RFP_26041SH_Initial_Evaluation_Scores.pdf

This document is an Initial Evaluation Scores sheet for RFP 26-041-SH, a janitorial services procurement issued by Kissimmee Utility Authority in Florida. The RFP sought proposals for janitorial services across four KUA facilities—the JCW Administration Building, Lackey Service Center, Fleet Services, and Davis Operations Center—covering a total of 74,465 square feet. Services include routine daily, weekly, monthly, quarterly, and semi-annual deep cleaning performed Monday through Friday between 6:00 PM and 12:00 AM, with a mandatory pre-bid conference and site visit held on July 9, 2026 at 10:00 AM. Proposals were due July 28, 2026 at 2:00 PM EST, with questions due by July 17, 2026 at 2:00 PM EST. The initial contract term is three years commencing January 1, 2027, with two optional one-year renewal periods available for a potential five-year total. Seven addenda were issued, with the most recent dated July 23, 2026.

The evaluation scored 23 responsive proposals across four weighted criteria: Criteria A (25%), B (20%), C (30%), and D (25%), totaling 100 points. NET Facility Services ranked highest with a score of 91.33 points, followed by Florida Cleaning Systems, Inc. at 89.00 points and Padegenis Cleaning Inc and SCSI, Southern Cleaning Service Inc, each at 85.33 points. KUA disclosed an annual budget of $160,000 for informational purposes, with the estimated contract value range classified as Service Tier A (less than $250,000). Pricing was required as firm fixed monthly rates for each location across all five contract years. Award was to be made to the highest-ranked responsive and responsible proposer based on published evaluation criteria including pricing structure, response time, quality of workmanship, capabilities and experience, financial capability, and exceptions to KUA's standard terms—not solely on lowest price. The incumbent contractor's current contract extends through December 31, 2026. No bid bond or performance bond was required, and contractors could utilize subcontractors if identified in the proposal with the prime remaining fully responsible.