Att_24_-_Lock_and_Core_SOP.pdf

DOS Request for Proposals No. SAQMMA17R0168, Attachment 24

UNCLASSIFIED

1 SOP Lock and Core Inspection Version 1.0

SOP for Lock/Core Inspection

1. Notification will be received via email, telephone, or in-person, that a shipment of Lock Program related materials has arrived. The receiving location is prescribed in OBO’s contract language and is currently SA-24. The Lock Program technician(s) will take possession of the shipment within 24 hours of notification.

2. Create CMMS work order

3. Create Receiving Log Book entry

4. Make copy of Packing Slip and any accompanying documentation (i.e. - bitting lists, emails, etc.)

5. Highlight and write relevant details on the retained copy of the Packing Slip

6. Inventory package(s), making note of Core/Lock and/or Key quantities on retained copy of

Packing Slip (totals only)

- If the manufacturer sends the Master/Control Keys separately, package them with the cores for shipping

- Count Keys and mark quantity totals for each type on the retained copy of the Packing

Slip: Change Keys, Control Keys, Master Keys

- If Bitting/Pinning List is obtained, match Core/Key count with physical count

- In the absence of any Cores and/or Keys that should be included in the shipment, contact the supplier and/or manufacturer , inform DS/TDB government representative

- Check operation of all Keys with all Cores (Master, Change, Control, etc.)

7. If the order is an addition to a previous shipment, make note of the Core Designations and the

Record Number of the previous shipment on the retained copy of the Packing Slip

8. Include a Storage of Paperwork Letter and a Control & Master Key Location Letter with each shipment

9. Create a New Entry for the shipment in the Classified Lock Core Database, marking the Record

Number on the retained copy of the Packing Slip

10. Check Pouch Restrictions

11. Pack and wrap for pouch shipment in accordance with required shipping method.

12. Provide a DPM Transfer/Receipt Form along with a Hazmat Letter

13. Update the Receiving Log Book, Lock Core Database and Drop Ship Item Tracking Workbook

14. Complete/close CMMS work order