S02. Sole Source - Tridium - 2020-05-07_Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3

Original Date: 03/22/11

Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:___________________________________________

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland VAMC, will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. A purchase request number is not yet available.

2. Nature and/or Description of the Action Being Processed: This project is named “PACT

Realignment”. Existing space will be renovated and augmented to enable team‐based care aligned with the principles of PACT (Patient Aligned Care Team). Meeting space will allow for daily team huddles and optimal flow of patients throughout their clinic visit. Basement space will support upgraded mechanicals, while the second floor will house clinical exam and support space. In addition, this project addresses several outstanding FCA (Facility Condition Assessment) items.

Patient experience as measured by SHEP scores are expected to improve materially as a direct result of this project.

This project provides an additional 12,000 square feet on three floors by an extension on VA owned land on the east side of the ambulatory care addition. Project also renovates 12,000 sqft of existing space to create the necessary clinical support space to properly implement the Patient

Aligned Care Team (PACT) model of primary care delivery to nearly 30,000 Veterans annually and while incorporating designs that support VHA patient access goals including same day access to

Primary Care.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Wade Park is heavily invested in a centralized building automation system called Tridium. Tridium was selected after extensive investigation of the facility needs and products available. This extensive investigation was performed as a separate project with the sole focus on determining the best path forward for building automation without eliminating competition for installation and maintenance. A sole source justification was submitted previously which facilitated the initial purchase of the Tridium equipment through an energy program project which. The Tridium system is currently operational and requires that on each subsequent project where there is a need for HVAC control, Automation for Lighting, Power Monitoring, Energy Metering, etc. that Tridium will be the platform required in these contracts. The software, programming/analytics, Vykon JACE 8XXX are proprietary and are the only portion of the Tridium system that needs to be sole sourced currently. All of the devices such as sensors, meters, etc. that tie into the Tridium system can be purchased with full and open competition by various open source vendors. This system needs to remain a strictly controlled single point of access for building automation for the main campus and all VA controlled properties that will eventually tie into the main campus. Engineering Services was impacted and would be again if they had to procure, train, monitor and maintain on several separate access control systems.

The estimated value of materials for this project is $59,795.

VHACOSBurdiS Typewritten Text

36C250-20-AP-2904

VHACOSBurdiS Text Box

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Revision 08 Date: 04/18/2018

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302‐1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302‐1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302‐2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302‐3;

( ) (4) International Agreement per FAR 6.302‐4

( ) (5) Authorized or Required by Statute FAR 6.302‐5;

( ) (6) National Security per FAR 6.302‐6;

( ) (7) Public Interest per FAR 6.302‐7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): It was found that Tridium

Niagara software allows for easy integration of our existing various, electric meters, gas meters, steam meters, flow meters, lighting control, boiler plant controls, chiller plant control, HVAC controls, etc. at Wade Park. Tridium offers an overarching building automation system with one easy to use interface for engineering service, police service to monitor and control. For those reasons this system was purchased and installed in the facility and is continuing to be upgraded and expanded.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be competed/synopsized on www.fbo.gov and will indicate the requirement for brand name specification regarding the Tridium Vykon system. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The anticipated cost should be fair and reasonable to the government based on the overall project is being competed. Reference FAR 8.404 (d), “GSA has already determined the prices of items under schedule contracts to be fair and reasonable.”

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The building automation system we looked at were the following. Study is available upon request.

Automation Logics

Carrier I‐VU

Johnson Control Metasys

Johnson Control Explorer FX

KMC

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Revision 08 Date: 04/18/2018

Schneider TAC/SmartStruxure

Siemens Talon

Tridium Vykon

Trane Tracer ES, EC and Concierge

Trane JENEsys By Lynxspring

Distech Controls EC‐NET / BOS AX & N4

Honeywell Conforpoint

Honeywell EBI

Honeywell WEB

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. See Items 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Not

Applicable – See Item 5.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_____________________________ _________05‐07‐2020___________

Brad Faulkenberg, P.E. Date

COR

Louis Stokes Cleveland VAMC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Diana Pittman Date

Contracting Officer

Network Contracting Office (NCO) 10