JOIST-DRD-07-Government_Property_Management_Plan_(PMP).docx

JSC DATA REQUIREMENTS DESCRIPTION (DRD)

(Based on JSC –STD-123. See work page for instructions.)

5. Use (Define need for, intended use of, and/or anticipated results of data)

6. DRD Category: (check one)

☒Administrative

☐S&MA

6. References

7. Interrelationships (e.g., with other DRDs) (Optional)

1. Federal Acquisition Regulation (FAR) 52.245-1 Government Property

8. PREPARATION INFORMATION:

The Contractor shall prepare the data delivery as follows:

8a. DATA TYPE:

☒ Type 1 – Written approval ☐Type 2 – Mandatory Submittal ☐Type 3 – Submittal Upon Request

8b. SCOPE:

The Government Property Management Plan defines the Contractor's use, maintenance, repair, protection, and preservation of Government personal property. It shall describe the Contractor's approach to receiving, handling, stocking, maintaining, protecting and issuing Government property (equipment and material). The Plan should include interaction and Department/ Office responsibilities. The Contractor shall submit to the delegated Government Property Administrator (GPA) detailed supplemental property procedures, which are separate from the Property Management Plan, no less than 60 days after the contract start date.

The Contractors submitting an initial Property Management Plan as part of their reply to the Request for Proposal in accordance with Contracting Officer direction, will also submit proposed property manager qualifications and experience as specified below.

8c. CONTENT:

This plan shall reference those policies and procedures which are part of the Contractor's Property Management System and shall include at a minimum, but not limited to, the following functions/outcomes/activities:

1) Property Management

a) Voluntary consensus standards, industry-leading practices and standards, customary commercial practices

b) Periodic internal reviews, surveillances, self-assessments, and audits

c) Written procedures

2) Acquisition of Property

a) Acquisition authority

b) Classification of property

3) Receipt of Government Property

a) Receiving

b) Identification

4) Records of Government Property

5) Physical Inventory

6) Subcontractor Control

a) Flow down of property clauses to subcontractors

7) Reports

a) Loss, Theft, Damage, Destruction reports

b) Physical Inventory reports

c) Audits and self-assessment reports

d) Corrective Action reports

8) Relief of Stewardship Responsibility and Liability

a) Loss, Theft, Damage, Destruction of property

b) Consumed property

c) Delivered property

d) Contractor Inventory Disposal of property

i. In-house screening of excess

ii. Disclosure of excess

e) Abandonment of Government property (if directed by the Government)

9) Utilizing Government Property

a) Utilization

b) Consumption

c) Movement

d) Storage

10) Maintenance

a) Preventive maintenance

b) Rehabilitation

c) Calibration

11) Property Closeout

a) Screening for further use

b) Final physical inventory

c) Transfers off the contract

d) Final NASA Form 1018

12) Reconcile Contractor Records with NASA Financial Property Records [NASA Form 1018 and the Contractor-Held Asset Tracking System (CHATS) if applicable]

13) JSC-Unique Considerations (as they arise or known now)

8d. FORMAT:

The Contractor’s format is acceptable.

8e. DISTRIBUTION:

1) Initial - The Offeror(s)/Contractors will be notified by the Contracting Officer when the PMP submittal is due.

2) Final - Due 30 days after contract award.

8f. SUBMISSION:

Submission shall be in accordance with Attachment J-01, Data Requirements List (DRL).

Changes to the PMP shall be incorporated after coordination with the GPA.

8h. REMARKS:

MANAGEMENT QUALIFICATIONS/EXPERIENCE:

1) The Offeror/Contractor shall specify the name and the qualifications of the proposed property manager.

a) List the Federal agencies or departments supported in managing Government property and the corresponding number of years of experience.

b) List completed personal property management training courses.

c) Specify the level of professional property management certification obtained by the proposed property manager.

d) List professional personal property management organizations in which the proposed property manager has an active current membership.

2) This qualification data shall be a one-time submittal from the Offerors with their initial Property Management Plan (PMP) when the plan is requested by the Contracting Officer. Insert that data as a separate tab after that PMP.

a) This qualification data shall be excluded from the final PMP from the awarded Contractor.

JSC Form 2341 (Rev October 19, 2011) (MS Word 2007) (Previous editions are obsolete.)

NNJ17580323R Attachment J-02 – DRD-07-1