The file's text, extracted by GovTribe without its formatting.
Attachment A Installation and/or Moving Vendor Responsibilities
RFP 123895 O5 REBID
Bidder Name: ___________________________
Indicate which service(s) bidder can provide:
_______ Installation Process
_______ Moving Process
Bidder shall respond to each of the following statements. A “yes” response means the bidder guarantees they can meet the requirement for one or both based on designation above. If the bidder does not indicate a “yes”, the bidder may not be considered.
| GENERAL VENDOR REQUIREMENTS |
| YES |
| NO |
| NO & PROVIDE ALTERNATIVE |
| 1. |
| The Vendor will be required to submit pricing on the Request for Quote. The Request for Quote will describe the general scope of work required and may include a floor plan outlining exact requirements of the move developed in AutoCad or other visual method format and provide a digital copy to the Vendor. No overtime charges will be allowed. |
| 2. |
| The Vendor shall furnish trained and qualified supervisory and labor personnel to perform all phases of the installation or move. The vendor’s Designated Project Manager shall have a minimum of two (2) years commercial installation or reconfiguration or moving experience. The Vendor’s Project Supervisor shall have a minimum of two (2) years commercial installation or moving experience. Unskilled or inexperienced labor from a temporary employment agency (public or private) is unacceptable. The Vendor’s employees shall be legally employed and have proper identification and present proof of such upon request. |
| 3. |
| The Vendor shall be capable of providing project management for more than one (1) project simultaneously. |
| 4. |
| The Vendor shall visit existing sites and the new site with the designated Agency relocation personnel to determine access to the buildings and become familiar with all the buildings conditions when needed. |
| 5. |
| It will be the responsibility of the Vendor to assure that weight capacities of all elevators used during the moving process by the Vendor’ personnel will not be exceeded. |
| 6. |
| The Vendor shall provide a Project Manager to be on site at all times when services are being performed for the State. |
| 7. |
| Vendor’s vehicle drivers shall hold a valid driver’s license for types of vehicles operated which may include a CDL license. |
| 8. |
| The Vendor shall furnish the necessary trucks and equipment to efficiently handle the installation or reconfiguration or move without delay. The Vendor shall use only the number and size of trucks to efficiently handle the installation or move. Vehicles and equipment shall be legal, in good working order, and meet all Department Of Transportation (www.dot.gov/new/index.htm ) and local codes and regulations that apply to such vehicles and equipment. |
| 9. |
| The Vendor shall provide a communication system for use between all points associated with each install or move and be made available to the Agency’s designated Project Manager. |
| 10. |
| State property shall be secured at all times when outside the State’s control zone. |
| 11. |
| The Vendor should notify the Project Manager and/or Agency Point of Contact should the Vendor be unable to report to the job site at the time and date specified. |
| 12. |
| If the Vendor arrives at an Agency site without the proper equipment or ability to proceed with an installation or move as scheduled, there shall be no cost to the Agency for the Vendor’s time. |
| 13. |
| The Vendor shall use its best efforts to ensure that its employees, agents and subcontractors comply with site rules and regulations while on State premises. |
| 14. |
| Vendor’s personnel may be subject to background checks. |
| 15. |
| The Vendor shall not require physical participation of State of Nebraska personnel in the actual move. |
| 16. |
| The Vendor shall not require the use of State of Nebraska equipment, such as carts, dollies, etc. |
| 17. |
| The Vendor shall provide moving equipment to include but not limited to: dollies, hand trucks, cradles, loading ramps, rigging and trucks as required. All materials handling equipment used on the interior of buildings must be maintained free from grease and dirt. |
| 18. |
| The Vendor’s personnel may be required to wear ID Cards issued by the Agency. |
| 19. |
| The Vendor’s personnel must wear some identification displaying the Vendor’s name (such as a company uniform, badge, T-shirt) to identify employees to the Agency as moving service personnel. |
| 20. |
| The Vendor shall not permit friends, relatives, or others not performing services under the contract to visit, accompany, or otherwise interact with Vendor’s personnel on the job site. |
| 21. |
| The Vendor shall provide and deliver all boxes and supplies if included on the Request for Quote. |
| 22. |
| The Vendor is not responsible for disconnecting or connecting utilities for any electrical, telephone, or communications wiring. |
| 23. |
| Vendor’s personnel shall maintain strict confidentiality of all information and records which the Vendor or the Vendor’s personnel may come in contact with or be privy to in the course of providing installation or moving services. |
| 24. |
| All files (e.g. vertical, lateral) need to be unloaded. Should the Agency choose not to unload the file cabinets and the file cabinets are racked due to the weight, the damage is the Agency’s responsibility. File cabinets shall be transported in an upright position. |
| 25. |
| The Vendor shall provide all necessary crating, wrapping/padding materials and equipment to protect and move any furniture and/or equipment as identified for the installation or move. The Vendor shall provide all necessary rolls of corrugated paper to protect corridor walls, corner protectors, and tempered hardboard to protect flooring in locations deemed necessary by the State. Special care must be taken to protect the surfaces of the facilities during the moving. Removal of all packing and crating materials from the premise of buildings. |
| 26. |
| The Vendor shall not move copiers unless directed by the Agency and approved by AS Copy Services. |
| 27. |
| The Vendor shall provide protection against inclement weather conditions during loading, unloading and transporting. |
| 28. |
| The Vendor shall move all equipment designated (e.g. computers monitors, hard drives, keyboards, printers, fax machines, and televisions) If requested on the RFQ. |
| 29. |
| The Vendor shall place labeled boxes in corresponding individual workstations or offices under the direction of the Agency Point of Contact if requested on the RFQ. |
| 30. |
| It shall be the Vendor’s responsibility to make all necessary arrangements with cities to adhere to any ordinances that may apply (e.g. blocking sidewalks, blocking streets, moving hazardous materials). |
| 31. |
| The Vendor shall keep the work area in an uncluttered condition by the frequent removal of debris. It is the Vendor’s responsibility to pay all dumping/landfill fees as required to accomplish the disposal of the debris. |
| 32. |
| Vendors shall make note of any damages post installation or move and provide photo documentation of the damages. |
| 33. |
| The Vendor shall notify the designated Agency Project Manager immediately of any damage to the site, State property, or personnel involved. In the event that State property is damaged, the Vendor shall make a site visit to verify damages within 48 hours of notice from the State. The Vendor shall, unless otherwise directed, at its sole expense, provide competent personnel and materials to repair and/or refinish furniture, walls, flooring, etc., within 14 days of Vendor’s verification of damage, unless otherwise approved by the designated Agency Project Manager. The State reserves the right to repair or replace any damaged property and deduct costs from the Vendor’s invoice if the Vendor does not repair the damage as requested. |
| 34. |
| NOTE: The Nebraska State Capitol is an historic building of national importance. Extreme care must be exercised in the moving many office furnishings, and provide protection of building details and finishes that are original to the Capitol. If any building items should be damaged by the Vendor, the Office of the Capitol Commission will establish the value of the item and the cost of repairing or replacing the damaged item. Such amount shall be reimbursed by the Vendor. |
| 35. |
| Notification shall be made to the designated Agency Project Manager to schedule the final walk through and punch list inspection. |
| 36. |
| The United States, Department of Interior has recognized the Nebraska State Capitol as a Registered National Historic Landmark and as such, possesses exceptional architectural, historic, and cultural value for our nation. Original building and site finishes, details, and furnishings are of the highest quality available, both in material and craftsmanship. It is the mission of the Office of the Capitol Commission (OCC) to ensure that all Vendors use the utmost care in preserving the building. |
| 37. |
| The Vendor shall employ only trained qualified people, as they deem necessary to perform the work, and they shall remain their employees subject to their direction at all times. However, the Vendor shall require their employees to comply with instructions that pertain to conduct and building regulations. The Vendor shall have a responsible, capable supervisor in the building at all times while their employees are on duty. The State Capitol has several confidential areas that require additional supervision by State employees. These areas will be identified by the Capitol manager. The State shall make sole approval of employees scheduled to work in these confidential areas within the building. The Vendor shall provide the State with the names of all their employees who will be performing work under this contract and provide them with proper identification so that they may be identified at the time of entry into the building and during all working hours. The State reserves the right to approve or disapprove any of the Vendor’s employees assigned to the building. Under no circumstances will the Vendor’s employees be allowed to use phones, copiers or other office machines in any office area. |
| 38. |
| Purchase orders for work that require access to critical State of Nebraska infrastructure assets, such as the Capitol building, Governor's Residence, or the State Information Technologies (501) building, may require a background check to be completed on those workers (employees or sub-contractors) who will perform any and all labor associated with the contract. The background checks will be the responsibility of the Nebraska State Patrol Executive Protection/Capitol Security division. While each individual worker's background will be assessed with discretion and objectivity, some arrests and/or convictions for certain offenses will be grounds for immediate disqualification from the special access to the above facilities. Those offenses include, but are not limited to: Weapons offenses, acts of or threats of violence or bodily harm, theft, robbery, larceny, burglary, recent custodial arrests, active arrest warrants and/or recent controlled substance violations. All decisions regarding results of the background checks will be final. The Nebraska State Patrol also reserves the right to alter or restrict access once it has been granted if new information is obtained that would support such changes. |
If the State deems a background check necessary, the Vendor’s employee must appear in person for a Level 3 Background Report at the Investigative Services Center (ISC) located at 4600 Innovation Drive Lincoln, NE 68521 for all employees assigned or having access to the State Capitol, Governor’s Mansion, 501 Building located at 501 South 14th Street, Lincoln, NE, and other selected facilities. Each employee has to physically appear at ISC, along with proper identification in order for fingerprints to be obtained from that individual.
This report will then be submitted by ISC to the Nebraska State Patrol Executive Protection/Capitol Security division, for review. After their review, the Vendor will be notified in writing if the employee has clearance to access the facilities listed above. This process should be started at least thirty (30) calendar days prior to employee access. The cost of the report shall be paid by the Vendor or the employee. (This requirement also applies to employees called “Floaters”). The Vendor should maintain a pool of employees that have passed the Background Check for use as replacement staff in the case of absences. If a perspective employee does not pass the check, further explanation or details on an individual not granted access to a location must be obtained from the specific individual.
| 39. |
| The Office of the Capitol Commission (OCC) is responsible for general oversight of all moving activities within the Capitol. |
Any equipment, furnishings or articles that are to be moved into or out of the Capitol shall be moved via the south docks. There are two (2) docks on the south side of the Capitol. The west dock is used primarily for daily deliveries and cannot be blocked for an extended amount of time. The Vendor shall use the east dock for loading and unloading. Coordinate loading times with the dock supervisor. In an extreme circumstance, arrangements may be requested to use the 1st floor north entrance. Contact Capitol Security at 471-2400.
The Capitol has four (4) tower elevators with limited size capacity for moving. The Southeast elevator is the preferred elevator for moving in the tower. If any of the other tower elevators are needed contact the Capitol Manager. The Capitol’s maintenance staff will add interior cab wall protection prior to any use. If the move involves the 1st, 2nd, or 3rd floor of the Capitol, the legislative elevator located in the Northwest quadrant will be used.
Great caution shall be exercised when materiel is moved to ensure no damage occurs to either Capitol building finishes (floors, walls, doorways etc.) or the materiel being moved. All carts or moving dollies used by the vendor shall have soft casters, edge protection and be free of any imbedded material in the wheels. All items being moved shall be hand carried or moved on an approved cart or dolly. Under no circumstances, caster chairs shall be moved on hard surfaced floors without being on a cart or dolly.
During the move, it must be understood that “temporary” corridor storage of client-Agency furniture, boxes, materiel etc. must be approved in advance by OCC for a specific period of time. If temporary corridor is approved, all items must have floor protection installed in the storage area. This may range from cardboard, plywood or carpet. OCC will work with the Vendor for the proper type of protection.