Site Visit - Douglas.pdf

DESCRIPTION: Grease Trap Services for ASPC-Douglas, ASPC-Phoenix, & COTA

INSTITUTION: ASPC - Douglas

On-Site Inspection, as cited above, is scheduled at 9:00 AM AZ MST on September 29, 2025.

Please have vendors sign in on Attachment A

The purpose of this Inspection is to allow vendors the opportunity of a visual evaluation of the required task, familiarization with the facility(s), and to verbally have questions answered concerning interpretation or clarification prior to submitting a proposal.

The vendors should be instructed to submit in writing any questions or concerns electronically through the Arizona Procurement Portal (APP), and should be entered before the close of the discussion tab.

It is the responsibility of the ADCRR Representative to ensure that all vendors in attendance sign in on Attachment A.

This form, and Attachment A, must be returned to the Procurement Services Office, 701 E. Jefferson St., or via email to Nora Valenzuela at nvalenzuela@azadc.gov, upon completion of this On-Site Meeting.

This form will become a permanent record in the Solicitation file.

Failure to return this form may result in a delay in the bid process or a final award being made.

ADCRR REPRESENTATIVE COMPLETING/SUBMITTING DATE

TITLE OF REPRESENTATIVE ABOVE

On-Site Inspection Vendor Attendance Report

Solicitation No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC-Phoenix, & COTA

Arizona Department of Corrections, Rehabilitation

& Reentry Procurement Services 701 E. Jefferson Street

Phoenix, AZ 85034

9/30/25

Business Administrator ASOII

On-Site Inspection Vendor Attendance Report

Attachment A (On-Site) Solicitation No. BPM007187

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix, & COTA

Arizona Department of Corrections, Rehabilitation

& Reentry Procurement Services 701 E. Jefferson Street

Phoenix, AZ 85034

Company Name:__________________________________ Company Name:__________________________________

Contract Person:__________________________________ Contact Person:___________________________________

Address:_________________________________________ Address:_________________________________________

City/State/Zip:_____________________________________ City/State/Zip:_____________________________________

Phone Number:____________________________________ Phone Number:____________________________________

Company Name:__________________________________ Company Name:__________________________________

Contract Person:__________________________________ Contact Person:___________________________________

Address:_________________________________________ Address:_________________________________________

City/State/Zip:_____________________________________ City/State/Zip:_____________________________________

Phone Number:____________________________________ Phone Number:____________________________________

Company Name:__________________________________ Company Name:__________________________________

Contract Person:__________________________________ Contact Person:__________________________________

Address:_________________________________________ Address:_________________________________________

City/State/Zip:_____________________________________ City/State/Zip:_____________________________________

Phone Number:____________________________________ Phone Number:____________________________________

Company Name:__________________________________ Company Name:__________________________________

Contract Person:__________________________________ Contact Person:__________________________________

Address:_________________________________________ Address:_________________________________________

City/State/Zip:_____________________________________ City/State/Zip:_____________________________________

Phone Number:____________________________________ Phone Number:____________________________________

On-Site Inspection Vendor Attendance Report

On-Site Inspection Instructions for ADCRR Representative Solicitation No. BPM007187

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix, & COTA

Arizona Department of Corrections, Rehabilitation

& Reentry Procurement Services 701 E. Jefferson Street

Phoenix, AZ 85034

The on-site inspection is for the vendors to visually inspect the site and familiarize themselves with the facility prior to bidding. The ADCRR Representative shall tour the vendors around the area of the facility where the work being specified is to be done.

Should the vendors have questions of clarification or interpretation of a generic nature in the solicitation, these can be answered by the ADCRR Representative. If the vendors have any questions that would change the scope of work or specifications in the solicitation, these can only be changed through the Central Procurement Services Office via an amendment.

If these types of questions arise, please inform the vendors that they need to submit this information in writing electronically through the e-procurement portal, APP, within 24 hours after the on-site meeting.

Business Administrator ASOII 9/30/25

ASPC-Douglas Point of Contact Loreto Montano AAII Complex Operations, never received any information requesting clearance for the 9/29/25 visit. No one attended.