JOIST-DRD-01_Contract_Phase-In_Plan.docx

JSC DATA REQUIREMENTS DESCRIPTION (DRD)

(Based on JSC –STD-123. See work page for instructions.)

5. Use (Define need for, intended use of, and/or anticipated results of data)

6. DRD Category: (check one)

☒Administrative

☐S&MA

6. References

7. Interrelationships (e.g., with other DRDs) (Optional)

8. PREPARATION INFORMATION: The Contractor shall prepare the data delivery as follows:

8a. DATA TYPE:

☒ Type 1 – Written approval ☐Type 2 – Mandatory Submittal ☐Type 3 – Submittal Upon Request

8b. SCOPE:

A Phase-In Plan shall be prepared which describes the Contractor’s approach for the transition of responsibility from the Incumbent Contractor during the 60-day transition period. The Plan must address the Contractor’s approach to assume responsibilities by contract start.

8c. CONTENT:

1) The Contractor is expected to meet full performance requirements from the start date of the base contract period. Prior to performance of services ordered by the Government under this contract, the Contractor shall accomplish all tasks required to begin work ordered under this contract.

2) The Offeror shall submit a Phase-in Plan which shall detail the proposed implementation processes and strategies for effecting a smooth transition. The plan shall contain, at a minimum, detailed rationale, schedule, and specific approach to successfully complete each item described below. Address the following items:

a) Describe in detail the plan for maintaining continuous and efficient operations. Describe how you will work with incumbent Contractors and NASA, including resources and interfaces expected from each to ensure an effective transition and continuous service.

b) Provide a phase-in schedule to accomplish all proposed phase-in steps/milestones and the personnel responsible for those steps/milestones. Describe your approach for how you will implement the schedule. Describe your approach for informing NASA of milestone status, progress and issues, including a regular reporting schedule to NASA and proposed metrics to demonstrate contract transition progress

c) Provide details for initial staffing and training of personnel, including the incumbent personnel capture plan. This response shall include plans to provide personnel with the required critical skills and necessary certifications to meet the JOIST start up staffing requirements ensuring uninterrupted critical mission operations services with qualified/certified personnel.

d) Address the office space that is required for phase-in, beyond what is to be provided by the Government, if any.

e) Describe approach for ensuring completion of badging requirements and personnel security clearances to ensure employees are cleared for access to JSC and its associated facilities, as required, prior to start of the contract.

f) Describe how an inventory will be performed with the Incumbent Contractor of all records/documents that will be transitioned. Records/Document transition shall be completed at contract start. The schedule shall include notification to the organizations 30 days prior to the initial start of an inventory. Individuals who will be performing inventories shall be identified.

g) Describe your approach and risk mitigation strategies to identify any requirements for application or system connectivity or integration with JSC.

h) Address property control transfer, including schedule and milestones for completing 100% inventory including but not limited to Government Furnished Property and Installation Accountable Government Property. The schedule shall include notification to the organizations 30 days prior to the initial start of any inventory. Individuals who will be performing inventories shall be identified. Property shall include:

i) Hardware/Software control transfer

j) Documentation control transfer (including any classified documentation)

k) Facilities responsibility transfer

l) Identify the risks associated with your plan and ways to mitigate those risks.

m) Describe your approach for ensuring incorporation of the following into any Contractor or Government provided management tools and processes to ensure business and configuration management capabilities are ready to implement on day one of contract start:

i) Existing Technical Configuration Management items (e.g. AR’s, CR’s, IR’s, SR’s, etc.)

ii) Existing Contract Management items (e.g. Delivery Orders, Task Orders, Metrics) 8d. FORMAT:

Electronic format of all submissions shall be compatible with IRD-provided desktop standard applications. Organizational format of the supporting documentation shall be the Contractor’s format.

8e. DISTRIBUTION:

The Contractor shall submit their proposed plan with the initial proposal. If updates are warranted, submit the Plan to the Contracting Officer and the Contracting Officer’s Representative per the format designated by the Contracting Officer.

8f. SUBMISSION:

Initial: Due with proposal Final: Contract award + 5 calendar days Approval: Contract award + 10 calendar days Updates: As required. Submit revisions for Government approval after any major change in phase-in approach.

The Contractor may revise the Plan at any time or at the direction of the Contracting Officer. Revisions to the Plan are subject to Contracting Officer review. Changes shall be incorporated as required by change page or complete reissue.

JSC Form 2341 (Rev October 19, 2011) (MS Word 2007) (Previous editions are obsolete.)

NNJ17580323R Attachment J-02 – DRD-01-1