BPM007187 Contract Award and Executive Summary.pdf
PDF 491 KB Posted
- Solicitation number
- BPM007187
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Invitation for Bid (IFB) Contract Award and Executive Summary document issued by the Arizona Department of Corrections, Rehabilitation & Reentry for solicitation BPM007187 regarding grease trap services for ASPC-Douglas, ASPC-Phoenix, and COTA facilities. The solicitation was issued electronically on September 19, 2025, with notification sent to 85 prospective offerors and formal advertisement in The Record Reporter. No pre-offer conference was held. The solicitation deadline was extended via Amendment No. 1, with final bids due on October 9, 2025, at 3:00 PM MST. Three bids were received from Gold Star Pumping, Inc., Liquid Environmental Solutions of Arizona LLC., and Tucson Tallow Company Incorporated. All offerors were reviewed for responsiveness and responsibility in accordance with state procurement regulations.
The bid tabulation showed Gold Star Pumping, Inc. as the lowest bidder at $8,750.50, followed by Tucson Tallow Company Incorporated at $21,460.00 and Liquid Environmental Solutions of Arizona LLC. at $25,804.00. The contract was awarded to Gold Star Pumping, Inc. for all line items as the lowest responsible and responsive offeror in accordance with A.R.S. 41-2533(G) and A.A.C. R2-7-B314. The award was made on November 3, 2025. A minor discrepancy was discovered and resolved on October 16, 2025, regarding Tucson Tallow Company Incorporated's Attachment No. 4 Confidential Information Designation, which was confirmed to contain no proprietary or trade secret information.
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Text version
IFB Contract Award and Executive Summary Solicitation No. BPM007187
Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street
Phoenix, AZ 85034
PROCUREMENT DETERMINATION
SOLICITATION
No.: BPM007187
Description: Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA
AUTHORITY
A.R.S. § 41-2533 Competitive sealed bidding; A.A.C. R2-7-B314 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
08/12/2025 First Procurement Disclosure Statement (PDS) was signed.
08/13/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
Solicitation Process
09/19/2025 This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to 85 prospective offerors.
09/19/2025 The solicitation was formally advertised in The Record Reporter in accordance with A.R.S. § 41-2533(C) and A.A.C. R2-7-B301(B).
09/19/2025 Pre-offer conference was not held.
10/07/2025 Solicitation Amendment No. 1 was issued to extend the Solicitation due date, revise the Solicitation General Requirements, and to revise the APP line items (ASPC-Phx).
Evaluation Process
10/09/2025 03:00PM
MST (Arizona Time)
Bids due. Bids were received from the following:
● Gold Star Pumping, Inc.
● Liquid Environmental Solutions of Arizona LLC.
● Tucson Tallow Company Incorporated
Document ID and Title: B314 IFB Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 04-10-23 | Page 1 of 2
Solicitation No. BPM007187
Grease Trap Services for ASPC-Douglas, ASPC-Phoenix & COTA
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street
Phoenix, AZ 85034
10/16/2025 In accordance with A.A.C. R2-7-B310, a mistake was discovered in the response from Tucson Tallow Company Incorporated on Attachment No. 4 Confidential Information Designation.
It has been confirmed by Tucson Tallow Company Incorporated that their offer does not contain proprietary or trade secret information.
10/14/2025 Offerors were reviewed for responsiveness in accordance with A.A.C. R2-7-B312(C).
10/14/2025 Offerors were reviewed for responsibility.
BID TABULATION
The offers were reviewed for responsiveness and responsibility. In accordance with A.A.C. R2-7-B312 Bid Evaluation, the offers were evaluated based on lowest cost to the state in accordance with any objectively measurable factors set forth in the solicitation. A summary of the pricing/bid tabulation is attached:
1. Gold Star Pumping, Inc.: $8,750.50
2. Liquid Environmental Solutions of Arizona LLC.: $25,804.00
3. Tucson Tallow Company Incorporated: $21,460.00
DETERMINATION
In accordance with A.R.S. § 41-2533(G) and A.A.C. R2-7-B314, the contract shall be awarded to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The award is being made as follows:
● Gold Star Pumping, Inc. - All line items
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Senior Procurement Specialist Procurement Officer Signature Procurement Officer Title
Nora Valenzuela Procurement Officer Name Date
Procurement Manager Procurement Officer Signature Procurement Officer Title
Christina Jimenez Procurement Officer Name Date
Document ID and Title: B314 IFB Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 04-10-23 | Page 2 of 2
11/3/2025
11/3/2025
File details come from the government source that posted it. Updated .