S02_BNJ_Nurse Call Sys_Reno Dialysis_IC_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures Brand Name Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C263-26-AP-0384

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263-26-AP-0384

1. Contracting Activity:

Veterans Health Administration (VHA), NCO 23 Contracting Office

Department of Veterans Affairs, VISN 23, VAMC Iowa City

Project #: 636A8-24-001 Const – Renovate Dialysis

2237 #: 636-26-2-8896-0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This justification is to support the Renovate Dialysis project at the Iowa City VA Health Care System (ICVAHCS), that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

• Rauland Responder 5 Nurse Call System

This justification only covers the portion of the acquisition that is name brand within the construction documents of this same acquisition. The project calls for a nurse call system to be provided by the Rauland Responder 5 System, including reporting stations, pull stations, dome lights, code blue function, all required programming and system updates, and all other required components of the nurse call system.

The approximate value of the Rauland Responder 5 is .

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is a brand name justification in support of FAR 11.105, Items Peculiar to One Manufacturer.

The new system needs to seamlessly connect with the existing Rauland Responder 5 or other previous version of the system to avoid downtime. Replacing the system with a different brand would require purchasing new computers and training staff on a separate system, which is less efficient than a single, unified system. Maintaining a single, standardized system is critical for patient safety and staff efficiency. If staff frequently move between different units, having the same nurse call system reduces the risk of delays and https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures Brand Name Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C263-26-AP-0384 errors during emergencies. The ICVAHCS already has Rauland equipment installed, making a direct upgrade to the Responder 5 system the only feasible option to avoid a full, costly replacement of all existing field devices and head-end equipment.

The specified nurse call system is now standard for ICVAMCS. Sole source intent is to install brand that has local service and support available for ICVAMC. The medical center has standardized this system to ensure patient safety and security, and reduce system maintenance and training costs. In general, addition of new nurse call equipment must be compatible with existing facility nurse call system, which is now Rauland Responder 5.

Rauland was selected by a previous contract bidding process as nurse control system standard for Iowa City VAMC. Presently installed nurse control system in the facility is Rauland. This is a proprietary system, such that non-Rauland components cannot be added to the system and source changes would be cost-prohibitive. To maintain the function of entire facilities nurse call system, additions to the nurse control system must be Rauland.

Standardization of medical center’s nurse control system is an essential part of overall facility security setup.

4. Description of market research conducted and results or statement why it was not conducted:

Market research shows that while many companies can install and service nurse call systems, only a limited number have the authorization and technical expertise to service the specific Rauland Responder 5 system. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire Iowa City VAMC.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CALVIN L. COURTNEY Date Contracting Officer Network Contracting Office 23 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466