Att_23_-_GSA_Container_SOP.pdf

DOS Request for Proposals No. SAQMMA17R0168, Attachment 23

UNCLASSIFIED

1 SOP Inspection of GSA Approved Containers Version 1.0

SOP for Inspecting GSA-Approved Safe File Containers

1. Take assignment of the CMMS work order created by STAC.

2. Coordinate with A/LM to arrange for date to perform the inspection(s).

3. Travel to warehouse.

4. Unpack the container(s) if not already unpacked.

5. Unlock the container(s) if not already unlocked.

6. Inspect the exterior of the container for damage.

7. Inspect the interior of the container for damage.

8. Check the operation of the lock and every drawer, adjust if necessary.

9. If the container is damaged or needs warranty repair, note details of problem(s), mark container appropriately.

10. Verify all of the equipment detailed on packing slip is included.

11. Supply/leave a blank SF-700 in each drawer with a combination lock installed.

12. Complete the TDB container Inspection Sheet for EACH container for entry into TDB database.

13. Change combination on all locks of the container to a unique and random shipping combination.

14. Ensure combination is entered correctly on the TDB container inspection sheet.

15. Enter shipping combination on each lock a MINIMUM of 3 times to make sure the lock operates properly.

16. Perform final inspection before locking and closing container.

17. Fill out the DS Lock Support Shipping Combination/Contact Card and attach to all completely inspected containers.

18. Place Inspection Sticker on box/crate/pallet indicating the container is inspected and ready for shipment.

19. Return to office.

20. Enter TDB container Inspection Sheet information into Lock Program Database on the classified computer system, ClassNet.

21. Place TDB container Inspection Sheet into inspection binder.

22. Close CMMS work order.

If step 9 problem condition exists:

1. Create new CMMS work order

2. Inform government representative of issues

3. Coordinate resolution with A/LM and manufacturer/vendor.

4. If repairable, continue to step 2 of SOP

5. If non-repairable, close CMMS work order.

COMBINATION REQUEST FULFILLMENT PROCESS

1. Monitor the DS Lock Program common email on a daily basis,

2. Create new CMMS work order upon receipt of a new container shipping combination request,

3. Respond to email informing of classified system email to follow with shipping combination(s),

4. Look up container in Lock Program Database on classified computer system, ClassNet,

5. Update database with information of receiving post,

6. Draft and send email to requesting Posts’ responsible RSO/SEO/STS/CB as appropriate,

7. Close CMMS work order