J-1601000 Utility Management v2.0.pdf

SECTION J – 1601000

UTILITY MANAGEMENT

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER ATTACHMENT TITLE

J-1601000-01 POINTS OF DEMARCATION

J-1601000-02 DEFINITIONS AND ACRONYMS

J-1601000-03 REFERENCES AND TECHNICAL DOCUMENTS

J-1601000-04 ANTICIPATED UTILITY SERVICE ORDER WORKLOAD

J-1601000-05 UTILITY ASSETS INVENTORY

J-1601000-06 UTILITY ASSET TAGGING GUIDANCE

J-1601000-07 SPECIFICATION ATTRIBUTES

J-1601000-08 UEM-DI METER GROUP AND THE DIRECT CONDITION RATING

GUIDANCE

ATTACHMENT J-1601000-01

POINTS OF DEMARCATION

Points of Demarcation are provided in Utilities System Manual as a separate attachment. Refer to Word file “J- 1601000-01 Utilities Systems Manual - Points of Demarcation”.

ATTACHMENT J-1601000-02

DEFINITIONS AND ACRONYMS

DEFINITION DESCRIPTION

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., FCAP.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Utility Investment Strategy

The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilites that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Integrated Maintenance Plan

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness.

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned utility outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event, and record the outage event in the MAXIMO Work Order Outage Log. These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS at a minimum 10 days for routine and 3-4 days for urgent requests in advance of the outage.

NOTE: Planned utility outages that occur without notification to proceed after a request to defer the outage cannot be met are reclassified as unplanned utility outages.

Reportable utility outage

A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition

(SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

Service Order Any work required to return a utility, system, equipment or component to normal working condition. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.

DEFINITION DESCRIPTION

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Order, Routine Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.

Unplanned Utility Outage

An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log.

ACRONYM TITLE

AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS A geographic information system for working with maps and geographic information developed by ESRI.

BCS Building Control System CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DI Degradation Index DDC Direct Digital Control Systems ESRI Environmental Systems Research Institute FPOC Facility Point of Connection GIG Global Information Grid GIS Geographic Information System ICS Industrial Control Systems IMP Integrated Maintenance Program iNFADS Internet Navy Facilities Assets Data Store SCADA Supervisory Control And Data Acquisition STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utilities Infrastructure Condition Assessment Program COF Consequence of Failure LOF Likelihood of Failure UEM Utility Energy Management UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System

ATTACHMENT J-0200000-03

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable publications and directives in performing the services required under this contract.

When U.S., European and/or Italian directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

ATTACHMENT J-1601000-04

ANTICIPATED UTILITY SERVICE ORDER WORKLOAD

Annual Estimate

FUNDING ACTIVITY: REGION

Service Order Classification

Service Order Type

Estimated Annual Quantity

Limit of Liability (Labor & Material)

Responded And Completed Within (From Notification)

Urgent 2 $1,000 Five (5) Days

ATTACHMENT J-1601000-05

UTILITY ASSET INVENTORY

Utility Asset Inventory is provided as a separate attachment. Refer to PDF file “J-1601000-05 Utility Asset Inventory”.

ATTACHMENT J-1601000-06

UTILITY ASSET TAGGING GUIDANCE

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in MAXIMO.

ATTACHMENT J-1601000-07

SPECIFICATION ATTRIBUTES

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Actuator Actuator Type Actuator Rated Pressure Actuator Rated Pressure UOM AirDryer Air Dryer Type Barscreen Bar Screen Type BatterySystem Battery Role BatterySystem Battery Type BatterySystem Number Of Batteries Boiler Type ID Boiler National Board No.

Boiler Capacity Boiler Capacity UOM Boiler Primary Fuel Type Boiler Secondary Fuel Type Burner UL Number Burner Fuel Type CapacitorBank Cap Bank Type CapacitorBank Control Type CapacitorBank Install Type CapacitorBank Nominal Voltage CapacitorBank Voltage Class CapacitorBank Total Bank KVAR ChemicalAddtion Chemical Type Chiller Capacity Chiller Capacity UOM Chiller Compressor Type Compressor NFAID Compressor Compressor Type CondensateCollector Steam Condensate Collector Type CondensateCollector Associated Line Type ControlSystem Type ControlSystem Voltage ControlValve Type ControlValve Diameter ControlValve Diameter UOM ControlValve Regulation Type Classification Required Specification Field ControlValve Material DeaeratorAndStorageTank Deaerator Type DeaeratorAndStorageTank Deaerator Capacity

DeaeratorAndStorageTank Deaerator Capacity UOM DeaeratorAndStorageTank Storage Tank Volume DeaeratorAndStorageTank Volume UOM DeaeratorAndStorageTank Tank Material DifferentialRelay Differential Relay Type DifferentialRelay Calibration Date DynamicProtectiveDevice Dyn Pro Dev Type DynamicProtectiveDevice Device Control DynamicProtectiveDevice Voltage Class DynamicProtectiveDevice Interr Mechanism DynamicProtectiveDevice Gang Operated DynamicProtectiveDevice Interr Medium DynamicProtectiveDevice Install Type DynamicProtectiveDevice Nominal Voltage ElectricLine Electric Line Type ElectricLine Circuit Length ElectricLine Length UOM ElectricLine Voltage Class ElectricLine Conductors per Phase ElectricLine Install Type ElectricLine Nominal Voltage ElectricLine Radial Feeder ElectricLine Cable in Conduit ElectricMeter Electric Meter Role ElectricMeter Meter Form ElectricMeter Meter Class ElectricMeter Nominal Voltage ElectricPanel Panel Type ElectricPanel Voltage ElectricPanel Amp Rating ElectricPanel Number Spaces ElectroMechanicalRelay Relay Type ElectroMechanicalRelay IEEE Device No ElectroMechanicalRelay Calibration Date ElectroMechanicalRelay Voltage Class Enclosure Enclosure Type Engine Driven Asset Engine Fuel Type ExpansionJoint Steam Exp Joint Type ExpansionJoint Assoc Line Type ExpansionJoint Diameter ExpansionJoint Diameter UOM ExpansionJoint Material ExteriorLights Exterior Lights Type

ExteriorLights Nominal Voltage ExteriorLights Light Ownership ExteriorLights Wattage ExteriorLights Lamp Type ExteriorLights Quantity Fan Fan Role Filter Filter Type Filter Filter Material Filter Capacity Filter Capacity UOM Filter Rated Flow Filter Rated Flow UOM GearDrive Shaft Alignment GearDrive Rated Power GearDrive Power UOM Generator Rated KW Generator Generator Type Generator Voltage Class Generator Nominal Voltage GreaseTrapAndOilWaterSeparator Pretreatment Device Type GreaseTrapAndOilWaterSeparator System Type GreaseTrapAndOilWaterSeparator Material GritRemoval Grit Removal Type Ground Grounding Device Type Ground Ground Type HeatExchanger Heat Exchanger Role Hydrant Year Manufactured Hydrant Bonnet Color Hydrant Material Hydrant Hydrant Type Hydrant Seat Diameter Hydrant Diameter UOM Instrumentation Instrumentation Type Insulator Insulator Type Insulator Insulator Material Insulator Install Type Insulator Voltage Class IonExchangeUnit Capacity IonExchangeUnit Capacity UOM LVBreakerPanel Install Type LVBreakerPanel Nominal Voltage LVBreakerPanel Wire LVBreakerPanel Rated Ampacity LVBreakerPanel Number Phases

LVBreakerPanel Number Spaces LVBreakerPanel Spaces Filled MechanicalMeter Mech Meter Role MechanicalMeter Mech Meter Billing Type MechanicalMeter Remote Read Indicator MechanicalMeter Material MechanicalMeter Meter Type Mixer Mixer Type Motor Motor Type Motor Motor Control Type Motor RPM Motor Rated HP Motor Nominal Voltage Motor Voltage Class OvercurrentRelay Overcurrent Relay Type OvercurrentRelay Calibration Date Pipe Service Area Pipe Line Type Pipe Pipe Length Pipe Pipe Length UOM Pipe Material PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out PowerInverter Cont/Nom Pwr Out.

Pump Type Pump Submersible Indicator Pump Rated Flow Pump Rated Flow UOM Pump Mechanical System Type Pump Material Receptacle Receptacle Type Receptacle Install Type Receptacle Voltage Class Receptacle Nominal Voltage Receptacle Rated Ampacity ReliefValve Type ReliefValve Diameter ReliefValve Diameter UOM ReliefValve Material RotatingBiologicalContactor Capacity RotatingBiologicalContactor Capacity UOM ShorePowerBox Shore Power Box Type ShorePowerBox Voltage Class ShorePowerBox Nominal Voltage

ShorePowerBox Install Type SolidStateRelay Relay Type SolidStateRelay IEEE Device No SolidStateRelay Calibration Date SolidStateRelay Voltage Class Stack Material Stack Height Stack Height UOM Stack Mult. Boilers Stack Mounting System StaticProtectiveDevice Device Type StaticProtectiveDevice Install Type StaticProtectiveDevice Voltage Class SupportStructure Structure Material SupportStructure Supp Struct Type SupportStructure Thermal Support Type SurfaceStructure Structure Material SurfaceStructure Surface Structure Type SwitchUnit Switch Type SwitchUnit Voltage Class SwitchUnit Sw Insul Medium SwitchUnit Nominal Voltage SwitchUnit Gang Operated SwitchUnit Install Type SystemValve Type SystemValve Diameter SystemValve Diameter UOM SystemValve Material Tank Type Tank Material Tank Contents Tank Volume Tank Volume UOM Transformer TransformerType Transformer Rated KVA Transformer Install Type Transformer Nominal HV Transformer HV Protection Transformer Nominal LV Transformer CoolingType Transformer HSide Taps Trap Type TreatmentProcessStructure Capacity TreatmentProcessStructure Capacity UOM

UndergroundStructure Underground Struc Type UndergroundStructure Structure Material VoltageRegulator Volt Reg Type VoltageRegulator Install Type VoltageRegulator Rated KVA VoltageRegulator Nominal Voltage Well Rated Flow Well Rated Flow UOM

ATTACHMENT J-1601000-08

UEM-DI METER GROUP AND THE DIRECT CONDITION RATING GUIDANCE

Likelihood Category Degradation Index

Fu lly

F un ct io na l Negligible = 1 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 2 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 3 Deterioration or defects are evident. Function is not significantly affected. Minor repairs are required.

Fu nc tio n

Af fe ct ed

Likely = 4 Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 5 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.