JOIST-DRD-11-Reports_Required_for_Logistics.docx

JSC DATA REQUIREMENTS DESCRIPTION (DRD)

(Based on JSC –STD-123. See work page for instructions.)

5. Use (Define need for, intended use of, and/or anticipated results of data)

6. DRD Category: (check one)

☒Administrative

☐S&MA

6. References

7. Interrelationships (e.g., with other DRDs) (Optional)

a. NPR 4100.1D, NASA Materials Inventory Management Manual (Latest version)

8. PREPARATION INFORMATION:

The Contractor shall prepare the data delivery as follows:

8a. DATA TYPE:

☐ Type 1 – Written approval ☒Type 2 – Mandatory Submittal ☐Type 3 – Submittal Upon Request

8b. SCOPE:

The reports at c.i, c.ii, and c.iii below are required when Contractor on-site storage of Government property in one location at JSC (JSC campus, Ellington Field, Sonny Carter Test Facility, or White Sands Test Facility) has a total dollar value greater than or equal to $75,000 and is not reported in either NASA’s or the Contractor’s property systems.

The reports at c.iv and c.v are required in accordance with the directions below.

8c. CONTENT:

NASA Form 1324, Semi-annual Report of Personal Property Management Operations (also called the Semi-annual Report of Personal Property Operations, Data for Semiannual Report of Contractor Supply Operations, or Data Sheet 1324).

This semi-annual report defines the following line item data elements as of March 15 and September 15 of each year:

(i) Material Inventory Status

(ii) Material Inventory Activity

(iii) Material Acquisition Activity

(iv) Material Receiving Activity

(v) Logistics Personnel Resources Report Reference: NPR 4100, NASA Materials Inventory Management Manual

NASA Form 1489, Semiannual Analysis of Inventory Report (also called the Analysis of Physical Inventory Report, Data for Semiannual Report of Analysis of Fixed Inventory Assets, or Data Sheet 1489).

This semi-annual report defines the following monetary data elements as of March 15 and September 15 of each year.

(i) Starting Price: Price of Receipts, Price of Issues, Ending Price Note: This will be reported by each Object Class Code stocked in the storeroom. Separate reports are required for Stores, Programs and Standby stock (see the JSC Stocks Stock Catalog prefaces for a detailed explanation of these codes).

Reference: NPR 4100, NASA Materials Inventory Management Manual

NASA Form 1619, Physical Inventory of Materials Annual Report

This annual report identifies the sampling inventory actions completed by the Contractor. This report contains the following data by Object Class Code (see the JSC Stores Stock Catalog preface for a detailed explanation of these codes.)

(vi) Line items and dollar value of items inventoried.

(vii) Number of line items with variance.

(viii) Dollar value of discrepant items, including overage, shortage, and gross discrepancies.

(ix) Identify whether inventory items are stores, program, or standby stock, and also identify the staff hours and dollar value expended in accomplishing and reconciling the inventory.

(x) A brief explanation of cause, of discrepancies, and actions to minimize the chance for recurrence.

Note: Contractor-Acquired Material (CAM) and Government Furnished Material are to be inventoried and reported together for the purposes of this report.

Quarterly Report of Contractor-Acquired Material (CAM) and Low Dollar Equipment

This report will consist of a transfer document (DD Form 1149) that identifies CAM and non-taggable equipment under $100,000 unit cost purchased and received by the Contractor for on-site use that bypasses JSC Central Receiving. This Quarterly Report consists of property delivered to Center accountability for the following:

(i) Items bought for and delivered for direct consumption on site, bypassing on-site storerooms.

(ii) Items delivered to on-site storeroom(s) not for immediate consumption/use.

Quarterly Reports are DD1149’s submitted by the Contractor to the Government Property Administrator (PA) on a quarterly basis to obtain JSC approval for shipments made during the previous quarter that bypassed JSC Central Receiving.

The Quarterly Report DD1149 will consist of the following:

(i) One summary DD1149 annotated with the total number of line items and total value of the items delivered to JSC during the previous three months. That DD1149 shall have the necessary approval signature blocks to affect transfer of accountability to JSC.

(ii) A list of the Contractor individual DD1149 voucher numbers from the previous quarter used to deliver the property to JSC.

(iii) Copies of the individual DD1149s on the list reflecting a JSC recipient signature and signature date.

The Quarterly Report summary DD1149 will transfer accountability of these assets to JSC and may also be accompanied by requisitions, issue documents, engineering work orders (if flight material destined for a bondroom), or any other similar form approved for use by the Government PA. The Quarterly Reporting process shall be added to the Contractor’s property control procedures and/or plan and approved by the cognizant Government PA.

Annual Report of Exchange/Sale

(i) As defined by the Government PA

8d. FORMAT:

(i) Forms for data input for the NASA Form 1324 (c.i) and 1489 (c.ii) are available through JB3/Contract Property Group section of the JB3 web page under “JSC Data Requirement Descriptions (DRD’s)”. http://centerops.jsc.nasa.gov/jb/jb3/

(ii) Other forms shall be completed as specified above or as specified by the Government PA.

8e. DISTRIBUTION:

All reports shall be provided to the cognizant Government PA.

8f. SUBMISSION:

(i) NASA Form 1324: March 25 and September 25

(ii) NASA Form 1489: March 25 and September 25

(iii) NASA Form 1619: September 25

(iv) Quarterly Report: 15 working days after the end of the Quarter/Fiscal Year

(v) Annual Report of Exchange/Sale: 15 days after the end of each Government Fiscal Year if required by the Government

Changes or corrections to the reports above or this DRD shall be coordinated with the cognizant Government PA.

JSC Form 2341 (Rev October 19, 2011) (MS Word 2007) (Previous editions are obsolete.)

NNJ17580323R Attachment J-02 – DRD-11-1