Addendum_No._6.pdf

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TO: All Proposers FROM: Sheila Hernandez, CPPB, FCCM, Senior Buyer DATE: July 13, 2026 RE: RFP 26-041-SH Janitorial Services

ADDENDUM #6

Bidders are hereby notified that this addendum shall be made a part of the above-named Request for Proposal and agreement documents. The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing.

Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.

I. QUESTIONS

Q1. If the proposed subcontractor carries insurance that meets or exceeds the required Service Tier B limits, including general liability, auto liability, workers’ compensation, and excess/umbrella coverage, would the subcontractor’s insurance policy be sufficient to satisfy the solicitation’s insurance requirements, provided KUA is listed as an additional insured where required? Or must the prime contractor also carry the full required insurance coverage in its own company name, separate from the subcontractor’s coverage? Additionally, please confirm whether insurance certificates are required at the time of proposal submission or only upon notice of award.

A1. The prime contractor must maintain the required Service Tier A insurance coverage in its own company name (see revised Solicitation Cover Sheet). Insurance carried solely by a subcontractor does not satisfy this requirement. Any subcontractors utilized must also maintain the applicable required insurance coverage. Insurance certificates are required upon notice of award, not with the proposal submission.

Q2. Please clarify KUA’s expectation for scheduled janitorial service days that fall on KUA-observed holidays, planned facility closures, special events, emergency closures, or weather-related closures. If a normal Monday-Friday service day is missed because KUA facilities are closed, inaccessible, or unavailable for cleaning, is the successful proposer required to make up the service on a weekend or another non-standard service day, or should the missed service be handled as directed by KUA’s Facility Manager? Additionally, in the event of an act of nature, hurricane, tropical storm, or other emergency condition, please clarify the expected order of operations for the janitorial contractor, including communication with KUA, when crews should resume service, whether emergency cleaning outside the normal scope requires prior authorization, and whether any required weekend/after-hours make-up or emergency work would be compensated under the contract’s hourly labor rate, square-foot rate, or by separate written authorization.

A2. Scheduled janitorial services impacted by KUA observed holidays, planned facility closures, special events, emergency closures, or weather-related events shall be coordinated between the KUA Facilities Manager and the Contractor. Unless otherwise requested by KUA, missed scheduled services will not be required to be performed on alternate days. The Contractor shall maintain communication with KUA during emergency conditions and resume services as coordinated with KUA. Any services outside the scope of the Agreement must be authorized by KUA in advance and shall be compensated in accordance with the executed Agreement or an executed amendment, as applicable.

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II. CLARIFICATIONS FROM PRE-BID MEETING

a. Floor plans will be provided to the awarded proposer.

b. KUA will provide microfiber towels. Used microfiber towels shall be placed in the designated bin. KUA will be responsible for laundering the microfiber towels.

c. The awarded proposer shall be responsible for laundering mop heads. KUA will provide access to an onsite washer and dryer.

d. Locked offices do not require cleaning and shall not be entered.

e. KUA will provide the required cleaning supplies. If additional products are needed, the awarded proposer shall coordinate with KUA.

III. REVISED SOLICITATION DOCUMENTS

a. Solicitation Cover Page: The Insurance Requirements have been revised from Service

Tier B, $250,000 to $500,000 Per Repair or Service to Service Tier A, Less Than $250,000 Per Repair or Service. Refer to the revised Solicitation Cover Page.

IV. ADDITIONAL REFERENCE DOCUMENTS

a. Current KUA Holiday Schedule.

V. SCANNED COPY OF MANDATORY PRE-BID MEETING SIGN-IN SHEET

Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.

Acknowledgment is hereby made of Addendum #6 to project RFP 26-041-SH Janitorial Services.

Bidder Signature Date

Bidder Printed Name Company Name

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.