Presentation_Minutes.pdf

Disclaimer: In the event that there is a conflict between the RFP terms and conditions and the information that is disseminated during today’s conference, the RFP terms and conditions shall control. The formal RFP is the only document that should be relied upon in determining the

Government’s requirements. Any changes to the RFP will be with a formal amendment.

Pre‐Proposal Conference and Site Visit Introduction

Good Morning and Welcome to the P100/P99 Nuclear Power Training Facilities Joint Base Charleston SC

Pre‐proposal conference and site visit. My name is Kendra McMahon and I am the contract specialist for this procurement. I am joined by the Project Manager, Gianna Warner, and various representatives of Naval Facilities Engineering Command (NAVFAC) Southwest and the customer Nuclear Power Training

Unit Charleston.

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Please ensure you have signed the attendance roster before leaving today. Please silence all cell phones and pagers to avoid interruption. Be advised there are no recordings authorized voice, video, or picture.

Restrooms are located XXXXX. This presentation and the attendance roster will be posted on the

Federal Business Opportunities website. Please ensure you are checking this site specifically for amendments and updates to this procurement. Also, please periodically check FBO for response to

Pre‐Proposal Inquiries (PPIs) and amendments

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Provided is our agenda for this morning. The project manager will be presenting the project overview.

We will have a break around 0945 followed by the solicitation brief and finally a brief presentation on the logistics of the site visit. The site visit will begin immediately following the prepreposal conference.

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The purpose of this proposal conference is to provide an overview of the project and evaluation factors and to aid with proposal preparation.

To promote a common understanding of NPTU Program, the Government’s requirements and the proposal instructions.

To tour the construction site

And provide networking opportunities for potential offerors

This is an informal exchange of information and is not binding. Any formal changes will be addressed in the RFP.

Please refrain from one‐on‐one discussions with Government personnel. If you have a specific question, please use the PPI process.

Generic/Clarification type questions may be asked at the pre‐proposal conference however

Any answers to questions provided at this conference or changes to the RFP will be provided as an amendment to the solicitation. No change will be considered confirmed unless it is addressed in a formal amendment.

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Offerors shall submit their questions using the Pre‐Proposal Inquiry (PPI) Process which is provided on page 14 or RFP. Please use the PPI Log template provided as attachment A to the RFP.

PPI’s must be submitted 10 days prior to solicitation closing date, which is February 15th. Closing date is

February 25th at 2PM.

Again, please use the PPI Log Template provide in the RFP.

Updated PPI logs will be posted periodically to the Federal Business Opportunities website

(www.fbo.gov)

Finally, all follow‐on communications shall be coordinated via the Contract Specialist.

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READ DISCLAIMER VERBATIM

P‐100/P‐099 Project Specific Brief

NPTU is Nuclear Power Training Unit. This is a new project that we are putting training facilities for.

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Current site: You can see it from Google Earth, it is all out there. The current site has one building, two piers, and a finger pier that has a barge on it. There are several barges out there to support the two ships that are out there. The site is insufficient for what they need so we need to be able to increase this. They have 24/7 operations and trainings. It never stops, even for Christmas. We have very stringent construction deadlines on this. Unlike many projects where we have some flexibility in the end date of the construction, we are limited on this one to specific dates when we have ships showing up and we have simulators that will be installed into the building so we are trying to get through the solicitation process quickly so we can meet those deadlines. Those include the high bay of TSB‐2 which is building 2701 has a simulator that is going into that building. They are actually asking if they can start early so are October 1 date, they are in that building, everything is turned over GSC is out is critical for them, the earlier the better.

The second one is the berthing pier extension (BPE). There is a ship due to show up on site so we have to have that pier by the end of September 2017. There just isn’t any more time to put extensions into the construction period.

End of FY18: NPTU Charleston has a sister site in New York that also has two training platforms and there are two training platforms here. End of FY18, one of New York’s platforms will be shut down so the students that are on that platform will be coming to Charleston. We need to be done and out of the way. Otherwise is going to have an increased student loading and a GC on site and it’s not going to work.

In FY19, the second platform in New York shuts down. All students will be here. So again, we have very critical construction deadlines on this that we have to meet. We do not have flexibility on this.

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This site is encumbered by what is the Department of Defense Explosive Safety Board (DDESB). There is an Explosive Safety Arc that encumbers the site which is why we have incredibly thick concrete walls with no windows. The project is currently being reviewed by the DDESB, we are still trying to get that approval completed, we are hoping to have that by the end of March. It must be completed before we can actually award the construction contract. We do not expect any changes on that, but until we have that approval, we cannot award a construction contract.

The buildings are all blast hardened due to this explosive arc.

Any alterations to structural design of the buildings – so during construction and something comes up and there is something that would be easier to build another way or something else happened, we can’t make those changes without going back to the DDESB review process. Just so you know those types of changes are highly discouraged. This does include utility penetrations through any walls. So we have tried very hard to make sure we have covered everything that is going in and out of that building.

Again, DDESB approval is due by end of March.

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Construction Schedule: We have already gone over the critical dates.

We have three phases. We have TSB‐2 has to be completed by October 1, 2016. The pier has to be done by September 2017. The entire site has to be done by FY18 (September 30, 2018).

There are multiple fiscal year funding requirements on this project. We have P‐100 which is FY14, P‐099 which is FY15. P‐099 will be awarded as an option to P‐100 because we have to wait for FY15 money to become available before we can award that.

There are environmental constraints on dates where work cannot be performed. Wetland filling. In‐

Water Noise Producing work. These are all spelled out on the contract documents and specifications.

We have to maintain 24/7 operations. We cannot shut the site down for any reason without 30 day notice (refer to RFP for official notification period) to shut anything down.

Phasing drawings were provided in the plans. Those are to identify key sequencing of the construction, things that have to happen in sequence in order for the process to work properly, for everybody to maintain access to the site, and to be able to get everything done in time. Appropriate securities/utilities, things like that, which have to happen in specific order.

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Security: As you know from submitting your forms this is a high security site. We have many things in here that have to be coordinated on that. Access to the secured perimeter is limited to US citizens. You will be escorted at all times inside the secured perimeter.

You will be required to relocate the fencing. It’s shown in the phasing drawings in the order to work the site. We are trying to keep you outside the secured perimeter as much as possible for your benefit as well as for NPTU so there are no delays working to get things done and having everything get through the system. As long as you are outside the fence you can work without additional oversight that you will have inside the secure perimeter. However as those fence lines change, those have to coordinated through SPAWAR and NPTU Security.

There are separate CLINs in the contract for installing cameras/IDS/ESS/all of those systems. They are separate funding lines because the funds are not MILCON funds. They are equipment so they have to be taken care of, but they are being run through this contract as well in order to increase coordination and reduce conflicts with multiple contractors.

Again, NPTU Charleston Security and SPAWAR have oversight of installation, configuration and testing of everything to do with security.

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This is just a location map. It is also included in the construction drawings.

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This is the existing site. You can see the existing finger pier. There is a barge tied up there. The barge has to be relocated before we can do any work on that. Pier X‐Ray North is located right below the finger pier. There is limited work on X‐Ray South as shown in the documents. The existing trailers are at the access point for X‐Ray North. The existing building is 2314 or TSB‐1. To the south of that there is building 43 which is the hazardous material facility which will be demolished and the smaller structures around that building will be relocated. To the west side of this picture you will see where some additional parking has already been constructed and around that is where the majority of the new parking will go.

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P‐100 includes construction of the BPE, construction of TSB 2 which is building 2701, as well as the support systems complex which is where we have multiple systems that are all spelled on the specifications and drawings, but those are all the systems that go from the building out to the pier to support the ships.

The SAEP is the Sere Area Entry Point Building 2626. That will be the access point to get into the NPTU site and then the site work and the parking is also part of P‐100.

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P‐099 includes the construction of TSB‐2A (Bldg. 2711) and also the renovation of the existing building which is TSB‐1 (Bldg. 2314).

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Site Details: We do have an environmental assessment that was done for this project. We have a

401/404 permits that are in process at this time. We will have those in place prior to construction starting. We must comply with all aspects of those permits.

There are extensive environmental issues that we have to deal with. We have wetlands on site; we have the river, in water work, tidal and non‐tidal wetlands. The tidal wetlands that are to remain are identified on the plans and specs. Those cannot be touched, not even for trimming or cleaning, unless specifically shown in there where we have included that in our environmental assessment for minor work such as putting in a fence or running a utility through there. Everything else must be protected at all times. The filling of the wetlands is restricted to outside the fish spawning season.

In‐Water Noise Producing Work: This includes demolition of the existing pier, dredging, pile driving whether it’s steal or concrete. There is no in‐water work between October 1st and March 30th. The concrete pile driving window starts March 1st (later corrected to May 1st) and goes through September

30th. The steel pile driving window is shorter because it makes more noise and that is from June 15th to

August 31st. Before you can start driving piles you have to start ramp of procedures to increase noise level in the water. It is part of the EA, it’s all spelled out in the contract documents, so you can start doing some demolition, and can start doing noise ramp up after March 30th, but you cannot start pile driving until May 1st. Steel pile driving cannot begin June 15th.

Marine Mammal Observers: We have three points shown on the plan that they will need to be able to stand. They will need to have binoculars; it’s all spelled out in the plans and specifications. If you see one of the protected species within the 151 foot radius work has to stop until it swims away. Again that is all spelled out in the specifications. There will be training for the marine mammal observers. NAVFAC

SE is working on putting those materials together for you. That will all be provided to the winning contractor.

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Approximately 8 feet of fill to bring the site up to the flood plain level for our buildings. Storm water includes retention pond, bioswales, and underground chambers. There is not a whole lot of site to do a whole of anything with storm water so we have to go underground because we don’t have any above ground area. We do have some bioswales in there and a small retention pond in order to get as much as possible above ground as cost effective as possible. Again, all shown on the plans and specifications.

Parking is spelled out on the phasing drawings. There is a minimum number of parking required at all times. The GC will be required to ensure that we have that number of parking stalls. Again 24/7 operations/we have to be able to get staff and students in here at all times.

Security and Access: We must maintain safe access to the site at all times for pedestrians and vehicles.

We have to be able to get emergency vehicles down to the pier. We have to be able to get loading equipment in and out so we can continue the operations on the site. Contractor will maintain their own controlled perimeter outside the NPTU perimeter. That is your responsibility to maintain your own security or own safety. Keep track of your folks so that no one gets into your space. No of the students will go in there and they will be briefed to make sure they stay out of your area. SPAWAR and NPTU

Security coordination and approval for all controlled perimeter changes throughout construction.

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TSB‐2 is the first building that needs to go in. This is under P‐100.

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It is blast hardened. There are no windows. There is an 11,000 square foot high bay training area. It is

82 feet tall. It is all concrete so this is not a steal high bay area. This is a cast‐in‐place concrete high bay that must meet blast reinforcement requirements that have been reviewed by DDESB.

Inside that high bay there is an overhead crane and the simulator that is going into that space is scheduled to begin installation on October 1, 2016 so we must be out of that building. The building itself includes a security control room so the entire building has to be completed and turned over. We cannot just turn over the high bay. We did try to figure out a way we can just do the high bay; it doesn’t work because we have to have the security in there as well.

The other part on this is the support systems complex. That includes the pure water production, air high pressure, air low pressure, steam collection system and oily water treatment. Some are inside the building; some are outside the building but they are spelled out on the plans and specifications.

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SAEP Picture

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The SAEP – Secure Area Entry Point.

This is the entry point where everyone will come into the site. It includes Security equipment, full‐ height turnstiles; metal detectors, and X‐ray machines in order to process people through much quicker than what we will have to deal with today going through the quarter deck.

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Berthing Pier Extension – Picture. You can see where the shore power booms are out there as well as the brows going out to the ships. When you look at this picture you can get a better idea of what those as well. Also shown in the plans and specifications.

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The current location of the BPE has a finger pier on it with a barge tied up to it. That finger pier is encumbered by debris from the pier that was there when Hurricane Hugo came through and destroyed that pier. We have done extensive survey work down there to find things and show on the plans, as much as possible, everything that is there so there shouldn’t be anything down there that is not shown on the plans and specifications, however when you are dealing with water there is only that potential.

That existing pier has to be demolished the IX‐516 barge will be relocated by the Government. The contractor will not be expected to relocate any of the barges. That will all be done by the Government.

Pier construction does include utilities. There are new substations going out there. Extension of the support system complex utilities from building TSB‐2 out to both the BPE, North pier and the south pier.

Again, all shown on the plans and specifications.

Shore power booms will be constructed on the pier.

There are also defensive fighting positions which are where the guards will be able to oversee the site and maintain security at all times. Those are also included in the plans and specifications. Some of those will be provided by the contractor.

The Survival Mooring Systems (SMS): We have received questions on this. There are two SMS. There is one that is currently shown as the base bid in P‐100 for the ship that goes in there. It has seven chains.

The second is for the IX‐516 barge. We have just completed the design for that. It will be included in an amendment that comes out very soon. It is a much smaller one. It’s basically three chains for the barge to swing out and it is in a different location out in the channel which is why it wasn’t shown previously.

We had to find that location and then complete the design for that in accordance with the EA we have approved. So there are to SMS systems. One is base bid P‐100. One is option 6 in P‐099.

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TSB‐2A – Picture

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Blast hardened, reinforced concrete construction, it has a 10,000 square foot cafeteria in it that we have worked to coordinate with as much as possible with the tenant that will be in that space for the equipment that goes in there and the power needs they have in there. There is also an auditorium and a repair shop. Again, all shown on the plans and specifications.

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TSB‐1 – Picture

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TSB‐1 is the existing building. There are renovations throughout that building. The quarterdeck is the current location for the entire site to gain access to the site you have to go through the quarterdeck in order to go through there. That will be replaced by the SAEP.

Nothing can happen in building TSB‐1 until TSB‐2A is complete because we have to be able to move folks out of TSB‐1 into TSB‐2A before we can start doing renovation work. We will be turning over as much of the building as possible to allow you to get the work done as efficiently as possible. That is also spelled out in the plans and specifications particularly in the phasing drawings.

Solicitation N69450‐14‐R‐1756

During this brief we will go over general solicitation information, proposal submission, the bid structure, overview of evaluation factors and provide suggestions on ways to improve solicitation submission.

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This procurement is being solicited as a firm‐fixed price contract providing full and open competition. It is a 100% design (DBB) with a best value trade‐off evaluation process. The project magnitude is in the range of $100,000,000.00 and $125,000,000.00. As previously discussed, PPI’s must be submitted 10 days prior to solicitation closing date, which is February 15th. Closing date is February 25th at 2PM.

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Proposals are due February 25th at 2PM EST. Please submit the Price Proposal and the Non‐Cost/Price

Proposal in separate 3‐ring binders and identify on the front if it is an original or copy. Ensure you include POC/Negotiators contact info to include email and phone number. This will help in the event we need to contact you regarding your proposal. Proposals may be sent via mail or hand carried. The mailing address is provided under PROPOSAL SUBMISSION INSTRUCTIONS in the solicitation so please use the correct one. If you are hand delivering proposals you will need to complete the base access form for NAS Jacksonville which is provided as attachment B to the RFP. These forms are due no later than four days before the proposal is due. If the due date is extended, the offeror will need to submit a new form for the new date.

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There are 13 CLINs for this contract: the base clin, 10 option items and 2 Furniture, Fixtures, and

Equipment (FF&E) line items. P‐100 includes the base CLIN and four option CLINs. CLINs 0002 ad 0003 cover the pier work, CLIN 0004 covers site improvements and CLIN 0005 is an option item for upgraded doors and floor furnishings.

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P‐099 has four option items. It is funded by Fiscal Year 2015 funds so this is why the entire project is being solicited as an option. CLIN 0006 is for the majority of the work for this project. CLIN 0007 is for the survival mooring system, CLIN 0007 is for door and floor upgrades and CLIN 0009 is for demolition and removal of existing office trailers.

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Each Project has an option line item for Security Systems. Each project also has a Furniture Fixtures &

Equipment package for initial outfitting of the buildings. We will get into further detail on the FF&E in a few slides.

Options may be exercised within 365 days from date of contract award. There is a Phased Delivery schedule for this procurement. Please be advised that this is not the same as “sequencing of the work’ discussed in the specifications. The Phase Delivery Schedule is as follows:

Phase delivery schedule

Phase A (TSB 2 from CLIN 0001 and all CLIN 0005 (if exercised)) –

Completion Date: 763 calendar days from date of contract award

Phase B (All CLIN 0002 and CLIN 0003 (if exercised)) –

Completion Date: 913 calendar days from April 1, 2015

Phase C (Remainder of CLIN 0001, all CLINs 0004 through 0011 (if exercised)) –

Completion Date: 1400 calendar days from date of contract award

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Each project has an Estimated FF&E Budget (CLIN 0012 & 0013) which will be issued as a planned modification. Offerors may propose a Handling and Administration Rate (HAR) for the FF&E not to exceed 5% for each project. The HAR should cover all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installation of FF&E. Since this is a design bid build, the best Value Determination will be conducted by the Designer of Record. Furniture must be purchased through the Navy Furniture Blanket Purchasing Agreements which is managed by NAVSUP.

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Provided is an example on how you would submit your offer for FF&E. An estimated FF&E budget for P‐

099 and P‐100 is provided. Offerors are to propose a percentage for their HAR. The Estimated FF&E

Budget for each project is only an estimated amount. The contractor will be given the final budget amount for the FF&E package during the construction phase for the FF&E. The proposed HAR % will be incorporated into the contract award and will not be adjusted regardless of fluctuations in the FF&E

Budget.

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The factors for award include Price and 6 Non Cost/Price Factors. The technical factors include factors 1 through 5. Factor 6 is the Past Performance Confidence Assessment Factor.

As stated in the RFP, the Best Value Tradeoff Evaluation is as follows:

The relative order of importance of the non‐cost/price evaluation factors and subfactors is the technical factors (Factors 1, 2, 3, 4, and 5) and their respective subfactors are of equal importance to each other respectively and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 6). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non‐cost/price evaluation factors) are approximately equal to price.

Government intends to evaluate proposals and award a contract without discussions with offerors so ensure you submit your best offer.

Now we will go over proposal requirements for Volume 1 which is price and volume 2 which is non cost/price factors.

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For the price proposal provide one (1) original, one (1) copy and one electronic copy (CD format) of the solicitation submittal. Electronic copy does not have to include the total proposed project price.

Include the following in your proposal:

(i) Executed SF1442. Offeror shall insert its company name and address in Block #14, telephone number in Block #15, acknowledge all amendments in Block #19 (if applicable), name and title of person authorized to sign in Block #20A, signature in Block #20B, and offer date in Block #20C of the SF1442. In addition, offeror shall provide its DUNS Number, CAGE code, and Federal Tax ID number with its proposal.

(ii)Bid bond (SF‐24). Offeror shall submit a bid bond (SF‐24) in the amount of 20% of total project bid price or $3M, whichever amount is less.

(iii) SAM registration. Offeror shall ensure current registration on the SAM Website, www.sam.gov, including Annual Representations and Certifications are complete and updated for this procurement. If a

Representation or Certification required by Section 00600 of the RFP is not provided in SAM, include the representation or certification in your price proposal.

(iv) Ensure Federal Awardee Performance and Integrity Information System (FAPIIS) Certification as required by FAR 52.209‐7, Information Regarding Responsibility Matters (July 2013).

(v) VETS‐100 registration. Offeror shall ensure a current VETS‐100 report has been submitted to the

Department of Labor website http://www.dol.gov/vets/vets‐100.html, if the offeror is required to submit. An email confirmation of submission can be requested and received by the offeror from the DOL website and submitted in the price proposal. If the offeror is not required to submit a report to VETS‐

100, include a brief statement stating that the offeror is not required to submit a report. Visit the VETS‐

100 website for details concerning if your company is required to submit a VETS‐100 report and to request an email confirmation of submission.

Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirement, all option items, and FF&E line items. The Government intends to evaluate all options and has included the provision FAR 52.217‐5, Evaluation of Options (JUL 1990) in the solicitation.

In accordance with FAR 52.217‐5, evaluation of options will not obligate the Government to exercise the options.

In accordance with FAR 52.219‐4, a price evaluation preference will be given to offerors certified by the

Small Business Administration as a HubZone Small Business Concern. A 10% factor will be added to the price of all offers, except offers from HUBZone small business concerns that have not waived the evaluation preference; and (ii) Otherwise successful offers from small business concerns.

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Provide one original, five copies, and one electronic copy (CD) of the solicitation submittal requirements for Factors 1 – 6 identified below. In case of variation, original paper submittal takes precedence over electronic or paper copies. Entire proposal shall not exceed 100 pages in length (front side only) utilizing a minimum Arial Font of 11 with pages numbered. Title page, table of contents, dividers and any pages specifically excluded under each factor do not count towards the total page count and should not be numbered. If page count exceeds 100 pages, only the first 100 pages will be reviewed. Documentation for JV Agreements, partnerships, subcontractors or teaming arrangements does not count towards the page count. PPI #16 provides further clarification on what is considered in the page count.

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1) Factor 1 – Experience

For all projects to be submitted for the Experience factor (both general and specialized), the

Construction Experience Project Data Sheet (Attachment C) is MANDATORY and SHALL be used to submit project information. The project description must describe the scope of work performed to demonstrate its relevancy to the applicable requirements of the RFP. Individual blocks on the form may be expanded; however, total length for each project data sheet cannot exceed two single‐sided pages.

There are two types of Experience for this Factor: General Construction Experience and Specialized

Construction Experience. Each experience has its own criteria.

(1) General Construction Experience:

Submit a minimum of two (2) to a maximum of five (5) construction projects (new construction or renovation) completed by the offeror as the prime construction contractor that best demonstrate the offeror's experience successfully executing and managing projects similar in size, scope, and complexity to the one under this RFP.

Construction Projects shall have a total value of $80 million or higher with at least 170,000 square feet of work and completed within the past seven years from the date of issuance of the RFP.

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As detailed in the basis of evaluation for general construction experience, significant features include:

(i) single project with at least two multi‐story facilities;

(ii) reinforced concrete high‐bay (at least 45 feet high and 8,250 square feet) multi‐story work;

(iii) thickened, cast in place concrete work (e.g. high security, blast resistant facilities);

(iv) concrete pile foundation;

(v) seismic Class D or higher seismic resistance construction;

(vi) extensive site work with above or below ground electrical distribution, filling, grading, wetland mitigation, or major site infrastructure work;

(vii) multi‐phased work in congested areas or adjacent to existing facilities remaining operational during work;

(viii) management of multiple subcontractors;

(ix) project coordination with multiple stakeholders; and

(x) strict completion schedule.

(1) General Construction Experience.

For general experience, the Government seeks to evaluate the relevant general construction experience of the offeror as a prime construction contractor directly responsible to the owner, managing multiple subcontractors, and coordinating with multiple stakeholders within a congested construction area and under a tight construction schedule. Projects completed by the offeror in any capacity other than a prime construction contractor, or completed by a proposed subcontractor, will be considered unacceptable. With regard to the significant features, not every single project needs to include every single feature, but the relevant projects collectively must demonstrate experience in all of the significant features for the general experience of the offeror to be considered acceptable or higher. The prime contractor does not have to self‐perform the work identified as significant features; however the prime contractor must demonstrate that it has managed projects that included these features. If the offeror is a joint venture (JV), the JV must be the prime construction contractor on at least one of the relevant general experience projects or each member of the proposed JV must be the prime construction contractor on at least one relevant general experience project. If each member of the JV does not have at least one relevant general experience project then the offeror will be considered unacceptable.

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For Specialized Construction Experience:

Submit a minimum of one (1) to a maximum of three (3) projects for each of the specialized categories.

The specialized experience projects must have been completed within the past five years by the offeror

(either as a prime contractor or subcontractor), or by a proposed significant subcontractor bound with the offeror by a signed teaming agreement or letter of intent signed by all parties.

Each Specialized Category has its own criteria.

For the Pier / Wharf Facilities. Submit pier projects that best demonstrate experience on pier/wharf work similar in size, scope, and complexity to the Berthing Pier Extension (BPE) construction documents in the RFP. At a minimum, pier/wharf projects must include all of the following:

(i) at least 10,000 square feet of deck space; (ii) driven concrete or steel piles; (iii) utility corridors; and

(iv) electrical or mechanical ship support systems.

For Industrial Support Facilities. Submit projects that best demonstrate experience on industrial support facility projects similar in size, scope, and complexity to the Support System Complex construction documents in the RFP. Industrial support facilities may be water treatment systems, steam collection systems, compressed air systems, or similar complex industrial systems. In addition, at least one industrial support project must include a high purity water production system containing all of the following: (i) reverse osmosis units; (ii) mixed bed resin demineralizers; (iii) programmable logic controller (PLC) based controls; and (iv) extensive sanitary and certification requirements.

For Facility Security Outfitting. Submit projects similar in size, scope, and complexity to the Facility

Security outfitting requirements of the RFP. At least one facility security project must include a specialized security system with an intrusion detection system (IDS) that includes all of the following: (i) extensive security camera layouts; (ii) motion detectors; (iii) alarmed fences, gates, or doors; (iv) centralized security monitoring; and (v) computerized control stations.

For specialized experience, the Government seeks to evaluate the experience of the offeror, or that of its teaming subcontractor, in performing the specialized work required by the RFP. Offerors who demonstrate their own experience on the specialized work may be rated higher. Offerors relying on the specialized experience of subcontractors must submit copies of the agreements or letters of commitment. The agreements or letters must be signed by officers with authority to bind the companies, and should clearly identify the company names, DUNS numbers, and point of contact information (address, email, phone, and fax).

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Factor 2 is Technical Approach. There are four elements for this factor:

For Thickened Architectural Concrete Construction: Describe the plan that the Offeror will implement for constructing the exterior exposed concrete walls for the buildings to be relatively crack‐free, smooth and consistent in appearance. Narrative shall be limited to one page.

(2) In‐water and Waterfront Construction: Describe the plan that the Offeror will implement to accomplish delivery of BPE construction materials to the work area as well as proposed access for material, equipment and personnel to the work areas for the BPE, survival mooring systems (SMS), and south pier work. Narrative shall be limited to two pages.

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(3) Support Systems Complex (SSC):Provide a quality control (QC) plan detailing how cleanliness will be established and maintained with regards to the high purity water production system in accordance with specification section 01 46 00.00. Specifically address personnel assignments and documentation efforts related to QC. Narrative shall be limited to five pages.

(4) Site Security: Submit a concept level plan for how the security systems (e.g., perimeter fence, IDS, cameras, entrance facility, alarms, networks, etc.) will be established and maintained for the duration of the project. Plan should be in narrative form and include information on:

(i) phasing to maintain existing secure perimeter;

(ii) establishing temporary and final perimeters;

(iii) transitioning from existing security control station to new stations without loss of security throughout site; and

(iv) minimizing contractor activities within the site security perimeter.

Narrative shall be limited to three pages. In addition to the narrative, offerors may submit up to three

11x17 site plans, which will not count towards the page limit.

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The third technical factor is construction schedule. Offerors will submit a draft construction schedule showing, at a minimum, start and completion dates of the key milestones provided in the RFP. Phase as used in this factor refers to sequencing and is not to be confused with the phased delivery dates previously discussed.

The schedule shall also provide required utility outages (duration and timing) and setup and relocation of temporary security fences and systems. The schedule shall be submitted on up to three ledger size

(11x17) sheets and will not count towards the page limit. The schedule does not need to be a full, baseline schedule, but must include sufficient details to demonstrate understanding of project phasing, security requirements and work restrictions. A schedule that demonstrates realistic and feasible early completion of these facilities may be rated higher.

In addition to the schedule, submit a narrative discussing transition plans between phases, especially with regards to site access, security and utility outages. Narrative may also include information regarding unique means and methods that will be employed to achieve early completion of critical path items. This transition narrative shall be limited to two pages.

Factor 4 is Safety. This is the standard NAVFAC safety factor. For this factor the offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR and DART Rates shall not be submitted for subcontractors.)

For the three (3) previous complete calendar years, 2010, 2011, and 2012, submit your Experience

Modification Rate (EMR) (which compares your company’s annual losses in insurance claims against its policy premiums over a three (3) year period). If you have no EMR, affirmatively state so and explain why. Any extenuating circumstances that affected the EMR and upward or downward trends should be addressed as part of this element. Lower EMRs will be given greater weight in the evaluation.

For the three (3) previous complete calendar years, 2010, 2011, and 2012, submit your OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration. If you cannot submit an OSHA DART Rate, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA DART Rate data and upward or downward trends should be addressed as part of this element. Lower OSHA DART Rates will be given greater weight in the evaluation.

Finally, the Technical Approach for Safety:

Describe the plan that the Offeror will implement to evaluate safety performance of potential subcontractors, as a part of the selection process for all levels of subcontractors. Also, describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels and track, trend, evaluate and implement corrective actions for safety deficiencies.

The Safety narrative shall be limited to two pages.

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Factor 5 is the Small Business Factor. There are two subfactors: Factor 5 consists of two Subfactors, 5A, Past Performance in Utilization of Small Business Concerns, and 5B, Small Business Participation. The evaluation of Subfactors 5A and 5B are of equal importance to the determination of Factor 5 Rating.

For Factor 5(A) Past Performance there are seven elements that you need to address in your proposal.

Ensure you address all elements (a – g) or explain why that element is not addressed.

Use Attachment E, Small Business Past Performance for Small Businesses or Large Businesses with no prior SF294/ISR history.

Small business past performance information is only required for prime ‐ subcontractor history not required. Joint Ventures need to address elements (a – f) for each entity.

This subfactor is evaluating the extent to which the proposal demonstrates the proposer’s level of past performance in utilizing Small Business (SB) concerns and other socio‐economic programs. It is separate and distinct from factor 6 Past Performance.

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For SUBFACTOR 5.B – SMALL BUSINESS PARTICIPATION you are identifying in terms of dollar value and percentage of the total acquisition, the extent of work you will perform as the prime contractor. If submitting an offer as a Joint‐Venture, identify the percentage of work each member will be responsible for and indicate the size status of each member.

There are separate submittal requirements for large versus small businesses. Small Businesses will use Attachment F Proposed Subcontracting Participation Breakdown. Large business will use Attachment E Small Business Contracting Plan. Both will be evaluated on small business utilization. Large businesses will have an additional requirement to address FY 14 Targets (sometimes referred to as small business goals) which are provided in this factor and Attachment E.

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Factor 6 is Past Performance. Past performance is a separate non‐cost/price factor and receives a confident assessment rating based on: Evaluation of recent efforts and relevancy to current project Determination of how well contractor performed on those recent/relevant contracts. It is equal to all other technical factors (1 – 5) COMBINED

IF A COMPLETED CONSTRUCTION CONTRACTOR APPRAISAL SUPPORT SYSTEM (CCASS) EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CCASS EVALUATION, the Past Performance Questionnaire (PPQ) included as attachment G is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Experience to include General and Specialized. DO NOT SUBMIT A PPQ WHEN A

COMPLETED CCASS IS AVAILABLE.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1 – Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single‐sided pages in total.

In addition to the above, the Government may review any other sources of information for evaluating past performance to include team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal.

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Now we have some suggestions on how to improve your proposal. These are common issues that we have seen in the past that may be helpful to you:

Read the solicitation and amendments carefully before responding and submit complete proposals. I cannot emphasize this enough! Make sure you understand the contract terms, not just the technical requirements.

Verify accuracy of SAM and VETS‐100 registrations. These are required by the FAR and must be addressed before we can make award.

Make sure insurance information is up‐to‐date (EMR and DART)

Sign and return all solicitation amendments. This can be done via the SF 1442 Block 19. I have also seen where contractors have completed block 15 on each amendment.

Ask questions via the PPI process

Do not provide company brochures – they will not be evaluated.

Number proposal pages consecutively.

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Do not copy and paste from a prior proposal.

Clearly label and separate/tab each factor in your proposal.

Address every element within each factor. Make a checklist out of it and address each item.

Ask yourself can an evaluator quickly find what he/she needs?

Substantiate, don't simply make claims ‐Give us a reason to believe you; Provide information to allow an independent assessment

Create a checklist

Submit your “best offer” with your initial submission! Per the RFP, we intend to award without discussions.

Thank you so much for your time we will not begin the Site Visit Presentation.