S02 - 36C77625R0049 - Request for SF330s.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJE

CT*

762-302 Construct Emergency Pharmacy Bldg at CMOP Minor Design - Tucson, AZ

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77625R0049

RESPONSE DATE/TIME/ZONE 05-12-2025 12:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1AZ

NAICS CODE* 541330

PLACE OF PERFORMANCE Tucson Consolidated Mail Order Pharmacy

(CMOP)

3670 E. Britannia Drive

Tucson AZ

POSTAL CODE 85706

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

POINT OF CONTACT* Contract Specialist

Kathryn Allison

Kathryn.Allison@va.gov

Contracting Officer

Jessica Hicks

Jessica.Hicks1@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL Https://www.va.gov

URL DESCRIPTION Department of Veterans Affiars Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD

FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL

INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED

HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR

BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT

PAY, NOR REIMBURSE, ANY COSTS ASSOCIATED WITH RESPONDING TO THIS

REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect- Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project #762-302 Construct Emergency Pharmacy Building project located at the Tucson Consolidated Mail Outpatient Pharmacy located at 3670 E. Britannia Drive, Tucson, AZ 85706.

The A-E shall provide investigative and feasibility design services, schematic design drawings, design development drawings, construction documents, final bid documents, specifications, calculations, cost estimates, narratives, bidding support services, solicitation support services, and construction period services for all facets of work and disciplines/trades to facilitate a construction project.

The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 “Architectural and Engineering Services,” VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209, “Construction Contracts with Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 “Engineering Services” and the annual small business size standard is $25.5M. A full design team is required to complete this project. The award is projected to be made in August 2025.

The anticipated period of performance for completion of design is three hundred sixty-five (365) calendar days after notice of award (NOA). The VAAR magnitude of construction for this project is $10,000,000 and $20,000,000 Please note that the 365-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a notice to proceed (NTP) will not be issued for the completion of a design project.

3. A-E SELECTION PROCESS

Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

A. The firm shall complete VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction. This certification is required in VAAR 852.219-75. The attachment with the clause language is included as an Attachment and must be returned with the SF 330 submission as a separate document. Failure to complete and attach the certification will deem the proposal ineligible for evaluation and the firm will be removed from the competition.

B. SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts.

C. Discussions will be held with the most highly qualified firms in the form of written responses. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address.

Following the completion of discussions, the firms will be evaluated and ranked based on the primary and secondary selection criteria (if necessary). The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations.

The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

A. Primary Selection Criteria:

1. Professional Qualifications (Sections C through E): Professional qualifications necessary for satisfactory performance of required service. The A-E shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

A resume for each of these key positions must be provided via Section E in the SF330. Key positions and disciplines required for this project include, but are not limited to:

a) Project Manager

b) Architect (LEED certification)

c) Registered Communications Distribution Designer (RCDD)

d) Cost Estimator

e) Civil Engineer

f) Electrical Engineer

g) Mechanical Engineer

h) Quality Assurance Manager

i) Structural Engineer

j) Physical Security Specialist

Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement:

“I [signatory authority] _______________, [company] ________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association’s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75.”

The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

2. Specialized Experience and Technical Competence (sections F, G, and H): Specialized experience and technical competence in the design and construction period services shall be provided for the Consolidated Mail Order Pharmacies (CMOP) and Emergency Pharmacy Services (EPS) new building.

This includes but is not limited to the following items: civil (i.e. utilities, grading, and drainage), architectural (i.e. space plans, floor plans, FFE, and landscaping), structural (i.e. exterior walls and roof), mechanical (i.e. floor plans, sequence of operations, and equipment), electrical (i.e. floor plans, equipment, integration of solar PV system, and one-lines), telecommunications (i.e. floor plans and integration with other buildings), and physical security (i.e. access controls, intrusion detection, video surveillance, and integration with other buildings and parking lots). Other specialized experience to provide should include experience in critical path scheduling, fire protection, construction infection control protocols, energy conservation, transition, and sustainable design practices.

Submissions shall include no more and no less than five (5) recent and relevant Government and private experience projects similar in size, scope, and complexity, and experience with the type of projects/competence above.

“Relevant” is defined as those task requirements identified in the Statement of Work with particular emphasis on new buildings or additions of similar square footage. Although the project is for CMOP and EPS, it is predominantly administrative square footage. “Recent” is defined as services provided, not completed, within the past five (5) years.

Each project shall include the following:

Project title, location, and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e. prime contract, Teaming Partner, or subcontractor

Project Owner, owner’s point of contact including telephone number and email address

Services & Deliverables provided under the contract/task order Period of Performance, including start and completion dates Original and final design dollar value Original and final construction dollar value AE Cost Estimate vs Actual Construction Cost Contract number associated with the project

Section G will be used to evaluate the prior experience of the prime firm and any key subcontractors working together on the provided relevant projects.

The offeror shall include narratives addressing the following topics in Section H. Simply re-stating this list in section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

1. The management approach

2. The coordination of disciplines and subcontractors

3. Quality control procedures, and

4. Familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards

3. Capacity (section H): The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines, noted in Item 1, to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, any federal agency, and private sector, during the previous twelve (12) months or any active projects at PCAC. Include the full potential value of any current indefinite delivery contracts the Prime firm has been awarded from any source. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the award date, completion percentages, and expected completion date for the VA projects awarded in the previous twelve (12) months or active at PCAC.

The information for this factor shall be provided in Section H of the SF 330.

Please ensure the capacity applies toward the team/personnel provided in the

SF 330.

4. Past performance (section H): Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a VA CPARS entry. VA CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted for each project provided in Section F so CPARS can be reviewed in the database. Please note we are unable to review any CPARS from other federal agencies outside of the VA.

For any project that does NOT have VA CPARS data available, a Past Performance Questionnaire (PPQ) is required to submitted with the SF330. If the firm (Prime or Subcontractor) was not the Prime contractor on any project submitted in the SF330, a PPQ must be submitted listing their specific role (key disciplines) as a subcontractor. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

The Government may consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified. The information for this factor shall be provided in Section H of the SF 330.

For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit.

5. Knowledge of Locality (section H): Demonstrate and describe project experience in the local area and the specific knowledge of certain local conditions or project site features the experience provided. This description may include (if applicable):

Any prime firm or subcontractor experience within the City of Tucson State or local construction codes, laws, or regulations Climate and seismic related conditions or features

Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and NOT where the firm is located, how fair away the firm/branch office is from the site, and how they would travel to the site.

Information related to the firm’s location shall instead be provided in Section H under Secondary Selection Criterion Factor 1, Geographic Location. See below.

6. Experience in construction period services (section H): Experience in construction period services must be demonstrated via project experience.

These may be the same projects identified above in Factor 2; however, the firm shall clearly delineate the types of construction period services performed for each. Refer to the Statement of Work for review timeline expectations.

Project descriptions must include experience with:

a. Solicitation support services,

b. Professional field inspections during the construction period

c. Coordination with commissioning requirements

d. Review of construction submittals

e. Support in answering requests for information during the construction period

f. Support of construction contract changes to include drafting statements of work and cost estimates

g. Attendance at weekly conference calls

h. Providing minutes of meetings between the AE, VA, and contractors

i. Pre-final inspection site visits

j. Generation of punch-list reports, and

k. Production of as-built documentation.

The firm shall provide a detailed description of projects worked that illustrate experience in these ten areas. Projects must be within the last ten (10) years.

In addition, the firm must include a description of experience addressing unforeseen conditions and emergent situations, conducting situation evaluations and make midcourse corrections. Include description on how the firm can be proactive or responsive in these situations.

The information for this factor shall be provided in Section H of the SF 330.

B. Secondary Selection Criterion*:

Geographic location. Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the Tucson Consolidated Mail Outpatient Pharmacy (CMOP) located at 3670 E. Britannia Drive, Tucson, AZ 85706. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm’s SF 330 submission.

5. SUBMISSION REQUIREMENTS:

The below information contains the instructions and format that must be followed for the submission of the SF 330 Statement of Qualifications:

Submission Contents

Firms are required to submit two documents:

1. One SF 330, Architect/Engineer Qualifications, Part I and II, and any attachments, as a PDF on the SF330 form (form is available on-line at https://www.gsa.gov/reference/forms/architectengineer-qualifications).

2. Complete VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction. This certification is required in VAAR 852.219-75. The attachment with the clause language is included as an Attachment and must be returned with the SF 330 submission as a separate document. Failure to complete and attach the certification will deem the proposal ineligible for evaluation.

Format of Submissions

The page limitation of the SF330 PDF submission must not exceed a total of 50 pages. This includes cover letters, title pages, section divider pages, table of contents, etc. Any pages submitted by an offeror that exceed the limit will not be considered during the evaluation. Every page of the PDF will count toward this page limit except:

o Copies of licensure, if included o CPARS and PPQs o Subcontractor agreement documentation, and o Part II of the SF330 Do not combine VAAR 852.219-75 Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction attachment with the SF 330 PDF.

Firms must include the following information in section B of the SF 330 submission:

1) SAM Unique Entity Identifier

2) Tax ID number

3) Cage code

4) Primary point of contact’s email address and phone number

5) Note: If you are submitting as a joint venture, the managing partner must be certified in VetCert as an SDVOSB in order to be evaluated.

A PPQ obtained for another SF 330 submission may be submitted for this project.

However, if significant portions of the project have been completed since the PPQ was filled out, a new PPQ should be submitted to accurately assess the project.

Each page must be in Arial size 12 font, single spaced.

Submit ONE (1) SF330, Statement of Qualifications and any attachments and One

(1) completed VAAR 852.219-75 Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction attachment via email to both the Contract Specialist Kathryn Allison (Kathryn.Allison@va.gov) and to the Contracting Officer Jessica Hicks (Jessica.Hicks1@va.gov).

The subject line of the email must read: “SF 330 Submission; 36C77625R0049 – 762-302 Emergency Pharmacy CMOP – Tucson, AZ”

The SF 330 and VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction must be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted.

Firms not providing the required information may not be evaluated. All information must be included in the SF 330 submission package.

Technical Questions All questions must be submitted to Kathryn Allison (Kathryn.Allison@va.gov) and

Jessica Hicks (Jessica.Hicks1@va.gov) with the subject line “SF 330 Question(s) -762-302 Emergency Pharmacy CMOP – Tucson, AZ”. The cutoff for question submission is 12:00PM EST on April 28, 2025. Questions will be answered through modification to the Pre-Solicitation Notice posted to Contracting Opportunities at SAM.gov.

Submission Due Dates All responses are due via email on or before May 12, 2025, at 12:00PM Eastern

Time.

NOTE: SF 330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. All emails must be received by the VA email server by 12:00 PM EST. The time will NOT be based on when firms hit “Send”. DO NOT WAIT UNTIL THE LAST MINUTE TO SEND SUBMISSIONS. Errors in email address spelling or attempts at emailing timely will not recover a late submission.

Other Information All prime firms must meet the NAICS code requirement specified in this notice.

The Contracting Officer shall verify the NAICS code in VetCert through the Small Business Administration (SBA) and/or the System for Award Management (SAM). Failure to meet the NAICS code requirement may result in the rejection of the SF 330 submission.

Reminder: This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as “certified” by the SBA Veteran Small Business Certification (VetCert). Offerors must be certified and visible in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF SF 330’s, WRITTEN RESPONSES AND TIME OF AWARD.

Failure to be BOTH visible and certified at the time of SF 330s, Written Responses, and time of award will result in the offeror being deemed unacceptable and ineligible for award.

All Joint Ventures must submit agreements that comply with 13 CFR 128.402 prior to contract award.

It is the offeror’s responsibility to check the Contract Opportunities website at:

https://www.sam.gov/ for any revisions to this announcement prior to submission of SF 330s.

LIST OF ATTACHMENTS

See attached document: Attachment 1 - 762-302_Design_SOW.

See attached document: Attachment 2 - SOW Attch 01 - Sensitive Infrastructure Data Classification Memo.

See attached document: Attachment 3 - SOW Attch 02 - AS003_ Site Plan.

See attached document: Attachment 4 - SOW Attch 03-01_32_16_A-E CPM Schedule.

See attached document: Attachment 5 - SOW Attch 04-PG 18-15 A-E Submission Reqs Vol C.

See attached document: Attachment 6 - PPQ.

See attached document: Attachment 7 - VAAR 852.219-75 VA Limitations of Subcontracting.

End of Document

LIST OF ATTACHMENTS