QA - Balance of Work - 04.16.2024.pdf

4/16/2024 Balance of Work (Electrical Upgrade)

Pre-Proposal Walk-Thru and Other Inquiries Submited Q&A

1. What is the room located between loca�ons 2 & 3 on the walkthrough down the steps and the entry way blocked by a few sandbags?

Response: It’s the exis�ng distribu�on gear room 0272N for the emergency electrical system.

(Refer to sheet C-ED412)

2. What is the thickness of the slab for substa�on 1 in the warehouse?

Response: The slab in the founda�on of substa�on 1 is composed of a 36” concrete mat slab, 3” of compacted fill, and a 5” topping slab. (Refer to contract drawing C-SB301 for details.)

3. Are contractors responsible for removing the shelving from the warehouse?

Response: Refer to phasing drawings on package A (drawings A-AE004 and A-AE005) for phasing tasks and ac�on items that address responsibili�es by all par�es. The contractor will be responsible for all work in this area as per the drawings and specifica�ons.

4. Is the electrical conduit rou�ng defined in the warehouse?

Response: No, coordinated shop drawings are the responsibility of the contractor and this applies to all u�li�es (electrical, Fire alarm, fire protec�on, HVAC…etc.) throughout the project and the proposed route and contract drawings are to be used as a guide.

5. Is the electrical equipment to be removed in exis�ng substa�on 1 to be salvaged?

Response: Contractor is responsible to follow what is shown on the drawings (refer to C- ED411) and specifica�ons.

6. What do contractors do if any asbestos is found?

Response: All Asbestos Containing Material and Hazardous Material in interior and exterior construc�on areas shall be properly mi�gated, as prescribed in the specifica�ons. (Reference the Statement of Work atached to the SF 1442 in the solicita�on.) Any asbestos found that is not iden�fied in the contract documents should be submited as a differing site condi�on.

7. Is there space above the ceiling at the southeast corridor?

Response: There is space above the ceiling and the height to the underside of the slab can be seen from within electrical room (0167S) in the corridor. For exis�ng condi�ons, Contractors were given the opportunity to look above the ceiling in 2 loca�ons in the corridor close to electrical room (0167S) for possible conduit rou�ng.

DEPARTMENT OF VETERANS AFFAIRS

Office of Construction & Facilities Management

Washington, DC 20001

8. Are there a�erhours work in the south east corridor for running electrical conduits?

Response: For conduit running and other u�li�es, work can be performed during the day or in the evening. The contractor will need to submit a work plan including all ICRA and ILSM requirements which are subject to review and approval by VA CFM/VAMC and must be coordinated with exis�ng daily hospital opera�ons and ac�vi�es. For u�lity outage requests, the request must be submited 60 days in advance for review and approval and must include the contractor’s work plan in the area including all required documenta�on. Refer to specifica�ons for further informa�on.

9. How long can shutdowns be scheduled (dura�on)?

Response: Each shutdown is on a case-by-case basis, depending on the work involved. Each individual outage dura�on must be specified for each u�lity outage submited with the work plan and required documenta�on.

10. Whom do contractors no�fy for every outage request?

Response: All u�lity outage requests need to be submited as a complete package to the RE office. U�lizing the u�lity outage documenta�on including all suppor�ng documenta�ons (ILSM, ICRA, diagrams…etc.) and submissions need to be made to the resident engineering office. Refer to the specifica�ons for further informa�on on how much �me in advance the contractor needs to put in a request and what needs to be included in it.

11. Is there a BIM model available of the exis�ng condi�ons?

Response: No BIM model exists.

12. Are there any coordina�on drawings for exis�ng condi�ons?

Response: No, the contractor is responsible for preparing all coordina�on drawings and verifying exis�ng condi�ons. Refer to drawings and specifica�ons for further informa�on.

13. Are the Fire Alarm main feeds to be changed at the south corridor?

Response: We will not be changing the equipment but will be changing the feeders to the panel. Refer to drawings and specifica�ons for further informa�on.

14. What is the mechanical scope in the future sim center (G614)?

Response: Refer to the mechanical drawings on package B.

15. Are all the conduits from substa�on 6 installed in the op�on area (future sim center G614)?

Response: Not all of the conduits are installed and some connec�ons need to be installed.

Refer to package C drawings and specifica�ons. The rou�ng shown is for guidance; coordinated shop drawings are required by the contractor.

16. What is the best route to bring in an AHU into the spaces on package B?

Response: The contractor can propose methods to bring the unit into the facility including removal of walls and doors to facilitate the installa�on. Restora�on of the areas impacted will need to be part of the work plan that will be submited and completed by the contractor.

17. How long is the construc�on dura�on?

Response: 1825 calendar days from NTP.

18. When are RFIs due?

Response: Ques�on submission has been extended to 4/1/24

19. When are proposals due?

Response: Extended to 15:00 central standard �me on 4/29/24 (See Ques�on 39)

20. When is the NTP expected?

Response: It will be expected 30 days a�er the award and subject to receiving the required documenta�on by the contractor.

21. When is the expected award date?

Response: Es�mate August 2024

22. Is this a PLA job?

Response: Yes

23. Is this a service disabled set aside?

Response: No

24. What happened to the last contractor?

Response: This project is the sum of several previous projects that had items deleted from the project scope for various reasons. This project will complete the deleted scope from the previously completed projects.

25. There were no pictures allowed on 3/18/2024 walkthrough, and we were verbally told all work is clearly shown on the drawings. Please confirm.

Response: Yes, Taking pictures were not allowed during the walkthrough on 3/18/2024;

drawings, specifica�ons and contract documents cover the scope of work on the project.

26. Does this contract only pertain to PLA for GC’s and is there any clause that the GC’s u�lize a certain percentage of SDVOSB?

Response: Subcontrac�ng goals are listed within the solicita�on, to include a percentage for SDVOSB. For PLA requirements for the GC and subcontractors, please refer to 52.222-33 ALT II and 52.222-34 ALT I.

27. Civil C Package appears to be missing.

Response: This was uploaded as a part of Amendment 0001.

28. We downloaded Volume 1 Specifica�ons – Part 1 thru Part 4. Please provide division 23 specifica�ons. I see Vol 1 Specifica�ons REV 2_ 9-19-23 (Part 1) through (Part 4) which only go up to division 14. Please confirm no other volumes were issued for this project.

Response: Balance of Work IFC Specs Vol 2 REV 2_ 9-19-23 were also uploaded as a part of the original RFP package.

29. Package C – Architecture Part 5 looks to be missing (drawings C-AE515, C-AE516, and C-AE517).

Response: These were uploaded in Amendment 0001 as part of the file �tled “Amendment 0001

– Missing and Replacement Documents”

30. Will another walkthrough be setup?

Response: An addi�onal site visit will not be held.

31. Will the VA consider nego�a�ng a uniform Project Labor Agreement prior to the bid so that all bidders can include and acknowledge it as part of their submission?

Response: The VA will not nego�ate a uniform agreement prior to the proposal due date. PLA will be submited by the successful offeror a�er award.

32. We are reques�ng an extension of �me for both RFI’s and the bid date for the above referenced project. Plans were just released on 3/15/24 and a site walk through was just conducted last week on 3/18/24. We are reques�ng that both RFI and bid dates be extended by 30 days.

Response: Proposals extended to 4/29/24; RFIs have been extended to 4/1/24.

33. Looking in SAM.gov, drawings listed and received on 3/15/24 all have “issue date of 9/12/2022” in the �tle block, and the word (Deleted) next to each drawing atachment.

Can you please confirm if there is an updated set of drawings that will supersede or if this set is what we use for bidding?

Response: During Amendment 0001, the contract wri�ng system pushing documents to SAM.gov resubmited the en�re package, showing that documents were deleted and re-added.

The only documents changed were those called out in Amendment 0001 itself.

34. Is any equipment being pre-purchased by the Government?

Response: No

35. Is there a fire alarm riser diagram for the Package A fire alarm scope?

Response: Drawing A-FA602 is provided as a guide. Contractor will submit their appropriate shop drawings to detail their proposed work and devices to be installed.

36. How will the project be built in regards to the part A, B & C issued drawings? Is A 1st, followed by B and C? Is the job going to follow the proposed electrical sequence on drawing C-E004?

Response: The project is proposing to follow the sequence on drawing C-E004, C-E005 and phasing drawings under packages A and B but if the contractor can propose a more effec�ve phasing method, it will be considered.

37. The Wire Mesh spec calls for electrified hinges, but does not spec the lock to be used for HW-H- 4, HW-SH-5, HW-SH-9 and HW-SH-9A. However, it does call for a HES 5000 electric strike on HW- SH-5 and SH-9A. Please clarify that you do want electrified locksets to correspond with the specified electrified hinges and please specify and manufacturer and or model #.

Response: Please refer to drawings A-AE601, A-AE604, A-EYS101, A-EYS102, A-EYG501 specs sec�ons 08 71 00 and 10 22 13, D. Doors: 1.b. “Hardware: ANSI/BHMA A156.1, 1-1/2 pair buts NRP 101 mm (4 inch). Pick proof mor�se type lock, key operated outside with fixed pull and lever actuator inside.” The specific manufacturer and model is up to the contractor to propose and not for the government to request.

38. Will the VA add FAR 52.216-4 Economic Price Adjustment – Labor And Material? Addi�onally, will you please advise how risks of infla�on will be managed by VA?

Response: Economic Price Adjustment will not be added; awarded contract will be Firm Fixed Price (FFP).

39. Request extension to the proposal due date due to complexity of project as well as request from subcontractors.

Response: Proposal due date is extended un�l 3pm Central Daylight Time (CDT) on May 17, 2024. This will be reflected in an amendment.

Note: The responses issued here are related to specific ques�ons asked during the pre-proposal walkthrough and those submited to the Contrac�ng Officer, and does not alleviate the contractor’s responsibility to comply with the contract drawings and specifica�ons.