N6247022R0005 CLDJ Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N6247022R0005: BASE OPERATIONS SUPPORT (BOS) SERVICES CONTRACT FOR CAMP LEMONNIER, DJIBOUTI AFRICA This amendment is issued to provide revisions to Sections A, F, J, L, and M.. (SEE CONTINUATION PAGE)

CS: Kathleen Delashmitt, kathleen.a.delashmitt.civ@us.navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6247022R0005

X 9B. DATED (SEE ITEM 11)

04-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2024

CODE

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247022R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

The purpose of this amendment is to disseminate the below information.

1. Section A – The proposal due date has been revised.

2. Section F – F.2 and F.3 have been corrected.

3. Section J – Attachments List has been corrected and a corrected versions of Section F

(PDF) and J-1503060-Pavement Clearance (PDF) have been attached.

4. Section L – Minor revisions to L.4 are issued.

5. Section M – Minor revisions to M.2 are issued.

6. Responses to Pre-Proposal Inquiries 1-39 are provided below.

7. Extension of proposal due date to 29 April 2024 is provided.

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

Que stio n No.

REFERENCE QUESTION GOVERNMENT

RESPONSE

Page Sectio n

Para.

1 414 F 5 Section F states, "All deliverables for the below Annex table of contents are provided in a separate attachment entitled Attachment F - Section F Deliverables. All deliverables shall be in Microsoft Office (Word/Excel) electronic format unless otherwise specified." The file named "F - Section F Deliverables" appears to only address deliverables for Annex 1602000.

Please see corrected attachment Section F.

2 446 L.4- L.5

1 To alleviate the time and cost burdens on businesses, would the Government please change the hard copy print submissions requirements to electronic only submissions (PIEE) in compliance with the Paper Reduction Act?

No.

3 447, 449 L.5.3.a L.5.3.b

H, B Please confirm that the teaming information required in Volume I, Tab H is exactly the same as Volume II, Tab B, and that the Government wants this information in both volumes.

Please review the requirements specified in Section L.

4 449 L.5.3 b Would the Government please allow at least one 11” x 17” size paper for a staffing chart and for it to count as 1 page towards the overall page limit?

No.

5 449 L.5.3 b Would the Government please allow the completed J-2 Corporate Experience Questionnaires to be outside of the 40 page limit (if Offerors submit 5 projects at 2 pages each, there are only 28 pages left to respond to the six Technical/Management sectional requirements)?

No.

6 450 L.5.3.b .C.1 i.d Would the Government consider making Corporate Experience and Past Performance project requirements similar to the scope and complexity of this Djibouti BOS contract such as 1 full year at $10M annually within the past 5 years? Currently, the RFP requires only "At least one (1) year of performance, invoiced at $5 million or greater annually, within the eight year period immediately preceding the deadline for proposal submission."

No.

7 452 L.5.3.b .C.3 i Since Factor 3-Safety requires offerors to provide DART and TCR rates, which are self-reported and open to manipulation, will the Government consider also requiring offerors to provide their Experience Modification Rating (EMR), which is calculated by insurance companies?

No.

8 453 L.5.3.b .C.3.3 d Would the Government increase the Safety Technical Approach Narrative page limit from 2 pages to 5 pages since it has so many requirements

- 3.a through 3.c?

No.

9 456-459 M.2 (ii) Each section in M.2 starts with "(ii) Base of Evaluation" but there are no paragraph (i)'s. Please confirm that the RFP is not missing (i) content.

There is no missing content.

Please see revisions in Amendment 0003.

10 J- 0200000- 11+Histori cal_HCN_ Labor_Rat es

There are 3 Options with Identical Job Titles, Quantities and rates, Noting Option 2 has more hours than option1 and 3. Could the authority please advice of the relevance of each of the options?

Labor hours for each option are based on available hisorical data.

14 6, 414, Solicitatio n

Sectio n B, Sectio n F

B.9, F.2

B.9 states, "Pricing shall include applicable Phase- In and Phase-Out costs, Phase-In shall be for a period of up to but no more than ninety (90) days and Phase-Out to be for a period of up to but no more than thirty (30) days." F.2 states, "Pricing shall include applicable Phase-in of up to but no more than 45 days and up to but no more than 30 days for Phase-out costs." What is the correct phase-in period?

Please see revisions in Amendment 0003.

15 29, Solicitatio n

02000 00 - Manag ement and Admin istratio n

2.4.1 2.4.1.

SI 2.4.1 states, "The current facilities located on the current Contractor camp compound are owned by the incumbent Contractor, and under the stipulations of the current contract the incumbent Contractor must demobilize the facilities from the installation or negotiate a transfer to the follow-on Contractor upon termination of the contract.

...."The Contractor shall maintain all facilities in a clean, safe, orderly, sanitary, and habitable conditions."

Is the current incumbent compound compliant with all standards identified IAW SI 2.4.1 and SI 2.4.1.1 Energy Saving Equipment Compliant?

Information is not available, however, the Contractor is required to comply with all standards contained in SI

2.4.1 and SI 2.4.1.1.

16 28, 30, Solicitatio n

02000 00 - Manag ement and Admin istratio n

2.4.1 2.4.3

In connection to the annex-specific inventories, please provide additional information such as serial numbers, manufacture date, condition, operating hours, service dates etc. to allow for life cycle status?

Only the information currently provided in the PWS will be provided.

17 30, Solicitatio n

02000 00 - Manag ement and Admin istratio n

2.4.3 Will the Government provide a single list of the

support GFE with locations and values?

GFE is listed throughout individual annexes.

18 30, Solicitatio n

02000 00 - Manag ement and Admin istratio n

2.4.3 SI 2.4.3 states, "The Government will make

available to the Contractor certain vehicles and equipment for use as listed GFE inventories throughout each annex in connection with this contract as Government Furnished/ Contractor Maintained/ Contractor Replaced." Which GFE will be made available for use by the contractor?

GFE is listed throughout individual annexes.

58, Solicitatio n

02000 00 - Manag ement and Admin

2.12.

"Only Contractor employees residing on the installation may use CLDJ laundry facilities." With reference to the above and given that a Contractor will have a minimum of 1087 HCN/LN staff, can the authority confirm that Dress Changing rooms, No.

istratio n

Lockers and Laundry units are available for HCN/LN within Camp Lemonnier?

239, Solicitatio n;

ATTACH

MENT J-

0200000- 12 ELINs

X011AD

14020 00- Unacc ompan ied Housin g, Expedi tionary 320- Man Camp 3.4

Since SI 3.4 states, “Expeditionary 320-Man Camp operations will be required annually for a period of up to 120 days,” and ELIN X011AD are listed for a Quantity of 12 months, which period is correct?

The Expeditionary 320-Man Camp operations will be required annually for a period of up to 120 days. Recurring Work is invoiced on a monthly basis.

239, Solicitatio n;

ATTACH

MENT J-

0200000-

12 ELIN

X712

14020 00- Unacc ompan ied Housin g, Expedi tionary 320- Man Camp 3.4

ELIN X712 states, “...maintain the 320 Man Camp beyond the period of 120 days recurring work requirement as per spec item 3.4. Complete all work as specified in the order,” but only has a Quantity of 45 days.

a) Does the Government want bidders to not bid the recurring work and only the non-recurring work?

b) Is the non-recurring work supposed to be over and above 120 days?

a) Contractors should bid on both recurring work and non-recurring work ELINs. b) The non-recurring work ELIN refers to maintaining a camp for additional days.

238-239, Solicitatio n

14020 00- Unacc ompan ied Housin g, Self- Servic e Laundr y 3.3.2

SI 3.3.2 states, “The Contractor shall operate the self-services laundries 24 hours per day, 7 days per week.” Does the Government intend for the self service laundry to be staffed by contractor personnel during all hours of operation?

No. Self services laundries should be available for use 24/7. The Contractor shall operate and maintain the laundries to ensure availability.

261, Solicitatio n

15020 00 – Facilit y Invest ment 3.2

SI 3.2 states, "The initial cumulative Facility Bullet value is $300,000. Facility Bullets may be ordered in any size and/or quantity up to the cumulative Facility Bullet value." Is the $300,000 an annual cumulative value or is it for the entire period of performance?

Annual cumulative value.

24 445, Solicitatio n

L.2 Inquiri es

1 Would the Government consider moving the question submission deadline (April 3) to after the Site Visit (April 5) since many questions are developed during the site visits?

Please see Amendment 0003.

25 261, Solicitatio n

Annex 15020 00, J- 02000 00-12

3.2 The Government states "The Contractor shall

respond to and perform work ordered as Facility Bullets. The Government may order additional maintenance and repairs using Facility Bullets."

Understanding that the bullets also be used for directed work, will the Government move the

No.

Facility Bullet Program to the non-recurring work ELINs?

26 258, 273, Solicitatio n

Annex 15020

3.1 and 3.4

In Spec Item 3.1 it states, “The Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct labor and direct material cost per service order.” In Spec Item 3.4 it states “As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $10,000 in direct labor and direct material cost for each piece of equipment per incident. The Government will only pay for the portion of direct labor and/or direct material that exceeds the specified limits of liability.” These two statements appear in conflict with one another. If a contractor is performing proper work control, if they discovered a repair is required, they would initiate a service order. Service orders have a liability limit of $2,500, not $10,000 per Spec Item 3.1. Please correct the RFP to avoid this conflict.

Service Orders are not issued under an IMP.

27 446 L.4 and L.5

"The price proposal and non-price proposals shall be submitted in separate three-ring binders and tabbed appropriately."

Question: The Climate Action 20230 Plan, and the Navy and DOD's goal is to achieve net-zero emissions. Since printing and shipping (hand delivery not allowed) will go against this requirement, will the Government allow for electronic delivery to reduce impact?

No.

28 446, 449 L.4 and L.5

Page 446, Section L.4 General Proposal Requirements states “Binders must be marked as “Volume 1: Price Proposal” and “Volume 2: Non-price Proposal”.

Section L.5 Evaluation Factors Page 446. 3.a.i solicitation Submittal Requirements states “Submit one (1) “Original” and one (1) “Copy” of the price proposal in three-ring binders clearly marked as “Volume I: Price Proposal”.

Question: Will the Government confirm if the volumes should be identified with alpha numeric or roman numerals (1 vs I, 2 vs II)?

Please see revisions in Amendment 0003.

29 432 J n/a Government section J list of attachments lists "J- 0200000-05-06-07- 08-09 MAXIMO INFORMATION (Excel)".

However, the attachment provided with the RFP is titled "J-0200000-04-05-06-07-08 MAXIMO

INFORMATION.XLSX".

Please see revisions in Amendment 0003.

Question: Will the Government confirm this is the correct file/ reference?

30 433 J n/a Throughout the RFP/SOW, Pavement Clearance annex is referenced to as "1503060 - Pavement Clearance". However, J document attached to the proposal is numbered as "J-1503090 Pavement Clearance.pdf". Also, "J-1503090 Pavement Clearance.pdf" is not listed in the table.

Question: Will the Government confirm that this document is relevant and is the right reference document?

Please see revisions in Amendment 0003 and corrected attachment J- 1503060 Pavement Clearance.

31 4 & 414 B2, F.3, and J- 02000 00-12

ELINS

CLDJ

11-28-

N/A Section B.2 Contract Term states for "one base period of twelve (12) months and includes up to six

(6) one-year option periods, and three (3) six-month option periods, for a proposed total contract term, if all options are exercised, not-to-exceed 102 months."

Section F.3 states "one base period of twelve (12) months with seven (7) one-year option periods and one (1) six-month option period. If all options are exercised, the final expiration date will be 102 months from the start of the initial period of performance. At the time of solicitation issuance, the anticipated required start date of services is 20 November 2025."

It appears that based on J-0200000-12 ELINS CLDJ 11-28-2023 that Section B.2 is correct.

Question: Will the Government confirm that the period of performance listed in Section B.2 is correct and update the RFP accordingly?

Please see revisions in Amendment 0003.

32 4 & 414 B2 and F.3

N/A Section B2 Contract Term states for "one base period of twelve (12) months and includes up to six

(6) one-year option periods, and three (3) six-month option periods, for a proposed total contract term, if all options are exercised, not-to-exceed 102 months."

Section F.3 states "one base period of twelve (12) months with seven (7) one-year option periods and one (1) six-month option period. If all options are exercised, the final expiration date will be 102 months from the start of the initial period of performance. At the time of solicitation issuance, the anticipated required start date of services is 20 November 2025."

Section B.2 does not provide the anticipated required start date services.

Please see section F.3.

Question: Will the Government confirm the start date of service will be 20 November 2025?

33 6 & 414 B & F B.9 & F.2

Paragraphs B.9 & F.2 both address phase-in & phase-out. B.9 indicates "Phase-In shall be for a period of up to but no more than ninety (90) days" whereas F.2 indicates "Pricing shall include applicable Phase-in of up to but no more than 45 days".

Question: Can the Government clarify whether offerors should use a max of ninety (90) or forty-five (45) days for phase-in?

Please see revisions in Amendment 0003.

34 33 02000 00 - Manag ement and Admin istratio n and F - Sectio n F Delive rables.

pdf

2.6.6 Annex 0200000, Section 2.6.6. references "all

deliverables listed in Section F." However, the document provided with the RFP only provide Section F for Annex 16020000.

Question: Will the Government provide a full list of deliverables for all annexes?

Please see corrected attachment Section F.

35 2 A n/a With the number of questions asked and RFP clarifications yet to be received with the Government, as well as the revised date of the current site visit, requesting an extension of 3 weeks after receiving response to clarification questions. This will allow time to prepare complete/compliant proposals.

Please see revisions in Amendment 0003.

36 3 Sectio n A, Amend ment

1 NAVFAC RFP Number: N6247022R0005 Amendment 0002 dated 11-Mar-2024 moved the NAVFAC Pre-Proposal Conference/Site Visit at Camp Lemonnier from March 28th to 2-4 April 2024 which now overlaps the solicitation questions deadline. We would like to respectfully request an extension for questions that allows for submittal of questions that may arise during the pre-proposal conference/site visit.

Please see revisions in Amendment 0003.

37 N/A All Due to the number of data gaps in the PWS and technical exhibits, will the Government consider a 30-day extension to the proposal submission date once all revisions to the PWS and technical exhibits have been issued by the Government?

38 We respectfully request a 30-day extension for the proposal due date. This will provide time to review answers to questions and those generated from the site visit as well as any issues that arise.

Please see revisions in Amendment 0003.

39 6 CLDJ

BOSC

Solicit ation

B.9 Phas e-In and Phas e-Out

The paragraph states, "…Phase-In shall be for a period of up to but no more than ninety (90) days."

Subsequently, paragraph F.2 Phase-In and Phase- Out Transition Plan states, "Pricing shall include applicable Phase-In of up to but no more than 45 days and up to but no more than 30 days for Phase- Out costs." These two paragraphs seem to be contradictory. Please clarify and also provide information on how long the Phase-Out period is for.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Apr-2024 02:00 PM to 29-Apr-2024 02:00 PM.

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND

(NAVFAC), ATLANTIC 6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N6247022R0005

BASE OPERATIONS SUPPORT (BOS) SERVICES CONTRACT FOR

CAMP LEMONNIER, DJIBOUTI AFRICA.

NOTICE:

PROPOSALS ARE DUE BY 2:00 P.M. NORFOLK, VA LOCAL TIME ON

18 APRIL 2024 29 APRIL 2024

Proposal is to be submitted to office listed below:

The due date and time, the manner of submission, and place of submission are in section L.1.

PRE-PROPOSAL CONFERENCE/SITE VISIT:

A pre-proposal conference will be held. The pre-proposal conference and/or site visit time and location will be issued via amendment.

All prospective Offerors are urged to attend this conference.

SITE VISIT WILL BE HELD ON 2 APRIL 2024 THROUGH 4 APRIL 2024 AT 0800 EAST AFRICA TIME

(EAT).

The following attachments are required to be submitted no later than 15 March 2024, 1300 EAT in order to attend the site visit. Requests/attachments submitted after that date will NOT be guaranteed base access as clearance for base access can take up to 2 weeks before approval is received. The Government cannot guarantee clearance and does not intend to delay the site visit to allow individuals to obtain base access.

Limit of 2 persons per contractor.

Attendees are required to submit:

1. Attachment J-5 ENCL10A (Site Visit Spreadsheet) (MUST BE SUBMITTED BY ALL ATTENDEES)

- The form must be typed

- Applicants must complete FIRST NAME / LAST NAME / MIDDLE NAME / ID TYPE / ID

COUNTRY OF ISSUE / ID NUMBER.

2. Photocopies of ID/passport

Attendees must transmit the completed Attachment ENCL10A and photocopies, which contain Privacy Act/PII data via ENCRYPTED email to brian.p.gilbert2.civ@us.navy.mil, and jimmy.g.dinh.mil@us.navy.mil.

Please insert “NAVFAC Pre-Proposal Site Visit at Camp Lemonnier 2-4 April 2024” in the Description of File(s) field as well as the subject header of the email

Site Visit Registration (Attachment J-5 and enclosures) must be received by Government no later than 1:00PM (East Africa Time) on 15 March 2024.

On the day of the site visit, please ensure that all attendees bring a valid identification card, passport, or driver’s license. Electronic equipment, such as cameras and laptops, are not allowed. Photos and videos are NOT allowed.

Attendees are to park at the dirt parking lot west of Camp Lemonnier (see attachment J-6 Site Visit Map).

Attendees will walk across the street where Government escorts will meet to enter base access security.

Once all attendees are cleared through, a shuttle bus shall be waiting to pick-up all attendees. The bus will depart at 0845 EAT, kicking off the site visit. Attendees are bring their own water and lunch. Site Visit will end approximately 1600 EAT.

Please note, the Site Visit may entail significant outdoor walking to and from various locations so please bring comfortable shoes. Appropriate hot weather attire is also recommended for outside temperature in Djibouti during late March can reach up to 33 Celsius.

A.1 Contract Title

Base Operations Support (BOS) Services Contract for Camp Lemonnier, Djiouti Africa.

A.2 Type of Contract

This acquisition will result in the award of an Indefinite-Delivery/Indefinite Quantity (IDIQ) Firm-Fixed Priced (FFP), performance-based type contract for BOS Services at Camp Lemonnier, Djibouti that is comprised of both Recurring Work and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $47 million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.sam.gov.) Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

SECTION F - DELIVERIES OR PERFORMANCE

SECTION F

F.1 LOCATION

Reference Annex 0100000, Specification Item 1.1.1 Project Location, 1.2 Acquisition of Additional Work, and 1.7 Verification of Workload and Conditions.

F.2 PHASE-IN AND PHASE-OUT TRANSITION PLAN

Pricing shall include applicable Phase-in of up to but no more than 45 days 90 days and up to but no more than 30 days for Phase-out costs. There is not a separately priced CLIN for phase-in and phase-out and such costs can be distributed however the offeror chooses. The Government recognizes that offerors may choose to front load these costs into the base year.

F.3 PERFORMANCE PERIOD OF CONTRACT

The contract shall be for one base period of twelve (12) months with seven (7) one-year option periods and one (1) six-month option period up to six (6) one-year option periods, and three (3) six-month option periods. If all options are exercised, the final expiration date will be 102 months from the start of the initial period of performance. At the time of solicitation issuance, the anticipated required start date of services is 20 November 2025.

The Government has the option to extend the term of the contract in accordance with FAR Clause 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000), Section I. If the Government requires a shorter base period or exercised an option for a period shorter documented within the contract, the proposed ELIN prices will be used as the basis for establishing the reduced price. The duration of the contract if all options are exercised is 102 months, which includes six months for extended services. As such, the contract includes FAR 52.217-8 – OPTION TO

EXTEND SERVICES (NOV 1999).

F.4 SERVICE CONTRACT REPORTING REQUIREMENTS

In accordance with FAR 52.204-14 Service Contract Reporting Requirements, the Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address, https://sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov.

Notes:

All deliverables shall be in Microsoft Office (Word/Excel) electronic format unless otherwise specified.

F.5 DELIVERABLES

All deliverables for the below Annex table of contents are provided in a separate attachment entitled Attachment F - Section F Deliverables. All deliverables shall be in Microsoft Office (Word/Excel) electronic format unless otherwise specified.

Annex Specification Title 01 0100000 General Information 02 0200000 Management and Administration 04 0401000 Force Protection 0402000 Fire and Emergency Services 0403000 Emergency Management 05 0501050 Airfield Services 0501070 Passenger Terminal and Cargo Handling 07 0700000 Ordnance 10 1001000 Material Management 1002000 Supply Services 12 1200000 Morale Welfare and Recreation (MWR) 13 1300000 Galley 14 1402000 Unaccompanied Housing 15 1501000 Facility Management 1502000 Facility Investment 1503010 Custodial 1503020 Pest Control 1503030 Integrated Solid Waste Management (IWSM) 1503050 Grounds Maintenance and Landscaping 1503060 Pavement Clearance 16 1601000 Utility Management 1602000 Electrical 1604000 Wastewater 1606001 Water (Overseas) 17 1700000 Transportation 18 1800000 Environmental

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

NOTE: The individual files for Section J are attached separately. Note: The documents are provided as separate documents under “attachments/links” section on Contract Opportunities under the solicitation number.

This contract incorporates by reference the following attachments as if they were fully set forth herein. Please see the following attachments as part of this solicitation:

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT

TITLE

Attachment F Section F Deliverables (PDF) J-1 Past Performance Questionnaires (PPQs) (PDF) J-2 Corporate Experience Project Data Sheet (PDF) J-3 Section B Supplies or Services and Prices (PDF) J-4 Pre-Award Inquiry Form (Excel) J-5 ENCL 10A (Site Visit Spreadsheet) J-6 Site Visit Map J-7 DD254 Form (Fillable PDF) Solicitation N6247022R0005

J-8 {RESERVED}

J-9 {RESERVED}

J-10 {RESERVED}

J-11 {RESERVED}

J-0200000 Management and Administration (J-0200000-01 through J-0200000-04; J-

0200000-09 through J-0200000-10) (PDF) J-0200000-05-06-07- 08-09

MAXIMO INFORMATION (Excel)

J-0200000-11-11A Historical HCN Labor Rates (PDF) J-0200000-12 Exhibit Line Item Numbers (ELINs) (Excel) J-0401000 Force Protection (J-0401000-01 through J-0401000-08) (PDF) J-0402000 Fire and Emergency Services ( J-0402000-01 through J-0402000-05 and J-0402000-

07) (PDF)

J-0402000-06 Fire Extinguisher Inventory and Locations (Excel) J-0403000 Emergency Management (J-0403000-01 through J-0403000-05) (PDF) J-0501050 Airfield Facilities (J-0501050-01 through J-0501050-04) (PDF) J-0501070 Passenger Terminal Cargo Handling (J-0501070-01 through J-0501070-04) (PDF) J-0501070-03 MOG Tracker (Excel) J-0501070-04 72 Hour Historical Workload Data (Excel) J-0700000 Ordnance (J-0700000-01 through J-0700000-03) (PDF) J-1001000 Material Management (J-100100001 through J-1001000-02) (PDF) J-1002000 Supply Services (J-1002000-01 through J-1002000-06) (PDF) J-1200000 MWR (J-1200000-01 through J-1200000-03; J-1200000-06) (PDF)

J-1200000-04 Facility Listing and Hours of Operation (Excel) J-1200000-05 Consumables Inventory (Excel)

J-1200000-07-08-09-

MWR Inventories (Excel)

J-1300000 Galley (J-1300000-01 through J-1300000-07) (PDF) J-1300000-08 Galley Equipment Inventory (Excel) J-1402000 Unaccompanied Housing (J-1402000-01- through J-1402000-06) (PDF) J-1501000 Facility Management (J-1501000-01 through J-1501000-05; J-1501000-08) (PDF) J-1501000-06 Assets Requiring Condition Assessment (Excel) J-1501000-07 Meter Group Descriptions and Direct Condition Rating Guidance for each Uniformat

Classification (Excel) J-1501000-09 FRCS, OT, and IT Inventory (Excel) J-1502000 Facility Investment (J-1502000-01; J-1502000-02; J-1502000-04; J-1502000-05)

(PDF)

J-1502000-03 Facility Listing (Excel) J-1502000-06 Asset and Equipment Systems Description and Inventory (Excel) J-1503010 Custodial (J-1503010-01; J-1503010-02; J-1503010-04) (PDF) J-1503010-03 Custodial Facilities Inventory and Frequencies (Excel) J-1503020 Pest Control (J-1503020-01 through J-1503020-11) (PDF) J-1503030 Integrated Solid Waste Management (J-1503030-01; J-1503030-02; J-1503030-04)

(PDF)

J-1503030-03 Waste Container Inventory and Locations (Excel) J-1503030-05 Incinerator System Critical Spare Parts List (Excel) J-1503050 Grounds Maintenance and Landscaping (J-1503050-01 through J-1503030-04) (PDF) J-1503060 Pavement Clearance (J-1503060-01 and J-1503060-02) (PDF) J-1601000 Utility Management (J-1601000-01 through J-1601000-03; J-1601000-05; J-1601000-

07; J-1601000-08; J-1601000-11) (PDF)

J-1601000-04 Utility Map Attributes (Excel) J-1601000-06 Meter Inventory (Excel) J-1601000-09 Utility Asset Inventory (Excel) J-1601000-11 FRCS, OT, and IT Inventory (Excel) J-1602000 Electrical (J-1602000-01 through J-1602000-05) (PDF) J-1604000 Wastewater (J-1604000-01 through J-1604000-08) (PDF) J-1606001 Water (Overseas) (J-1606001-01; J-1606001-02; J-1606001-04; J-1606001-06; J-

1606001-09) (PDF)

J-1606001-03 Water Treatment Plant and Distribution System Description J-1606001-05 Backflow Prevention Devices Inventory J-1606001-07 Valve Inventory J-1606001-08 Fire Hydrant Inventory J-1700000 Transportation (J-1700000-01; J-1700000-03 through J-1700000-5) (PDF) J-1700000-02 Transportation Fleet Inventory (Excel) J-1800000 Environmental (J-1800000-01; J-1800000-02; J-1800000-04; J-1800000-05) (PDF) J-1800000-03 HM/HW/ORM Disposal Historical Data (Excel)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L.1 SUBMITTING YOUR PROPOSAL

Proposals must be submitted via express mail carriers to the address immediately below this paragraph; NO HAND

OR ELECTRONIC DELIVERY OF PROPOSALS WILL BE ACCEPTED.

Proposal Delivery Address:

Naval Facilities Engineering Systems Command (NAVFAC), Atlantic Attn: Kathleen Delashmitt, Code ACQ36 Building A – Mail Room 6506 Hampton Blvd Norfolk, Virginia 23508-1278

The signature of the Offeror provided in Box 17 of the SF33 agrees, if this offer is accepted within 180 calendar days from the date of receipt of offers specified as the due date in Box 9 of the SF33 or any extended due date, to furnish any or all items upon which the prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

Annotate solicitation number N6247022R0005 on the bottom of the envelope or box. Proposals must be received and date stamped at the stated address above no later than the date and time identified in block 9 on the SF33.

Express mail carriers Security Information:

Commercial couriers such as FEDEX, DHL, or UPS must follow visitor procedures and are required to have a background check if they do not have a CAC badge. Commercial couriers must also have their vehicle inspected following LRA commercial vehicle inspection procedures prior to accessing the LRA. The Commercial Vehicle Inspection location for vehicles coming to NAVFAC Atlantic on the Lafayette River Annex (LRA) is located at Naval Support Activity (NSA) Hampton Roads at the Meredith Street gate off of Terminal Boulevard.

Firms should check with their intended courier to ensure they have the proper identification credentials to access the

LRA.

DBIDS passes must be picked up by the approved visitor from the Naval Station Pass and ID Office located at the following address prior to visiting NAVFAC Atlantic on LRA:

Naval Station Pass and ID Office 9040 Hampton Blvd Building #CD9 Norfolk, VA 23505 Telephone Number: 757-322-2975 Hours of Operation: 0700 – 1530 Monday through Friday

All potential Offerors must adhere to this notice in order to avoid delay in submitting your proposal. The level of security at Lafayette River Annex may change at any time. As the level of security heightens, the amount of time required to gain access to the Lafayette River Annex also increases.

L.2 PRE-AWARD INQUIRIES/REQUEST FOR PROPOSALS (RFP) INFORMATION/

CLARIFICATIONS/QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document using Attachment J-4, Pre-award Inquiry Form, by E-mail to Kathleen Delashmitt (Kathleen.a.delashmitt.civ@us.navy.mil) no later than fifteen (15) days prior to the RFP due date. The Government does not intend to respond to any pre-proposal inquiries submitted after fifteen (15) days prior to the RFP due date, in order to permit adequate time to reply to the inquiries. This is the most efficient way to ensure all questions are addressed in a timely manner.

L.3 REQUEST FOR PROPOSAL (RFP) FILES

Solicitations are posted to the Opportunities (https://www.sam.gov) website. By necessity, these files are protected to prevent unauthorized editing. It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from the Opportunities Website.

L.4 GENERAL PROPOSAL REQUIREMENTS

The price proposal and non-price proposals shall be submitted in separate three-ring binders and tabbed appropriately. Binders must be marked as “Volume 1 I: Price Proposal” and “Volume 2 II: Non-price Proposal”.

Should there be a discrepancy between paper and electronic information, the paper copies shall govern.

Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are not necessary. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

The signature of the Offeror provided in Box 17 of the SF33 agrees, if this offer is accepted within 180 calendar days from the date of receipt of offers specified as the due date in Box 9 of the SF33 or any extended due date, to furnish any or all items upon which the prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

L.5 EVALUATION FACTORS

1. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Technical/Management Approach Factor 3 – Safety Factor 4 – Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative order of importance of the non-price evaluation factors is the technical factors (Factors 1, 2, and

3) are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-price evaluation factors) are significantly more important than price.

The importance of price will increase if the Offerors’ non-price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

3. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Volume I: Price Proposal:

(i) Solicitation Submittal Requirements: Submit one (1) “Original” and one (1) “Copy” of the price proposal in three-ring binders clearly marked as “Volume I: Price Proposal”. In addition to providing hard copies of the price proposal offerors shall provide one (1) electronic copy of the price proposal on a separate, non-rewritable CD in Microsoft Excel format and shall be Microsoft Office Version 2016 compatible. All required documents provided in a format other than Microsoft Excel must be provided as PDFs. Offerors are advised that, in the event of a discrepancy between pricing information contained on the CD and the hard copy proposal, the original hard copy will govern. Each copy of the price proposal shall include a separate tab for each item specified below.

Tab A. Identify the Company profile, to include the Offeror’s name, address, names of two (2) points of contact (including title, phone number and email address), the UEI number and CAGE code;

Tab B. Completed and signed Standard Form 33 (SF-33);

Tab C. Acknowledgement of all issued solicitation amendment(s) (SF-30’s) related to this RFP;

Tab D. Completed Attachment J-3- Section B, Supplies or Services and Prices (CLINS 0001 through 0020) in U.S.

Dollars;

Tab E. Completed Section J, Exhibit Line Item Number (ELIN) Pricing Attachment J-0200000-12. Offerors shall enter their proposed united prices and total amounts in U.S. Dollars for all Exhibit Line Item Numbers (ELINS) for the Base Period and all Option Periods (See *Notes below). The Attachment J-0200000-12 must be submitted in both Microsoft Excel and PDF format.

Tab F. CONTRACTOR PROPOSAL CERTIFICATION:

____________________________________________ (Name of Offeror) warrants that its proposal _____________________________ (of date or other identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives.

Tab G. The offeror’s FAR and DFAR report found under Representations and Certifications (“Reps & Certs”) printed from the SAM website (ref: https://www.sam.gov). Please also include any solicitation specific certifications as required within Section K.

Tab H. Any offeror proposing as a partnership, joint venture, or other teaming arrangement, or that is relying on resources of a parent company/subsidiary/affiliate, shall submit the following information:

i. Provide a listing of each entity within a “contractor team arrangement” (as defined in FAR 9.601) and each corporate affiliate, parent, or subsidiary upon whose resources the offeror is proposing to rely upon (hereinafter, “Corporate Affilitate”) for this contract (collectively, each “Team Member”), including each entity’s full corporate name (no abbreviations), address, point of contact, phone number, UEI Number, and CAGE Code. This includes information of a “Team Member” for whom the Offeror is utilizing to demonstrate corporate experience.

ii. For Team Members that are proposed subcontractors, submit a signed letter of commitment from each subcontractor Team Member. The commitment letter shall clearly identify the expected relationship, role, and responsibility of the Team Member. NOTE: General statements of availability are insufficient. The letter must demonstrate how the subcontractor Team Member will be meaningfully involved in the performance of this contract, including description of specific commitment of resources (e.g., personnel, equipment, etc.).

iii. For Team Member(s) that are Corporate Affiliates, submit a narrative (one for each Team Member) that clearly demonstrates how the Corporate Affiliate will have meaningful involvement in the performance of this contract. In order to enable an assessment of meaningful involvement, the narrative shall state the Corporate Affiliate’s specific commitment of technical resources (e.g., personnel, equipment, etc.) that will be provided for contract performance, and shall describe specific aspects of the project that the Corporate Affiliate will self-perform or manage on behalf of the Offeror in performance of the contract. General statements of availability, or other descriptions of involvement that do not demonstrate how the Corporate Affiliate will actually participate in contract performance, may not suffice. Failure to submit this documentation may prevent the Government from considering a Corporate Affiliate’s experience.

iv. If proposing as a Joint Venture, provide the full name (no abbreviations),UEI Number and CAGE Code for the JV itself, as well as each JV member, and a copy of the signed Joint Venture Agreement.

Tab I. Please submit the below items (a through c) with your price proposal in a separate SEALED binder or envelope, labeled “TAB I”. Although this information is required to be submitted with your company’s price proposal, this information will not be evaluated as part of the price proposal. This information forms the basis of your responsibility determination should your offer be considered for award. In order to be eligible for award, your company must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards.

a. Provide the latest three (3) complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture Offerors, submit the latest three (3) complete fiscal year financial statements for each member of the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

b. Provide one (1) signed Bank Reference demonstrating adequate financial resources. If your company has a line of credit, provide information on how many figures can your company borrow against the line of credit (i.e. “medium 6 figures,”-exact line of credit is not required). For Joint Venture Offerors, a signed Bank Reference shall be provided for each member company.

c. Provide three (3) signed credit references. Credit references must verify that your company pays its creditors timely and in accordance with the terms negotiated with the creditor. For Joint Venture Offerors, three (3) signed credit references shall be provided for each member company.

Tab K. Please submit the below information, on your firm’s official letterhead, with your price proposal in a SEPARATE SEALED envelope, labeled “TAB K”, and marked as : “CONTROLLED UNCLASSIFIED INFORMATION” as FOR OFFICIAL USE ONLY/PRIVACY ACT DATA.

The letter shall contain the following:

Controlled By: U.S. NAVY Controlled By: [Company Name] CUI Category: OPSEC / PRIVACY Limited Dissemination Control: FEDCON POC: [Company – Facility Security Officer (Name/phone #)]

A statement regarding your firm’s possession of a Secret Facility Clearance, your firm’s CAGE Code information, and your firm’s Facility Address. This information is required so that the NAVFAC Atlantic Security Office canto confirm that the Offeror your firm’s ability to meets the required Facility Clearance and Safeguarding capability for work under this contract.

This data is NOT to be included on the electronic copies you will provide via a non-rewritable CD. Although this information is required to be submitted with your firm’s price proposal, this information will not be evaluated as part of the price proposal. This information allows the verification of your firm’s possession of the required security clearances. In order to be eligible for contract award to perform this contract, your firm must possess a Secret Facility Clearance.

*NOTES:

i. Pricing data (Attachment J-3 – Section B, Supplies or Services and Prices and Attachment J-0200000-12 Exhibit Line Item Numbers (ELINs) pricing) shall be submitted and in Excel format (Microsoft Officer Version 2016 compatible) and PDF. Failure to do so may be cause to eliminate the proposal from the competition without further evaluation.

ii. ELIN unit prices must be rounded to two (2) decimal places only, and each ELIN extended total price must be calculated based on the rounded unit price. If an offeror does not round ELIN unit prices to two (2) decimal places, then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes.

iii. All ELIN unit prices must be no less than $0.01, unless offering “$0.00”. If an offeror proposes a unit price less than $0.01 but higher than “$0.00”, then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes.

iv. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the extended total of the CLIN and ELIN will be recomputed to take into account the change in the contract CLIN/ELINS. If the offeror provides a total amount for an ELIN but fails to enter the unit price, the extended total amount divided by the ELIN quantity will be held to be the intended unit price, although if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two decimal places and the extended total price will be recalculated in accordance with the preceding paragraph. If an Offeror does not have a value (i.e.: $-.--) or has $0.00 listed in both the unit price field and the extended total field for that ELIN(s) within the Attachment J-0200000-12 and a total evaluated price could not be determined by the Government for that ELIN(s) or CLIN(s) based on pricing submitted, then the Offeror’s price proposal may be determined to be unawardable.

v. In the event there is a discrepancy between the Section J ELIN pricing (Attachment J-0200000-12) and the Section B CLIN pricing (Attachment J-3), the original hard copy of Attachment J-0200000-12 pricing will be held to be the intended offer.

vi. Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or a Task Order is issued.

vii. Costs for Annex 0100000 and Annex 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices proposed for all other annexes.

viii. Offerors are not to include additional informational data or narratives as part of their price proposal to demonstrate how their price proposals were developed. Offerors shall only provide the Solicitation Submittal requirements listed within the above Tabs (Tabs A through I) for Volume 1: Price Proposal. Any information provided above and beyond the submittal requirements will not be evaluated.

(b) Volume II: Non-Price Proposal:

Non-Price Submittal Requirements: Submit one (1) original and four (4) copies of the non-price proposal in separate three-ring binders, clearly marked as “Volume II: Non-Price Proposal” and tabbed appropriately. Non-price proposals shall be submitted on 8 ½ x 11 inch paper (or equivalent European A4 paper) with a font no smaller than 11 point. In addition to providing hard copies of the non-price proposal, offerors shall provide one (1) electronic copy of the non-price proposal on a non-rewriteable CD. The non-price proposal shall not exceed forty (40) single-sided or twenty (20) double-sided pages.