N6945026R0007_SectionC.pdf

Section C – 0100000

General Information

N6945026R0007

0100000 – General Information

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

N6945026R0007

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Naval Air Station Jacksonville, Florida, and outlying areas supported by this installation under a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff – N/A

Annex 4 Public Safety – N/A

Annex 5 Air Operations – N/A

Annex 6 Port Operations – N/A

Annex 7 Ordnance – N/A

Annex 8 Range Operations – N/A

Annex 9 Health Care Support – N/A

Annex 10 Supply – N/A

Annex 11 Personnel Support – N/A

Annex 12 Morale, Welfare and Recreation Support – N/A

Annex 13 Galley – N/A

Annex 14 Housing – N/A

Annex 15 Facilities Support

1501000 Facility Management

1502000 Facility Investment

1502000 Facility Investment – DHA

1503040 Other (Training Pools)

Annex 16 Utilities

1601000 Utilities Management

1602000 Electrical

1604000 Wastewater

1605000 Steam

1606000 Water

1608000 Compressed Air

Annex 17 Base Support Vehicles and Equipment

Annex 18 Environmental

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in

Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

N6945026R0007

0100000 – General Information

Spec Item Title Description

1.3 Background Information Naval Air Station Jacksonville is a multi-mission base hosting more than

100 tenant commands, and employing more than 21,000 active duty and civilian personnel. It is located on the west bank of the St. Johns River in

Duval County, Florida. The Naval Air Station occupies 3,896 acres and is the largest Navy base in the Southeast Region and third largest in the nation. As a master air and industrial base, Naval Air Station Jacksonville supports U.S. and allied forces specializing in anti-submarine warfare and training of the best aviators in the world.

Major tenant commands include:

Fleet Readiness Center Southeast (FRCSE) is the Naval Air Systems

Command (NAVAIR) maintenance, repair and operations depot for NAS

Jacksonville. Staffed at over 5,000 DoN Civilian Employees, Contractors, and Military personnel, Fleet Readiness Center Southeast is the largest employer in Northeast Florida/Southern Georgia region.

Defense Health Agency (DHA) provides administration and management of Naval Hospital Jacksonville and its branch health clinics, while Navy

Medicine retains principal responsibility for operational readiness of the medical force. Navy Medicine provides high quality, economical health care to beneficiaries in wartime and in peacetime. Highly trained Navy

Medicine personnel deploy with Sailors and Marines worldwide -providing critical mission support aboard ship, in the air, and on the battlefield. At the same time, Navy Medicine's military and civilian health care professionals are providing care for uniformed services' family members and retirees at military treatment facilities around the globe.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification

Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher-level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

N6945026R0007

0100000 – General Information

Spec Item Title Description

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with

Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated pro rata share to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the

Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust

N6945026R0007

0100000 – General Information

Spec Item Title Description processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference in Section A – Solicitation/Contract Form including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives and standards set forth in this contract during execution thereof. The Contractor is not excused from meeting such performance objectives and standards in the event such proposal proves inadequate as conceived or executed to meet such performance objectives and standards. The Contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives and standards.

Section C – 0200000

Management and Administration

N6945026R0007

0200000 – Management and Administration

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 Phase-in and Phase-out Plans

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC Maximo

2.6.8.1 NAVFAC Maximo Data

2.6.8.2 NAVFAC Maximo Method of Data Entry

2.6.8.3 NAVFAC Maximo Access

2.6.8.4 NAVFAC Maximo Training

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

0200000 – Management and Administration

Spec Item Title

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.2.1 Quality Control Personnel

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.1.5 Transportation Manager

2.7.1.6 WHE Operation and Maintenance Manager

2.7.1.7 Fleet Readiness Center Southeast (FRCSE) Supervisor

2.7.1.8 Utilities Supervisor

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.1.1 Indoctrination and Environmental Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.4.3 DBIDS Paper Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.6.2 Airfield Vehicle Operations

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI)

2.8.11 Employee Status

2.8.12 Cameras and Recording Devices

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Critical Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 HF Radiation Protection Plan

2.9.4.7 Airfield and Aircraft Operations Plan

2.9.4.8 Pathogen Exposure

2.9.4.9 Control of Hazardous Energy (lockout/tagout)

0200000 – Management and Administration

Spec Item Title

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operators

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.9.14 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Used Oil Recycling

2.10.2.4 Solid Waste Management and Recycling

2.10.2.5 Non-Regulated Waste Disposal

2.10.2.6 Regulated Waste Disposal

2.10.2.7 Universal Waste

2.10.2.8 Spill Prevention, Containment, and Clean-up

2.10.2.9 Hazardous Material Management

2.10.2.10 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.11 Protection of Cultural Resources

2.10.2.12 Noise Control

2.10.2.13 Salvage

2.10.2.14 Asbestos Containing Material (ACM)

2.10.2.15 Clean Air Act (CAA)

2.10.2.16 Dewatering

2.10.2.17 Stormwater Pollution Prevention

2.10.2.18 Fuel Storage Tanks

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness and Recovery

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Modification Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Utilization Rate Notification

2.14.4 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

0200000 – Management and Administration

Spec Item Title

2.15.1.1 FedMall Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Subcontractor Requirements

2.15.2.1.3 Direct Material and Construction Equipment Requirements

2.15.2.1.4 Bonding Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Category (CAT) Calls

2.15.3.1 Issuance of Final CAT Call Task Order

2.15.4 Non-Recurring Work Management

2.15.5 Non-Recurring work ELINs

0200000 - Management and Administration

Spec Item Title Description

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working

Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Fleet

Readiness Center Southeast’s regular working hours are from 0600-1430, five days per week, Monday through Friday, except observed Federal holidays.

Defense Health Agency’s regular working hours are from 0700-1530, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require

Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the

KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin

Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth

National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written

Request to Work Outside Government’s Regular Working Hours per Section

F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier

(i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative

Requirements

2.3.1 Required

Conferences and

Meetings

The Contractor shall attend administrative and coordination meetings. The

Contractor shall provide sign-in sheets and prepare minutes of all meetings, and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

Historically, there have been approximately four meetings per week.

The Contractor shall attend meetings as shown in J-0200000-03.

2.3.2 Training for

Maintenance and

Operation of New and Replacement

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

0200000 - Management and Administration

Spec Item Title Description

Systems and

Equipment

2.3.3 Partnering To increase the likelihood of successful contract performance, the

Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

NAVFAC P-204 Facility Support Contracts Partnering Guide contains the framework necessary for consistent implementation of partnering for Facility

Support Contracts (FSCs). Attachment J-0200000-04, Sample Partnering

Agreement, and J-0200000-05, Sample Problem Resolution Matrix are germane.

Partnering agreement, problem resolution matrix and risk register shall be developed jointly during the phase-in period and submitted in accordance with Section F.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance

Conference and held no later than 30 days after award. The initial Partnering

Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government.

Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial

Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, notepaper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government.

The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the Administrative Contracting Officer (ACO) will contact the

Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is

0200000 - Management and Administration

Spec Item Title Description discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

* Environmental/Energy Manager

* Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable

Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30-calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage, per Section F. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Directives, Instructions, and

References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of

Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-06. The Contractor shall comply with

0200000 - Management and Administration

Spec Item Title Description the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G (of the solicitation/contract) for invoicing instructions.

Invoicing shall be performed through Wide Area Workflow (WAWF) and the

Procurement Integrated Enterprise Environment (PIEE) system. Invoices shall be submitted in a format compatible with Office 365. Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN. Invoices should be revised by changing the quantity from 12 MO to 1 MO and include the quantity of Work order completed versus 1/12th of quantity included in the period of performance.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-07.

2.3.10 Phase-In and

Phase-Out Plans

The Contractor shall provide a phase-in and a phase-out plan per Section

F. The phase-in plan shall be limited to no more than 90 calendar days. Both plans shall include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; and 3) acquisition, delivery, storage, inventory and disposal of equipment, working stock, critical spares, and materials (to include inbound items as applicable).

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items are considered incidental to performance and are not considered Government Furnished Property (GFP). Government furnished items may not be removed from the installation; used for any purpose other than performance of this contract; will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the

Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the

Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government-

Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

0200000 - Management and Administration

Spec Item Title Description

2.4.1 Government-

Furnished Property

(GFP)

Except where otherwise stated, the Government will not furnish property for use in connection with this contract.

2.4.2 Government-

Furnished Facilities

The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Janitorial and refuse collection services for the facilities shall be provided by the Contractor.

The Contractor shall be responsible for Government Furnished facility inspections an overall appearance of the facility. The Contractor shall inspect fire extinguishers, complete fire extinguisher, and fire warden reports per

Section F.

Historically, fire extinguisher inspection and fire warden reports are required for steam, air, water and wastewater treatment plants.

The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities.

At the completion or termination of the contract, all facilities shall be returned to the Government in the same condition as they were received, except for reasonable wear and tear, and approved modifications/alterations performed.

Government-Furnished Facilities shall not be utilized to accomplish maintenance and repairs on Contractor owned vehicles and equipment.

A list of the facilities that will be made available to the Contractor is provided in J-0200000-08.

2.4.3 Government-

Furnished Vehicles and Equipment

Except where otherwise stated, the Government will not furnish vehicles and equipment for use in connection with this contract.

2.4.4 Government-

Furnished Utilities

The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates:

1. Electrical - the current rate for electrical services is $127.63 MWH

2. Water - the current rate for water is $2.36 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $7.08 per

KGAL

0200000 - Management and Administration

Spec Item Title Description

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds

15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted;

however, the Government will only be liable for the amount of cost exceeding

15% of the rate quoted. For example, if a quoted rate increases by 16%, the

Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Facilities provided for Contractor use has averaged approximately 351 MWH of electricity and

316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data

Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records

(including updating the AS BUILTS), and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP

800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management

Framework (RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per

NIST SP 800-171, track accomplishment, and submit to the Government per

Section F.

If a cybersecurity incident is encountered or suspected related to any

(Contractor or Government) Information Technology (IT) or Operating

Technology (OT) systems, including Monitoring and Control Systems, the

Contractor shall notify the Government per Section F.

2.6.2 Dissemination of

Information

DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made

0200000 - Management and Administration

Spec Item Title Description available after contract award to the successful offeror with appropriate credentials and a need to know.

2.6.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided per Section F. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non-

Recurring Work per Section F of each respective annex and sub-annex. At a minimum, work schedules shall include:

Description of service(s) to be accomplished

Location

Date service(s) are scheduled to be accomplished

2.6.5 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The

Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

The date and time the work was initially coordinated.

The name and phone number of the Government person with whom the work was initially coordinated.

The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

The alternative date and time, the Government person requested the work be accomplished.

2.6.6 Deliverables Except where otherwise stated, deliverable requirements are specified in

Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables format and content, as directed by the KO, at no additional cost to the Government.

Status of Deliverables shall be provided per Section F.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office 365 or .pdf compatible format.

Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and

ELIN/Sub-ELIN or clause. All formulas shall be traceable.

0200000 - Management and Administration

Spec Item Title Description

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The

Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.7 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers in accordance with local procedures, per Section F. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants, and customers as soon as practicable, and provide the status of repairs, as directed by the KO, until normal operation is restored.

Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation.

The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

2.6.8 NAVFAC Maximo NAVFAC Maximo is the Computerized Maintenance Management System

(CMMS) used by the Government for work order history, asset management, and condition assessment. Regardless of the method of entry, the Contractor is responsible for the completeness and accuracy of data within the NAVFAC

Maximo. The Contractor shall provide all required data for NAVFAC

Maximo as identified in 2.6.8.1. The required data is the sole property of the

Government and the Government does not convey to the Contractor any right to ownership of data contained in NAVFAC Maximo. NAVFAC Maximo is the system of record and supersedes all other sources of information provided to the Government during performance of this contract.

Informational Note:

Not all supported commands’ assets are included in NAVFAC Maximo. Not all of the modules available within the commercial Maximo application are utilized by NAVFAC and the modules utilized may not be fully implemented.

NAVFAC Maximo does not include a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.6.8.1 NAVFAC Maximo

Data

Required data fields for work orders are indicated in the Service Provider

Information provided in J-0200000-09.

Required asset data fields are indicated in the Asset Information provided in

J-0200000-10, including additional data for Utilities assets listed in

Specification Information in J-0200000-11.

0200000 - Management and Administration

Spec Item Title Description

Required data fields for documenting condition assessments are indicated in the Characteristic Meter Reading Information provided in J-0200000-12.

Specified data shall be provided for all work performed in 1501000 Facility

Management, 1502000 Facility Investment, 1601000 Utilities Management, 1602000 Electrical, 1604000 Wastewater, 1605000 Steam, 1606000 Water, 1609000 Compressed Air, 1700000 Base Support Vehicles and Equipment

(BSVE) , and 1800000 Environmental. Further instructional information detailing the process for submitting the specified information for NAVFAC

Maximo Data Reporting is provided in J-0200000-13.

2.6.8.2 NAVFAC Maximo

Method of Data

Entry

The Contractor shall provide data for NAVFAC Maximo using the methods detailed below:

Service Provider Information: Direct Entry or Flat File

Asset Information: Direct Entry

Specification Information: Direct Entry

Characteristic Meter Reading Direct Entry

Annex 1700000 Base Support Vehicles and Equipment : Direct Entry

DIRECT ENTRY: The Contractor shall manually enter required data directly into NAVFAC Maximo. The Contractor shall ensure all information is updated by the end of each workday for all work performed.

FLAT FILE: Only one pipe-delimited file can be submitted daily. The

Contractor shall electronically submit required data for importation into

NAVFAC Maximo. The Contractor shall submit data in a pipe delimited file following the NAVFAC Maximo Data Reporting process described in J-

0200000-13, per Section F. Any rejected data on the pipe-delimited flat-file shall be corrected and resubmitted by the Contractor the next day. The

Contractor shall demonstrate the ability to properly format the pipe-delimited flat-file by providing a Sample Pipe-Delimited Flat-file prior to contract performance per Section F.

NAVFAC Maximo Direct Entry Procedures are provided as Attachment J-

0200000-14. The process for obtaining access and establishing NAVFAC

Maximo accounts is provided in 2.6.8.3.

2.6.8.3 NAVFAC Maximo

Access

The process for obtaining access and establishing NAVFAC Maximo accounts are detailed in the NAVFAC Maximo System Access Procedures provided in J-0200000-15. Security requirements to access Government

Information Technology (IT) systems are provided in Spec item 2.8.9.

Once accounts have been established, NAVFAC Maximo can be accessed at https://maximo.navfac.navy.mil. Accounts will be locked after 30 days of inactivity and will not be restored without justification by the COR.

The Contractor shall provide all necessary computer equipment and Internet

Service Provider (ISP) accounts to access NAVFAC Maximo for Direct Entry of required data.

A maximum of ten NAVFAC Maximo accounts will be approved for the

Contractor.

https://maximo.navfac.navy.mil/

0200000 - Management and Administration

Spec Item Title Description

The Contractor shall submit a list of personnel requiring NAVFAC Maximo accounts per Section F.

2.6.8.4 NAVFAC Maximo

Training

The Government will provide or make available initial training on NAVFAC

Maximo to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. Additional training will be provided by the Government when there are significant changes to the

NAVFAC Maximo software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The

Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC

Maximo.

2.6.9 Quality

Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.9.1 Quality

Management (QM)

Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM

Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the

Contractor shall submit the revised QM Plan for acceptance, per Section F.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services to include all contractual requirements.

o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)>>

2.6.9.2 Quality Inspection

and Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF

SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and

0200000 - Management and Administration

Spec Item Title Description surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the KO and COR after completion/termination of the contract per Section F.

2.6.9.3 Quality Inspection

and Surveillance

Report

The Contractor shall submit a copy of the Contractor Quality Inspection and

Surveillance Report per Section F. The Contractor Quality Inspection and

Surveillance Report shall include a narrative of events, a tabulated summary and results of the quality inspection and surveillance events performed, inspection-driven corrective actions taken and the results attained, and management process adjustments during the previous month. The

Government may adjust the frequency of the submittal based on the

Contractor’s quality of performance.

2.6.10 Property

Management Plan

The Contractor shall establish and maintain a plan that meets the contract requirements of Specification Item 2.4, Government-FurnishedItems, of this

Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, key control, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property

Management Plan shall be submitted…