WORK ORDER NO.

At the

PREPARED BY:

Architectural: Mechanical:

Civil: Electrical:

Structural:

APPROVED BY:

Specifications:

For Commander, NAVFAC:

Date:

Submitted By: Date:

UNCLASSIFIED/FOR OFFICIAL USE ONLY

P1360 Joint Maritime Facility 1783264

SECTION 01 31 23.13 20

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

(eCMS)

08/23, CHG 1: 02/24

PART 1 GENERAL

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Systems Command's (NAVFAC's) Electronic Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing, and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or email submission, including originals or copies, of the documents are not permitted unless identified within the contract.

All government contracting specialist/officer, legal, and command communications will remain the same.

1.2 USER PRIVILEGES

The Contractor's key staff may be provided access to eCMS. Contact the COR for eCMS account access. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

Additional project roles may be assigned for workflow. The COR makes the final decision on roles for the project. User's ability to view, edit documents may be lowered at the discretion of the COR.

Only one eCMS user account is required regardless of the number of user's projects. Notify the COR within seven calendar days if a contractor user is no longer associated with company or project so they can remove them from any open record and inactivate them from the project.

1.2.1 eCMS Subcontractor Users

If the contractor's user is a subcontractor, the subcontractor must be registered under the name of their company and email. For example it is common for contractors to contract Quality Control Managers. The QC Manager's account should be under their company's name and email reducing the number of eCMS accounts required.

1.2.2 Users with Multiple Roles

Users may have multiple roles associated with their account within eCMS.

Roles are used in workflow. When a user is added to the project, they will be assigned the default role when the user was created. Contact the COR to change or add roles to the user for the project.

1.2.3 Loss of Privilege

Users may lose privilege to access eCMS at the discretion of the Contracting Officer. The eCMS is a collaborative system that allows flexibility of use and does not restrict all inappropriate user actions.

User activities are logged into eCMS in visible and background data

SECTION 01 31 23.13 20 Page 1 collection. Users found to use eCMS in an inappropriate action may have their eCMS access revoked. Examples include, but not limited to, fraudulent representations, sharing user accounts with others, and changing approved records without the consent of the COR. Depending on the severity of the infraction, the users can lose eCMS access for a period of time, permanently for the project, or lose eCMS access for any project. The contractor may appeal the suspension in writing to the contracting officer within 14 calendar days of notice. The appeal must identify the infraction, supporting information, and steps to ensure the infraction will not happen in the future.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contractor's Personnel ; G

For Division 1 government approved Pre-Construction submittals, combine into a single Pre-Construction Submittal Package.

Annotated with SD Type of SD-01. Pre-Construction submittal package approval date will be used as a KPI.

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

1.4.1 General

NAVFAC eCMS requires a web-browser (platform-neutral) and Internet connection. For best results, recommend using browser in InPrivate/Incognito mode; Internet speeds greater than 40mbps when uploading files, computers with high RAM and Solid State Drives, "White List" eCMS website, Zip or Split files for better uploading. Non-NAVFAC Users are not to use VPN when using eCMS per NAVFAC IT.

The use of eCMS is required by the Contractor and all associated costs and time necessary to utilize eCMS will be borne by the Contractor with no allowance for time extensions and at no additional cost to the government.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic submittals, RFIs, daily reports, and other files and will require access to the eCMS.

Project personnel roles which must be filled as applicable in the eCMS, include, at a minimum, the Contractor's Project Manager (KTR-PM), Superintendent (KTSUPT), Quality Control (QC) Manager (KTR-QC), Principal (KTR-PRIN), and Site Safety and Health Officer (KTR-SSHO). Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users.

Provide the following information:

Company Name

SECTION 01 31 23.13 20 Page 2

Name (First, Last)

Email Address

Project Role (CQM, SSHO, Superintendent, CM, PM, Principal)

Existing or New eCMS User

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information.

In conformance with the Freedom of Information Act (FOIA), DoD INSTRUCTION 5200.48 CONTROLLED UNCLASSIFIED INFORMATION (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U - UNCLASSIFIED" (U) or "CUI - CONTROLLED UNCLASSIFIED INFORMATION" (CUI).NAVFAC eCMS must only be used for the transaction of unclassified information associated with construction projects. Controlled Unclassified Identification (CUI) documents may be loaded into eCMS with the appropriate markings.

1.5.1 Markings on CUI Documents

Contractor's proprietary information, or documents determined by the originator in accordance with CUI guidance, should be marked CUI.

Proprietary information not marked CUI can be released under the Freedom of Information Act (FOIA). Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on Unclassified U documents.

1.6 eCMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract. Utilize eCMS to transfer all submittals, RFIs, daily reports, and other files required by contract to be forwarded to the government.

Full eCMS use is required. All Submittals/Information to use eCMS Modules including, but not limited to, RFIs, Daily Reports, Meeting Minutes, Communications, Issues, Punch Lists, Checklists, and Flysheets, unless otherwise directed by the COR or Contracting Officer.

1.6.1 Restricted Information

Personally Identifiable Information (PII) transmittal such as credit card, driver's license, passport, social security, and payroll number are not permitted in eCMS. Name, address, and email are permitted.

Pre-negotiation information such as cost estimates that require formal negotiations are not allowed. For example, proposed changes over the SAP level of $250k require formal negotiations. Cost estimates for LEAN, ULTRA LEAN, and Design Changes under the SAP level are at the discretion of the COR's or Contract Specialist/Officer's direction. The eCMS must only be used for the transaction of unclassified information associated

SECTION 01 31 23.13 20 Page 3 with construction projects. Controlled Unclassified Identification (CUI) documents may be loaded into eCMS with the appropriate markings.

Uploading of files directly into the Documents folder is not allowed. All documents must be uploaded using an eCMS module.

1.6.2 Naming Convention for Files

Titles of files uploaded are to be descriptive of the purpose and content of the file. For example RFI_ROOF_Leak.doc or for submittals, SUB_LIGHT_FIXTURE.pdf. Titles of file to be uploaded must only contain uppercase letters, lowercase letters, numbers, hyphens (-), underscores (_) and periods (.). Use of any other characters is not allowed and may create an error. When practicable, adding the record number to the title is desired. For example RFI_XYZ12345_ROOF_Leak.doc. Uploading files with the same title will create a new revision in eCMS. Original revision is Rev 0, the first revision is Rev 1. Uploaded files are to use the default file location regardless of the module used unless directed by the COR.

Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration).

Table 1 - Project Documentation Types

SUBJECT/NAME REMARKS eCMS APPLICATION

As-Built Drawings Submittals

Building Information Modeling (BIM)

Submittals

Construction Permits Refer to rules of the issuing activity, state or jurisdiction

Submittals

Construction Schedules (Activities and Milestones)

Submittals

Construction Schedules Submittals

Construction Schedules (3-Week Look ahead)

Import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Meeting Minutes

SECTION 01 31 23.13 20 Page 4

SUBJECT/NAME REMARKS eCMS APPLICATION

DD 1354 Transfer of Real Property

When applicable, required for final billing.

Submittals

Daily Production Reports

Provide weather conditions, crew size, man-hours, equipment, and materials information

Daily Report

Daily Quality Control (QC) Reports

Provide QC Phase, Definable Features of Work Identify visitors

Daily Report

Designs and Specifications

Submittals

Environmental Notice of Violation (NOV), Corrective Action Plan

Refer to rules of the issuing activity, state or jurisdiction

Submittals

Environmental Protection Plan (EPP)

Submittals

Invoice (Supporting Documentation)

Applies to supporting documentation only. Invoices are submitted in Wide-Area Workflow (WAWF)

Submittals

Jobsite Documentation, Bulletin Board, Labor Laws, SDS

Redact any PII information when loaded into eCMS

Submittals

Meeting Minutes Meeting Minutes

Modification Documents Provide final modification documents for the project. Upload into Modifications RFPs folder

Communications

Operations & Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet

Submittals

SECTION 01 31 23.13 20 Page 5

Photographs Subject to base/installation restrictions Submittals

QCM Initial Phase Checklists

Meeting Minutes or Checklists

QCM Preparatory Phase Checklists

Meeting Minutes or Checklists

Quality Control Plans Submittals

QC Certifications Submittals

QC Punch List Punch Lists

Red-Zone Checklist Punch List or Checklists

Rework Items List Punch Lists

Request for Information (RFI) Post-Award

RFIs

Safety Plan Submittals

Safety - Activity Hazard Analyses (AHA)

Submittals

Safety - Mishap Reports Daily Report

Shop Drawings Submittals

Storm Water Pollution Prevention (Notice of Intent - Notice of Termination)

Refer to rules of the issuing activity, state or jurisdiction

Submittals

Submittals and Submittal Register

Submittals

SECTION 01 31 23.13 20 Page 6

Testing Plans, Logs, and Reports

Submittals

Training/Reference Materials

Submittals

Training Records (Personnel)

Redact any PII information if storing in eCMS

Submittals

Utility Outage/Tie-In Request/Approval

Submittals

Warranties/BOD Letter Submittals

Quality Assurance Reports

Checklists (Government initiated)

Non-Compliance Notices Non-Compliance Notices (Government initiated)

Other Government-prepared documents

GOV ONLY

Letters to government contracting, claims, REAs, and other contracting officer communications eCMS is not the primary tool to use in contracting officer communications.

eCMS can only store documents or letters after the submission to the contracting officer is made.

Communications

All Othere Documents Refer to FOIA guidelines and contact the FOIA official to determine whether exemptions exist

As applicable

1.6.3 RFIs Module

Create contractor RFIs using eCMS RFIs module. The contractor must confirm the numbering convention with the COR if different than eCMS default.

If the government (GOV) Response has "No" Cost or Schedule Impact, this reply is given with the expressed understanding that it does not constitute a basis for any change in the amount or time of subject contract. Information provided in this response does not authorize work not currently included in the contract. If GOV Response is "Yes" or "Potentially" then this response may require a change to the contract. If the contractor disagrees with either the government's No Cost

SECTION 01 31 23.13 20 Page 7 determination or No Schedule impact determination, or both, the contractor has 14 calendar days to notify the COR and Contracting Officer in writing.

1.6.4 Submittals Module

Create contractor submittals using eCMS Submittals module. The contractor must confirm the numbering convention with the COR if different than eCMS default.

1.6.5 Submittal Packages Module

Create submittal packages using the eCMS Submittal Packages module in lieu of or in addition to Related Objects. Submittal Packages track completion of the packaged submittals and is used in NAVFAC HQ's KPIs.

1.6.6 Communications Module

Create communications using the eCMS Communications module. The Communications module is used to create or document communications that are not a part of other eCMS modules. Use of Communications module will memorialize information into an eCMS record file. The following are Types of Communications:

Email

Memo to File

Face to Face

Telephone

Web Collaboration

Photos

Other Documents

Other

Unless directed by the COR, upload documents or files that do not have a corresponding eCMS module. Choose "Photos" Type for Photos and "Other Documents" for all other documents.

1.6.7 Issues Module

Create or respond to issues using the eCMS Issues module. Respond to CPARS issues using the Issues module.

1.6.8 Meeting Minutes Module

Create or respond to Meeting Minutes using the eCMS Meetings module.

Document required contractual meetings. Dates of meetings are used in NAVFAC KPIs. Minimum meetings in eCMS include the following:

Post Award Kickoff (PAK)

Pre-construction (Pre Con)

SECTION 01 31 23.13 20 Page 8

Initial and Preparatory Three Phases of Control

Quality Control (QC)

1.6.9 Potential Change Items Module

Not used.

1.6.10 Daily Report Module

Create Daily Reports using the eCMS Daily Report Module. The contractor must confirm the numbering convention with the COR if different than eCMS default.

1.6.11 Punchlists Testing Logs (Legacy)

Punchlist Testing Logs is a legacy program that is being replaced by the Punch Lists Module. This module is to be used for reference of past projects. Use the Punch Lists Module for all future work.

1.6.12 Punch Lists Module

The eCMS Punch Lists module is useful more than just for Punchlists. The module includes the capability of batch editing, create items from Optical Character Recognition (OCR) plans, assign tasks and track completion of individual items.

Create the following using the Punch Lists module:

Rework Items List

DFOW List

Punch-Out Inspection

Pre-Final Punchlist Inspection

Final Punchlist Inspection

Testing Logs

1.6.13 FWD UltraLean COAR RFP Module

Not used.

1.6.14 Non-Compliance Notices (NCN) Module

Respond to Non-Compliance Notices listed in the Non-Compliance Notices module.

1.6.15 Checklists

Use Checklist listed in the contractor's eCMS menu and as directed by the COR. Checklists capture data and is used in dashboards and KPIs.

1.6.15.1 Partnering Team Health Survey Checklist

Contractor must use the eCMS checklist to document the partnering team health survey. Partnering Team Health Survey is in accordance with the

SECTION 01 31 23.13 20 Page 9

Partnering Specification of this contract.

1.6.16 Flysheets

Use Flysheets listed in the contractor's eCMS menu, if available, and as directed by the COR. Flysheets allow the contractor to print out information from other systems and upload into eCMS. The eCMS will use OCR to capture the information as data. Flysheets capture data and used in dashboards and KPIs.

1.6.17 eCMS Outage

In the case where eCMS is unavailable for 8 hours or more, paper or email may be used in the interim to maintain project schedule.

Once the system is operational, all final records are required to be recreated using the appropriate module. Subject/title of the record to include the type of record i.e., RFI/Submittal/Daily Report/Communication/Other, the identification number(s), and the statement "Processed Outside of eCMS". Example, "RFI 001 Processed Outside of eCMS".

1.6.18 User Account Activity

NAVFAC eCMS captures user data and activities that are directly related to the user's account. The user agrees through the use of eCMS, their account activities will be captured and can be displayed on eCMS printed reports.

1.7 QUALITY ASSURANCE

Requested Government response dates on Submittals must be in accordance with the terms and conditions of the Contract unless previously agreed by the COR. Requesting response dates earlier than the required review and response time, without concurrence by the Government COR, may be cause for rejection.

Incomplete submittals will be rejected without further review and must be resubmitted. Required Government response dates for resubmittals must reflect the date of resubmittal, not the original submittal date.

All submittals and associated attachments must be transmitted to the Government via the COR. Transmittals are no longer required when using eCMS since approval status is tracked on the submittal. Transmittal forms can be attached to submittals if approved by the COR. Submittals requiring government approval are "Transmitted For" "Approval".

Submittals requiring contractor approved submittals, including those designated for Contractor Quality Control approval or Information Only, are "*Transmitted For" "Information Only" in the Submittal Module.

Provide and sign the QC certification or approving statement on the attachment per submittal specification section. When Submittal Packages are required, use eCMS Submittal Packages after creating individual submittals. Importing Submittals from the Submittal Register is optional. Contact the COR for the data conversion requirements.

SECTION 01 31 23.13 20 Page 10

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 31 23.13 20 Page 11

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SECTION 01 31 23.13 20 Page 12

SECTION 01 45 00

QUALITY CONTROL

08/23, CHG 1: 05/24

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM C1077 (2024) Standard Practice for Agencies Testing Concrete and Concrete Aggregates for Use in Construction and Criteria for Testing Agency Evaluation

ASTM D3666 (2016) Standard Specification for Minimum Requirements for Agencies Testing and Inspecting Road and Paving Materials

ASTM D3740 (2019) Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction

ASTM E329 (2023) Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection

ASTM E543 (2021) Standard Specification for Agencies Performing Non-Destructive Testing

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Health Requirements Manual

1.2 PAYMENT

Separate payment will not be made for providing and maintaining an effective Quality Control program. Include all associated costs in the applicable Bid Schedule item.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

SD-01 Preconstruction Submittals

Contractor Quality Control (CQC) Plan ; G

SECTION 01 45 00 Page 1

SD-06 Test Reports

Verification Statement

SD-07 Certificates

Certificate Of Readiness ; G

1.4 GENERAL REQUIREMENTS

Establish and maintain an effective quality control (QC) system that complies with FAR 52.246-12 Inspection of Construction. QC is comprised of plans, procedures, and organization necessary to produce an end product that complies with the Contract requirements. The QC system covers all construction operations, both onsite and offsite, and must be keyed to the proposed construction sequence. The Quality Control Manager, Superintendent, Site Safety and Health Officer (SSHO), and all on-site supervisors are responsible for the quality of work and are subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the Contract. The Quality Control Manager must maintain a physical presence at the work site at all times and is the primary individual responsible for all quality control.

1.5 QUALITY CONTROL (QC) PROGRAM REQUIREMENTS

Establish and maintain a QC program as described in this section. This QC program is a key element in meeting the objectives of the Commissioning Process (Cx). The QC program consists of a QC Organization, QC Plan, QC Plan Meeting(s), a Coordination and Mutual Understanding Meeting, QC meetings, three phases of control, submittal review and approval, testing, completion inspections, QC certifications, independent Special Inspections in accordance with Section 01 45 35 SPECIAL INSPECTIONS, and documentation necessary to provide materials, equipment, workmanship, fabrication, construction and operations that comply with the requirements of this Contract. The QC program must cover on-site and off-site work and be keyed to the work sequence. No construction work or testing may be performed unless the QC Manager is on the work site. The QC Manager must report to an officer of the firm and not be subordinate to the Project Superintendent or the Project Manager. The QC Manager, Project Superintendent and Project Manager must work together effectively.

Although the QC Manager is the primary individual responsible for quality control, all individuals will be held responsible for the quality of work on the job.

1.5.1 Meetings

1.5.1.1 Quality Control Plan Meeting

Prior to submission of the QC Plan, the Contractor may request a meeting with the Contracting Officer to discuss the QC Plan requirements of this Contract.

The purpose of this meeting is to develop a mutual understanding of the QC Plan requirements prior to plan development and submission and to agree on the Contractor's list of Definable Feature of Work (DFOW).

1.5.1.2 Coordination and Mutual Understanding Meeting

After the Preconstruction Conference, before start of construction, and

SECTION 01 45 00 Page 2 prior to acceptance by the Government of the CQC Plan, meet with the Contracting Officer and discuss the Contractor's quality control system.

During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting will be prepared by the QC Manager and signed by the Contractor and the Government. Provide a copy of the signed minutes to all attendees and include in the QC Plan. At a minimum the Coordination and Mutual Understanding Meeting must be repeated when a new QC Manager is appointed. There can be other occasions when subsequent conferences will be called by either party to reconfirm mutual understandings or address deficiencies in the CQC system or procedures which can require corrective action by the Contractor.

1.5.1.2.1 Purpose

The purpose of this meeting is to develop a mutual understanding of the QC details, including documentation, administration for on-site and off-site work, design intent, Cx in accordance with Section 01 91 00.15 BUILDING COMMISSIONING, environmental requirements and procedures, coordination of activities to be performed, Special Inspections, and the coordination of the Contractor's management, production, and QC personnel. At the meeting, the Contractor must explain in detail how three phases of control will be implemented for each DFOW, as well as how each DFOW will be affected by each management plan or requirement as listed below:

a. Waste Management Plan.

b. Procedures for noise and acoustics management.

c. Environmental Protection Plan.

d. Environmental regulatory requirements.

e. Cx Plan requirements in accordance with Section 01 91 00.15 BUILDING

COMMISSIONING.

f. Special Inspections.

g. Indoor Air Quality (IAQ) Management Plan.

1.5.1.2.2 Coordination of Activities

Coordinate activities included in various sections to assure efficient and orderly installation of each component. Coordinate operations included under different sections that are dependent on each other for proper installation and operation. Schedule construction operations with consideration for indoor air quality as specified in the IAQ Management Plan. Coordinate Special Inspections.

1.5.1.2.3 Attendees

As a minimum, the Contractor's personnel required to attend include an officer of the firm, the Project Manager, Project Superintendent, QC

SECTION 01 45 00 Page 3

Manager, Alternate QC Manager, Special Inspector, Commissioning Provider (CxC), Environmental Manager, and subcontractor representatives. Each subcontractor who will be assigned QC responsibilities must have a principal of the firm at the meeting.

1.5.1.3 Quality Control (QC) Meetings

After the start of construction, conduct weekly QC meetings led by the QC Manager at the work site with the Project Superintendent, the QC Specialists, the Special Inspector, the Special Inspector of Record, CxC, and the other personnel as necessary. The QC Manager is to prepare the minutes of the meeting and provide a copy to the Contracting Officer within 2 working days after the meeting. The Contracting Officer may attend these meetings. As a minimum, accomplish the following at each meeting:

a. Review the minutes of the previous meeting.

b. Review the schedule and the status of work and deficiencies/rework.

Review the most current approved schedule (in accordance with schedule specification) and the status of work and deficiencies/rework.

c. Review the status of submittals and Request For Information (RFIs).

d. Review the work to be accomplished in the next 3 weeks as defined by the schedule section paragraph WEEKLY LOOK AHEAD in Section 01 32 17.00 20 COST-LOADED NETWORK ANALYSIS SCHEDULES (NAS) and all documentation required for that work.

e. Review Testing Plan and Log including status of tests performed since last QC Meeting.

f. Resolve QC and production problems. Discuss status of pending change orders.

g. Address items that may require revising the QC Plan.

h. Review Accident Prevention Plan (APP) and effectiveness of the safety program.

i. Review environmental requirements and procedures.

j. Review Environmental Management Plan.

k. Review Waste Management Plan.

l. Review the status of training completion.

m. Review Cx Plan and progress. Review Issues Log and resolution.

n. Review IAQ Management Plan.

1.5.2 Contractor Quality Control (CQC) Plan

Submit no later than 30 days after Contract Award , the CQC Plan proposed to implement the requirements FAR 52.246-12 Inspection of Construction.

Construction will be permitted to begin only after acceptance of the CQC

SECTION 01 45 00 Page 4

Plan and other Contract requirements

1.5.2.1 Content of Contractor Quality Control (CQC) Plan

Provide a CQC Plan, prior to start of construction that includes a table of contents, with major sections identified, pages numbered sequentially, and that documents the proposed methods and responsibilities for accomplishing quality control during the construction of the project. The CQC Plan must at a minimum include the following sections:

a. A description of the quality control organization and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified.

b. An organizational chart showing the quality control organization with individual names and job titles and lines of authority up to an executive of the company at the home office.

c. NAMES AND QUALIFICATIONS: Names and qualifications, in resume format, (including position titles and durations for qualifying experiences) for each person in the QC organization. Include the Construction Quality Management (CQM) for Contractors course certifications for the QC personnel as required by the paragraph CONSTRUCTION QUALITY

MANAGEMENT TRAINING.

d. DUTIES, RESPONSIBILITY AND AUTHORITY OF QC PERSONNEL: Duties, responsibilities, and authorities of each person in the QC organization.

e. OUTSIDE ORGANIZATIONS: A listing of outside organizations, such as architectural and consulting engineering firms, that will be employed by the Contractor and a description of the services these firms will provide.

f. APPOINTMENT LETTERS: Letters signed by an officer of the firm appointing the QC Manager and Alternate QC Manager, CxC, and stating that they are responsible for implementing and managing the QC program as described in this Contract. Include in this letter the responsibility of the QC Manager and Alternate QC Manager to implement and manage the three phases of control, and their authority to stop work that is not in compliance with the Contract. Letters of direction are to be issued by the QC Manager to all other QC Specialists or quality control representatives outlining their duties, authorities, and responsibilities. Include copies of the letters in the QC Plan.

g. SUBMITTAL PROCEDURES AND INITIAL SUBMITTAL REGISTER: Procedures for reviewing, approving, scheduling, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents. Provide the name(s) of the person(s) in the QC organization authorized to review and certify submittals prior to approval. Provide the initial submittal of the Submittal Register as specified in Section 01 33 00 SUBMITTAL PROCEDURES.

h. TESTING LABORATORY INFORMATION: Testing laboratory information required by the paragraph ACCREDITATION REQUIREMENTS, as applicable.

i. TESTING PLAN AND LOG: A Testing Plan and Log that includes the tests required, associated feature of work required, referenced by the

SECTION 01 45 00 Page 5 specification paragraph number requiring the test, the frequency, and the person responsible for each test.

j. Procedures to complete construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected. This phase is performed prior to beginning work on each definable feature of work, after all required plans, documents, materials are approved, and after copies are at the work site.

k. Reporting procedures, including proposed reporting formats.

l. Procedures for submitting and reviewing design changes/variations prior to submission to the Contracting Officer.

m. LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task that is separate and distinct from other tasks and has control requirements and work crews unique to that task. A DFOW is identified by different trades or disciplines, or it is work by the same trade in a different environment. A DFOW is by definition any item or activity on the construction schedule, and the schedule specification provides direction regarding how the DFOWs are to be structured. Include in the list of DFOWs for all activities on the Construction Schedule.

Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. Identify the specification section number and schedule activity ID for each DFOW listed. The DFOW list will be reviewed in coordination with the construction schedule and agreed upon during the Coordination of Mutual Understanding Meeting.

n. PROCEDURES FOR PERFORMING AND TRACKING THE THREE PHASES OF CONTROL:

Identify procedures used to ensure the three phases of control to manage the quality on this project. For each Definable Feature of Work (DFOW), a Preparatory and Initial phase checklist will be filled out during the Preparatory and Initial phase meetings. Conduct the Preparatory and Initial Phases and meetings with a view towards obtaining quality construction by planning ahead and identifying potential problems for each DFOW.

o. Coordinate scheduled work with Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Special Inspections Project Manual. Where the applicable code issued by the International Code Council (ICC) calls for inspections by the Building Official, the Contractor must include the inspections in the Quality Control Plan and must perform the inspections required by the applicable ICC. The Contractor must perform these inspections using independent qualified inspectors. Include the Special Inspections Project Manual requirements in the QC Plan.

p. PROCEDURES FOR COMPLETION INSPECTION: Procedures for identifying and documenting the completion inspection process. Include in these procedures the responsible party for punch out inspection, pre-final inspection, and final acceptance inspection.

q. TRAINING PROCEDURES AND TRAINING LOG: Procedures for coordinating and documenting the training of personnel required by the Contract.

r. ORGANIZATION AND PERSONNEL CERTIFICATIONS LOG: Procedures for

SECTION 01 45 00 Page 6 coordinating, tracking and documenting all certifications required for entities such as subcontractors, testing laboratories, suppliers, and personnel. The QC Manager will ensure that certifications are current, appropriate for the work being performed, and will not lapse during any period of the Contract that the work is being performed.

1.5.3 Acceptance of the Quality Control (QC) Plan

The Contracting Officer's acceptance of the Contractor QC Planis required prior to the start of construction. The Contracting Officer reserves the right to require changes in the QC Plan and operations as necessary, including removal or addition of personnel, to ensure the specified quality of work. The Contracting Officer reserves the right to interview any member of the QC organization at any time to verify the submitted qualifications. All QC organization personnel are subject to acceptance by the Contracting Officer. The Contracting Officer may require the removal of any individual for non-compliance with quality requirements specified in the Contract.

1.5.4 Preliminary Construction Work Authorized Prior to Acceptance

The only construction work that is authorized to proceed prior to the acceptance of the QC Plan is mobilization of storage and office trailers, temporary utilities, and surveying with specific prior approval of the Contracting Officer.

1.5.5 Notification of Changes

Notify the Contracting Officer, in writing, of any proposed changes in the QC Plan or changes to the QC organization personnel. Proposed changes are subject to acceptance by the Contracting Officer.

1.5.6 Special Inspections

Perform all required Special Inspections per Section 01 45 35 SPECIAL INSPECTIONS, the statement of Special Inspections and the Schedule of Special Inspections.

1.6 QUALITY CONTROL (QC) ORGANIZATION

1.6.1 Quality Control (QC) Manager

1.6.1.1 Duties

Provide a QC Manager at the work site to implement and manage the QC program , and to serve as the Level two Site Safety and Health Officer (SSHO) as detailed in Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS.

The QC Manager must attend the partnering meetings, QC Plan Meetings, Coordination and Mutual Understanding Meeting, conduct the QC meetings, perform the three phases of control except for those phases of control designated to be performed by QC Specialists, perform submittal review and approval, ensure testing is performed and provide QC certifications and documentation required in this Contract. The QC Manager is responsible for managing and coordinating the three phases of control and documentation performed by the QC Specialists, testing laboratory personnel and any other inspection and testing personnel required by this Contract. The QC Manager is the manager of all QC activities. The QC manager is responsible for notifying the Special Inspector and Special Inspector of Record of activities which require their review. The QC

SECTION 01 45 00 Page 7 manager is responsible for coordinating the Special Inspection activities, see paragraph CONTRACTOR'S QUALITY CONTROL (QC) MANAGER, in Section

01 45 35 SPECIAL INSPECTIONS.

1.6.1.2 Qualifications

The QC Manager must be an individual with a minimum of 5 years combined experience in the following positions: Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction Contracts which included the major trades that are part of this Contract. The individual must have at least 4 years experience as a QC Manager. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification, safety compliance, and sustainability.

The QC Manager and all members of the QC organization must be capable of reading, writing, and conversing fluently in the English language.

1.6.1.3 Construction Quality Management Training

In addition to the above experience and education requirements, the QC Manager and all members of the QC team must have completed the CQM for Contractors course. If the QC Manager does not have a current certification, obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Naval Facilities Engineering Systems Command and the Army Corps of Engineers.

Contact the Contracting Officer for information on the next scheduled class.

The Construction Quality Management Training certificate expires after 5 years. If the QC Manager's certificate has expired, retake the course to remain current.

1.6.2 Organizational Changes

Maintain the QC staff with personnel as required by the specification section at all times. When it is necessary to make changes to the QC staff, revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

1.6.3 Alternate Quality Control (QC) Manager Duties and Qualifications

Designate an alternate for the QC Manager at the work site to serve in the event of the designated QC Manager's absence. The period of absence may not exceed 2 weeks at one time, and not more than 30 workdays during a calendar year. The qualification requirements for the Alternate QC Manager must be the same as for the QC Manager.

1.6.4 Commissioning

Commissioning (Cx) is a systematic, quality-focused process for delivery of a project focusing on verifying and documenting all commissioned systems and assemblies are installed, tested, and operating as they were planned and designed to meet the project requirements. The Quality Control requirements outlined in this specification section are key in supporting the objectives of the Cx process, specifically coordinating testing, documenting, and verifying proper system operation. Properly executed the Quality Control support of Cx ensures timely execution of necessary tasks to deliver the fully commissioned and operating systems in

SECTION 01 45 00 Page 8 coordination with the overall construction and project schedule.

Provide Cx in addition to the quality control requirements of this section and not as a substitute for quality control requirements. The QC Manager is responsible for carrying out the three phases of control while ensuring the functional performance and integrated systems tests are coordinated with the Cx provider as required for each system to be commissioned.

1.6.4.1 Certificate of Readiness

The QC Manager must issue a Certificate of Readiness for Government approval for each system to be commissioned. Schedule Functional Performance Tests for each system only after the Certificate of Readiness has been approved by the Government for the system. The Certificate of Readiness certifies that all required inspections have been completed and deficiencies that were identified through any prior review, inspection, or test activity have been corrected before the start of Functional Performance Tests. Refer to Cx requirements in Section 01 91 00.15 BUILDING COMMISSIONING for a list of systems to be commissioned and detailed requirements for the Cx provider.

1.6.5 Quality Control (QC) Specialists

Provide a separate QC Specialist at the work site for each of the areas as listed in the Matrix listed below, who must assist and report to the QC Manager and who may perform production related duties but must be allowed sufficient time to perform their assigned quality control duties. These individuals or specialized technical companies are employees of the Prime or subcontractor. QC Specialists must be physically present at the work site with frequency as indicated in the Experience Matrix below, to participate in the QC Meetings, perform the three phases of control, including participation in Preparatory and Initial Phase meetings, and to perform and document Follow-up inspections as an extension of the QC Manager for each definable feature of work in their area of responsibility. QC Specialist must assist and be present for training events, and Critical System Acceptance inspections by the Government.

Qualification, experience, Area of Responsibility, and frequency of QC surveillance are provided in Matrix listed herein.

Experience Matrix

1. Area 2-1. Qualification 2-2. Experience

3-1. Area of Responsibility 3-2. Frequency

Civil 2-1. Graduate Civil Engineer or Construction Manager with a professional engineer registration in Newfoundland Canada, and 2-2. 2 years experience in the type of work being performed on this project or technician with 5 years related experience

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

SECTION 01 45 00 Page 9

Mechanical 2-1. Graduate Mechanical Engineer with a professional engineer registration in Newfoundland Canada, and 2-2. 2 years experience or person with 5 years of experience supervising mechanical features of work in the field with a construction company

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Electrical 2-1. Graduate Electrical Engineer with a professional engineer registration in Newfoundland Canada, and 2-2. 2 years related experience or person 5 years of experience supervising electrical features of work in the field with a construction company

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Structural 2-1. Graduate Civil Engineer (with Structural Track or Focus) or Construction Manager with a professional engineer registration in Newfoundland, Canada, and 2-2. 2 years experience or person 5 years of experience supervising structural features of work in the field with a construction company

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Architectural 2-1. Graduate Architect with a registered architect in Newfoundland Canada, and 2-2. 2 years experience or person with 5 years related experience

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Environmental 2-1. Graduate Environmental Engineer with a professional engineer registration in Newfoundland Canada, and 2-2. 3 years experience

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

SECTION 01 45 00 Page 10

Submittals 2-1. Submittal Clerk 2-2. 1 year experience

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Occupied Family Housing

2-1. Person, customer relations type, 2-2. Coordinator experience

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Concrete, Pavements and Soils

2-1. Materials Technician 2-2. 2 years experience for the appropriate area

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Testing, Adjusting and Balancing (TAB) Personnel

2.1. TAB Team Field Leader

must be a member of AABC or an experienced technician of the firm certified by the NEBB 2-2. 3 years experience immediately preceding this Contract

3-1. Area of Responsibility:

3-2. Frequency of QC surveillance and inspection will be during installation and including final inspection.

Fire Protection QC Specialist (FPQC)

Note: See paragraph FIRE

PROTECTION QC SPECIALIST

(FPQC)

Note: See paragraph FIRE

PROTECTION QC SPECIALIST

(FPQC)

1.6.5.1 Fire Protection QC Specialist (FPQC)

Provide a Fire Protection Quality Control Specialist (FPQC) within the QC organization to perform quality control related activities as specified herein on fire protection and life safety systems installed under this Contract.

1.6.5.1.1 Qualifications

The FPQC must have the following qualifications:

a. Be a registered Professional Engineer (P.E.) licensed by a Licensing Board in the United States, the District of Columbia, Guam or Puerto Rico, having passed the National Council of Examiners for Engineering and Surveying (NCEES) examination specifically in the discipline of Fire Protection Engineering.

b. Have a minimum of 5 years of Fire Protection Engineering experience on projects of similar relevance and complexity to the fire protection work specified under this Contract.

SECTION 01 45 00 Page 11

c. Other than the contractual obligations with the Prime Contractor, the FPQC must have no other business relationship (i.e., employee, owner, partner, operating officer, distributor, salesman, technical representative, family relationship, or financial investment) with the Prime Contractor or subcontractors.

d. Be employed by an independent engineering firm or company. The firm may identify multiple, to a maximum of five, licensed Fire Protection Engineers for the performance of the duties under this Contract but must submit the names and qualifications for Government approval for all individuals identified prior to them performing any work under this Contract. These individuals may not be substituted without prior approval from the Contracting Officer.

1.6.5.1.2 Responsibilities

FPQC duties and responsibilities:

a. Assist in the development of the QC Plan including the Testing Plan and Log and executing the three phases of control for work involving the installation and testing of fire protection and life safety systems as an extension of the QC Manager.

b. Participate in project QC Meetings. Participate in Preparatory and Initial Phase meetings and perform and Follow-up inspections for work involving the installation and testing of fire protection and life safety systems.

c. Review and certify that all submittals pertaining to fire protection and life safety systems are complete and accurate prior to submission to the Government for approval . The FPQC Specialist is responsible for ensuring submittals are complete and accurate and all corrections have been made prior to submission to the Government. The Government reserves the right to reject any submittal that has not first been reviewed and certified by the FPQC and so marked, in writing, attesting to such review and completeness of the submittal.

d. The Government reserves the right to reject any submittal or construction that is not in compliance to Contract. Government reviews do not relieve the Contractor responsibility for providing adequate quality control measures and do not constitute or imply acceptance of Contract variation.

e. Perform construction surveillance in accordance with the Schedule of Fire Protection System Inspections. Construction surveillance includes but is not limited to performing periodic on-site inspections during construction at specified milestones, performing a pre-final inspection of installed systems and witnessing functional testing; and participating and documenting in an on-site final acceptance inspection of fire protection and life safety systems with the Government FPE.

f. Document inspection results on a FPQC report prepared each day inspections are performed. The report must include a description of the visual inspection or observation performed, a written summary of findings, a conclusion on compliance with the Contract documents, and signature of the FPQC Specialist.In person inspection must be documented via photo (.jpeg). Video/photographic documentation must

SECTION 01 45 00 Page 12 include before and after conditions and physical measurements.

Forward the FPQC daily report to the QC Manager who must include the report with the submission of their daily QC Report to the Government each day. Every site visit by the FPQC must be documented on a FPQC daily report.

1.6.5.1.3 Schedule of Fire Protection System Inspections

A schedule, prepared by the Fire Protection DOR,…