The Contractor retains title and the associated risk of lost to the materials until the point of receipt by the customer in the Government’s designated POR.” In this case the program of record is HMMS. If a hazardous material is to be dispensed from a drum to smaller unit of measure, the drum is issued to the Government at which time the Government is charged for the drum, the drum becomes Government-Owned and any smaller units of measure dispensed from the drum are not charged.

7 The incumbent Contractor may not be the approved source of supply for HM per the QPL, QSL or QSLD. Can the Government guarantee the HM material meets the Government’s qualification and quality assurance requirements or will the Government waive those requirements for material purchased from the incumbent Contractor?

SP330021R5002

Attachment J.1 PWS – Page 9;

PWS Section 1.6.B The Contractor shall maximize the efforts to purchase demand supported 3PL HM from the incumbent Contractor.

PWS Section 5.2.5.A.7...must meet all requirements for qualifications as a source of supply under Government contracts such as Qualified Products List (QPL), Qualified Suppliers List, or other quality assurance demonstration.

The incumbent Contractor performs under the same requirements to procure HM from sources of supply approved per the QPL, QSL, QSLD and is required to ensure a Certificate of Conformance can be provided for HM procured commercially. The Government will not waive qualification and quality assurance requirements for material purchased from the incumbent Contractor.

8 It’s not clear when the Contractor needs to enter HM info into the Government’s POR.

When it reaches the Contractor’s facilities or when it reaches the Governments Warehouse?

The Government’s prohibition on interfacing with Government’s data systems increases the effort required to maintain duplicate systems and the likelihood of inaccuracy between systems. Many DLA contracts allow or require the Contractor to interface with systems like HMIRS via EDI transactions. Will the Government consider

Government total asset visibility of 3PL HM on hand in the Government’s designated

POR.

PWS Section 5.2.3.D The Inventory Management Tool will not be authorized to interface with Government’s data systems.

Please refer to C-5.3.2 Inventory Control. HM is received in the Government’s POR when it arrives at the Contractor’s operating facilities, is barcoded and stored or delivered to the ordering customer.

The Government understands the use of duplicate systems and the likelihood of inaccuracy between systems; however, it is the Contractor’s responsibility to ensure the accuracy between systems. The sites operate on the Navy Marine Corps Internet (NMCI) that has strict automation security requirements that prohibits a commercial business tool from interfacing with Government Data Systems.

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response revising this requirement to allow system interfaces?

9 The due date for submission of offers does not allow enough time to incorporate information learned from site visits into our proposal. Since site visits are yet to be scheduled, can the Government extend the due date to 30 days after the last site visit?

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FINAL 1-6-2021

RFP L-28.2 The hour and date for receipt of offers is 1:00 P.M. Eastern Local Time on 9 February 2021

Please reference question #1 above.

10 The due date for submission of offers does not allow enough time to sufficiently analyze the voluminous data included with the solicitation, or adequately develop a basis of estimate and proposal in response to the solicitation’s lengthy and complex proposal submission requirements. Therefore, can the Government extend the proposal submission deadline by 90 days to 120 days following the RFP issue date?

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FINAL 1-6-2021

RFP L-28.2 The hour and date for receipt of offers is 1:00 P.M. Eastern Local Time on 9 February 2021

Please reference question #1 above.

11 If it is the Government’s intention for possible multiple award contracts, will the Government consider altering requirements to allow for bids on individual sites?

If so, can an offeror submit a proposal for one or two sites versus all three FRC locations?

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FINAL 1-6-2021

RFP Section B Instructions - The Government intends to award one or more contract(s) as a result of this solicitation. The resultant contract(s) will be hybrid Indefinite Delivery Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), and Cost Reimbursement (CR) No Fee line items. This requirement includes a five-year ordering period (inclusive of a 120-day Phase-In Period) for the CMS and 3PL services.

The Government will not consider a deviation from its intention as currently stated in the RFP. Offerors must propose to each location and CLIN in the RFP.

12 How are Government sources of supply counted in terms of small business goals and are they excluded from plan SubK dollars?

How much of the plug numbers can be assumed to be from SB sources?

SP3300-21-R-

5002, Attachment J.4

SP3300-21-R-5002, Attachment J.4 Calculations How the source is handled will depend on the source.

Contractors should assume that Government sources of supply will be large business but they cannot be excluded from the Small Business Commitment Document or the Subcontracting Plan since all dollars which are awarded must be considered for these areas (reference the various FAR 52.219

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response clauses in the solicitation). The Government understands that the large amount of dollars and uncertainty with procurement of material makes it very difficult to determine how to subcontract the dollars for these CLINs. Offerors should try to propose small business dollars based upon information available in the solicitation. This may make subcontracting percentages lower than other procurements; however, the Government understands the challenges this presents. While we understand the uncertainty, federal regulation requires all dollars in an award to be considered for subcontracting and reporting purposes and thus we cannot exclude the dollars from the proposal.

Offerors are encouraged to outline any challenges or assumptions as part of its Small Business Commitment Document submission so those are identified with proposal submission.

13 The solicitation provides overall dollar estimates for hazardous materials, material support, travel, and training, however does not describe supporting details for the estimates, such as the types and quantities of hazardous materials, if any, that are estimated to be commercially sourced.

Therefore, can the Government allow the small business participation commitment to be submitted after transition is complete in order to allow the Contractor time to develop realistic estimates of small business subcontract participation?

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Pages 5-24

SP3300-21-R-5002 FINAL 1-6-2021, SECTION

B INSTRUCTIONS

SP3300-21-R-5002, Attachment J.4 Calculations

No. The completed attachment J.4 must be submitted as part of the offerors proposal received by the closing time/date as indicated in section L of the RFP. The offeror must make their own calculations based upon the applicable Government provided estimated costs and their own research while completing attachment J.4. Offerors are encouraged to see question #12 above as well which may assist with this question.

14 Will the Government specify the requirements and estimated costs for the Contractor to perform ‘minor maintenance’ to Government furnished equipment? What are

SP330021R5002

Attachment J.1 PWS-Page 10

PWS Section 3.1.C The Contractor is responsible for the appropriate use, minor maintenance, and care of available property IAW the contract requirements.

PWS C-3.1 will be amended to clarify Government and Contractor responsibilities for preventative, corrective, or remedial maintenance and record keeping requirements.

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response the Contractor record keeping requirements for these activities?

15 Will the Government specify the Contractor responsibilities for conducting calibration (as required) on Government equipment used in the performance of this contract?

SP330021R5002

Attachment J.1

PWS

PWS Section 3.1.C The Contractor is responsible for the appropriate use, minor maintenance, and care of available property IAW the contract requirements.

The Government will calibrate scales.

16 The Government provided one SOP in the technical library, but it appears there are many more. Are these all of the SOPs the Government feels is relevant to the Contractor work requirements?

RFP Technical Library

RFP Technical Library

TL 27 - SOP FRCSW EPOHM-HC-001-17 A

HAZMAT CARTS

CDRLs

CDRL A014, A051, A051, A053, A054, A055,

A056, A057

The Contractor is responsible for developing SOPs in response to CDRLs A014, A051, A051, A053, A054, A055, A056, A057.

17 Does the Government maintain annual license agreements with Sphera for HMMS that include Technical Support, training, access to their customer portal?

Is the cost of the Sphera licenses included in the ODC plug number and is the cost of the Sphera licenses a reimbursable cost under the contract?

SP330021R5002

Attachment J.1

PWS

PWS Section 4.4.1 At sites where HMMS is the POR, the Contractor shall establish an agreement with Sphera Solutions NLT 30 business days after contract award to provide HMMS training to all Contractor employees.

The Government maintains the license agreements for HMMS and the associated costs. The Contractor’s agreement with Sphera only includes training.

18 Does the usage of the FSS satisfy the requirement for competition on each material procurement?

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SP3300-21-R-5002 FINAL 1-6-2021, SECTION

B INSTRUCTIONS CPFF Pricing Arrangement;

Sec C-7.2

No, usage of the FSS does not satisfy the requirement for competition. See answer to #4.

19 How long is each of the site visits expected to last?

Site Visit Instructions

An Industry Site Visit will not be conducted at Cherry Point. (See Pre-Proposal Conference Presentation). There is no time limit set for Jacksonville and North Island.

20 Regarding B-796 for Jacksonville, will the Government POC take requested pictures and email them to participants?

Site Visit Instructions

Photographs will not be provided.

21 May we please have access to the original AutoCAD file that generated Attachment J.40?

67 of 133; 104 of 133; 129 of 133

Sub-section 4.3; Factor 4 Subfactor (d) Please see the Government’s response to question #2 above.

22 After reviewing the slides from the Industry Day we would like to clarify what the due date for the proposal is. On slide 6 it states

Pre-Proposal Conference

While there is inconsistency between two slides, Slide 3 of the PPC slides explains that the final solicitation and amendments overrule any

Conference OR Site Visits

RFP Para Reference (if question relates to RFP)

Government Response

February 9th and on slide 114 February 22nd.

If you could please confirm which date and time it would be greatly appreciated.

information in the briefing. As such, the correct date for submission as of the date of the question was as outlined in the posted RFP – or 9 February 2021.

The inadvertent inconsistency between slides 6 and 114 has been corrected with the PPC slides posted to the beta.sam.gov website. Please also see question #1 above for an update on the proposal submission timeframe.