J-1503010 Custodial v2.5 revised Amendment 0003.pdf

SECTION J – 1503010

CUSTODIAL

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1503010-01 DEFINITIONS AND ACRONYMS

J-1503010-02 REFERENCES AND TECHNICAL DOCUMENTS

J-1503010-03 COMMON OUTPUT LEVEL STANDARDS

J-1503010-04 SERVICE CLASSES

J-1503010-05 MANDATED SERVICE CLASSES FOR HOSPITALS AND CLINICS

J-1503010-06 MANDATED SERVICE CLASSES FOR CHILD YOUTH PROGRAM FACILITIES

J-1503010-07 CUSTODIAL INVENTORY

J-1503010-08 CUSTODIAL FLOOR PLANS

J-1503010-09 CAFETERIA CLEANING SCHEDULE - DoDEA

J-1503010-10 SITE MAP FOR OUTDOOR SPORT EVENT CLEANING

J-1503010-11 EXTERIOR CLEANING OF HOUSING WELCOME CENTER

J-1503010-12 INSTRUCTIONS ON MTFs SPECIAL CLEANING

J-1503010-13 ANTICIPATED SERVICE ORDERS

J-1503010-14 PORT CALL UNSCHEDULED SERVICES

ATTACHMENT J-1503010-01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRONYM DESCRIPTION

Admin Space Administrative and operational offices, cubicle areas, and work spaces

Ash Urn Receptacle specifically used for the disposal of cigarettes, cigars, and other smoking product waste.

BUMED U.S. Navy Bureau of Medicine and Surgery

CDC - Child Development

Center

A building or area used for the care of children.

CDO Command Duty Officer

Clean Free of dirt, dust, spots, streaks, graffiti, smudges, smears, litter, bugs, debris, liquids, and other foreign residue.

Clean Room A room designed and environmentally controlled to be dust free, humidity and temperature controlled for a specific type of work. Special entrance and work policies must be adhered to when working in these spaces.

Clinical and General Patient

Care Areas

Patient room, examination room, treatment and procedure room, laboratory space, duty room, day room (lounge), in-patient corridor and passageway, pantry, soiled and clean utility room, locker room, waiting room, tub room, nursing station, medicine room, chart room, conference room, and toilets serving such areas. Clinical and general patient care areas are periodically inspected by The Joint Commission.

Coating Applying a sealing coat (or finish) to a floor, sometimes referred to as waxing.

Collection Point A designated interior or exterior perimeter area location where wastes are placed in waste containers by facility occupants for collection and removal by the Contractor.

Common Space Interior space(s) within a facility accessible and available for use by all occupants, e.g., entryways, foyers, lobbies, corridors/hallways, stairs, libraries, auditoriums, training rooms, restrooms serving such areas (excluding patient care areas), locker rooms and showers, storage rooms, conference rooms, elevators, lobbies, and break rooms/coffee mess spaces/kitchens/lunchrooms.

Contaminated Waste Infectious and pathological wastes packaged in red plastic bags and boxed. These wastes are NOT to be handled by Contractor custodial personnel.

Critical Patient Care Area Space within an MTF where the threat of nosocomial infection is greatest due to the presence of infectious microorganisms, the means for transmission of the organisms, and the presence of susceptible hosts (i.e., human beings with lowered resistance to disease or infection), e.g., surgical areas, recovery rooms, labor/delivery rooms, emergency rooms, isolation rooms, critical care units, intensive care units, step-down units, intensive care nursery, infant nursery, and toilets serving such areas. Critical patient care areas are periodically inspected by The Joint Commission.

CYP Child Youth Program

Debris Includes, but is not limited to, paper, cans, bottles, large limbs and branches, and other similar items.

DHA Defense Health Agency

Disinfect To cleanse of microorganisms by application of a chemical agent, also sanitize.

Disinfectant A chemical agent that is used on inanimate surfaces to destroy potentially infectious microorganisms.

Disinfectant Detergent A chemical product, which is formulated with cleaning agents and germicides, selected for soil removal and simultaneous disinfecting.

Dispenser A dispensing container, machine, etc. which is used to store and release products in single usage portions. Dispensers under this definition include but are not limited to paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.

Duty Room Resident room, intern room, Command Duty Officer (CDO) room, Officer-of-the-Day

(OOD) room, and other rooms housing non-patient beds designated as such by the

MTF staff.

Dust Free Spaces Areas requiring specific controls on emission of dust particles from cleaning processes or equipment.

Floor That part of a space within a facility that forms its lower enclosing surface upon which one can access by walking, and also includes floor surfaces of stairwells and elevators.

Floor Scrubbing Floor scrubbing is defined as the cleaning of floors by use of an industrial cylindrical or disk-type machine (Electrolux Model Euroclean 475 or equal approved), or combination scrubber-vacuum machine using a disinfectant detergent solution approved by the KO and vacuum pick-up.

High Area All vertical and horizontal surfaces within a space located above a height of 2.1 meters from floor level including, but not limited to, walls, ceilings, and fixtures, e.g., light fixtures, HVAC vents, ceiling fans, overhead piping.

Interior Glass Surfaces All glass, plexi-glass, transparent or semi-transparent plastic surfaces within a building. Including but not limited to: walls, doors, room dividers, display cases, etc.

Interior Glass Surfaces All glass, plexi-glass, transparent or semi-transparent plastic surfaces within a building. Including but not limited to: walls, doors, room dividers, display cases, etc.

(The) Joint Commission (TJC) A U.S. national organization dedicated to improving the care, safety, and treatment of patients in health care facilities, and publishers of The Joint Commission Manuals.

Formerly termed, Joint Commission on Accreditation of Health Care Organizations

(JCAHO).

Low Area All vertical and horizontal surfaces within a space located at or below a height of 2.1 meters above floor level including, but not limited to, walls, ledges, sills, interior and exterior doors, furniture, relocatable room partitions, and fixtures, e.g., HVAC vents, equipment, hand railings in stairways, ledges, sills, walls, doors, light fixtures, chalk and dry erase boards and trays, and miscellaneous hardware and bright metal work.

Lunch/Break Room A room designated for use of employees to store, prepare, and consume meals.

Medical Admin Space Administrative and operational offices, cubicle and open admin areas, and work spaces located within an MTF.

Medical Common Space Entryways, hallways, stairs, conference rooms, libraries, auditoriums, training rooms, elevators, lobbies, and admin area restrooms located within an MTF.

Medical Food Handling Space Break rooms, kitchens, coffee messes, lunch rooms, food courts, bars, and cafeterias located within an MTF.

Medical High Traffic Space Patient waiting areas, public restrooms, and pharmacies located within an MTF.

Medical Patient Care Space Examination room, treatment rooms, physical therapy spaces, in-patient rooms and toilets, duty room and staff restrooms in patient care areas located within an MTF.

Mess Area A room typically equipped with tables, chairs, and appliances designated for use by building occupants to store, prepare, and consume meals; also termed Break Room, Canteen, Coffee Mess, Kitchen, Lounge, Lunch Room.

MTF DoD term for Medical Treatment Facility.

Perimeter Area That area within 1.5 meters from the exterior walls and entrance doors of a facility extended out to include associated open entrance foyers, porches, adjacent sidewalks, courtyards, patios, covered pavilions, smoking gazebos, sitting benches, picnic tables, umbrellas, tables, chairs, fixed barbecue grills, ash urns, and other similar surfaces and equipment in the vicinity of the facility.

Police To physically inspect a designated area in search of debris.

Refuse All garbage, ashes, debris, rubbish, and other similar waste material with the exception of explosive waste, hazardous waste, incendiary waste, and contaminated waste from medical and radiological processes.

Medical Waste A sub-category of special waste. Liquid or solid waste containing pathogens in sufficient numbers and of sufficient virulence to cause infectious disease in susceptible hosts exposed to the waste. Medical waste is sometimes recognizable because of visible blood or other infectious substances, but visibility is not to be used as the sole criterion for infectiousness. Items can be heavily contaminated by an infectious substance (such as serum or plasma), yet show no readily observable signs of contamination. Refer to Specification 1800000 Environmental.

Restroom A room or facility with sinks, urinals, toilets, showers and other similar fixtures.

Sanitary Free of microorganisms.

Service Class Category that describes frequency of work for each work item.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Space An area to receive janitorial services which may or may not be considered a room by common definition, e.g., definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Surgical Area A space where surgical or invasive medical procedures are performed, e.g., operating room, critical care unit (medical, surgical, cardiac, and neonatal), labor and delivery room, recovery room, and emergency room.

Vent A ductwork opening to convey heated, ventilated, and air conditioned (HVAC) air;

also termed, Supply, Return, or Exhaust Register, Grille or Diffuser.

Walk-off Mat Non-permanent floor or carpet covering typically placed at entrances and in high traffic areas to capture and reduce infiltration of dirt and water; also termed, Runner.

Waste Containers Trash receptacles, wastebaskets, trashcans, wastepaper baskets, or any container holding trash, paper, or refuse of any type.

Window Any glass opening on the exterior wall of a building or facility. Includes the interior and exterior of the glass, sill, frame; as well as the associated screens and storm windows. Windows are categorized as follows:

Type I Windows: Include any windows which may be cleaned, on both sides, without the use of safety equipment other than a standard ladder.

Type II Windows: Include all windows which may only be accessed and cleaned with the use of safety equipment as prescribed by Italian Safety norms and regulations..

Youth Center/Teen Center A building or area used for the care and recreation of older children and adolescents.

ATTACHMENT J-1503010-02

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the following publications and directives in performing the services required under this contract. This list shall not be considered all-inclusive and does not release the

Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Italian directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

TITLE REFERENCE

The Joint Commission (JTC) Standards and

Accreditation manual for Hospitals and Clinics http://www.jointcommission.org/

Hospital Infection Prevention and Control Program USNHNAPINST 6220.1L

OSHA Standards for Restrooms 29 CFR 1910.141

OSHA Standards for Bloodborne Pathogens 29 CFR-1910.1030

Child and Youth Program (CYP), Health and

Sanitation Standards

OPNAV Instruction 1700.9, Chapter 19

Healthcare Associated Infection/Prevention and

Control Program

BUMEDINST 6220.9

Management of Infectious Waste BUMEDINST 6280.1

American Society for Healthcare Environmental

Services (ASHES), Practice Guidance for Healthcare

Environmental Cleaning

ASHES Guidance

International Executive Housekeepers Association

(IEHA) standards

Industry housekeeping standards, protocol and guidelines

Center for Disease Control and Prevention (CDC)

Guidelines and Recommendations for Prevention of

Healthcare-Associated Infections

ATTACHMENT J-1503010-03

COMMON OUTPUT LEVEL STANDARDS

The table below applies to all Region facilities/spaces listed in the Custodial Inventory provided in J-

1503010-07.

Work Item

COL2

Prestige

COL3

Space Cleaning

Emptying Waste Containers 2W W1

Emptying Recycling Containers 2W As needed2

Low Area Cleaning M 0

High Area Cleaning Y 0

Interior Window Cleaning Y 0

Exterior Window Cleaning Y 0

Window Blinds Cleaning Y 0

Entrance Cleaning W 0

Interior Glass Surfaces Cleaning M 0

Drinking Fountains Cleaning D 3W

Lunch/Break Room Cleaning

Cleaning and Servicing D D

Emptying Food Waste Containers D D

Floor Care

Sweeping and Dust Mopping W M3

Vacuuming Carpets and Rugs W M3

Cleaning Walk-off Mats D W

Spray Cleaning and Buffing 6Y 0

Wet Mopping 2M 4Y3

Stripping, Coating, and Buffing 2Y 0

Carpet and Rug Deep Cleaning Y 0

Floor Scrubbing M4 M4

Restroom Services

Restroom Cleaning S S

Restroom Servicing S S

Group Shower/Locker Room Cleaning

Restrooms – clean and disinfect D D

Restrooms – restock consumables and empty waste D D

Wet mop and disinfect floors D D

Machine clean/scrub and disinfect floors 2M 2M

Spot clean locker surfaces, doors, and hardware D D

Showers – clean and disinfect horizontal and vertical surfaces D D

Showers – scrub/deep clean and disinfect vertical surfaces M M

Machine clean/scrub and disinfect floors 2M 2M

Building Perimeter Services

Debris Removal W M

Emptying Perimeter Waste Containers W 2M

ATTACHMENT J-1503010-03

COMMON OUTPUT LEVEL STANDARDS - Cont.

Note 1: Desk-side waste collection is not provided in administrative and operational spaces. Centralized waste containers shall be provided for employee use.

Note 2: Desk-side recycling collection is not provided in administrative and operational spaces. Centralized recycling containers shall be provided for employee use under technical specification 1503030 Integrated

Solid Waste Management.

Note 3: COL3 intent is to have floor care events scheduled and performed every two months; therefore, spray cleaning and buffing should not be performed concurrently with quarterly mopping. Annual stripping, coating, and buffing should be performed roughly six months after spray cleaning and buffing and will replace one spray cleaning event for flooring surfaces where stripping and waxing is appropriate.

NOTE: Some High Traffic Common spaces shall receive daily services as specified in J-1503010-07.

Note 4: Floor scrubbing to be performed in Bldg 2091, room nos. 1, 41, 42, 43, 44, 45, 93, 102, 103, 104, 105, 107, 108, 109, 110 and 111.

KEY

S Once per Shift (number of shifts is specified in the Custodial Inventory, J-1503010-07)

6Y Six times per year

D Daily (Mon-Fri, unless otherwise specified in the Custodial Inventory, J-1503010-07)

4Y Four times per year

3W Three times per week 3Y Three times per year

2W Two times per week 2Y Two times per year

W One time per week Y One time per year

2M Two times per month Y/2 One time every two years

M One time per month 0 Not applicable/not performed

ATTACHMENT J-1503010-04

SERVICE CLASSES

The table below specifies the applicable Service Class for each Customer’s facilities/spaces as listed in the Custodial

Inventory provided in J-1503010-07.

Customer Service

Class

Housing Department A1

Housing Community Center A2

DoDEA (cleaning on school days, approx. 190/year) J1

DoDEA (cleaning on non-school days) J2

DSCPE A3

FOB Europe A3

FDRMC A5

MSC MED A4

NCIS A3

FLC A3

SPAWAR A3

SERVICE CLASSES - Cont.

The table below specifies the work items and frequency of services applicable to the Service Class selected for each

Customer above based on the type of facility/space.

Frequency by Service Class

A1 A2 A3 A4 A5 J1 J2

Space Cleaning

Emptying Waste Containers D 3W W 2W 3W D 3W

Emptying Recycling Containers W W W W W W W

Low Area Cleaning W 2W M 2M M 3W 3W

High Area Cleaning N/A N/A N/A N/A N/A N/A N/A

Interior Window Cleaning 4Y1 N/A Y1 2Y1 Y1 N/A N/A

Exterior Window Cleaning 4Y1 N/A Y1 2Y1 Y1 N/A N/A

Window Blinds Cleaning 0 N/A N/A N/A N/A N/A N/A

Entrance Cleaning 2W N/A N/A N/A N/A D W

Interior Glass Surfaces Cleaning 0 N/A N/A N/A N/A N/A N/A

Drinking Fountains Cleaning D 3W D D D 3W 3W

Lunch/Break Room Cleaning

Cleaning and Servicing D D D D D D D

Emptying Food Waste Containers D D D D D D D

Floor Care

Sweeping and Dust Mopping D 2W W 2W 2W D 3W

Vacuuming Carpets and Rugs D N/A W 2W W D 3W

Cleaning Walk-off Mats D 3W N/A N/A N/A D 3W

Spray Cleaning and Buffing 0 N/A N/A N/A N/A N/A N/A

Wet Mopping 2W 2W 2M W 2M D 3W

Stripping, Coating, and Buffing 4Y 2Y Y 2Y Y N/A N/A

Carpet and Rug Deep Cleaning 3Y N/A Y 2Y Y N/A N/A

Floor Scrubbing 4Y2 N/A N/A N/A N/A N/A N/A

Restroom Services

Restroom Cleaning D N/A D D D 2D D

Restroom Servicing D N/A D D D 2D D

Group Shower/Locker Room Cleaning

Restrooms – clean and disinfect N/A N/A N/A N/A N/A 2D D

Restrooms – restock consumables and empty waste N/A N/A N/A N/A N/A 2D D

Wet mop and disinfect floors N/A N/A N/A N/A N/A 2D D

Spot clean locker surfaces, doors, and hardware N/A N/A N/A N/A N/A D D

Showers – clean and disinfect horizontal and vertical surfaces N/A N/A N/A N/A N/A 2D D

Showers – scrub/deep clean and disinfect vertical surfaces N/A N/A N/A N/A N/A W W

Machine clean/scrub and disinfect floors N/A N/A N/A N/A N/A W W

Building Perimeter Services

Debris Removal 2W N/A N/A N/A N/A D 3W

Emptying Perimeter Waste Containers 2W N/A N/A N/A N/A D 3W

SERVICE CLASSES - Cont.

Frequency Key

2D Two times per day (Mon-Fri, unless otherwise specified in the Custodial Inventory, J-1503010-

07)

M One time per month

D Daily (Mon-Fri, unless otherwise specified in the

Custodial Inventory, J-1503010-07)

4Y Four times per year

3W Three times per week 2Y Two times per year

2W Two times per week Y One time per year

W One time per week N/A Not applicable/not performed

2M Two times per month

Note 1: Type I windows only (see definition in J-1503010-01).

Note 2: Refer to Housing Room Inventory in J-1503010-07 for facility spaces receiving floor scrubbing.

ATTACHMENT J-1503010-05

MANDATED SERVICE CLASSES FOR HOSPITALS AND CLINICS

Areas

ADMIN

Administrative and operational offices, cubicle and open admin areas, and work spaces

COMMON

Entryways, hallways, stairs, conference rooms, libraries, auditoriums, training rooms, elevators, lobbies, restrooms

HIGH TRAFFIC

Patient waiting areas, public restrooms and pharmacies

LOW TRAFIC

Closets, storage lockers, infrequently used restrooms and offices

FOOD

HANDLING

Break rooms, kitchens, coffee messes, lunch rooms, food courts, bars, cafeterias.

PATIENT CARE

Examination, treatment, physical therapy, patient care, and in-patient rooms.

Associated restrooms and duty rooms

Space Cleaning

Emptying Waste Containers 3W D D W D 2D

Emptying Recycling

Containers 2W 2W 2W W D 2D

Low Area Cleaning W 2W 2W W D 2W

Wiping Down Furniture W 2W 2W W 2D 2W

Vacuuming Upholstery M M M 4Y W 2M

Cleaning Walls, Doors and

Partitions M M M 4Y W W

Dust Metal Fixtures M M M M W W

Cleaning/Dusting Windows

Shades M M M M W W

Lunch/Break Room Cleaning D D D D D7

High Area Cleaning Y 2Y 2Y 2Y 2Y 2M

Interior Window Cleaning 4Y 4Y 4Y 4Y 4Y 4Y

Exterior Window Cleaning 2Y 2Y 2Y 2Y 2Y 2Y

Window Blinds Cleaning Y 2Y 2Y 2Y 2Y 4Y

Entrance Cleaning 2W 2W 2W 2W 2W

Interior Glass Surfaces

Cleaning W W W W W W

Drinking Fountains Cleaning D S S S

Floor Care

Sweeping and Dust Mopping 2W D D W D D

Vacuuming Carpets and Rugs 2W D D W D D

ADMIN

Administrative and operational offices, cubicle and open admin areas, and work spaces

COMMON

Entryways, hallways, stairs, conference rooms, libraries, auditoriums, training rooms, elevators, lobbies, restrooms

HIGH TRAFFIC

Patient waiting areas, public restrooms and pharmacies

LOW TRAFIC

Closets, storage lockers, infrequently used restrooms and offices

FOOD

HANDLING

Break rooms, kitchens, coffee messes, lunch rooms, food courts, bars, cafeterias.

PATIENT CARE

Examination, treatment, physical therapy, patient care, and in-patient rooms.

Associated restrooms and duty rooms

Cleaning Walk-off Mats 2W D D W D D

Spray Cleaning and Buffing M M M M M M

Wet Mopping W D D W D D

Stripping, Coating, and

Buffing 2Y 2Y 2Y 2Y 2Y 2Y

Carpet and Rug Deep

Cleaning 2Y 2Y 2Y 2Y 2Y 2Y

Floor Scrubbing 2Y 2Y 4Y 4Y 4Y 4Y

Floor Deep Cleaning 2Y 2Y 2Y 2Y

Restroom Services

Restroom Cleaning D/D 2D/D 3D/D W D/D

Sanitizing Fixtures D/D 2D/D 3D/D W D/D

Sanitizing Tiled Walls W W D W D

Cleaning Light Fixtures Y Y Y Y Y

Cleaning/Dusting Windows

Shades W W 2W W 2W

Restroom Servicing D/D 2D/D 3D/D W D/D

Annual Tiled Floor Deep

Cleaning and Grout Y Y Y Y Y

Group Shower/Locker

Rooms

Wet mop/disinfect floors D D D D

Machine clean/scrub and disinfect floors M M M M

ADMIN

Administrative and operational offices, cubicle and open admin areas, and work spaces

COMMON

Entryways, hallways, stairs, conference rooms, libraries, auditoriums, training rooms, elevators, lobbies, restrooms

HIGH TRAFFIC

Patient waiting areas, public restrooms and pharmacies

LOW TRAFIC

Closets, storage lockers, infrequently used restrooms and offices

FOOD

HANDLING

Break rooms, kitchens, coffee messes, lunch rooms, food courts, bars, cafeterias.

PATIENT CARE

Examination, treatment, physical therapy, patient care, and in-patient rooms.

Associated restrooms and duty rooms

Restrooms – cleaned and disinfected D D D D

Restrooms – consumables restocked and wasted emptied D D D D

Showers – clean and disinfect horizontal surfaces D D D D

Showers – clean and disinfect vertical surfaces M M M M

Spot clean locker surfaces, doors, and hardware D D D D

Annual tiled floor deep cleaning and grout resealing Y Y Y Y

Building Perimeter Services

Debris Removal 2W 2W 2W 2W 2W 2W

Emptying Perimeter Waste

Containers 2W 2W 2W 2W 2W 2W

MTF Special Cleaning

Services

Operating Rooms End-of-Day

Cleaning 2Y 2Y 2Y 2Y 2Y

Special Cleaning of Cloth

Chairs M W W W W

Special Cleaning of Synthetic

Chairs 2Y 2Y 2Y 2Y 2M

HVAC Vents Cleaning 4Y

ADMIN

Administrative and operational offices, cubicle and open admin areas, and work spaces

COMMON

Entryways, hallways, stairs, conference rooms, libraries, auditoriums, training rooms, elevators, lobbies, restrooms

HIGH TRAFFIC

Patient waiting areas, public restrooms and pharmacies

LOW TRAFIC

Closets, storage lockers, infrequently used restrooms and offices

FOOD

HANDLING

Break rooms, kitchens, coffee messes, lunch rooms, food courts, bars, cafeterias.

PATIENT CARE

Examination, treatment, physical therapy, patient care, and in-patient rooms.

Associated restrooms and duty rooms

Hospital Quarter Deck

Entrance Lobby Cleaning D

Non-Patient Bed Making

(Duty Rooms) Y Y Y Y

Annual Special Event

Custodial Services

Multi Service Ward Patient

Rooms Weekend

Elevator Cleaning Services

Sweeping and Dust Mopping D

Vacuuming Carpets and Rugs D

Cleaning Walk-off Mats D

Low Area Cleaning D

Cleaning Walls, Doors and

Partitions D

Dusting Metal Fixtures D

High Area Cleaning D

Stripping, Coating, and

Buffing 2Y

Carpet and Rug Deep

Cleaning 2Y

Note 1: Restroom floors shall be cleaned at the frequencies for floors in patient care areas regardless of location.

Note 2: Number of shifts and related working days are identified in J-1503010-07 (Defense Health Agency Tab custodial inventory)

Note 3: Unless otherwise specified in J-1503010-07 (Defense Health Agency Tab custodial inventory), working days shall be Monday through Friday.

S Once per Shift- See Note 2

2D Two times per day

3D Three times per day

#D/#D Frequency During Week/ Frequency on Weekends

D Daily (Monday - Friday) See Note 3

D7 Daily (7 Days)

3W Three times per week

2W Two times per week

W One time per week

2M Two times per month

M One time per month

4Y Four times per year

2Y Two times per year

Y One time per year

Not required

ATTACHMENT J-1503010-06

MANDATED SERVICE CLASSES FOR CHILD YOUTH PROGRAM FACILITIES

Work Item CYP

Space Cleaning

Emptying Waste Containers D

Emptying Recycling Containers 2W

Low Area Cleaning 2W

Doorknobs D

Cubbies M

Lunch/Break Room Cleaning D

High Area Cleaning 2Y

Interior Window Cleaning 4Y

Exterior Window Cleaning Y

Window Blinds Cleaning 2Y

Entrance Cleaning 2W

Interior Glass Surfaces Cleaning 2W

Drinking Fountains Cleaning S

Floor Care

Sweeping and Dust Mopping D

Vacuuming Carpets and Rugs D

Cleaning Walk-off Mats D

Spray Cleaning and Buffing M

Wet Mopping D

Stripping, Coating, and Buffing Y

Carpet and Rug Deep Cleaning 4Y1, 2

Carpet and Rug Deep Cleaning (Infant Areas) M1, 2

Restroom Services

Restroom Cleaning S

Hand washing sinks, faucets, surrounding counters

D

Soap Dispensers D

Toilet bowls D

Restroom Servicing S

Building Perimeter Services

Debris Removal 2W

Emptying Perimeter Waste Containers 2W

Note 1: The designation * on Carpet and Rug Deep Cleaning means a minimum of one carpet cleaning a year shall be steam cleaning. Certain tasks have sub-functions broken out beneath them frequencies of these sub-functions are mandate driven and must be completed as specified.

Note 2: Floor rugs at Child Development Center (Bldg 2065) shall be deep cleaned once a month.

S Once per Shift (number of shifts is specified in the Custodial Inventory, J-1503010-07)

4Y Four times per year

D Daily (Mon-Fri, unless otherwise specified in the Custodial Inventory, J-1503010-07)

2Y Two times per year

2W Two times per week Y One time per year

M One time per month N/A Not applicable/not performed

ATTACHMENT J-1503010-07

CUSTODIAL INVENTORY

Custodial inventory by funding activity is provided as separate attachments. Refer to Excel files:

J-1503010-07 Custodial Inventory - Defense Health Agency

J-1503010-07 Custodial Inventory - DoDEA

J-1503010-07 Custodial Inventory – Region and Other Commands o Region o CYP o DSCPE o FDRMC o FLC o FOB Europe o Housing o MSC Med o NCIS o SPAWAR

ATTACHMENT J-1503010-08

CUSTODIAL FLOOR PLANS

Floor Plans are provided as separate attachments. Refer to PDF files:

J-1503010-08 Custodial Floor Plans - Hospital Bldg 2082

J-1503010-08 Custodial Floor Plans - Excluding Hospital Bldg 2082

ATTACHMENT J-1503010-09

CAFETERIA CLEANING SCHEDULE AND DESCRIPTION OF SERVICES

Lunch time schedules are the following:

ELEMENTARY SCHOOL HIGH SCHOOL

Lunch Kindergarten 1045 – 1115 hrs. 1st Lunch 1135 – 1210 hrs.

Lunch 1st Grade 1100 – 1145 hrs. 2nd Lunch 1245 – 1320 hrs.

Lunch 2nd Grade 1115 – 1200 hrs.

Lunch 3rd Grade 1130 – 1215 hrs.

Lunch 4th Grade 1140 – 1225 hrs.

Lunch 5th Grade 1150 – 1235 hrs.

Lunch 6th Grade 1200 – 1245 hrs.

Note: Occasionally (approximately ten days per year) students’ lunch times may vary by up to 20 minutes.

Description of Service for Elementary School:

1. Lunch tables shall be moved, set-up, and relocated as directed by the COR by 1030 hr. during each morning that school will be in session.

2. During all lunch periods (from 1045 to 1245 hrs.) continuously clean trash, food particles and other debris from the tables. Remove trash as necessary and spot clean (sweep/mop) the floor area.

3. At the end of lunch period for 6th Grade: Remove trash; clean and relocate all tables as directed by the COR;

sweep and mop the floor. Work shall be completed no later than 1330 hrs.

Description of Service for High School:

1. Lunch tables shall be moved, set-up, and relocated as directed by the COR by 0715 hr. during each morning that school will be in session.

2. At the end of the 1st lunch period, clean trash, food particles and other debris from the tables. Remove trash and spot clean (sweep/mop) the floor area. Work shall be completed before 2nd lunch starts.

3. At the end of 2nd lunch period: Clean and relocate all tables as directed by the COR; sweep and mop the Cafeteria floor area; police and remove trash from all corridors, stairs, and lobbies (ground floor and first floor). Work shall be completed no later than 1500 hr.

There are approximately 25 lunch tables (table and bench are attached together). Tables’ dimensions vary from 244 cm x 76 cm (seats 12 children/8 adults) to 366 cm x 76 cm (seats 20 children/16 adults).

ATTACHMENT J-1503010-10

SITE MAP FOR OUTDOOR SPORT EVENT CLEANING

Working Area

Approx. Location of Vending Area

ATTACHMENT J-1503010-11

EXTERIOR CLEANING OF HOUSING WELCOME CENTER (Bldg 2073)

Contractor shall:

Clean all outside pedestrian walkways areas (approx. 400 m2) using power washing machine to remove stains, debris, marks, leaves and all foreign matters;

Clean and treat ceramic tiles (cotto, approx. 200 m2) with suitable products of entrance patio area, lateral patios areas, break area and 1st floor balcony to remove stains, debris, marks, leaves and all foreign matters;

Clean main entrance and lateral patio areas and all external windows compartments (vertical and horizontal) to remove all lint, litter, dirt, cobwebs and loose dust. Note: most of the windows (approx. 50 ea.) are 1.4x1.2 mt.;

Clean windowed facades (both sides) located on the stairs (total approx. 20 m2) as per Spec Item 3.1.1.7.

Note: scaffolding may be required when performing this service;

Power Wash/Steam clean all outside entrance way mats (approx. 6 m2);

Clean (wipe external surfaces) all external light covers attached to the facility (approx. 25 ea.);

Polish all perimetral marble wainscoating (approx. 120 m2);

Power-wash clean Break Area Canopy (approx. dim. 3x3x2,5 mt) to include the PVC retractable and removable curtains and the metal tracks structure;

Empty and disinfect outside ashtray receptacles (2 ea. located at the Main Entrance Area and 3 ea. located at the Break Area) to be performed 3 times a week (Mon-Wed-Fri).

Unless otherwise specified, all tasks outlined herein shall be performed on a monthly basis and completed the same day work is commenced.

Refer to attached layout for location of work.

ATTACHMENT J-1503010-11

EXTERIOR CLEANING OF HOUSING WELCOME CENTER (Bldg 2073) (Cont’d)

Bldg. #2073

ATTACHMENT J-1503010-12

MTFs SPECIAL CLEANING SERVICES INSTRUCTIONS

Operating Rooms End-of-Day Cleaning Instructions

The Contractor shall:

Wear scrubs before entering sterile areas;

Flood the deck at one end of the room and move all furniture, including anesthesia gear, into the flooded area allowing the wheels to roll through the solution. Then flood the remainder of the deck. Let stand 5 minutes;

Wipe overhead lights and suspension arms with detergent-germicide solution. Clean mirrored surface of light with window cleaner;

Wipe the operating table including pad, undersurface, and wheels;

Wipe surfaces of all furniture with damp cloth wet with detergent-germicide solution;

Scrub buff the deck and pick up the detergent-germicide solution with the wet vacuum;

Wipe walls and ceilings with detergent-germicide solution;

Vacuum vents;

Clean furniture. Use a towel on the casters, and remove all sutures from the wheels;

Replace all of the furniture in the proper place;

Run detergent–germicide solution through the wet vacuum machines, empty and then leave the machines open to dry;

Complete the room check-off list and have the Hospital Division Officer inspect the room.

ATTACHMENT J-1503010-12

MTFs SPECIAL CLEANING SERVICES INSTRUCTIONS

Chairs Special Cleaning Instruction

The Contractor shall:

Move all chairs to the open area;

Brush gently in a circular motion a spray disinfection solution with warm water and a clean cloth (in case of fabric tagged chairs). NOTE: some fabrics may require dry-cleaning;

Use a mild non-abrasive soap to clean plastic or wooden chairs;

Clean all plastic and/or metal parts as well;

Relocate chairs to the original locations after drying.

Chairs Inventory

Bldg

No.

Department

Work Area Public Area

Synthetic Cloth Synthetic Cloth

2082 APU / Main OR 36 6 0 0

APU / PACU 8 15 0 0

Career Counselor 4 0 0 0

ER 38 1 11 0

Facilities Management 8 0 0 0

Mat Man 5 24 0 5

Medical Home Port 98 11 85 0

MID/IMD 13 0 0 0

MOR 36 6 0 0

Nutrition Management 8 0 10 0

OB GYN 16 0 18 0

PADD Mortician 21 7 4 0

Pastoral Care 3 0 0 18

Pharmacy 6 0 10 0

Physical Therapy 9 0 5 0

Radiology 36 6 11 0

Specialty Clinics 3 5 31 0

Tricare 4 0 0 0

Safety 3 1 0 0

Dental 61 8 10 5

Financial Management 12 10 0 0

Human Resources 14 15 0 0

Lab 25 4 10 0

Mental Health/DPH 50 12 0 0

MSW 40 3 10 0

Nutrition Management 8 0 100 0

Patient Admin 21 7 4 0

Staff Ed 38 47 0 0

Business Office 15 10 0 0

Command Suite 25 20 0 0

442A SARP 14 23 0 0

2088 Vet Clinic 7 0 0 0

2072B EDIS Clinic 22 0 5 0

ATTACHMENT J-1503010-13

ANTICIPATED SERVICE ORDERS

FUNDING ACTIVITY: REGION

Order

Classification

Service Order

Type

Estimated

Annual

Quantity

Limit of Liability

(Labor &

Material)

Responded And Completed

Within (From Notification)

Emergency I 50 $ 100 One (1) Hour

II 10 $ 350

III 10 $ 1,500

Urgent I 6 $ 100 One (1) Day

II 3 $ 350

III 2 $ 1,500

Routine I 2 $ 100 Five (5) Days

II 1 $ 350

III N/A N/A N/A

FUNDING ACTIVITY: Defense Health Agency

Order

Classification

Service Order

Type

Estimated

Annual

Quantity

Limit of Liability

(Labor &

Material)

Responded And Completed

Within (From Notification)

Emergency I 40 $ 150 Within one (1) hour after notification in case of spills and bodily fluids, and within two (2) hours after notification in all other instances

II N/A N/A N/A

III

Urgent I N/A N/A N/A

II 7 $ 500 Within one (1) hour after notification in case of spills and bodily fluids, and within two (2) hours after notification in all other instances

III 1 $ 1,500

Routine I N/A N/A N/A

II

III

Approximately 30% of custodial service orders may be requested during week-ends, holidays and after normal working hours

ATTACHMENT J-1503010-13

ANTICIPATED SERVICE ORDERS – Cont.

Estimated

Annual

Quantity

Limit of

Liability

(Labor &

Material)

Responded And Completed Within (From Notification)

FUNDING ACTIVITY: DoDEA

400 $ 50 Within one (1) hour after notification in case of spills and bodily fluids, and within two (2) hours after notification in all other instances

FUNDING ACTIVITY: SPAWAR

4 $ 50 Within one (1) hour after notification in case of spills and bodily fluids, and within two (2) hours after notification in all other instances

ATTACHMENT J-1503010-14

PORT CALL UNSCHEDULED SERVICES

To Be Ordered Via FED-Mall

Port Call Unscheduled Services inventory is provided as a separate attachment. Refer to Excel file “J-1503010-14

Non-Recurring Port Call Custodial Services”.