Solicitation Amendment No. 1

BPM007187

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

1. In accordance with Uniform Instructions to Offerors Section B (6), the Solicitation is amended as follows:

1.1. The Solicitation due date has been extended to October 9, 2025, at 3:00 PM AZ MST.

1.2. The General Requirements, Section 2.4.1.2, is revised with following:

2.4.1. ASPC-Phoenix: Five (5) Grease Traps units in total for service as identified below:

2.4.1.2. Aspen Unit:

One (1), 30-gallon unit Serviced as requested

One (1) main unit with two (2) 125-gallon baffles Serviced monthly

1.3. Revisions to the following line items for pricing within the APP Items (F), as identified in bold below:

BPM007187-2 Normal Business Hours; ASPC-Phoenix, Aspen Unit: One (1), 30-gallon unit, to be serviced as requested in accordance with the SOW 2.4.1.2.

BPM007187-9 Emergency Service Hours; ASPC-Phoenix, Aspen Unit: One (1), 30-gallon unit, to be serviced as requested in accordance with the

SOW 2.4.1.2.

1.4. Additions of the following line items for pricing within the APP Items (F), as identified below:

BPM007187-15 Normal Business Hours; ASPC-Phoenix, Aspen Unit: One (1) main unit with two (2) 125-gallon baffles, to be serviced monthly in accordance with the SOW 2.4.1.2.

BPM007187-16 Emergency Service Hours; ASPC-Phoenix, Aspen Unit: One (1) main unit with two (2) 125-gallon baffles, to be serviced monthly in accordance with the SOW 2.4.1.2.

All other requirements, specifications, terms and conditions remain unchanged.

Acknowledgement and Authorization This amendment shall be acknowledged by signing of the Offer and Acceptance form.

Invitation for Bid (“IFB”) Solicitation No. BPM007187

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment 1 – Offer and Acceptance Form

SUBMISSION OF OFFER: The undersigned hereby offers and agrees to provide Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Offer indicated by the latest dated version below

CERTIFICATION: By signature in the above, Offeror certifies that it:

1. Will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State Executive Orders 2023-09, 2023-01, 2009-09 or A.R.S. §§ 41-1461 through 41-1465;

2. Has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or

Service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. Complies with A.R.S. § 18-132 when offering electronics or information technology products, Services, or maintenance;

4. Has submitted this Offer as a firm offer for 180 days following the Solicitation due date and time per the Instructions to Offers. Any extensions to the Offer Acceptance

Period shall be made in accordance with the A.A.C. R2-7-B311;

5. Did not and will not involve collusion or other anti-competitive practices; and

6. Is not debarred from, or otherwise prohibited from, participating in any contract awarded by federal, state, or local government.

7. Does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. § 35-393 et seq. (Unless exempt)

8. Does not participate in the use of forced labor of ethnic Uyghurs as described in A.R.S. § 35-394. (Unless exempt)

ACCEPTANCE OF OFFER

The offer is hereby accepted and awarded:

In its entirety

Partially as defined in the Executive Summary and Award Determination.

The Contractor is now bound to sell the Materials or Services listed by the attached Contract and based upon the Solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

The Contract shall henceforth be referred to as Contract No.

The effective date of the Contract is

The Contractor is cautioned not to commence any billable work or to provide any Material or Service under this Contract until Contractor receives purchase order.

State of Arizona Awarded this day of 2025

Elena Adame Chief Procurement Officer Signature

IFB Solicitation Attachment 1 – Offer and Acceptance | Revision No. 0 | Revised 08-25

Offeror company name Signature of person authorized to sign Offer Date

Address Printed name and Title

City, State, ZIP Contact name and Title

☐ By checking this box, Offeror is certifying that it is exempt from the requirements regarding the forced labor of ethnic Uyghurs and boycott of Israel because of one of the following: Contractor is a Sole proprietorship, has fewer than ten (10) employees; or is a non-profit organization.

Contact email address Contact phone number

Gold Star Pumping, Inc.

7771 Reuse Pl

Tucson, AZ 85756

Edmundo Ancheta, VP

Edmundo Ancheta, VP goldstar@goldstarpump.com - 520-744-9282

Oct 1/25 x

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment 2 – Rules for Non-Employees of ADCRR in Arizona State Prison Form

POLICY STATEMENT:

While the institution recognizes the need of non-staff personnel to have in their possession certain personal items, limits are necessary for the security and safe operation of the institution.

PROCEDURES:

1. All persons entering the institution are subject to search prior to entry and while on the grounds of the institution. All non-staff personnel will, at all times, remain in their authorized area under the direction of the project coordinator.

2. Persons are allowed the materials necessary for the performance of their duties.

3. All non-staff personnel may have in their possession the following:

A. A wallet with normal contents, e.g.,

1) photos and personal papers.

2) currency not to exceed $40.00 (Forty Dollars). Excess will be reported to the shift commander prior to entry.

3) no credit cards or checkbooks are allowed.

B. Handkerchief and comb.

C. Tobacco products and smoking apparatus for normal daily use.

D. Keys as necessary (auto and home).

E. Fingernail clipper.

F. Confectionary items (gum, candy, etc.)

G. Watch and rings.

4. All persons are prohibited from introducing medication drugs into the institution grounds unless such medication has been properly prescribed by a licensed physician and is in the original prescription container.

A. Medications of a stimulating nature, i.e., Dexedrine, Preludins, Tenuate or any other appetite suppressant or any hypnotic-type drug, are specifically prohibited on institution property. Persons who are taking this type of medication prior to coming to the institution will report this fact to the Shift Commander, prior to reporting to their authorized area.

B. Persons taking medications of the tranquilizer class, i.e., Valium, Librium, Miltown or any of the anti-depressant class, i.e., Sinequan, Triavil, Elavil or any mood modifying drug of any type; Pain medications i.e., Percodan, Percocet, hydrocodone (Vicodin), Tylenol with codeine, propoxyphene, etc., will report this fact to the Shift Commander prior to going to their authorized area. Possession of these types of drugs on prison grounds will be limited to that amount necessary during one eight hour shift.

Solicitation Attachment 2 – Rules for Non-Employees of ADCRR in Arizona State Prison Form

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

C. Personnel taking any other class of medication i.e., antihistamines, antihypertensives, anticholingeries, etc., are limited in the introduction of only such amount of medication as will be required during the period of one eight hour shift, and this fact will be reported to the Shift Commander.

1) Any deviation from this policy must be cleared with the Warden of the unit. Persons violating this policy may subject themselves to eviction from institution property and/or prosecution.

NOTE: If anyone loses or has stolen any personal items in his possession, the institution will attempt to retrieve the items, but cannot guarantee the return thereof nor provide reimbursement.

The following Arizona Revised Statutes dealing with inmate and non-staff member relationships require your strict adherence at all times during your stay at the Arizona State Department of Corrections.

Interest of employee and non-employee in contracts, gifts to or for inmates: penalty

1) No non-staff member shall be interested in any contract or purchase made by anyone for or on behalf of the prison, or receive, directly or indirectly, compensation for his services other than prescribed by the administrator of the institution, nor shall he receive any compensation whatever for any act or services he performs for or on behalf of a contractor, or any agent or employee of a contractor.

2) No non-staff personnel, without permission of the administrator shall make a gift or present to or receive a gift from an inmate, or barter or deal with an inmate.

3) Any person violating this section shall be discharged from office or service, and every contractor, or employee or agent of a contractor, shall not be permitted to act or serve again as such contractor, agent or employee.

Unauthorized communication with inmates: penalty

A person not authorized by law who, without the permission of the officer in charge of the state prison, communicates with a person imprisoned or detained therein, or who takes any letter, writing, literature or reading matter to or from a person imprisoned or detained therein, is guilty of a misdemeanor.

Signature Date

Solicitation Attachment 2 – Rules for Non-Employees of ADCRR in Arizona State Prison Form

October 1, 2025

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment 3 – Proposed Subcontractors

Check “NO” if you WILL NOT subcontract any portion of the Work and will therefore be performing all of the Work with your own personnel.

☐ NO, the Offeror will not subcontract any portion of the Work.

If you WILL subcontract any portion of the Work, check “YES” below and list the name(s) of persons or companies you propose to use as Subcontractors.

1. Fill in the information for each significant Subcontractor – indicate the type of work the Subcontractor will perform under the Contract and their approximate percentage of the total Contract work;

2. Provide copies of relevant certifications each person or firm possesses attached to this form; AND

3. Provide a description of quality assurance (QA) and quality control (QC) measures that you will use to ensure that

Subcontractor’s work meets the Contract requirements.

State may demand additional information about proposed Subcontractors as a precondition of Award.

☐ YES, the Offeror will use the Subcontractors listed below:

No. Name and contact information Small business Work to be performed and QA/QC measures %

1. [Name]

[Contact information]

Yes or No

[Work to be performed]

[QA/QC measures] X

2. [Name]

[Contact information]

Yes or No

[Work to be performed]

[QA/QC measures] X

3. [Name]

[Contact information]

Yes or No

[Work to be performed]

[QA/QC measures] X

4. [Name]

[Contact information]

Yes or No

[Work to be performed]

[QA/QC measures] X

5. [Name]

[Contact information]

Yes or No

[Work to be performed]

[QA/QC measures] X

Solicitation Attachment 3 – Proposed Subcontractors | Revision No. 1 | Revised 11-22

X

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment 4 – Confidential Information Designation

All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that are proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (copy attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C.

R2-7-101(51).

Complete this form and return it with your Offer along with the appropriate supporting information to assist the State in making its determination as to whether any materials submitted as part of your Offer should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure. Offerors shall create a redacted version of documents containing confidential information upon request from the Procurement Officer.

STATE WILL NOT CONSIDER ANY MATERIAL IN YOUR OFFER “CONFIDENTIAL” UNLESS DESIGNATED ON THIS FORM.

Check one of the following – if neither is checked, State will assume that it is equivalent to “DOES NOT”:

☐ This response DOES NOT contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317; or

☐ This response DOES contain trade secret information because it contains information that:

1. Is a formula, pattern, compilation, program, device, method, technique or process;

2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.

NOTE: Failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(51) will become public in accordance with A.A.C. R2-7-C317. State may make its own determination on materials in accordance with A.A.C. R2-7-103.

If State agrees with Offeror’s designation of trade secret or confidentiality and the determination is challenged, the Offeror hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.

By submitting this response, Offeror agrees that the entire Offer, including confidential, trade secret, and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Offeror agrees to indemnify and hold State, its agents and employees, harmless from any claims or causes of action relating to State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by State in defending such an action.

Solicitation Attachment 4 – Confidential Information Designation | Revision No. 3 | Revised 03-24

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment – Confidential Information Designation (for reference only)

A.A.C. R2-7-103 [Confidential Information] as was current at time of Solicitation issuance

A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.

C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:

1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;

2. The designated information is not confidential; or

3. Additional information is required before a final confidentiality determination can be made.

D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.

E. An agency chief procurement officer may release information designated as confidential under subsection (A) if:

1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or

2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.

Solicitation Attachment 4 – Confidential Information Designation | Revision No. 3 | Revised 03-24

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment 5 – Questionnaire

The Contractor shall provide a response to each question below to demonstrate understanding/capability of the Scope of Work requirements.

1. Contractor shall confirm understanding of the Scope of Work, Paragraph 2, General Specifications and Requirement, Contractor shall:

Yes_______ or No_______

2. The contractor shall indicate the Institution of service by checking appropriately below. All units within an Institution are required for award of the Institution for service, in accordance with the Scope of Work, Paragraph 2. General Specifications and Requirement, Contractor shall, Sub-Paragraph 2.4. Grease Trap locations, sizes, and service frequency:

2.1. In accordance with the Scope of Work, Paragraph 2. General Specifications and Requirement, Contractor shall, Sub-Paragraph 2.4. Grease Trap locations, sizes, and service frequency, Sub-Paragraph 2.4.1. ASPC-Phoenix:

Yes_________No________

2.2. In accordance with the Scope of Work, Paragraph 2. General Specifications and Requirement, Contractor shall, Sub-Paragraph 2.4. Grease Trap locations, sizes, and service frequency, Sub-Paragraph 2.4.2. COTA:

Yes_________No________

2.3. In accordance with the Scope of Work, Paragraph 2, General Specifications and Requirement, Contractor shall, Sub-Paragraph 2.4, Grease Trap locations, sizes, and service frequency, Sub-Paragraph 2.4.3. ASPC-Douglas:

Yes_________No________

3. Contractor shall confirm understanding of the service hours as identified in the Scope of Work, Paragraph 2. General Specifications and Requirement, Contractor shall, Sub-Paragraph 2.3. Provide services during the hours as identified.

Yes_______ or No_______

Solicitation Attachment 5 – Questionnaire

X

X

X

Notice of Invitation for Bid (“IFB”)

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry

Solicitation Number: BPM007187

Description: Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Solicitation Due Date and Time: October 8, 2025 at 3:00 PM AZ MST

Location(s): ASPC-Douglas, ASPC-Phoenix, & COTA

In accordance with Arizona Revised Statutes § 41-2533, Competitive Sealed bids for the materials or services specified, will be received by the Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) through the State's e-Procurement System, Arizona Procurement Portal (APP) at https://app.az.gov until the “Bid/Offer Due Date” indicated in The State’s e-Procurement System for the Solicitation No. shown at the top of this page.

LATE BIDS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete bids caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in The State’s e-Procurement System.

Submit technical inquiries about navigating and/or submitting bids in the State’s e-Procurement System to the State’s e-Procurement System Help Desk by phone at (602) 542-7600, option 2; or by email to app@azdoa.gov.

It is the responsibility of the supplier/offeror to routinely check the APP website for Solicitation Amendments.

Additional instructions for preparing an Offer are included in this solicitation.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Solicitation contact person. Requests shall be made as early as possible to allow time to arrange for the accommodation.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION.

*An Equal Employment Opportunity Agency*

Table of Contents Scope of Work 2 Special Terms and Conditions 5 Addendum A - Insurance 12 Uniform Terms and Conditions 17 Exhibit A ADCRR locations 35 Exhibit B Requirements for Contractors 36 https://app.az.gov/ mailto:app@azdoa.gov

1. Introduction

1.1. Mission: Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

1.2. Purpose: The intent of this solicitation is to allow the Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) to enter into a contract(s) for the procurement of the following services, as identified in the General Specifications and Requirements.

1.3. Location: Offeror is requested to provide pricing to furnish and deliver the herein specified services, as identified within the following:

1.3.1. See Attachment Exhibit A, ADCRR Locations

2. General Requirements, Contractor shall:

2.1. Provide an all-inclusive service cost to provide grease trap cleaning and disposal services, to include but not limited to; chemicals, materials, filters, necessary equipment, disposal fees, fuel surcharges, services, labor, benefits/payroll, travel expenses, insurances, workers compensation fee, overhead. ADCRR will not reimburse any other expenses.

2.1.1. This Contract may be awarded by location. Pricing for all units within an ADCRR location is required for award of service.

2.2. Ensure that all Grease Trap cleaning service(s) will include; properly disposing of the waste at licensed/approved disposal facilities in accordance with all applicable Federal, State, County and local Government jurisdictions, laws, regulations, ordinances and policies to protect public health and the environment.

2.3. Provide services during the hours as identified below;

2.3.1. Normal Business Hours; 8:00 A.M. to 5:00 P.M., Monday through Friday, as scheduled by the respective Facility Physical Plant Manager or their authorized designee.

2.3.2. Emergency Service Hours; are defined as service hours outside of Normal Business Hours as requested/scheduled by the respective Facility Physical Plant Manager or their authorized designee.

Scope of Work

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry

2.4. Grease Trap locations, sizes, and service frequency;

2.4.1. ASPC-Phoenix: Five (5) Grease Traps units in total for service as identified below:

2.4.1.1. Alhambra Unit:

2.4.1.2. Aspen Unit:

Serviced as requested

One (1) main unit with two (2) 125-gallon baffles

2.4.1.3. Flamenco Unit:

Two (2), 30-gallon units Serviced as requested

2.4.2. Correctional Officer Training Academy (“COTA”): One (1) Grease Trap unit in total for service as identified below:

2.4.2.1. COTA:

One (1), 500-gallon unit

2.4.3. ASPC-Douglas: Four (4) Grease Traps units in total for service as identified below:

2.4.3.1. Mohave Unit:

One (1), 5,700-gallon unit Serviced once (1 time) every two (2) months

2.4.3.2. Gila Unit:

Two (2), 2,000-gallon units

2.4.3.3. Eggers Unit:

One (1), 1,000-gallon unit

2.5. Service Specifications:

2.5.1. After receipt of a purchase order, scheduling of grease trap services can occur.

Services are not permitted without the issuance and receipt of a purchase order.

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry

2.5.2. Be escorted to the specific service location(s), and upon completion of services, the facility(s) Physical Plant Manager or authorized designee shall perform a visual inspection and written approval (e.g. initial on Contractor's service ticket or other document) prior to the Contractor departing the job site.

2.5.3. The Contractor shall completely pump each grease trap unit to remove all grease, sludge and associated materials.

2.5.4. Each grease trap unit shall be cleaned per industry standards/cleaning methods as needed to maintain an acceptable appearance as well as maintaining compliance with all applicable Federal, State, County and local Government jurisdictions, laws, regulations, ordinances and policies, health, safety and cleanliness standards.

2.5.5. All filters shall be inspected, cleaned and/or replaced if damaged during on-site servicing of units.

2.5.6. All spillage of removed contents by the Contractor during services or transportation shall be the responsibility of the contractor and shall be immediately and properly cleaned by the Contractor in accordance all applicable Federal, State, County and local Government jurisdictions, laws, regulations, ordinances and policies, health, safety and cleanliness standards.

2.5.7. All costs associated with compliance to this section shall be borne by the Contractor.

2.6. Transportation Disposal Services:

2.6.1. All grease, sludge and associated contents of each unit shall be transported by the contractor in properly licensed, inspected and roadworthy vehicles, and shall be disposed of at properly licensed/permitted disposal facilities in accordance with all applicable federal, state, and local government jurisdictions laws, regulations, ordinance and policies.

2.6.2. Any required manifests for the type of materials transported shall be completed by an authorized vendor representative for each shipment.

3. General Requirement, ADCRR shall:

3.1. Option to increase/decrease services:

3.1.1. ADCRR shall reserve the right to increase or decrease service schedules during the contract term by issuance of a contract amendment.

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry

1 Eligible Agencies: Any contract resulting from this solicitation shall be for the exclusive use of the Arizona

Department of Corrections Rehabilitation and Re-entry.

2 Term Of Contract: The term of any resultant Contract shall commence on the date of award or as specified in the award document(s) and shall continue for a period of one year, unless extended, terminated or canceled, as otherwise provided herein.

3 Contract Extension: By mutual written agreement, any resultant Contract may be extended by four (4) supplemental periods of up to twelve (12) months each for a total contract term of sixty (60) months.

4 Press/Publicity: Prior to pursuing any press or publicity regarding these services, the contractor shall work with ADCRR’s Communications Department. ADCRR retains approval rights concerning any such factors.

5 Purchase Orders: Contractor shall not commence any billable work or provide any Material or Service under this Contract until Contractor receives a purchase order.

6 Pricing: The method of compensation governing the Contract shall be a fixed price.

7 Price Increase: The Department may review a fully documented request for a price increase only after the Contract has been in effect for twelve (12) months. A price increase adjustment shall only be considered at the time of a Contract extension and shall be a factor in the extension review process. The ADCRR shall determine whether the requested price increase or an alternate option is in the best interest of the State. The price increase adjustment, if approved, will be effective upon the effective date of the Contract extension.

8 Price Reduction: A price reduction may be offered at any time during the term of the contract and shall become effective upon issuance of a contract amendment.

9 Business Standing A.R.S. § 10-1501: A selected Contractor whose business structure requires that documents be filed regularly with the Arizona Corporation Commission (ACC) must remain in good standing with the ACC during the term of the Contract. An out-of-state firm selected for Contract award must file necessary documents with the ACC as doing business in Arizona prior to execution of the Contract and, throughout the term of the Contract, must remain in good standing with the ACC and the entity where the original documents were filed.

10 Invoicing/Billing Requirements:

10.1 A legible and detailed invoice shall be provided by the Contractor to Accounting at

ADCPayables@azadc.gov or mail to the address listed on the purchase order document.

Arizona Department of Corrections, Rehabilitation, and Reentry Attn: Accounts Payable

Special Terms and Conditions

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry

10.2 At a minimum the invoice shall include:

● Department Location’s Name and Address

● Contractor’s Name, Remit to Address and Contact Information

● Contract Number

● Purchase Order Number

● Invoice Number and Date

● Date the items or services were shipped or provided

● Applicable Contract line item

● Applicable taxes

● Total Invoice Amount Due

10.3 Invoices not sent to the proper address or not containing the necessary and required information may delay payment. A contractor whose payments are delayed due to improper invoicing shall make no claim(s) against the Department or the State for late or finance charges.

10.4 Delivery of goods and or services does not constitute acceptance.

11 Payments: Automated Clearing House. The Department may pay invoices for some or all Orders through an Automated Clearing House (ACH). In order to receive payments in this manner from the Department, the Contractor must complete an ACH Authorization Form (form GAO-618) within 30 (thirty) days after the effective date of the Contract. The form is available online at: https://gao.az.gov/publications/forms

12 Travel: Contractor shall request and receive written approval prior to any travel under the Contract in which reimbursement of expenses will be requested. Contractor will be reimbursed for actual expenses incurred in accordance with the current rates specified in the State's Travel Policy. Contractor shall itemize all per diem and lodging charges. State Travel Policy, including State rates, may be located at https://gao.az.gov/state-arizona-accounting-manual-saam. State shall reject any claim for travel reimbursement for which the Contractor did not receive prior written approval.

13 Independent Status Of The Contractor:

13.1 Personnel actions of employees on the Contractor’s payroll shall be the Contractor's responsibility.

The Contractor shall comply with all applicable government regulations related to the employment, compensation and payment of personnel.

13.2 The Department will not be responsible in any way for the damage or loss caused by fire, theft, accident, or otherwise to the Contractor's stored supplies, materials, equipment, or Contractor’s employee's personal property stored on Department property.

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034 https://gao.az.gov/publications/forms https://gao.az.gov/travel

14 Confidentiality of Records: The Contractor shall establish and maintain procedures and controls, that are acceptable to the Department for the purpose of assuring that no information contained in its records or obtained from the Department or from others in carrying out its functions under the Contract shall be used or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. Persons requesting such information should be referred to the Department. Contractor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of the Contractor as needed for the performance of duties under the Contract, unless otherwise agreed to in writing by the Department.

15 Compliance With Department Laws, Rules And Regulations: The Contractor shall abide by all formally adopted Department Rules and General Operating Policies and Procedures as applicable for fulfilling the obligations outlined in the Contract. Any allegations of non-compliance with Department Rules, General Operating Policies and/or Procedures, or other Contractor misconduct shall be subject to investigation by the Department and may result in Contract termination. The Department’s General Operating Policies and Procedures are available for review upon request.

16 Rules And Regulations:

16.1 Attention of the bidders is called to the requirements of the document Rules and Regulations for

Non-Employees of the Department of Corrections in Arizona State Prison Complex which are attached herein and which shall be adhered to in all respects.

16.2 Should the owner require signatures of other parties such as subcontractor or persons directly or indirectly employed by the contractor, it shall be the contractor's responsibility to obtain such signatures. The signed document must be submitted within ten (10) days of notification of intent to award.

17 Investigations: The ADCRR reserves the right to make investigations, as deemed necessary, to determine the ability of the contractor to perform the specified work. The contractor shall furnish to ADCRR all such information and data for this purpose as may be requested. ADCRR reserves the right to reject any bid if evidence submitted or investigation fails to satisfy the owner that the contractor is properly qualified to carry out the obligations of the solicitation. Conditional bids shall not be accepted.

18 Notice Warning: Any person who takes into or out of or attempts to take into or out of a correctional facility or the grounds belonging to or adjacent to a correctional facility, any item not specifically authorized by the correctional facility, shall be prosecuted under the provisions of the Arizona Revised Statutes. All persons, including employees and visitors, entering upon these confines are subject to routine searches of their persons, vehicles, property or packages.

Authority: A.R.S. § 13-2501;

A.R.S. § 13-2505;

ADCRR Department Order 708

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Arizona Department of Corrections, Rehabilitation & Reentry

19 Contraband: Contraband means any dangerous drug, narcotic drug, intoxicating liquor of any kind, deadly weapon, dangerous instrument, explosive or any other article whose use of or possession would endanger the safety, security or preservation of order in a correctional facility or any person therein. (Any other article includes any substance which could cause abnormal behavior, i.e., marijuana, nonprescription medication, etc.) Promoting prison contraband A.R.S. § 13-2505:

A person, not otherwise authorized by law, commits promoting contraband:

By knowingly taking contraband into a correctional facility or the grounds of such a facility; or By knowingly conveying contraband to any persons confined in a correctional facility; or By knowingly making, obtaining, or possessing contraband in a correctional facility.

Promoting Prison Contraband is a Class 5 felony:

Authority: A.R.S. § 13-2501;

A.R.S. § 13-2505;

ADCRR Department Order 708

20 Federal Prison Rape Elimination Act 2003: The Contractor shall comply with the Federal Prison Rape

Elimination Act of 2003. Reference 28 C.F.R. Part 115.

21 Unlawful Sexual Conduct:

21.1 A person commits unlawful sexual conduct by intentionally or knowingly engaging in any act of a sexual nature with an offender who is in the custody of the ADCRR, the Department of Juvenile Corrections, a private prison facility or a city or county jail or with an offender who is under the supervision of either Department or a city or county. For the purposes of this subsection, "person" means a person who:

21.1.1 Is employed by the ADCRR or the Department of Juvenile Corrections.

21.1.2 Is employed by a private prison facility or a city or county jail.

21.1.3 Contracts to provide services with the ADCRR, the Department of Juvenile Corrections, a private prison facility or a city or county jail.

21.1.4 Is an official visitor, volunteer or agency representative of the ADCRR, the Department of

Juvenile Corrections, a private prison facility or a city or county jail.

21.2 This section does not apply to a person who is employed by the ADCRR, a private prison facility or a city or county jail or who contracts to provide services with the ADCRR, a private prison facility or a city or county jail or an offender who is on release status if the person was lawfully married to the prisoner or offender on release status before the prisoner or offender was sentenced to the ADCRR or was incarcerated in a city or county jail.

21.3 Unlawful sexual conduct with an offender who is under fifteen years of age is a class 2 felony.

Unlawful sexual conduct with an offender who is between fifteen and seventeen years of age is a class 3 felony. All other unlawful sexual conduct is a class 5 felony.

21.4 Unlawful sexual conduct; correctional facilities; classification; Definition A.R.S. §13-1419.

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Arizona Department of Corrections, Rehabilitation & Reentry

22 Smoke-free Facility: Due to the hazards of smoking and exposure to secondhand smoke, ADCRR shall protect its employees and inmates from the dangers of smoking in compliance with ARS §36-601.01, 02.

As of September 1, 2025, the Contractor and its subcontractors understand that ADCRR does not allow use of the following products inside its facilities, facility/office area, including outdoor areas and vehicles:

22.1 Cigarettes

22.2 Cigars

22.3 Pipe Tobacco

22.4 Lighters

23 INSURANCE REQUIREMENTS: Insurance Requirements. Addendum A to the Special Terms and

Conditions: Contractor Insurance Requirements is incorporated herein as part of the Special Terms and Conditions.

24 Eligibility For State Or Local Public Benefits; Documentation And Violations: Contractors providing services to the State, shall ensure compliance with A.R.S. § 1-502. A.R.S. § 1-502 requires each person applying or receiving a public benefit to provide documented proof which demonstrates a lawful presence in the United States. The State shall reserve the right to conduct unscheduled, periodic process and documentation audits to ensure Contractor compliance. All available contract remedies, up to and including termination may be taken for failure to comply with A.R.S. § 1-502 in the delivery of services under this Contract.

25 Estimated Quantities: ADCRR anticipates usage resulting from contract(s) that will be awarded as a result of this solicitation; however, no commitment of any kind is made concerning quantities actually acquired and that fact should be taken into consideration by each potential contractor.

26 Security: Contractor shall, forty-eight (48) hours prior to starting work, supply the full names, dates of birth and social security numbers for all employees and subcontractor employees who may be working at the job-site, to the Contractor Clearance Unit at CCUnit@azadc.gov, for advance security clearance.

26.1 The contractor will be required to perform all work in conjunction with the Security Unit while on the institutional grounds and shall be responsible for all personnel employed by their firm to ensure that institutional dress codes and overall policies are followed.

27 Permits: Contractor will obtain and pay for all required permits and licenses.

28 Contractor Responsibility: It shall be the responsibility of the contractor to provide his/her own transportation

29 General Provisions for Services:

29.1 Comprehensive Services. Contractor shall provide the comprehensive range of Services for which a price is established in the Contract for ordering by Eligible Agencies and Co-Op Buyers.

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Arizona Department of Corrections, Rehabilitation & Reentry

29.2 Additional Services. State at its discretion may modify the scope of the Contract by Contract

Amendment to include additional Services or service categories that are within the general scope of the ones originally covered by the Contract. Once the Contract Amendment is fully executed, Contractor shall then update all applicable pricing and make them available to all affected entities at no additional cost. Either party may make the request to add Services to the Contract; regardless of who makes the request, the parties shall negotiate in good faith a fair price for any additional Services, but State may elect not to add some or all of the Services in question if no agreement is reached on pricing in a timely manner. Contractor’s request or proposal in response to State’s request shall include documentation demonstrating that the proposed price for the additional Services is both fair and reasonable and comparable to the original prices.

29.3 Off-Contract Services. Contractor shall ensure that the ordering process for the Services prevents Orders for Services not included in the scope of the Contract (and for which no price or compensation has been established in the Contract) or Services explicitly excluded from the Contract. Notwithstanding that State might have its own internal administrative rules regarding off-contract or excluded ordering of Services, and endeavors to prevent such Orders from occurring, Contractor is responsible for not accepting any such Orders. The State may, at its discretion, cancel any such Order without obligation.

29.4 Removal of Personnel. Notwithstanding that Contractor is in every circumstance responsible for hiring, assigning, directing, managing, training, disciplining, and rewarding its personnel, State may at its discretion, and without the obligation to demonstrate cause, instruct Contractor to remove any of its personnel from State’s facilities or from further assignment under the Contract. In such cases, the Contractor shall promptly replace removed personnel with other personnel that have equivalent qualifications, experience, and capabilities.

29.5 Accuracy of Work. Contractor is responsible for the accuracy of the Services, and shall promptly make all necessary revisions or corrections resulting from errors and omissions on its part without additional compensation. Acceptance by State shall not relieve Contractor of responsibility for correction of any errors discovered subsequently or necessary clarification of any ambiguities.

29.6 Requirements at Location of Services:

29.6.1 Contractor personnel shall perform their assigned portions of the Services at the specific location indicated in the Order. The contractor acknowledges that the location might be inside an industrial building, institutional building, or one of various office types and classes.

29.6.2 If performing the Services requires Contractor personnel to work inside a secured perimeter at certain institutional facilities (including but not limited to prisons) where prior clearances are required, Contractor shall contact the facility directly in advance of performing the Services to confirm its current security clearance procedures, allowable hours for work, visitor dress code, and other applicable rules. State shall not pay any additional fees (including but not limited to service charges) or excuse late performance, if the Contractor has failed to comply with these requirements.

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Arizona Department of Corrections, Rehabilitation & Reentry

29.7 Acceptance of Services. The state has the right to accept Services subject to acceptance criteria.

State may apply acceptance criteria to the Contract or a specific Order, which may include, but are not limited to, accuracy, completeness, conformance to requirements, or quality. State shall not pay Contractor for unaccepted Services, and State may, at its discretion, withhold or make partial payment for any rejected Services, while Contractor is in the process of re-performing or otherwise curing the grounds for State’s rejection.

29.8 Corrective Action Required. Notwithstanding any other guarantees, general warranties, or particular warranties Contractor has given under the Contract, and in addition to any other rights and remedies available under the Contract, if Contractor fails to perform any material portion of the Services including, but not limited to, failure to complete any contractual deliverable or failure to meet agreed-upon service levels or service standards set out in or referred to in the Contract, then Contractor shall perform a root-cause analysis to identify the source of the failure and use all commercially reasonable efforts to correct the failure and meet the Contract requirements as promptly as is practicable

29.9 Contractor shall provide State a report detailing the identified cause and setting out its detailed corrective action plan promptly after the date the failure occurred (or the date when the failure first became apparent, if it was not apparent immediately after occurrence).

29.10 State may demand to review and approve Contractor’s analysis and plans, and Contractor shall make any and all reasonable corrections State instructs and adopt State’s recommendations, including any measures State determines to be necessary for employee or public safety, or the protection of property or the environment.

29.11 The contractor shall take the necessary action(s) to avoid any like failures in the future.

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Arizona Department of Corrections, Rehabilitation & Reentry

1. Indemnification Clause

To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of, or recovered under, the Workers’ Compensation Law or arising out of the failure of such Contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation, or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that the Contractor will be responsible for primary loss investigation, defense, and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the State of Arizona, its officers, officials, agents, and employees for losses arising from the work performed by the Contractor for the State of Arizona.

This indemnity shall not apply if the contractor or sub-contractor(s) is/are an agency, board, commission or university of the State of Arizona.

2. Insurance Requirements

2.1. The successful contractor will be required to provide the following Certification of Insurance within five (5) days after receipt of written notice of intent to award this contract. The contractor must furnish the State certification from insurer(s) for coverage in the minimum amount as stated below. The coverage shall be maintained in full force and effect during the term of this contract and shall not serve to limit any liabilities or any other contractor obligations.

2.2. Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract, insurance against claims for injury to persons or damage to property arising from, or in connection with, the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

2.3. The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees or subcontractors, and the Contractor is free to purchase additional…