Summary of Moving and Installation Services RFP

This is a Request for Proposal (RFP) document issued by the State of Nebraska Department of Administrative Services, State Purchasing Bureau, for moving and installation services under RFP 123895 O5 REBID. The solicitation seeks vendors to provide comprehensive installation services for office furnishings, including cubicle systems, demountable walls, and furniture reconfiguration, as well as moving services for office items, boxes, furnishings, and surplus materials, with primary service areas in Lincoln and Omaha. The RFP establishes critical deadlines of January 19, 2026, for written questions and February 3, 2026, at 2:00 p.m. Central Time for electronic submission of proposals. Contract award and service commencement are scheduled for March 2, 2026. The initial contract term is four years with options for two additional two-year renewal periods. Vendors must demonstrate a minimum of two years in business, employ at least five full-time workers, and possess specialized training in specific office furniture brands including Knoll, Krueger International, and Neutral Posture.

Vendors must submit hourly rates for installation and moving services applicable throughout the four-year initial term and renewal periods, with annual price increases limited to five percent and requiring 120 days' written notice. No specific small business set-asides are designated, though resident disabled veterans and enterprises in designated zones may receive preference if all other evaluation factors are equal. Vendors must maintain comprehensive insurance coverage, including Workers' Compensation with $2,000,000 general aggregate limits and Commercial General Liability. All employees accessing state facilities are subject to mandatory background checks conducted by the Nebraska State Patrol, with certain criminal backgrounds resulting in disqualification. The state reserves the right to award contracts to one or more vendors and purchase on either an item-by-item or total order basis, with contract termination possible for convenience with 30 days' notice. The procurement is contingent upon legislative appropriation.