JL-6_N6945026R0007_Site Visit Brief_0001.pdf

Base Operations Support (BOS) Services at Naval Air Station (NAS) Jacksonville, Florida and Outlying Areas

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N6945026R0007

18-20 November 2025

Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

Overview of the Contract PWS General Information and Structure FSC Discussion Topics Proposal Requirements Solicitation Documents Lessons Learned RFP/Site Visit Questions and Answers Site Visit Schedules

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to SAM.gov via amendment after the site visit.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

Overview of the Contract

General Description:

The outcomes to be achieved is a follow-on contract for ongoing Base Operations Support (BOS) services at Naval Air Station (NAS) Jacksonville, Florida; Defense Health Agency (DHA) Jacksonville, FL;

Fleet Readiness Center Southeast; and the outlying areas supported by these commands. This requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Facility Management, Facility Investment, Other (Training Pools), Utilities Management, Electrical, Wastewater, Steam, Water, Compressed Air, Base Support Vehicles and Equipment (BSVE), Environmental, and other related services. The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide templates Standard structure Tabular format 1 standard functional annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements particular to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

Spec Item Standard Use

General Information Information unique to the understanding of the technical requirements of this specification.

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work All Recurring Work technical requirements of this specification.

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

SECTION F: Deliverables Contains a list of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Service Level Standards (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-07”

PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 (1500000) – Facilities Support

• 1501000 – Facility Management

• 1502000 – Facility Investment

• 1502000 – Facility Investment – DHA

• 1503040 – Other (Training Pools)

Annex 16 (1600000) – Utilities

• 1601000 – Utilities Management

• 1602000 – Electrical

• 1604000 – Wastewater

• 1605000 – Steam

• 1606000 – Water

• 1608000 – Compressed Air

Annex 17 (1700000) – Base Support Vehicles and Equipment Annex 18 (1800000) – Environmental

FSC Discussion Topics

NAVFAC Maximo Data

Recurring/Non-Recurring Work Procedures

CAT Calls

E/U/R Work

Limits of Liability

Other Considerations

Data Requirements

– Service Provider Information J-0200000-09

• Flat file or direct entry required fields to create, update and complete work orders

• Intent is to capture as much information as possible (asset numbers on E/U/R)

• 1501000 3.1 and 1601000 3.4 NAVFAC MAXIMO Data Entry

– Asset Information J-020000-10 and Asset Specification J-0200000-11

• Direct Entry required fields to create and update facility/utility assets

• Intent is to capture as much information as possible (model #)

• 1501000 3.2 and 1601000 3.3 Condition Assessment Program Services

• Contractor responsible for all facilities and equipment regardless of whether or not they are maintained under this contract.

– Characteristic Meter Reading J-0200000-12

• Direct Entry condition ratings

• A+ to R- scale for facilities assets. 0 to 4 scale for utilities assets

– Bottom Line: Contractor is responsible for complete and accurate data in Government MAXIMO systems.

PM Work Order On-Time Completion

On-time performance is based on comparison between the target completion date and actual completion date. MAXIMO is the system of record.

Common problems

Every HVAC system does not have a maintenance history Improper water treatment in chillers, boilers and cooling towers Condensate drains Indoor air quality/filter changes MX of humidity control systems Corrosion Inaccurate DCR (Direct Condition Rating: ICAP/UICAP) Poor condition rating without any repairs or notification required repairs will exceed respective limits of liability

Recurring Work Modifications

• Annex 0200000 Management and Administration, Spec Item 2.14.1 Recurring Work Modification Proposal

–Labor: Breakdown by labor category, hours, and rates.

–Material: Unit prices from RS Means, other publications or itemized list of materials with unit prices.

–Equipment: Specialized equipment or tools.

–Subcontractor Costs: Itemized estimates from any subcontractors involved Subcontractor Costs: Itemized proposals from any subcontractors involved, including their own breakdowns of labor, materials and equipment.

–Overhead and General & Administrative (G&A) Expenses: Allocated Annex 0200000 on-site and off-site indirect costs with supporting rationale.

–Profit or Fee: Clearly stated and justified based on the cost elements above.

• E/U/R and similar services with a unit of EA are exempted from the pricing requirements above and shall be added using the current prices on J-020000- 19 ELINs without any additional markup.

Recurring Work Procedures

• Section C, Annex 0200000 Management and Administration, Spec Item 2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

–The Contractor is fully responsible for work up to the recurring work limits specified in annexes and sub-annexes.

–When work is expected to exceed the recurring work limits, the Contractor shall notify the KO and provide a rough order of magnitude (ROM) estimate for the work exceeding the Contractors recurring work limits of liability within two hours of identification.

–Update Condition Rating and work order information.

–Up to 14 days following notification, Contractor assist Government identifying a complete list of all tasks necessary to complete the required repair.

--------------------------------Fixed price obligations met-------------------------------------

• The Government may elect:

–Not to make repair.

–To issue a service order –To order work in accordance with the non-recurring work provisions –To accomplish the work by other means

Non-Recurring Work Procedures

• Annex 0200000 Management and Administration, Spec Item 2.15.2 Unit Priced Labor (UPL) Work (Negotiated)

–The Contractor shall perform all UPL work in accordance with the scope and delivery schedule negotiated per each task order.

–“Negotiated” applies to # of direct labor hours, direct material, period of performance. Does not apply to UPL rate or subcontractor burden rate.

–Subcontractor Requirements based on lowest proposal from at least three different subcontractors.

• The Contractor shall submit non-recurring work proposals within two days in response to each RFP.

–Labor hours x UPL = total labor cost –Subcontract labor x subcontract fixed burden = total sub labor cost –Materials cost x fixed material burden = total material cost

Non-Recurring Work Procedures

• Annex 0200000 Management and Administration, Spec Item 2.15.4 CAT Calls –CAT Calls are brief in scope and do not require detailed job planning.

Multiple maintenance, repair, and minor construction requirements in the same building or structure at the same time may be combined into one call as long as the CAT call threshold is not exceeded.

• Categories in $2500 increments from $5,000 to $20,000 –POP from 2 weeks to 4 weeks –Fully burden price to perform the work –Does not require use of UPL/subcontractor burden/material burden

E/U/R Work

• Emergency: 1 hour response –Work continues until emergency is arrested –Follow on work accomplished Urgent or Routine service orders –Examples are provided for common emergency and follow on work.

• Urgent: work completed within 5 work days

• Routine: work completed with 30 calendar days

• Quantity and unit price are combined to a single ELIN.

• Historical information provides E/U/R and IMP calls. Since follow-on contract does not utilize IMP, these calls will be issued as E/U/R.

Proposal Requirements

Volume I – Responsibility Determination Binder Volume II – Price Proposal

Section B Section J Exhibit Line Item Numbers (ELINS) Attachment

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Management Approach Factor 3 – Technical Approach Factor 4 – Safety Factor 5 – Past Performance

Proposal Requirements

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical Factors 1, 2, 3, and 4 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment Factor 5. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are significantly more important than price.

Facilities Support Indefinite-Quantity Contract Combination of Firm-Fixed Price (FFP) and Indefinite Delivery Indefinite

Quantity (IDIQ) work FFP/Recurring Work and IDIQ/Non-Recurring Work CLINs

Period of Performance: Base period of one year and seven one-year option periods, not to exceed a total of 8 years.

FAR 52.217-8 Option (up to 6 months, if necessary)

Solicitation Documents

Solicitation, Attachments, and Amendments Posted at SAM.gov Vendors are encouraged to register to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM and VETS-4212 registrations Sign and return all solicitation amendments Address every element within each factor Create a checklist to ensure you have addressed all requirements Utilize the attachments provided in Section J to submit, Past Performance, Corporate Experience, and ELIN pricing data in the format provided data in the format provided.

Ensure consistency of data within proposal (price and non-price) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Ask questions if you are uncertain about something

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing.

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE-AWARD

INQUIRY FORM, for submission of questions.

Deadline for submission of pre-award inquiries is 2:00PM EST, Wednesday, 3 December 2025.

Government responses will be provided via amendment posted on SAM.gov.

Questions resulting in a change to the solicitation will be addressed in an amendment.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

NAS Jacksonville, FL 18 – 20 November 2025

*Eastern Standard Time (EST)

18-Nov Day 1 (DHA and FRCSE)

TIME ACTIVITY

7:00 AM

Arrive NAS Jacksonville Yorktown Gate Building (B) 9 parking area to obtain base pass (Photo ID required for pass)

7:30 AM Park at B196 Transportation

7:45 AM Welcome/Introduction/Site Visit and Security Briefs, NAS Jacksonville B27, PWD

8:45 AM

Depart NAS Jacksonville B27 PWD in route to NAS Jacksonville Fleet Readiness Command Southeast (FRCSE) B794, B797 & FRCSE Quarterdeck B101; Utilities (Liftstation (LS825), B1122/Substation 6 (SS6)

11:30 PM

Lunch (Drop off location B196 Transportation and need to return to same location before the designated time to continue the afternoon tour)

12:30 PM

Depart NAS Jacksonville B196 Transportation in route to NAS Jacksonville B2080 Hospital via Government provided transportation

1:00 PM Tour of Defense Health Agency/Hospital (B2080, etc.)

3:00 PM Depart NAS Jacksonville B2080 in route to H Plant and B2032

3:30 PM Depart H Plant and B2032 in route to NAS Jacksonville B196 Transportation.

3:45 PM Depart NAS Jacksonville B196; Day 1 concludes

Eastern Standard Time (EST)

*Eastern Standard Time (EST)

19-Nov Day 2 (Facilities & Utilities)

TIME ACTIVITY

7:00 AM Arrive NAS Jacksonville Yorktown Gate B9 parking area to obtain base pass (Photo ID required for pass)

7:45 AM

Park at B196 Transportation-Site Visit Attendance/Sign In, Tour BSVE (Transportation) Dispatch/Repair Facilities

8:15 AM

Depart NAS Jacksonville B196 Transportation in route to NAS Jacksonville B127 Water Treatment Plant via Government provided transportation

8:45 AM Depart NSA Jacksonville B127 Water Treatment Plant in route to B85 Steam Plant A

9:30 AM

Depart NAS Jacksonville B85 Steam Plant A in route to NAS Jacksonville B103 and B105 Government Furnished Facilities

10:15 AM

Depart NAS Jacksonville B103 and B105 in route to NAS Jacksonville B104 Compressed Air Plant , B86 Steam Plant C

11:00 PM Depart NAS Jacksonville B104

11:30 PM

Lunch (Drop off location B196 Transportation and need to return to same location before the designated time to continue the afternoon tour.)

1:00 PM Depart NAS Jacksonville B196 Transportation in route to NAS Jacksonville Wastewater Treatment Plant

1:45 PM Depart NAS Jacksonville Wastewater Treatment Plant in route to B614 Gym & Lift Station 630

2:30 PM Depart NAS B614 Gym Facility in route to NAS Jacksonville B822 Bachelor Enlisted Quarters

3:15 PM

Depart NAS Jacksonville B822 Bachelor Enlisted Quarters in route to NAS Jacksonville B769 Fire Pump Room, Substation 2 (SS2)

3:30 PM Depart NAS Jacksonville B822 in route to NAS Jacksonville B196 Transportation. Day 2 concludes

*Eastern Standard Time (EST)

20-Nov Day 3 (Facilities & Utilities continued)

TIME ACTIVITY

7:00 AM Arrive NAS Jacksonville Yorktown Gate B9 parking area to obtain base pass (Photo ID required for pass) 7:45 AM Park at B196 Transportation-Site Visit Attendance/Sign In

8:00 AM

Depart NAS Jacksonville B196 in route to NAS Jacksonville Hangar 511 P-8 Hangar via Government provided transportation.

8:30 AM

Depart NAS Jacksonville Hangar 511 in rout e to Hangar 1000, VP-30, Wash Rack, B769 Fire Pump

9:15 AM Depart NAS Jacksonville Air Field Area in route to B919 Region Headquarters.

9:45 AM Depart NAS Jacksonville B919 Region Headquarters in route to B2070 Child Development Center (CDC).

10:30 AM

Depart NAS Jacksonville B2070 Child Development Center (CDC) in route to B809 Golf Club.

(Refuse/Holding Pond pumping station)

11:00 AM Depart NAS Jacksonville B809 Golf Club in route to B196 Transportation.

11:15 PM

Lunch (Drop off location B196 Transportation and need to return to same location before the designated time to continue the afternoon tour)

12:30 PM Depart B196 Transportation in route for B928 Applied Instruction Pool 1:30 PM Depart B928 Applied Instruction Pool in route to B419 Outdoor Pool 2:00 PM Depart B419 Outdoor Pool to B409 Brig 2:30 PM Depart B409 Brig in route to B162 General Warehouse

3:00 PM Depart B162 General Warehouse in route to JEA Water Connection, JEA Stations and Substation 1 (SS1) 3:30 PM Depart Substation 1 (SS1) in route to B196 Transportation; Concludes Day 3