N6247022R0008 Amendment 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL SUPPORT ACTIVITY (NSA) NAPLES, ITALY AND OUTLYING AREAS

This amendment is issued to provide revisions to Sections A, C, F J, and L and disseminate PPI responses.

(SEE CONTINUATION PAGE)

CS: Lauren Thompson, lauren.a.thompson36.civ@us.navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 206

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jun-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247022R0008

X 9B. DATED (SEE ITEM 11)

20-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jun-2023

CODE

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247022R0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

The purpose of this amendment is to disseminate the below information.

1. Section A –The proposal due date is revised. See note below.

2. Section C –Various revisions throughout the following annexes are provided:

0100000 General Information 0200000 Management and Administration 1502000 Facility Investment 1503010 Custodial 1503030 Integrated Solid Waste Management

3. Section F – Various revisions throughout Section F have been revised.

4. Section J – Various revisions have been made to Section J. The following attachments have been revised:

Attachment F - Section F Deliverables (Amendment 0004) J-0200000 Management and Administration v2.7 (Amendment 0004) J-0200000-10.a How to Purchase PKI to Access Maximo (Amendment 0004) J-0200000-10.b. How to Request a Maximo Account (Amendment 0004) J-0200000-10.c SAAR-N Sample Form for BOSC (Amendment 0004) J-0200000-13 Exhibit Line Item Numbers (ELINs) (Amendment 0004) J-1501000-04.b Assets Inventory – DHA (Amendment 0004) J-1502000 Facility Investment v2.3 (Amendment 0004) J-1502000-39a. HVAC Duct Cleaning Annual Schedule (Amendment 0004) J-1503030 Integrated Solid Waste Management v2.2 (Amendment 0004)

5. Section L - Revisions are made to items L.6. See note below.

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Jun-2023 02:00 PM to 16-Jun-2023 02:00 PM.

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND

(NAVFAC), ATLANTIC 6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N6247022R0008

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL SUPPORT

ACTIVITY (NSA) NAPLES, ITALY AND OUTLYING AREAS

NOTICE:

PROPOSALS ARE DUE BY 2:00 P.M. NORFOLK, VA LOCAL TIME ON 12

JUNE 2023 16 JUNE 2023

Proposal is to be submitted to office listed below:

The due date and time, the manner of submission, and place of submission are in section L.1.

PRE-PROPOSAL CONFERENCE/SITE VISIT:

A two-day pre-proposal site visit will be held 16 and 17 May 2023 at NSA Naples, Italy. All prospective Offerors are urged to attend this pre-proposal conference/site visit.

A Government representative will meet attendees at the location (below) for check-in prior to the start of the conference/site visit. Check in is from 0830 – 0845 (Central European Summer Time (CEST)).

All site visit attendees are required to submit the below requested information for the planned site visit to: NAVFAC Atlantic Contract Specialist, Lauren Thompson at lauren.a.thompson36.civ@us.navy.mil. Attendee information must be received no later than 1400 CEST on Friday, 28 April 2023. No late submissions/registrations will be accepted. A maximum number of two (2) attendees per offeror team (including JVs, subcontractors, etc.) will be permitted.

The following information shall be submitted for site visit attendees without access to all Naples Installations:

i. Completion of Attachment J-7 Base Access Information Spreadsheet; and

ii. Certificato Penale*

*Security policy requires all requests for Italian/European citizens be accompanied by a current (not older than 3 months) "Certificato Penale"; electronic format (pdf) is acceptable. For European citizens, other than Italy, this certificate (issued by local authorities) shall include a translation into Italian.

- If an Italian, European, and/or US Contractor has a Base Access ID Card valid for 'ALL' Naples Installations (Capodichino, Gricignano, Gaeta, and Carney Park), they do NOT need to submit any additional documentation. Simply they will use their valid Base Access ID Card.

- If an Italian, European, and/or US Contractor, has a Base Access ID Card valid for only one or few of the Naples Installations, all information requested above should be provided.

Site visit attendees will meet promptly at:

U.S. Naval Support Activity Viale F. Ruffo Di Calabria 80144 Capodichino Naples, IT

NAVFAC EURAFSWA

Attachment J-8- Site Visit Map is being provided with this amendment depicting the parking location and the location to meet the Government representative. There may be traffic delays so please allow for additional time to gain access to the site.

Prospective offerors shall park their vehicles, at their expense, outside the Capodichino base (see Attachment J-8).

Various airport parking structures are available; however, it is recommended prospective offerors use "Parking P1" (located outside the airport compound and therefore not subject to Controlled Traffic Zone (ZTL) restrictions).

Parking information, fees, reservation may be found at the following link:

https://eshop.aeroportodinapoli.it/it/home?serviceType=PARKING.

After parking their vehicles, prospective offerors shall gather outside the Capodichino main gate between 0830 and 0845 CEST. Government Representatives will coordinate access to the base. Prospective offerors shall provide the same ID document addressed on the Base Access Information Spreadsheet.

The site visit may entail significant walking to, from, or within various locations. Please wear comfortable shoes.

One (1) hour each day will be allotted for lunch during the site visit; however lunch will NOT be provided.

Attendees will need to provide their own lunch. The site visit will resume promptly following lunch. Attendees who return late from lunch will NOT be permitted to join the remainder of the site visit and no additional site visits will be conducted.

A.1 Contract Title

Base Operations Support (BOS) Services at U.S. Naval Support Activity (NSA) Naples, Italy and Outlying Areas

A.2 Type of Contract

This acquisition will result in the award of an Indefinite-Delivery/Indefinite Quantity (IDIQ) Firm-Fixed Priced (FFP), performance-based type contract for Base Operations Support (BOS) Services at U.S. Naval Support Activity (NSA) Naples, Italy and Outlying Areas that is comprised of both Recurring Work and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $41.5 million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.sam.gov.) Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 0100000

0100000 – General Information Table of Content

Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at U.S. Naval Support Activity (NSA) Naples, Italy and outlying areas supported by this installation performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

• 0100000 General Information Annex 2 Management and Administration

• 0200000 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing– N/A Annex 15 Facilities Support

• 1501000 Facility Management

• 1502000 Facility Investment

• 1503010 Custodial

• 1503020 Pest Control

• 1503030 Integrated Solid Waste Management (ISWM)

• 1503050 Grounds Maintenance and Landscaping

• 1503060 Pavement Clearance

Annex 16 Utilities

• 1601000 Utilities Management

• 1604000 Wastewater

• 1606000 Water

Annex 17 Transportation

• 1700000 Transportation

Annex 18 Environmental

• 1800000 Environmental

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background

Information

U.S. Naval Support Activity Naples, Italy is a host to more than 50 separate commands and approximately 8,500 personnel. NSA Naples is located approximately 60 miles (96 kilometers) south from the city of Gaeta and 145 miles (235 kilometers) from Rome.

The cognizance of NSA Naples, Italy includes the following sites:

Capodichino Base, Gaeta Department (Latina), which includes Fleet Landing and Old Mill Inn locations, Support Site Gricignano di Aversa (Caserta), also referred to Support Site, Carney Park, Lago Patria and Mt. Camaldoli.

Locations map is provided in J-0100000-01.

The Gaeta Port area is an installation under the cognizance of the Italian Navy and is shared among the U.S. Navy, Italian Navy, and NATO Forces.

The Naples, Campania region has a hot Mediterranean/ dry-summer subtropical climate that is mild with moderate seasonality. Summers are dry and hot due to the domination of subtropical high pressure systems while winters experience moderate temperatures and changeable, rainy weather due to the polar front.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract.

Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information.

Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements. Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items.

Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's

Knowledge

The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

ANNEX 0200000

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.7.1 Standard Operating Procedures

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 General Requirements for Medical Treatment Facilities (Defense Health Agency Requirements)

2.3.10.1 Contractor Use of Elevators in Medical Treatment Facilities

2.3.10.2 Medical Equipment

2.3.10.3 The Joint Commission (TJC) Requirements

2.3.10.3.1 Compliance with TJC Requirements

2.3.10.3.2 TJC Requirements Compliance Documentation

2.3.10.4 Medical Treatment Facility (MTF) Pathogen Training

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC Maximo

2.6.8.1 NAVFAC Maximo Data

2.6.8.2 NAVFAC Maximo Method of Data Entry

2.6.8.3 NAVFAC Maximo Access

2.6.8.4 NAVFAC Maximo Training

2.6.9 DMLSS (Defense Medical Logistics Support System)

2.6.10 Quality Management System (QMS)

2.6.10.1 Quality Management (QM) Plan

2.6.10.2 Quality Inspection and Surveillance

2.6.10.3 Quality Inspection and Surveillance Report

2.6.10.4 Performance Requirements Summary for MTF

2.6.11 Property Management Plan

2.6.12 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.2.1 Quality Control Personnel

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.1.5 On-Site Supervisors

2.7.1.6 Dedicated Staffing (Defense Health Agency Requirement)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.2.7 English-Speaking Personnel

2.7.2.8 Immunizations

2.7.3 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI)

2.8.11 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Critical Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Pathogen Exposure

2.9.4.7 Control of Hazardous Energy (lockout/tagout)

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operators

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.9.14 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Inventory Data Quantity Variation

2.14.4 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0700-1630, five days per week, Monday through Friday, except observed U.S. Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the Contracting Officer (KO) prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Independence Day 04 July * Labor Day 1st Monday in September Juneteenth 19 June * Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

Italian holidays, unless concurrent with U.S. holidays, are considered regular working days unless otherwise specified in the technical annexes.

* When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Not Applicable.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor should anticipate meeting with the Government weekly during the first month of the contract. Thereafter, meetings will be as often as necessary at the discretion of the KO but not less than monthly.

Additional meetings are outlined in each technical specifications as required.

The Contractor shall attend meetings on short notice as required by the KO.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC EURAFCENT, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre- Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Supervisor/Superintendent

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable European, Italian, U.S. Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government. This includes restoration of damage to facilities and equipment that are the direct result of the Contractor’s failure to perform the performance objectives required in this contract.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.7.1 Standard Operating

Procedures (SOP)

The Contractor shall comply with all Government provided SOPs. The Contractor shall comply and implement SOP updates as they are provided by the Government.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions and to Invoice Form in J- 0200000-03 for sample.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

Unless provided in J-0200000-04, all forms required for accomplishment of work in this PWS shall be accessed electronically. The Department of Defense Forms Management Program site at:

http://www.dtic.mil/whs/directives/forms/index.htm provides access to an inventory of DOD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. The Contractor shall duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO for approval.

2.3.10 General

Requirements for Medical Treatment Facilities (Defense Health Agency Requirements)

2.3.10.1 Contractor Use of

Elevators in Medical Treatment Facilities

Patients take priority over housekeeping equipment on elevators. The Contractor shall not "HOLD" an elevator at a floor for any reason other than scheduled services.

2.3.10.2 Medical Equipment Unless otherwise specified, no technical or sensitive equipment shall be moved or unplugged without prior approval. This equipment includes, but is not limited to, computer systems, duplicating machines, laboratory equipment, etc. Papers, patient records, personal items, etc. shall not be disturbed.

2.3.10.3 The Joint

Commission (TJC) Requirements

The Contractor shall comply with the most recent standards established by “The Joint Commission” (TJC), as well as other applicable industry medical standards, such as NFPA 99, Health Care Facilities Code and NFPA 110, Standard for Emergency and Standby Power Systems. In any case where this conflicts with another requirement, the more stringent shall apply. This includes but is not limited to maintenance, testing, operations and repair.

The Contractor shall have a thorough understanding of TJC and other industry medical standards, and shall record and maintain documentation to validate compliance with these standards. This documentation must be available for review at any time, by Government or third party inspectors, including TJC survey teams.

The Contractor shall understand the day-to-day and survey specific requirements necessary to be Joint Commission compliant. The Contractor shall maintain or have access to appropriate resources necessary to understand and implement Joint Commission and other regulatory agency requirements. The Contractor shall not rely on the Government to define the actions necessary to be Joint Commission or other regulatory agency compliant.

The Contractor shall prepare and submit a TJC Accreditation Compliance and Documentation Plan for Government review and approval per Section F. The plan shall, at a minimum, include the process that will be used to gather and display required documentation, the process to show objective evidence that all work is in compliance with TJC standards, for each element of performance, and shall include specific requirements for TJC compliance. The plan shall also be reviewed and updated annually per Section F.

The Contractor shall immediately report any issues that may affect compliance with TJC requirements compliances and assist in the resolution of those issues.

In all cases where there is conflict or disagreement between the Contractor and the Government concerning regulatory requirements, including but not limited to TJC compliance, the Government position shall take precedence over the Contractor’s position.

The Contractor shall maintain on an ongoing basis the housekeeping standards in mechanical rooms, workshops, and break areas allocated for Contractor use, such that accreditation compliance shall be ensured.

2.3.10.3.1 Compliance with

TJC Requirements

The Contractor shall conduct an initial review of the MTF Environment of Care (EC) and Life Safety (LS) Policy and Procedures Manuals after contract award to determine level of compliance with TJC requirements.

Within 30 calendar days of contract start, the Contractor shall report and identify all potential anomalies and deficiencies and prepare recommendations to resolve the discovered issues. The Contractor shall review all finding with the Naval Hospital Facilities Department staff to determine a plan of action and milestones to enable the resolution of issues.

The Contractor shall then assist the Facilities Department staff in resolving issues and making necessary updates to above noted policy and procedures manuals. The Contractor shall repeat the review and update process at least annually per Section F. The policy and procedures review shall also include:

• A review and assessment of all Facilities Department and Contractor’s records for determining employee competency.

Assessment shall include identification of record issues and assisting the Facilities Department in establishing a plan to resolve those record issues.

• Development and submission of an Environment of Care (EC) Policy and Procedures Manual addressing all training and record keeping for documentation of employee competency. The

Contractor’s EC Policy and Procedures shall correlate with MTF EC Policies and Procedures. The initial EC Policy and Procedures Manual shall be submitted to the Facilities Department and COR NLT 30 calendar days after contract award and updated annually.

• Annual TJC briefing for the Facilities Department staff, focused on applicable updates and changes to TJC standards and practices.

The Contractor shall provide input to the Facilities Department’s TJC Management Plans to include, but not be limited to, Environment of Care (EC), Life Safety (LS), Emergency Management (EM) and any other Facilities Department Management Plans impacted by Contractor’s operations, policies, and procedures. The Contractor shall provide updated input to reflect any changes in operational policies and procedures within 30 calendar days of the change per Section F.

2.3.10.3.2 TJC Requirements

Compliance Documentation

The Contractor shall record and maintain two (2) documentation binders to validate compliance with TJC requirements. This documentation shall be available for review at any time by Government or third-party inspectors, including accreditation survey teams. The Contractor shall maintain two

(2) complete sets of TJC accreditation program hard-copy binders, as well as an electronic duplicate made available to Facilities Department staff, including all records necessary to demonstrate compliance of the MTF O&M program activities provided via this contract. The binders for the MTF shall be organized by TJC standards and shall have a clear index of the standards and what documentation is included within the binder for each Element of Performance. The Contractor shall submit the binder set to the Facilities Department and COR for review and approval of the format as well as quality of documentation content no later than forty (40) calendar days after the contract on-site start date and then on a quarterly basis, per Section F. The Contractor shall be responsible to respond with the highest priority and utmost expediency when called upon to produce evidence demonstrating TJC accreditation compliance for any official program audit or survey conducted by the Facilities Department, Defense Health Agency or its authorized representatives, or the TJC.

The Contractor shall be prepared for an unannounced survey at any time and shall have plans and documents in place at all times. The Contractor shall likewise participate in and respond with high priority for any practice or ‘mock’ surveys intended to assess the accreditation readiness. Initially, the Contractor may be required to collect and compile historically available records so as to incorporate satisfactory records to demonstrate program compliance, and sixty (60) days will be allowed for populating the binders with any needed historical records not previously documented by the MTF.

The Contractor shall maintain and submit following records/documentation to support the Facilities Department in maintaining Joint Commission accreditation. The Contractor shall review the Facilities Department binders every 90 calendar days to ensure that Facilities Department’s TJC Element of Performance binders are ready and available for a TJC-related review per Section F. The Contractor is responsible for updating the binders as needed after their 90 calendar days review:

• TJC Environment of Care Elements of Performance (EP) Summary. It covers TJC Standard EC.02.03.05, Elements of Performance EP1-EP28. The Summary shall be broken down by

Element of Performance and shall describe all associated work performed during the reporting month. Information shall include associated DMLSS Work Order Numbers, what tests or inspections were performed, number and location of devices/equipment items included, testing dates, number of failures, associated repairs and subsequent retests, and any related comments or notes.

• Life Safety Maintenance, Testing and Inspection Documentation covering work reported in TJC EOC EP Summary. Documentation shall include name of activity, date of activity, required frequency of the activity, name and contact information, including affiliation, of the person who performed the activity, NFPA standard(s) referenced for the activity and results of the activity. Documentation shall also include all associated prime contractor or subcontractor inspection, testing and maintenance reports.

2.3.10.4 Medical Treatment

Facility (MTF) Pathogen Training

All Contractor and Sub-Contractor personnel performing work where they may be exposed to blood or other potentially infectious materials in an MTF shall receive pathogen training prior to performing services in that area.

The Contractor shall comply with 29 CFR-1910.1030 at all times and shall have an established Exposure Control Plan accessible to employees and reviewed annually.

Employees in areas subject to higher exposure risk (such as hospitals and veterinarian clinics) shall submit to all required testing and receive vaccinations as required by the installation.

Refer to Spec Item 2.7.2.8 for details on required immunizations.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government- Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.4.1 Government-

Furnished Property

(GFP)

Not Applicable.

2.4.2 Government-

Furnished Facilities

The Government will provide limited space within the various buildings for storage of day-to-day supplies and tools only, for use in connection with this contract. The use of these facilities for any other purposes is prohibited. The Government will not provide office or operational facilities to the Contractor.

Defense Health Agency will make available to the Contractor the following spaces:

Gricignano Support Site

- Bldg 2082, Hospital: room no. 1116 (approx. 13 m2) - currently utilized by the custodial staff;

- Bldg 2086, Energy Bldg: room no. 1501A (approx. 15 m2) and room no. 1502 (approx. 10 m2) - currently utilized by the maintenance staff (DDC system controls/display, fuel tank leak detection systems and a medical gas alarm panel are locate in room no. 1502)

The Contractor shall be responsible and accountable for the spaces accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Custodial and refuse collection services for the spaces shall be provided by the Contractor on a daily basis and s hall be kept in clean, neat, orderly and sanitary condition. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the spaces.

Government owned Facilities are considered incidental to performance and are not considered GFP.

2.4.3 Government-

Furnished Vehicles and Equipment

Not Applicable.

2.4.4 Government-

Furnished Utilities

The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain U.S. Navy approved backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. If Contractor is to fill equipment tanks, proper air gap needs to be provided, or appropriate backflow preventer shall be utilized to avoid cross connection between potable and non-potable water systems.

The Contractor shall meet all Federal, Italian, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

Fuel for boilers and generators operation and testing will be Government-furnished.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.