SF 1009 - SAP Sole Source.pdf

DEPARTMENT OF THE TREASURY

SF 1009 - FAR 13.106-1(b) SOLE SOURCE JUSTIFICATION FOR

ACQUISITIONS AT OR BELOW THE SIMPLIFIED ACQUISITION THRESHOLD

Treasury Standard Form – 1009 (Rev 10/18)

Prescribed by Treasury: DTAP 1013.106(b)

1. Identification of the requesting activity and contracting activity.

The requiring activity is the Armed Forces Retirement Home (AFRH) and the contracting activity is Bureau of the Fiscal Service.

2.a A description of the supplies or services required to meet the agency’s needs.

The purpose of this sole source justification is to obtain approval to award a firm fixed price delivery order with Murphy Enterprises of Alabama Inc. in accordance with GSA Contract #47QSWA19D007Q for the purchase of Sanidyne Premium Portable UV Surface and Air Sanitizer Systems in response to COIVID-19. The need date for this requirement was 4/01/2020.

2.b Name and business size of the vendor. Murphy Enterprises of Alabama Inc.

2.c Requisition No. AFRW-FAC-20-0019

3. IGCE/Estimated dollar value.

The IGCE is $49,288.14 inclusive of all products.

4.a Identification of the circumstances that preclude competition (Check the appropriate box that applies).

Urgency Exclusive licensing agreements Brand-name Industrial mobilization.

Other

4.b Supporting information and facts (i.e. the details surrounding the requirement that supports the selection made in 4.a).

In accordance with FAR 18.104 and 18.102, a delivery order was issued to Murphy Enterprises of Alabama Inc. on 04/01/2020 for UV equipment in response to the disinfecting possible traces of COIVID-19 virus within the AFRH locations in Gulfport MS and Washington DC. No formal synopsis or justification for a sole source was created prior to the award in accordance with FAR 18 and DTAP 1006.302-2, due to the unusual and compelling urgency for instances when preparation and approval of the justification prior to award would unreasonably delay the acquisition.

5. Any other important information.

Contract Specialist – Ryan Radcliff Contracting Officer – Todd Ashcroft This was an urgent requirement that was procured in accordance with FAR 18 – Emergency Acquisitions. The clauses listed below enabled the course of action taken for this acquisition.

18.103 Synopses of proposed contract actions. Contracting officers need not submit a synopsis notice when there is an unusual and compelling urgency and the Government would be seriously injured if the agency complied with the notice time periods. (See 5.202(a)(2).)

18.104 Unusual and compelling urgency. Agencies may limit the number of sources and full and open competition need not be provided for contracting actions involving urgent requirements.

(See 6.302-2 .)

18.106 Acquisitions from Federal Prison Industries, Inc. (FPI). Purchase from FPI is not mandatory and a waiver is not required if public exigency requires immediate delivery or performance (see 8.605 (b)).

18.107 AbilityOne specification changes. Contracting officers are not held to the notification required when changes in AbilityOne specifications or descriptions are required to meet https://www.acquisition.gov/content/part-5-publicizing-contract-actions#i1120688 https://www.acquisition.gov/content/part-6-competition-requirements#i1119539 emergency needs. (See 8.712 (d).)

I 8.203 Emergency declaration or major disaster declaration.

(a) Disaster or emergency assistance activities. Preference will be given to local organizations, firms, and individuals when contracting for major disaster or emergency assistance activities when the President has made a declaration under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Preference may take the form of local area set asides or an evaluation preference. (Sec 6.208 and subpart 26.2.)

A Fixed Price, definitive delivery order was created. The Contractor agreed lo begin promptly, in accordance with their GSA schedule and including all clauses required by the Federal Acquisition Regulation (FAR), and any other mutually agreeable clauses, te,ms, and conditions. This requirement was awarded via 20342320F000 I 9 on 04/01/2020.

6. Certifications and A rovals.

6.a Program Office certification (Requiring Activity). I hereby certify that the supporting information and data proYided and which form the basis for this justification are accurate and com I etc to the best of m knowled e and belief.

Date:_-J� '+-Q---1-

'-'-�-a:J-D ___ _

1:-ln accordance with FAR 13.106-1 (b )( 1 ), as a warranted contracting officer, I hereby detennine that the circumstances of the acquisition make only one brand-name or source reasonably available for the reasons provided above; therefore precluding competition and supporting the Government's determination to solicit as a brand-name re uirement or solicit and award to the vendor stated in section 2.b.

Name: _______________ _ Date: __________ _

Signature: ________________

Page 2 of2 Trcnsury Stnndnrd Form - I 009 (Rev I 0/18)

Prescribed by Treasury: DT J\ P 1013. I 06{b)