NPTU_Preproposal_Presentations.pdf

NAVFAC SOUTHEAST

P-100/P-099, NUCLEAR POWER TRAINING FACILITIES,

JOINT BASE CHARLESTON, SOUTH CAROLINA

Pre-Proposal Conference and Site Visit Introduction

February 5, 2014 Joint Base Charleston, SC

Admin Remarks

• Attendance Roster

• Silence all Cell phones and pagers

• No recording

• Facilities

• This presentation and attendee list will be provided on the Federal Business Opportunities (FBO) Website

• Check on FBO website for answered questions on the Request for Proposal (RFP)

Agenda

Introduction 0900 – 0915

P-100/P-099 Project Overview 0915 – 0945

Break 0945 – 1000

Solicitation Brief 1000 – 1045

Site Visit Presentation 1045 – 1100

Purpose

• Informal Exchange of information to provide offerors with insight into Government evaluation of proposals to aid with proposal preparation

• To promote a common understanding of:

– NPTU Program

– Government’s requirements

– Proposal Instructions

• Tour the construction site

• Networking opportunity

Pre-Proposal Communications

• Informal Exchange of information – Refer to RFP for formal changes

• No One-on-One discussions with Government personnel

• Generic/Clarification type questions may be asked at the pre-proposal conference however

• Any answers to questions provided at this conference or changes to the RFP will be provided as an amendment to the solicitation. No change will be considered confirmed unless it is addressed in a formal amendment.

Pre-Proposal Inquiries (PPI) Process

•Offerors shall submit their questions using the Pre- Proposal Inquiry (PPI) Process - page 14 or RFP.

•PPI’s must be submitted 10 days prior to solicitation closing date, which is February 15th. Closing date is February 25th at 2PM.

•Use the PPI Log Template provide in the RFP.

•Updated PPI logs will be posted periodically to the Federal Business Opportunities website (www.fbo.gov)

•All follow-on communications shall be coordinated via the Contract Specialist

– Kendra McMahon, Contract Specialist email: Kendra.McMahon@navy.mil phone: 904-542-4430

Disclaimer

In the event that there is a conflict between the RFP terms and conditions and the information that is disseminated during today’s conference, the RFP terms and conditions shall control. The formal RFP is the only document that should be relied upon in determining the Government’s requirements. Any changes to the RFP will be with a formal amendment.

NPTU P100/P00 Training Facilities Project Overview

February 5, 2014 JB Charleston, SC

NPTU OVERVIEW

•P100/P099 Overview –Currently one main building, two piers and a finger pier with multiple barges on site

–24/7 Operations and Training, before, during and after construction –Construction Deadlines

• High bay of TSB-2 available for simulator installation, October 1, 2016

• Pier extension completed and ready for ship arrival, September 30, 2017

–End of FY18

• NY training site shuts down one training platform

• Half of program students from NY come to Charleston

–End of FY19

• NY Training site shuts down second training platform

• All students at Charleston

DDESB – EXPLOSIVES SAFETY

•Site is located within explosives safety arc –Project is currently under review by Department of Defense Explosives Safety Board (DDESB)

–Buildings are all blast hardened and without windows –Alterations to structural design for any reason could result in schedule delays due to requirements for review by DDESB

• This includes utility penetrations through walls

•Approval from DDESB must be received prior to contract award –Anticipated approval timeline is March 2014

CONSTRUCTION SCHEDULE

•Critical Need-by dates for TSB-2 and BPE •Site construction needs to be finished in FY18 •Multiple FY projects with funding provided from different years •Environmental constraints on dates that work can be performed •Must maintain 24/7 operations and access •Phasing drawings provide key sequencing operations for access, utilities, security etc.

SECURITY

•Site includes extensive security coordination –Access to secure perimeter is limited to US citizens and contractors must be escorted throughout site

–Contractor will be required to relocate fencing as shown on drawings to establish and maintain the secure perimeter throughout construction

–Separate CLINs for cameras and IDS to be installed by contractor –NPTU Charleston Security and SPAWAR oversight of installation, configuration and testing

LOCATION

EXISTING SITE

IX-516 Barge at Finger Pier Extension

Pier X-Ray North

Pier X- Ray

South

Temporary Trailers

TSB-1

(Bldg 2314)

HazMat Storage

(Bldg 43)

Pre-MILCON Parking

P100 OVERVIEW

Site Work and Parking

SAEP

(Bldg 2626)

TSB-2 (Bldg 2701) and Support Systems Complex

Berthing Pier

Extension

P099 OVERVIEW

TSB-1

(Bldg 2314)

TSB-2A

(Bldg 2711)

SITE DETAILS

•Environmental Assessment - 401/404 Permit Requirements –Extensive wetland mitigation and protection

• Tidal and Non-Tidal

• Protect wetlands to remain

• No filling of wetlands during fish spawning season

–In-Water Noise Producing Work

• Demolition, Dredging, Pile Driving

• No In-Water work between October 1 and March 30

• Concrete pile driving window - May 1 to September 30

• Steel pile driving window – June 15 to August 31

• Undertake noise ramp up procedures prior to driving piles

–Marine Mammal Observers

• Three locations (shown on plans)

• Stop pier work if mammals are spotted within 151 foot radius of pier

SITE DETAILS, Cont’d

•Site Construction –Site Fill

• Approximately 8 feet of fill for building finished floor elevations –Stormwater

• Retention pond

• Bioswales

• Underground chambers

–Parking

• Maintain required number of parking spaces as indicated on phasing drawings

•Security and Access –Maintain safe access to the existing facilities at all times –Maintain Contractor Controlled Perimeter –SPAWAR and NPTU Security coordination and approval for controlled perimeter changes throughout construction

PROJECT SPECIFICS – TSB-2

TSB-2 (BLDG 2701)

•Building Features –Blast hardened, reinforced concrete construction –11,000 square foot high bay training area

• Overhead Crane

• Simulator installation scheduled to begin October 1, 2016

–Security requirements

• Security control room

•Support Systems Complex –Pure water production –Air high pressure –Air low pressure –Steam collection system –Oily water treatment

PROJECT SPECIFICS – SAEP

SAEP (BLDG 2626)

•Secure Area Entry Point (SAEP) –Security equipment –Full-height turnstiles –Metal detectors –X-ray machines

PROJECT SPECIFICS – BPE

BERTHING PIER EXTENSION (BPE)

•Location is currently occupied by a finger pier –Debris from previous pier that was destroyed by Hurricane Hugo is still in the vicinity

–Existing finger pier must be demolished

• IX-516 barge will be relocated by government

•Pier construction includes utilities –Construction of new substations –Extension of SSC utilities to BPE, North Pier and South Pier

•Shore Power Booms •Defensive Fighting Positions •Survival Mooring Systems (SMS)

–Ship SMS in P100 base bid –IX-516 Barge SMS bid option 6 (P099)

PROJECT SPECIFICS – TSB-2A

TSB-2A (BLDG 2711)

•Building Features –Blast hardened, reinforced concrete construction –10,000 square foot cafeteria –Auditorium –Repair Shop

PROJECT SPECIFICS – TSB-1

TSB-1 (BLDG 2314)

•Existing building –Renovations throughout building –Quarterdeck is current site access point

•Work cannot start until TSB-2A is completed –Phased to allow maximum access to contractor –Operations will be ongoing throughout construction

P-100/P-099 Nuclear Power Training Facilities Joint Base Charleston, South Carolina

Solicitation N69450-14-R-1756 Presented by:

Kendra McMahon, Contract Specialist

Solicitation N69450-14-R-1756

General Solicitation Information Solicitation Submission Bid structure (base bid, FY funding, options, etc.)

Overview of Evaluation Factors Suggestions on Solicitation Submission Q&A session

Overview of the Contract

Firm-fixed Price Contract

Full and Open Competition

Design-Bid-Build

Best Value Trade-off Evaluation

Project Magnitude is in the range of $100,000,000.00 and $125,000,000.00

PPI’s must be submitted 10 days prior to solicitation closing date, which is February 15th. Closing date is February 25th at 2PM.

• Use the PPI Log Template provide in the RFP.

• Updated PPI logs will be posted periodically to FBO.

Proposal Submission

Proposals are due February 25th at 2PM EST.

Submit the Price Proposal and the Non-Cost/Price Proposal in separate 3-ring binders.

Identify if Original or Copy

Ensure you include POC/Negotiators contact info to include email and phone number

Proposals may be sent via mail or hand carried

• Base Access required for hand carried proposals

Bid Structure for P-100

CLIN 0001: P-100 Nuclear Power Operational Training Facility, Joint Base Charleston, SC, TSB 2 (Bldg 2701), SAEP (Bldg 2626) and Site work less item 0002, 0003, 0004, and 0005.

CLIN 0002: Option Item 1 – P-100- All pier work less mechanical and electrical utilities

CLIN 0003: Option Item 2 – Option Item 2 – P-100 All mechanical and electrical utilities on pier

CLIN 0004: Option Item 3 – P-100 Site improvements (irrigation and rainwater harvesting system, plantings other than seed and sod and plantings in bioswales, second site entrance ramp, cast-in-place entrance retaining structures in lieu of mechanically stabilized earth walls, and decorative brick edging)

CLIN 0005: Option Item 4 – P-100 TSB-2 (Bldg 2701) upgraded doors and floor finishings

Bid Structure for P-099

CLIN 0006: Option Item 5 – P-099 Nuclear Power Operational Support Facility, Joint Base Charleston, SC, TSB- 2A (Bldg 2711) and TSB-1 (Bldg 2314) less CLIN 0007, 0008 and 0009

CLIN 0007: Option Item 6 – P-099 IX-516 Survival Mooring System

CLIN 0008: Option Item 7 – P-099 TSB-2A (Bldg 2711) upgraded doors and floor finishings

CLIN 0009: Option Item 8 – P-099 Demolition and removal of existing office trailers on the north side of the site

Bid Structure for Collateral Equipment

CLIN 0010: Option Item 9 – P-100 Security (Electronic Security System (ESS) and Intrusion Detection System (IDS) Equipment for Initial Outfitting of MILCON)

CLIN 0011: Option Item 10 – P-099 Security (ESS and IDS Equipment for Initial Outfitting of MILCON)

CLIN 0012: Planned Modification: P-100 FF&E

CLIN 0013: Planned Modification: P-099 FF&E

Bid Structure (cont.)

Options may be exercised within 365 days from date of contract award

Phase delivery schedule

• Phase A (TSB 2 from CLIN 0001 and all CLIN 0005 (if exercised)) – Completion Date: 763 calendar days from date of contract award

• Phase B (All CLIN 0002 and CLIN 0003 (if exercised)) – Completion Date: 913 calendar days from April 1, 2015

• Phase C (Remainder of CLIN 0001, all CLINs 0004 through 0011 (if exercised)) – Completion Date: 1400 calendar days from date of contract award

Furniture, Fixtures & Equipment (FF&E)

Each project has an Estimated FF&E Budget (CLIN 0012 & 0013) which will be issued as a planned modification

Offerors may propose a Handling and Administration Rate (HAR) for the FF&E not to exceed 5% for each project.

HAR should cover all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installation of FF&E.

Best Value Determination will be conducted by the Designer of Record not the contractor.

FF&E (cont.)

EXAMPLE:

Planned Modification: P-099 FF&E (see FF&E Note) •Estimated FF&E Budget for P-099: $7,640,000.00 •Handling and Administrative Rate (HAR) NTE 5% (1%)___$76,400____ •Total Estimated FF&E Amount for P-099 (Budget + HAR) __$7,716,400____

The Estimated FF&E Budget for each project is only an estimated amount. The contractor will be given the final budget amount for the FF&E package during the construction phase for the FF&E.

The proposed HAR % will be incorporated into the contract award and will not be adjusted regardless of fluctuations in the FF&E Budget.

Factors for Award

Price Non Cost/Price Factors

Technical Factors

• Factor 1 – Experience

• Factor 2 – Technical Approach

• Factor 3 – Construction Schedule

• Factor 4 – Safety

• Factor 5 – Small Business Utilization

– 5.A. – Past Performance in Utilization of Small Business Concerns

– 5.B. – Small Business Participation Past Performance Confidence Assessment Factor

• Factor 6 – Past Performance

Best Value Tradeoff Evaluation

The relative order of importance of the non-cost/price evaluation factors and subfactors is the technical factors (Factors 1, 2, 3, 4, and 5) and their respective subfactors are of equal importance to each other respectively and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 6). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

Government intends to evaluate proposals and award a contract without discussions with offerors.

Proposal Requirements

Volume I – Price Proposal Volume II – Non Cost/Price Factors

• Factor 1 – Experience

• Factor 2 – Technical Approach

• Factor 3 – Construction Schedule

• Factor 4 – Safety

• Factor 5 – Small Business Utilization

– 5.A. – Past Performance in Utilization of Small Business Concerns

– 5.B. – Small Business Participation

• Factor 6 – Past Performance

Keep proposals separate

Volume I – Price Proposal

•Provide one (1) original, one (1) copy and one electronic copy (CD format) of the solicitation submittal. Electronic copy does not have to include the total proposed project price.

• Include the following:

– Executed SF1442

– Bid Bond (SF-24)

– Ensure registration in SAM – to include Annual Reps and Certs; complete any reps/certs that vary from or not in SAM

– Ensure Federal Awardee Performance and Integrity Information System (FAPIIS) Certification as required by FAR 52.209-7, Information Regarding Responsibility Matters

– Vets-100 Registration •Email Confirmation of submission •Brief statement stating that the offeror is not required to submit and why

Price Evaluation

The Government will evaluate price based on the total price.

Total price consists of the basic requirement, all option items, and FF&E line items.

Per FAR 52.219-4, Price Evaluation Preference for SBA Certified HUBZONE Small Business Concern

Volume II – Non Cost/Price Factors

Provide one original, five copies, and one electronic copy (CD) for Factors 1 – 6.

Entire proposal shall not exceed 100 pages in length (front side only) utilizing a minimum Arial Font of 11 with pages numbered.

Title page, table of contents, dividers and any pages specifically excluded under each factor do not count towards the total page count and should not be numbered.

Documentation for JV Agreements, partnerships, subcontractors or teaming arrangements does not count towards the page count.

Factor 1 – Experience

Use the Construction Experience Project Data Sheet to submit projects (not to exceed 2 pages) for General and Specialized Construction Experience – Attachment D

Two Types of Experience – General and Specialized

General Construction Experience

• 2 – 5 construction projects (new or renovation)

• completed by the prime

• similar size, scope, complexity

• $80M +

• 170,000 sq ft of work

• Completed in the last 7 years

Factor 1 – Experience (cont.)

General Construction Experience (cont.)

• 10 Significant features – relevant projects collectively must demonstrate experience in all of the significant features

•RFP states “completed by the offeror as the prime construction contractor”, which means subcontractor experience is not permitted on this item

• Joint Ventures (JV) •JV must be prime on at least one of the relevant general experience projects

OR

•Each member of JV must be prime construction contractor on at least one relevant general experience project

Factor 1 – Experience (cont.)

Specialized Construction Experience

• 1 – 3 for each of the three Specialized Categories

•Pier/Wharf Facilities

• Industrial Support Facilities •Facility Security Outfitting

• Completed in the last 5 years

• Completed by the prime (either as a prime or sub)

OR

• Proposed Significant Subcontractor with signed teaming agreement or letter of commitment

• Similar size, scope, complexity to each specialty

• 4-5 minimum requirements for each specialized project--all of which MUST be met

Factor 2 – Technical Approach

Thickened Architectural Concrete Construction

• Constructing the exterior exposed concrete walls for the buildings to be relatively crack-free, smooth and consistent in appearance.

• Narrative limited to one page

In-water and Waterfront Construction

• Berthing Pier Extension construction material delivery

• Access for material, equipment and personnel to the waterfront work areas

• Narrative limited to two pages

Factor 2 – Technical Approach

Support Systems Complex (SSC)

• Cleanliness established and maintained for the high purity water production system IAW Spec 01 46 00.00

• Quality Control Plan limited to five pages Site Security

• Concept plan to include

- phasing to maintain existing secure perimeter;

- establishing temporary and final perimeters;

- transitioning from existing security control station to new stations without loss of security throughout site; and

- minimizing contractor activities within the site security perimeter.

• Narrative shall be limited to three pages and

• May submit up to three 11 x 17 site plans

Factor 3 – Construction Schedule

Construction Schedule showing key milestones identified in the solicitation page 22

Network Analysis Schedule is NOT required

Submit schedule on up to three ledger size (11 x 17) sheets

Submit a narrative discussing transition plans between phases with regards to site access, security, and utility outages

Factor 4 - Safety

Submit EMR, OSHA DART Rate and Safety narrative for Calendar Years 2010, 2011, 2012

Ensure DART Rates are calculated

If Rate is Zero, state that it is Zero

Technical approach for safety is narrative which includes two parts:

• (1) safety performance of subcontractors as part of selection process, and

• (2) Any innovative methods to track, tend, evaluate, and implement corrective actions for safety deficiencies

Factor 5 – Small Business

Two Subfactors:

• 5A Past Performance in Utilization of Small Business Concerns

• 5B Small Business Participation

Small Business Factor, Factor 5 consisting of (a) SB Past Performance and (b) SB Proposed participation is equal in weight to factors one through four 5A Past Performance

• Ensure you address all elements (a – g) or explain why that element is not addressed.

• Use Attachment E, Small Business Past Performance for Small Businesses or Large Businesses with no prior SF294/ISR history

•Only required for prime - subcontractor history not required •Joint Ventures – address elements (a – f) for each entity

Factor 5 – Small Business (cont.)

5B Small Business Participation

• Small Business use Attachment F – Proposed Subcontracting Participation Breakdown

• Large Business use Attachment E – Small Business Contracting Plan

• FY 14 Targets provided in Attachment E and in the FY 14 – FY 18 Targets provided in the subfactor

• LBs will be evaluated based on FY14 targets; however minimum targets increase for each FY

• Joint Ventures – Identify % of work performed by each member and the size of each member

Factor 6 – Past Performance

Past performance is a separate non-cost/price factor and receives a confident assessment rating based on:

• Evaluation of recent efforts and relevancy to current project

• Determination of how well contractor performed on those recent/relevant contracts Equal to all other technical factors (1 – 5) COMBINED

Provide your CCASS Evaluation for each relevant project submitted in Factor 1

Use PPQ (Attachment G) if CCASS Evaluation is not available and submit with proposal

May address negative past performance (NTE 4 pages)

Suggestions on Solicitation Submissions

Read the solicitation and amendments carefully before responding and submit complete proposals.

• Understand the contract terms, not just the technical requirements Verify accuracy of SAM and VETS-100 registrations Make sure insurance information is up-to-date (EMR and

DART) for prime and all subs – submit that rate Sign and return all solicitation amendments Ask questions Do not provide company brochures Number proposal pages consecutively

Suggestions on Solicitation Submissions

Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor Can an evaluator quickly find what he/she needs?

Substantiate, don't simply make claims -Give us a reason to believe you; Provide information to allow an independent assessment

Create a checklist Submit your “best offer” with your initial submission!

SITE VISIT LOGISTICS & SECURITY

•Buses to site –No parking available –15 passenger vans running in shifts

•Tours –Secured perimeter tour (limited access)

• Limited tour of interior of TSB-1 and piers

• Overall site visible from outside secured perimeter

–Site tours in shifts •Overall Tour

–NO Cameras

• If pictures are needed, ask for them and an authorized person will photograph feature and pictures will be added to the official solicitation –Don’t touch the fence!!

–No restrooms available

SITE VISIT LOGISTICS & SECURITY

•Additional security inside secured perimeter –Prohibited Items (Leave in vehicle)

• Cell phones / Bluetooth devices (Even if disconnected)

• CDs/DVDs/Thumb drives

• Drugs

• Weapons of any sort (knives included)

–No Smoking/Chewless Tobacco (except in designated area) –Visitor Access

• Backpacks, bags, papers, notebooks, etc will be checked –Leave in vehicle if possible to streamline access

• Exchange photo identification for visitor badge

• Metal detector check before entering secured area

RADCON