SAQMMA17R0168_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

-DOH8

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

01/12/2018

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Steven G. Haines

NAME

703-312-3676

TEL.

hainessg@state.gov

EMAIL

6. ISSUED BY LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA17R0168

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

12/20/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

In response to RFP questions and answers, this amendment adds RFP Attachment 40 and makes changes to RFP section B-094 and Attachments 08, 28, 31, and 32. This amendment also adds section F-097 Performance Management and makes changes to section F-099 Data Deliverables.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Steven G. Haines

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA17R0168

B-094 PAYMENT OF INCENTIVE FEE

(a) The Government shall pay fee to the contractor in accordance with clause 52.216-10 Incentive Fee and other sections of this con-tract.

(b) The Government shall make payments to the contractor equal to the Target Fee percentage of the allowable cost of each invoice submitted by and payable to the contractor pursuant to FAR 52.216-7 Allowable Cost and Payment. Total fee(s) paid to the contractor shall not exceed the maximum fee amount (pool) set forth in the contract.

(c) Within 30 days after the end of every consecutive six months of performance, the contractor shall calculate and submit to the Gov-ernment the Target Cost to-date and the available incentive fee pool to-date using the amounts in the Schedule line items, and the in-centive fee the contractor has earned-to-date based on the terms of clauses 52.216-10 Incentive Fee, B-096 Multiple Incentive Con-tract, B-097 Cost Incentive, B-098 Delivery Incentive, and B-099 Performance Incentive.

(d) Within 30 days of receiving the contractor’s calculations pursuant to paragraph (c) of this section, the Government will verify and validate the calculations and the Contracting Officer will issue a written determination to the contractor specifying the amount of fee earned to-date and any discrepancies the Government found with the contractor’s calculations.

(e) Consistent with clause 52.216-10(c)(1), the CO determination pursuant to paragraph (d) of this section shall also state whether the contracting officer considers that performance or cost indicate that the contractor will achieve target, not achieve target, or earn a fee significantly above the target fee. As stated in clause 52.216-10 --

(1) When the contracting officer considers that performance or cost indicates that the contractor will not achieve target, the Gov-ernment shall pay on the basis of an appropriate lesser fee.

(2) When the contractor demonstrates that performance or cost clearly indicates that the contractor will earn a fee significantly above the target fee, the Government may, at the sole discretion of the Contracting Officer, pay on the basis of an appropriate higher fee.

(f) Payments shall be subject to the withholding terms and conditions of clause 52.216-10 Incentive Fee, as applicable.

(g) In the event of discontinuance of the work under this contract pursuant to FAR 52.232-22 Limitation of Funds, the fee shall be ad-justed to reflect the diminution of work. If the adjusted fee is less than the sum of all fee payments made to the contractor under this contract, the contractor shall repay the excess amount to the Government. If the adjusted fee exceeds all payments made to the con-tractor under this contract, the contractor shall be paid the additional amount, subject to the availability of funds. In no event shall the Government be required to pay the contractor any amount in excess of the funds obligated under this contract.

(End of clause)

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SAQMMA17R0168

Line Item Summary

Solicitation Number:

SAQMMA17R0168

Contract Number: Title: Global Security Engineering & Supply Chain Srvcs

Date of Solicitation:

01/12/2018

Line Item No. Description Quantity Unit Unit Price Total Cost

Section F- Deliveries or Performance

F-097 PERFORMANCE MANAGEMENT

The Contractor shall support the DOS performance management process by providing regular status updates and performance reports and by conducting status briefings and other meetings with GSE&SC customers, ACA contractors, and other stakeholders. DOS con-siders effective and productive communications of this nature essential to the collaborative relationship necessary to ensure the suc-cess of this program. In addition, the Contractor shall also provide the following formal performance management deliverables:

(a) Quarterly Performance Reports (QPRs) that report on operational performance related to delivery of the supplies and services re-quired by the contract. Within the first 30 days after contract award, DOS and the Contractor will design and agree upon a standard re-porting format. At a minimum, the QPR must include the following information:

• Progress on all government-directed initiatives, process improvements and other projects for the quarter;

• Identification and rationale for new process improvements or projects;

• Performance reporting on all service level agreements and associated key performance indicators;

• Outstanding issues and problems, measures taken to address them, results, and measures to address any residual issues or problems; and,

• Significant risks and measures taken to manage or mitigate them.

(b) Biannual Performance Review (BPR) meetings with GSE&SC customers, ACA contractors, and other stakeholders. Within the first 90 days after contract award, DOS and the Contractor will design and agree upon the specific content to be delivered and a stand-ard presentation format. At a minimum, the BPR must include the following information:

• Progress on all government-directed initiatives, process improvements and other projects for six-month period;

• Performance reporting on all service level agreements and associated key performance indicators for the six-month period; and,

• Outstanding issues and problems, measures taken to address them, results, and measures to address any residual issues or problems.

(End of clause)

Clause F-099 DATA DELIVERABLES was deleted or updated.

F-099 DATA DELIVERABLES

The following table summarizes data deliverables required by other parts of this contract.

Data Deliverable Reference Addressee Frequency/Due Date Travel authorization. B-015 Travel Costs

(Cost-Reimbursement).

COR As required.

Monthly progress report. F-002 Monthly Progress Report (Cost Type Contract).

COR 5th Day of Each Month.

Quarterly Performance Reports

(QPR)

F-097 Performance Management COR Quarterly

Biannual Performance Reviews

(BPR)

F-097 Performance Management COR Biannually

Invoice (“voucher”). 01INV Department of State In-voice Instructions; 52.216-7 Al-lowable Cost and Payment;

652.232-71 Voucher Submission (Cost-Reimbursement).

DOSPayments@state.gov Monthly.

Insurance coverage certification. H-007 Insurance Requirements. CO Before commencing work under this contract.

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Comprehensive security pro-gram.

H-038 Contractor Security Plan Requirement.

CO Within 30 days after award.

Associate Contractor Agree-ment(s)

H-098 Associate Contractor Agreement

COR Within 60 days after award.

Code of business ethics and con-duct.

52.203-13 Contractor Code of Business Ethics and Conduct.

CO Within 30 days after award.

Business ethics awareness and compliance program and internal control system.

52.203-13 Contractor Code of Business Ethics and Conduct.

CO Within 90 days after award.

Executive compensation and first-tier subcontract awards re-port.

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.

http://www.fsrs.gov As required.

System for Award Management maintenance.

52.204-13 System for Award Management Maintenance.

www.sam.gov As required and at least annually.

Service contract report. 52.204-14 Service Contract Re-porting Requirements.

www.sam.gov Annually by October 31, for ser-vices performed under this con-tract during the preceding Gov-ernment fiscal year (October 1-September 30).

Federal Awardee Performance and Integrity Information System (FAPIIS) Update.

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

www.sam.gov On a semi-annual basis throughout the life of the con-tract.

Final indirect cost rate proposal. 52.216-7 Allowable Cost and Payment.

CO (or cognizant Federal agency official) and auditor

Within the 6-month period fol-lowing the expiration of each of the Contractor’s fiscal years.

Completion invoice or voucher. 52.216-7 Allowable Cost and Payment.

DOSPayments@state.gov Within 120 days after settlement of the final annual indirect cost rates for all years of the physic-ally complete contract.

Individual Subcontract Report

(ISR).

52.219-9 Small Business Sub-contracting Plan.

http://www.esrs.gov Semi-annually during contract performance for the periods end-ing March 31 and September 30.

A report is also required for each contract within 30 days of contract completion. Reports are due 30 days after the close of each reporting period.

Summary Subcontract Report

(SSR).

52.219-9 Small Business Sub-contracting Plan.

http://www.esrs.gov Annually by October 30 for the twelve month period ending September 30.

VETS-4212 “Federal Contractor Veterans’ Employment Report”.

52.222-37 Employment Reports on Veterans.

ht-tp://www.dol.gov/vets/vets4212.

htm

Annually, no later than Septem-ber 30 of each year.

Report of the product types and dollar value of any USDA-designated biobased products purchased by the Contractor.

52.223-2 Affirmative Procure-ment of Biobased Products Un-der Service and Construction Contracts.

http://www.sam.gov , with a copy to the CO.

October 31 of each year during contract performance for the pre-ceding Government fiscal year;

and at the end of contract per-formance.

Material Safety Data Sheet

(MSDS).

52.223-3 Hazardous Material Identification and Material Safety Data, Alt I.

With the packing list or other suitable shipping document which accompanies each ship-ment. Alternatively, the Con-tractor is permitted to transmit MSDS's to consignees in ad-vance of receipt of shipments by consignees.

As required.

Drug Free Workplace statement Issued to employees

52.223-6 Drug-Free Workplace. CO Within 30 days after award.

Notice of employee’s conviction 52.223-6 Drug-Free Workplace. CO Within 10 days after receiving under a criminal drug statute for a violation occurring in the workplace.

notice under subdivision (b)(4)(ii) of the clause.

Hydrofluorocarbons tracking re-port.

52.223-11 Ozone-Depleting Sub-stances and High Global Warm-ing Potential Hydrofluorocar-bons.

www.sam.gov Annually by November 30 of each year during contract per-formance; and at the end of con-tract performance.

Motor vehicle liability insurance coverage certification.

52.228-8 Liability and Insur-ance—Leased Motor Vehicles.

CO Before commencing work under this contract.

Limitation of funds notification – 75 Percent Projection.

52.232-22 Limitation of Funds. CO Whenever the contractor has reason to believe that the costs it expects to incur under this con-tract in the next 60 days, when added to all costs previously in-curred, will exceed 75 percent of the total amount so far allotted to the contract by the Government.

Limitation of funds notification – Request for additional funds.

52.232-22 Limitation of Funds. CO Sixty days before the end of the period specified in the Schedule.

Certificate of Final Indirect Costs.

52.242-4 Certification of Final Indirect Costs.

The recipient specified by the clause requiring any proposal to establish or modify final indirect cost rates.

Included with any proposal to es-tablish or modify final indirect cost rates.

Certain subcontracts notification. 52.244-2 Subcontracts. CO As required.

Government property reports of discrepancies, loss, physical in-ventory results, audits and self-assessments, corrective actions, and other property-related re-ports.

52.245-1 Government Property. PA As required.

Standard Form 1428, Inventory Disposal Schedule.

52.245-1 Government Property. PLCO As required.

Rated on-board ocean bill of lad-ing

52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels.

CO and Office of Cargo Prefer-ence (see clause)

As required.

Notice of radioactive materials. 52.223-7 Notice of Radioactive Materials.

COR 30 days prior to the delivery of, or prior to completion of any ser-vicing required by this contract of, items containing the materials identified in the clause.

IT Security Plan 652.239-71 Security Require-ments for Unclassified Informa-tion Technology Resources.

CO and COR Within 30 days after contract award; and verified annually thereafter.

Proof of IT security accredita-tion.

652.239-71 Security Require-ments for Unclassified Informa-tion Technology Resources.

CO Within six (6) months after con-tract award (or Government re-quirement of a covered IT sys-tem).

Notice of prepaid shipment. 652.247-70 Notice of Shipments. Consignee At the time of delivery of sup-plies to a carrier for onward transportation

Special reports of Government Property

652.245-71 Special Reports of Government Property.

CO, PA, COR, Propertyre-ports@state.gov, and RM- FPRA-PROP@state.gov.

Quarterly, on the schedule spe-cified by the clause.

Standard Operating Procedures Attachment 1 - Performance Work Statement V.B.1.b(7)

COR Within 90 days after award. Re-viewed and updated at least an-nually thereafter.

Other data deliverables required by the GSE&SC Business Rules (e.g. Recommendations for new or updated solutions, Solution

Attachment 1 - Performance Work Statement (Business Rules throughout)

As required by the applicable Business Rule.

As required by the applicable Business Rule, consistent with DOS-approved schedules and project milestones.

Requirements, Concepts of Op-erations, Market Surveys, De-ployment Documentation, Tech-nical Bulletins, etc.)

General Shipping Plan Attachment 16 - Secure Ship-ment, 1.4.A.1 COR Not less than 45 days prior to shipment of Controlled Access Area (CAA) products by secure transit to the Secure Storage Area (SSA) at the Project Site.

Individual Shipping Plan Attachment 16 - Secure Ship-ment, 1.4.A.2

COR Following establishment of each firm shipping date, but not less than 15 calendar days prior to the start of loading for each shipping container.

Secure Container Packing List Attachment 16 - Secure Ship-ment, 1.4.A.3

DS/PSD/CAT Certification Of-ficer

At the time of container certific-ation.

(Other data deliverables required by contract clauses and contin-gent on certain events, but not separately identified in this sec-tion.)

(e.g. H-032 Organizational Con-flict of Interest – General;

52.215-15 Pension Adjustments and Asset Reversions;

52.215-19 Notification of Own-ership Changes; 52.219-28 Post- Award Small Business Program Rerepresentation; 52.222-29 No-tification of Visa Denial;

52.228-3 Workers’ Compensa-tion Insurance (Defense Base Act); 52.230-6 Administration of Cost Accounting Standards;

52.237-3 Continuity of Services;

52.242-13 Bankruptcy; etc.)

(As required by applicable con-tract clauses.)

(As required by applicable con-tract clauses.)

(End of clause)

Section J- List of Attachments

Identifier Title Date Number of Pages

8 Att 08 - Catalog items - DELETED 11/29/2017 76 8 Att 08 - Catalog items 0001 - ADDED 01/12/2018 28 Att 28 - Addl Instructions, Conditions, Notices - DELETED 12/20/2017 16 28 Att 28 - Addl instructions conditions...0001 - ADDED 01/12/2018 17 31 Att 31 - Evaluation factors for award - DELETED 12/20/2017 12 31 Att 31 - Evaluation factors...0001 - ADDED 01/12/2018 12 32 Att 32 - Projected Annual Catalog Order Quantities - DELETED 11/29/2017 108 32 Att 32 - Projected Annual Catalog Qty 0001 - ADDED 01/12/2018 40 Att 40 - Summary of Prof Emp Benefits - ADDED 01/12/2018 2