6 - Confirmation Response.pdf

Nora Valenzuela <nvalenzuela@azadc.gov>

Invitation for Bid (IFB) No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC- Phoenix & COTA shannon@tucsontallow.com <shannon@tucsontallow.com> Thu, Oct 16, 2025 at 4:20 PM To: Christina Jimenez <cjimenez1@azadc.gov> Cc: Nora Valenzuela <nvalenzuela@azadc.gov>, Mario Angulo Rios <mangulo@azadc.gov>, Christina Jimenez <cjimenez1@azadc.gov>

Hi CJ. I apologize for the delay.

Attached is our explanation letter and the corrected form.

Shannon

-----Original Message----- From: "Christina Jimenez" <cjimenez1@azadc.gov> Sent: Thursday, October 16, 2025 3:59pm To: "Shannon Dineley, EdD, MEd" <shannon@tucsontallow.com> Cc: "Nora Valenzuela" <nvalenzuela@azadc.gov>, "Mario Angulo Rios" <mangulo@azadc.gov>, "Christina Jimenez" <cjimenez1@azadc.gov> Subject: Re: Invitation for Bid (IFB) No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Hi Shannon, Can you ensure the information is handled/submitted appropriately as requested below?

Respectfully

CJ

On Wed, Oct 15, 2025 at 10:08 AM Shannon Dineley, EdD, MEd < shannon@tucsontallow.com> wrote:

> Nora, thank you for the clarification.

> I am out of the office this morning but will be in by noon.

> As price is not considered confidential, then we made a mistake. I can > further address this when I get in.

> Shannon > On Oct 14, 2025 3:16 PM, Nora Valenzuela <nvalenzuela@azadc.gov> wrote:

> Good afternoon, > Thank you for your response/inquiry.

> In accordance with the Uniform Instruction to Offerors, Paragraph D.

> Submission of Offer, Sub-Paragraph 5. Confidential Information, specific to > the last sentence, wherein;.

> Contract terms and conditions, pricing, and information generally > available to the public are not considered confidential information.

> Based on this information cited, pricing is not considered confidential > information. Nor is the Department seeking back-up justification for the > pricing as offered in the APP Price Line Items, Tab F.

> Please provide confirmation if a mistake was made as identified in the > initial email sent, no later 10:00 AM AZ MST October 15, 2025, to the > attention of my manager, Christina Jimenez at cjimenez1@azadc.gov, due to

11/6/25, 5:20 AM State of Arizona Mail - Invitation for Bid (IFB) No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA https://mail.google.com/mail/u/0/?ik=d01f7adc6c&view=pt&search=all&permmsgid=msg-f:1846182467546896424&simpl=msg-f:1846182467546896424 1/4 mailto:cjimenez1@azadc.gov mailto:shannon@tucsontallow.com mailto:nvalenzuela@azadc.gov mailto:mangulo@azadc.gov mailto:cjimenez1@azadc.gov mailto:shannon@tucsontallow.com mailto:nvalenzuela@azadc.gov mailto:cjimenez1@azadc.gov

> me being on annual until October 20, 2025.

> If confirmation is not received by this deadline, the previous written > offer will be accepted as submitted.

> If you have any questions, please feel free to contact me.

> On Tue, Oct 14, 2025 at 1:41 PM Shannon Dineley, EdD, MEd < > shannon@tucsontallow.com> wrote:

> Good afternoon, Nora.

> The form was submitted as directed by our company owner who does not > disclose prices publicly. We base our prices on:

> 1. Travel distance > 2. Labor costs, including but not limited to salary and benefits (we > pay 100% of employee and dependent health insurance and dental insurance) > 3. Vehicles costs, including but not limited to wear and tear on the > vehicle and fuel costs > 4. Time to complete the work > Please let me know if I can clarify further. The ONLY thing we hold > confidential are prices.

> I am leaving my office for the day at 3p as I teach at the University in > the afternoons.

> Thank you!

> Shannon Dineley, EdD, MEd > Office Manager & Treasurer > Tucson Tallow Co., Inc.

> 520-887-0440 > shannon@tucsontallow.com > PAY YOUR INVOICE ONLINE IN OUR SECURE PAYMENT PORTAL! Scan the QR Code to > get started!

> *From:* Nora Valenzuela <nvalenzuela@azadc.gov> > *Sent:* Tuesday, October 14, 2025 1:18 PM > *To:* Shannon Dineley, EdD, MEd <shannon@tucsontallow.com> > *Cc:* Christina Jimenez <cjimenez1@azadc.gov>; Mario Angulo Rios < > mangulo@azadc.gov> > *Subject:* Invitation for Bid (IFB) No. BPM007187 Grease Trap Services > for ASPC-Douglas, ASPC-Phoenix & COTA > Hello, 11/6/25, 5:20 AM State of Arizona Mail - Invitation for Bid (IFB) No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA https://mail.google.com/mail/u/0/?ik=d01f7adc6c&view=pt&search=all&permmsgid=msg-f:1846182467546896424&simpl=msg-f:1846182467546896424 2/4 mailto:shannon@tucsontallow.com mailto:shannon@tucsontallow.com mailto:nvalenzuela@azadc.gov mailto:shannon@tucsontallow.com mailto:cjimenez1@azadc.gov mailto:mangulo@azadc.gov

> The Arizona Department of Corrections, Rehabilitation, and Reentry > (ADCRR), in evaluation of the subject referenced Solicitation, is > requesting the following in regards to your offer for the subject > referenced solicitation:

> · Confirmation in accordance with the Arizona Administrative Code > (A.A.C.) R2-7-B310(A) for the following:

> *Attachment 4: Confidential Information Designation* (A copy of the > attachment as submitted with your offer is attached as a reference.)

> · Your response to Attachment 4: Confidential Information > Designation indicates that Tucson Tallow Company Incorporated *does* contain > proprietary or trade secret information. I understand that my entire > response will become public record in accordance with A.A.C. R2-7-C317.

> · No supporting information was submitted.

> *Please provide confirmation if a mistake was made. An offeror who > discovers a mistake in its offer may request correction or withdrawal in > writing and shall include all of the following in the written request:* > 1. Explanation of the mistake and any other relevant information;

> 2. Request for correction including the corrected offer or a request > for withdrawal; and > 3. The reasons why correction or withdrawal is consistent with fair > competition and in the best interest of the State.

> 4. New forms attached for your submission if there was a mistake.

> The Department is requesting that Tucson Tallow Company Incorporated provide > a confirmation response no later than 3*:**3**0 PM AZ MST O**ctober** 1* > *4**, 2025*, to my attention at nvalenzuela@azadc.gov.

> If confirmation is not received by this deadline, the previous written > offer will be accepted as submitted.

> If you have any questions, please feel free to contact me.

> *Respectfully,* > *[image: Image removed by sender.]* > *Nora Valenzuela* > *Senior Procurement Specialist* > 701 E. Jefferson St.

> Phoenix, AZ 85034 > Phone: 602-364-3779 > Email: nvalenzuela@azadc.gov > Website: corrections.az.gov

11/6/25, 5:20 AM State of Arizona Mail - Invitation for Bid (IFB) No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA https://mail.google.com/mail/u/0/?ik=d01f7adc6c&view=pt&search=all&permmsgid=msg-f:1846182467546896424&simpl=msg-f:1846182467546896424 3/4 mailto:nvalenzuela@azadc.gov mailto:nvalenzuela@azadc.gov http://corrections.az.gov/

> This email contains information that is intended only for the person(s) to > whom it is addressed. If you received this communication in error, please > do not retain it or distribute it and notify the sender immediately.

> *Respectfully,* > Nora Valenzuela > Senior Procurement Specialist > 701 E. Jefferson St.

> Phoenix, AZ 85034 > Phone: 602-364-3779 > Email: nvalenzuela@azadc.gov > Website: corrections.az.gov > This email contains information that is intended only for the person(s) to > whom it is addressed. If you received this communication in error, please > do not retain it or distribute it and notify the sender immediately.

Christina Jimenez (CJ)

Procurement Manager

701 E. Jefferson

Phoenix, AZ 85034

Phone: 602-364-3787

Email: cjimenez1@azadc.gov

Website: corrections.az.gov

[Quoted text hidden]

2 attachments

TTCI.Correction.docx 15K

TTCI.Attachment_No._4_Confidential_Information_Designation.pdf 244K

11/6/25, 5:20 AM State of Arizona Mail - Invitation for Bid (IFB) No. BPM007187 Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA https://mail.google.com/mail/u/0/?ik=d01f7adc6c&view=pt&search=all&permmsgid=msg-f:1846182467546896424&simpl=msg-f:1846182467546896424 4/4 mailto:nvalenzuela@azadc.gov http://corrections.az.gov/ mailto:cjimenez1@azadc.gov http://corrections.az.gov/ https://mail.google.com/mail/u/0/?ui=2&ik=d01f7adc6c&view=att&th=199ef52c38afd828&attid=0.1&disp=attd&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=d01f7adc6c&view=att&th=199ef52c38afd828&attid=0.1&disp=attd&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=d01f7adc6c&view=att&th=199ef52c38afd828&attid=0.2&disp=attd&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=d01f7adc6c&view=att&th=199ef52c38afd828&attid=0.2&disp=attd&safe=1&zw

Tucson Tallow Co., Inc.

Response to Request for Clarification on Attachment 4: Confidential Information Designation for Bid No. BPM007187

1. Explanation of the mistake and any other relevant information;

a. Tucson Tallow Co., Inc. indicated Confidentiality for pricing reasons, which is not a recognized aspect of Confidentiality according to the AZ Administrative Code.

2. Request for correction including the corrected offer or a request for withdrawal; and

a. We are formally requesting that this particular item be changed to a NO as our offer does NOT contain proprietary or trade secret information.

3. The reasons why correction or withdrawal is consistent with fair competition and in the best interest of the State.

a. The correction is in line with the AZ Administrative Code for pricing not being a confidential item

4. New forms attached for your submission if there was a mistake.

a. New form attached.

Invitation for Bid (“IFB”) Solicitation No. BPM007187

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment 4 – Confidential Information Designation

All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that are proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (copy attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C.

R2-7-101(51).

Complete this form and return it with your Offer along with the appropriate supporting information to assist the State in making its determination as to whether any materials submitted as part of your Offer should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure. Offerors shall create a redacted version of documents containing confidential information upon request from the Procurement Officer.

STATE WILL NOT CONSIDER ANY MATERIAL IN YOUR OFFER “CONFIDENTIAL” UNLESS DESIGNATED ON THIS FORM.

Check one of the following – if neither is checked, State will assume that it is equivalent to “DOES NOT”:

☐ This response DOES NOT contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317; or

☐ This response DOES contain trade secret information because it contains information that:

1. Is a formula, pattern, compilation, program, device, method, technique or process;

2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.

NOTE: Failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(51) will become public in accordance with A.A.C. R2-7-C317. State may make its own determination on materials in accordance with A.A.C. R2-7-103.

If State agrees with Offeror’s designation of trade secret or confidentiality and the determination is challenged, the Offeror hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.

By submitting this response, Offeror agrees that the entire Offer, including confidential, trade secret, and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Offeror agrees to indemnify and hold State, its agents and employees, harmless from any claims or causes of action relating to State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by State in defending such an action.

Solicitation Attachment 4 – Confidential Information Designation | Revision No. 3 | Revised 03-24

Invitation for Bid (“IFB”) Solicitation No. BPM007187

Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Attachment – Confidential Information Designation (for reference only)

A.A.C. R2-7-103 [Confidential Information] as was current at time of Solicitation issuance

A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.

C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:

1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;

2. The designated information is not confidential; or

3. Additional information is required before a final confidentiality determination can be made.

D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.

E. An agency chief procurement officer may release information designated as confidential under subsection (A) if:

1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or

2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.

Solicitation Attachment 4 – Confidential Information Designation | Revision No. 3 | Revised 03-24