N6247019R2004 Amendment 0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUPPORT (BOS) SERVICES AT NAVAL SUPPORT ACTIVITY NORTHWEST ANNEX (NWA) CHESAPEAKE, VIRGINIA

This amendment is issued to revise SF-33 Blocks 9 and 10; to revise Sections A, C, J, L, and M; and to reply to more requests for information.

PLEASE SEE BLOCK 14 CONTINUATION PAGE FOR FURTHER DETAIL.

CS: Alex Cloud, thomas.cloud@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 84

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247019R2004

X 9B. DATED (SEE ITEM 11)

31-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Feb-2020

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247019R2004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0008

The purpose of this amendment is to disseminate the below information:

1.) SF-33 Block 9 – The requirement for receipt of “Sealed offers in original and 3 copies for…” is hereby amended to read “Sealed offers in original and 4 copies for…”. Please be advised that the numeric value in Block 9 refers to non-price proposal copies only; section L.6.a governs the number of copies of price proposals.

2.) SF-33 Block 10A – The name is amended from “Nicholas A. Lizotte” to “T. Alexander Cloud, Jr.”

3.) SF-33 Block 10B – The phone number in this block is amended from “757-322-8123” to “757-322-8233.”

4.) SF-33 Block 10C – The email address is amended from “nicholas.lizotte@navy.mil” to “thomas.cloud@navy.mil.”

5.) Section A – The delivery address for proposals is amended to match exactly the address as found in Section L.1 of this solicitation.

6.) Section C – The following annexes are revised by this amendment:

1502000 Facility Investment (Spec Item 2.2.1, 3.3, 3.4.3, and 3.4.13 (table of contents only)) 1601000 Utility Management (Spec Item 3.3.1) 1606000 Water (Spec Item 1)

7.) Section J – The below list of attachments have been added to the solicitation or otherwise revised:

J-3 (Amendment 0008) Section B Supplies or Services and Prices J-5 (Amendment 0008) Pre-Award Inquiry Form

J-16 NAVFACINST 11300.37A

J-0200000-18 ELINs (Amendment 0008) J-1502000 (Amendment 0008) J-1606000-08 (Amendment 0008)

8.) Section J – This amendment is issued to answer additional outstanding contractor-provided requests for information (RFI).

9.) Section L – This amendment clarifies note (i) in the price proposal submission requirements and amends the titles of each of the submittal volumes.

10.) Section M – This amendment amends the titles of each submittal volume to homogenize volume titles.

NOTE: Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.

Please also note that another amendment will issue soon to respond to additional requests for information and to revise the proposal due date listed on the SF33 and in Section A.

SECTION A - SOLICITATION/CONTRACT FORM

The Issued By organization below has been deleted:

NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

The number of offeror copies required has increased by 1 from 3 to 4.

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-19-R-2004

BASE OPERATIONS SUPPORT (BOS) SERVICES FOR NAVAL SUPPORT ACTIVITY (NSA) NORTHWEST

ANNEX, CHESAPEAKE, VIRGINIA.

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. NORFOLK, VA LOCAL TIME ON 27 FEBRUARY 2020

Proposal is to be submitted to office listed below:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Alex Cloud, Code ACQ22 Building A – Mail Room 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT:

A one-day pre-proposal conference/site visit will occur 30 January 2020 at the Naval Support Activity Northwest Annex (NWA), Chesapeake, VA. Pre-proposal conference registration will commence at 8:00 AM EST on the aforementioned date at building 237, the Mariner’s Club, just outside the front gate of NWA. A presentation will commence at 8:30 AM EST, and the physical site visit will follow. Please be advised that limited parking exists outside the gate at NWA; consequently, attendees are encouraged to carpool whenever possible. The space available just outside the Mariner’s Club and overflow space at building B-390 are available for parking. Please do not park in the two rows closest to B-390 on either side of the building. It is anticipated that lunch will occur between roughly 11:30 am until 12:30 pm. The Mariner’s Club provides meals for sale; other commercial establishments are not close to the base. Thus, attendees may also consider bringing their own lunch. All attendees must bring a copy of their completed form SF 5512 with them to the site visit along with a valid photo identification. Additionally, please bring a copy of the identity source document used on the SF 5512 or a current US passport in case of unforeseen access issues. Moreover, please allow enough time to visit the base pass office to receive a physical base access pass the morning of the pre-proposal conference/site visit before visiting pre-proposal conference registration. The NWA pass office opens at 6:00 AM EST.

Note: The Site Visit may entail significant walking to, from, or within various locations at NWA.

Please wear comfortable shoes. Please also be cognizant that the Site Visit may include a tour of special facilities. Consequently, please minimize any personal belongings carried on the base as it may cause delays entering the facility.

Site visit attendance is limited to two attendees per contractor. The below attachments are required to be submitted no later than 2:00PM on 13 January 2020 in order to attend the site visit. Forms received after 2:00 pm on 13 January 2020 will not be processed, and any associated attendees to those late forms will not be granted access to participate in the pre-proposal conference/site visit. Please ensure that all attendees bring a valid identification card, passport, or driver’s license on the day of the site visit.

Site Visit Registration (Attachments J-7 and J-9) must be completed no later than 2:00PM (Norfolk local time) on 13 January 2020. Attendees are required to submit:

1. Attachment J-7 Site Visit Registration Form – Attendees must complete fields in columns A—I. Attendees must transmit the completed Attachment J-7 Site Visit Registration Form, which form contains Privacy Act/PII data, to Barbara Taylor via secure, encrypted email to the following email address: barbara.taylor4.ctr@navy.mil. The email must be encrypted and include the following text in the subject line: “Site Visit Application for Solicitation N62470-19-R-2004 with Privacy Act/PII Data Included”

2. Attachment J-9 SECNAV 5512 - The form must be typed - Applicants must complete ALL blocks. Block 25 is pre-filled. Applicants must check YES or NO and INITIAL BOTH LINES in blocks 29 and 30 and sign and date block 31. Attendees must transmit the completed Attachment J-9 SECNAV 5512 form, which form contains Privacy Act/PII data, to Barbara Taylor via secure, encrypted email to the following email address:

barbara.taylor4.ctr@navy.mil. The email must be encrypted and include the following text in the subject line: “Site Visit Application for Solicitation N62470-19-R-2004 with Privacy Act/PII Data Included”

3. Attachments J-7 and J-9 may be sent via the same email to Barbara Taylor. A confirmation email will be sent 14 January 2020. If a confirmation is not given, your email was not received.

A.1 Contract Title

Base Operations Support (BOS) Services For Naval Support Activity (NSA) Northwest Annex, Chesapeake, Virginia.

A.2 Type of Contract

This acquisition will result in the award of a single award Indefinite-Delivery/Indefinite Quantity (IDIQ), performance-based type contract for BOS Services at NSA Northwest Annex, Virginia that is comprised of both Recurring Work and Non-Recurring Work Items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is a 100% set aside for eligible 8(a) firms in accordance with FAR 19.805(a)(1).

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $41.5 million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.beta.sam.gov.) Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

1502000 1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Access to Navy IT/OT Systems

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Project Work Orders

3.2.1 Project Work Order Level 1

3.2.2 Project Work Order Level 2

3.2.3 Project Work Order Level 3

3.3 Preventive Maintenance (PM) Program

3.3.1 HVAC and Refrigeration Systems

3.3.2 Compressed Air Systems

3.3.3 Facility Domestic Water Systems

3.3.4 Sump Pumps

3.3.5 Swimming Pool

3.3.6 Gates

3.3.7 Laundry Room Equipment

3.3.8 Water Treatment Systems

3.3.9 Building Controls Systems (BCS)

3.4 Integrated Maintenance Program (IMP)

3.4.1 HVAC and Refrigeration Systems

3.4.1.1 Eddy Current Test

3.5.2 Fire Protection Systems

3.4.3 Boilers and UPVs

3.4.4 POL System Facilities and Distribution Systems

3.4.5 Auxiliary Generators

1502000 – Facility Investment Table of Content Spec Item Title

3.4.6 Exterior Lighting Systems

3.4.7 Uninterruptible Power Systems (UPS)

3.4.8 Cathodic Protection Systems

3.4.9 Eyewash / Deluge Stations

3.4.10 Grey Water System

3.4.11 Sump Pumps

3.4.12 Paint Booths

3.4.13 Compressed Air Systems Compressed Air and Medical Air, Gas & Vacuum Systems

3.5 Inspection, Testing, and Certification Program

3.5.1 Boilers and UPVs

3.5.2 POL System Facilities and Distribution Systems

3.6 Other Recurring Services Program

3.6.1 Grease Traps

3.6.2 Exhaust Hoods and Ducts

3.6.3 HVAC Seasonal Start-Up and Shutdown

3.6.4 HVAC Water Testing and Treatment Services

3.6.5 Boiler Seasonal Start-Up and Shutdown

3.6.6 Boiler Water Testing and Treatment Services

3.6.7 Drinking Fountains/Water Coolers

3.6.8 Roof Drainage Systems

3.6.9 Dryer Vent Cleaning

3.6.10 Oil Water Separators (OWS)

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities, ground structures and installed equipment and systems at Naval Support Activity Northwest Annex (NSA NW), Chesapeake, Virginia.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only.

The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order.

Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction, inspection, testing, and certification, and other recurring work on a broad variety of equipment and systems to include but not limited to for the following:

Building and Structures -Interior and exterior finishes

Item

Title Description

-Roofing -Foundation -Structural Components -Cathodic Protection Systems -Tanks -POL System -Pipelines Building Systems

-HVAC

-Fire Protection -Vertical Transportation Equipment (VTE) -Intrusion Detection Systems -Bridge and Jib Cranes -Boilers (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Compressed Air Systems -Potable Water (including backflow prevention devices) -Wastewater -Electrical -Lightning Arrestors and Grounding Devices -Cathodic Protection Systems -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Grease Traps -Exhaust Hoods and Ducts

-WHE

Miscellaneous

- Marquee/Signs -Fences -Locksmith -Drainage Ditches -Monuments -Flag Poles -Unpaved Roads (gravel roads) -Food Service Equipment -Exterior Lighting Systems Roads and Paved Surfaces -Traffic Control Devices -Bicycle Paths -Pedestrian/Jogging Paths -Striping -Curbs -Sidewalks -Parking Lots -Bridges -Drainage Systems -Outdoor Courts Trackage -Crane and Elevated Crane Airfields -Runways

Item

Title Description

-Taxiways -Aircraft Parking Areas -Aviation Fuel Systems

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

Personnel licensed by the Commonwealth of Virginia, shall be issued by the Virginia Department of Professional and Occupational Regulation.

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel operating/maintaining boilers and generators shall be licensed per the Commonwealth of Virginia Department of Professional and Occupational Regulation. and shall be qualified per EPA Method 9 EPA Visible Emissions Testing Protocol (40 CFR 60 Appendix A) and must attend operator training on combustion optimization sponsored by the EPA, or equipment vendors at least once every 3 years. Provide expiration date of certifications and licenses.

Personnel operating and maintaining Building and Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technician and complete DOD Cyber Awareness training and complete a SAAR-N. DOD Cyber Awareness training must be completed annually.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and shall be licensed as a Master Refrigeration and Air Conditioning Mechanic in per the Commonwealth of Virginia. Personnel changing filters are not required to be licensed, however they need to be trained on accidental release of CFCs and/or HCFCs.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-201, UFC 3-560-01 and shall be licensed electricians, electronic technicians and/or electrical engineers in the Commonwealth of Virginia.

Personnel working on fire protection systems shall be certified in accordance with the requirements below:

Item

Title Description

Fire Alarm Systems:

• Fire Alarm:

NICET Level II certification in Fire Alarm Systems.

• Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms:

NICET Level II certification in Special Hazard Systems

Water Based Suppression Systems:

• Wet Pipe and Dry Pipe Sprinklers:

NICET Level II certification in Inspection and Testing of Water Based Systems.

• Pre-Action, Deluge, Foam and Antifreeze Systems:

NICET Level III certification in Inspection and Testing of Water Based Systems.

Special Hazard Systems:

• Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems:

• NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre- Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

Less qualified personnel may assist NICET Levels II and III certified personnel in the execution of inspection, testing, maintenance and repair task. At no time shall less qualified personnel be allowed to execute inspection, testing, maintenance and repair task without a qualified NICET Level II or III certified person physically present within the same facility where the inspection, testing, maintenance and repair task are being executed.

Personnel requiring access to Trane Tracer Summit or Trane Tracer ES building automation systems shall have completion certificates for Trane Summit 101, Trane Tracer Summit 102, Trane Tracer SC, and Tracer ES Operations Courses

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing inspection, testing and certification on POL systems shall complete the following training: Spill Prevention, Control and Countermeasures; Naval Support Activity Hampton Roads Annual Spill Briefing (required annually) and 3.) Tank Inspector Training - Monthly Inspections for Fixed ASTs; Tank Inspector Training - Monthly Inspections for Fixed ASTs; Portable POL Container Inspection Training. All training

Item

Title Description shall be completed prior to performing inspection duties.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the Master level for one electrician, one plumber and one HVAC mechanic, the remainder shall be journeymen level and shall be licensed in the Commonwealth of Virginia. There shall be at least one Master level electrician, plumber, and HVAC mechanic assigned to supervise personnel not licensed at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical Buildings and facilities designated as historical sites shall be maintained in

Item

Title Description

Preservation accordance with Federal, state, and local historical policies and regulations.

2.3.3 Access to Navy

IT/OT Systems Contractor personnel accessing Navy IT/OT systems must be U.S. Citizens with a favorable determination and/or security clearance eligibility per Specification 0200000, Spec. Item 2.8.8, and complete Cyber Security Awareness Training and sign a Systems Authorization Access Request Navy (SAAR-N). DOD Cyber Awareness training must be completed annually.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter facilities, ground structures, and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair facilities, ground structures and installed equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and NAVFAC MAXIMO in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for FI is provided in J- 1502000-03.

Facilities, ground structures and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall provide

service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule service order work in a way that minimizes disruptions to Government operations.

Service order work is responded to and completed within the specified time.

Item

Title Performance Objective Related Information Performance Standard

Service orders will be ordered to accomplish any work identified within the entire boundary of the installation, whether or not the facilities, systems, ground structures, and other assets are identified in Section J.

The Government may combine multiple requirements for the same facility, system, ground structure, or other asset into one service order.

The Contractor shall maintain sufficient personnel, materials, and equipment on hand to support service order work. Lack of availability of personnel, material, or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

Service orders will include a wide variety of work.

Examples of historical service orders are provided in J-1502000-04. Historical service order data associated with contracts prior to this solicitation may present data that may not be representative of requirements specified. The Government makes no warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of the historical service order data.

The Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct

Item

Title Performance Objective Related Information Performance Standard labor and direct material cost per service order.

The Contractor shall notify the KO upon identification that the service order will exceed the specified limits of liability in accordance with the reporting requirements in Annex 2. The Government may issue an order under the non-recurring work provisions of the contract for the portion of direct labor and direct material cost that exceeds the service order limits of liability. If a non-recurring work order is issued for the portion of work exceeding the specified service order limits of liability, the Government will only pay for the portion of direct labor and direct material that exceeds the service order limits.

Examples of work exceeding the Service Order limits of liability:

• If a service order requires $2,600 in direct labor and direct material cost, the Government may issue an order in accordance with the Non-recurring Work portion of the contract for the $100 in direct labor and direct material cost that exceeded the Service Order limit of liability.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall perform emergency service order work to ensure requested services are completed within the specified response time, The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

Emergency service orders responded to within 15 minutes of receipt of call.

Item

Title Performance Objective Related Information Performance Standard limits of liability, and completion times.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a recurring ceiling of $2,500 in labor (including all burdens and mark-ups) cost, direct material and equipment cost, and subcontract costs.

The Contractor shall remain at the work site until the emergency has been arrested and shall remain working until the problem has been corrected or the limit of liability has been reached.

The emergency service request is complete once the emergency has been arrested and any additional work necessary up to the limit of liability has been performed.

The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment, or installed equipment and system.

Emergency service orders are arrested and fully functional, in normal working condition, and function properly in accordance with the specified, manufacturers’, workmanship and material standards, including recertification if applicable.

Problem has been corrected or the limit of liability has been reached within 24 hours of receipt of call.

3.1.2 Urgent Service

Orders

The Contractor shall perform urgent service order work to ensure requested services are completed within the specified response time, limits of liability, and completion times.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to facilities, ground structures, personal property equipment, and installed equipment and systems.

Urgent service orders are

Urgent service orders are responded to within 30 minutes.

Urgent service orders are completed within five working days.

Item

Title Performance Objective Related Information Performance Standard limited to a recurring ceiling of $2,500 in in labor (including all burdens and mark-ups) cost, direct material and equipment cost, and subcontract costs.

3.1.3 Routine Service

Orders

The Contractor shall perform routine service order work to ensure requested services are completed within the specified response time, limits of liability and completion times.

The Contractor shall perform routine service orders to allow for completion within 30 working days from receipt of service order request.

Routine service orders are limited to a recurring ceiling of $2,500 in in labor (including all burdens and mark-ups) cost, direct material and equipment cost, and subcontract costs.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.2 Project Work

The Contractor shall perform project work to ensure work is completed within the specified response time, limits of liability, and completion times.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 2.

Project work is intended to allow for the execution of work not defined elsewhere in the contract and is generally issued for work that is not complex in nature and a detailed cost estimate or job plan is not necessary.

The Government may issue project work orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the government.

Project work order work may include multiple trades providing repairs to existing facility assets and equipment as well as: newly installed

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Project work orders are accomplished per Spec Item 2.3.1, Workmanship and Material Standards.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Project work is responded to and completed within 15 work days.

Facilities, systems, and equipment are restored to operable condition and

Item

Title Performance Objective Related Information Performance Standard facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the Annexes and Sub-Annexes contained in this PWS.

Project work orders are not limited to work performed on existing facilities, structures, and equipment identified in the respective Section J attachments or Spec Items for each Annex. Additional facilities, structures, and equipment added during the course of the contract will become part of the project order program at no additional cost to the Government.

Samples of required work and historical project work order workload are provided in J-1502000-05. Historical data and supporting information provided is intended to illustrate the volume of project work orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

The Contractor shall notify the KO and NSF Suitland facility management representative upon identification that the project function properly in accordance with OEM specifications.

When project order work is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Item

Title Performance Objective Related Information Performance Standard work will exceed the limits listed below.

The Contractor shall submit a detailed estimate proposal to the KO within two work days for each project work that exceeds the limits.

Notification of work exceeding the project work order limit shall be submitted to the KO within two hours of identification. If the labor and material required are beyond the project work order liability limit a non-recurring work task order may be issued for repairs exceeding the project work order limit.

The Contractor shall be responsible for all labor and material costs up to the project work order limits.

The Contractor shall submit a monthly summary of completed project orders per Section F.

3.2.1 Project Work

Order Level 1

The Contractor shall perform project work order level 1 to ensure requested services are completed within the specified response time, limits of liability and completion times.

Project Work Order Level 1:

work that exceeds the service order limit but is estimated to be less than $5,000 in labor (including all burdens and mark-ups) cost, direct material and equipment cost, and subcontract costs.

Project Work Order Level 1 are completed as specified in the project work order.

3.2.2 Project Work

Order Level 2

The Contractor shall perform project work order level 2 to ensure requested services are completed within the specified response time, limits of liability and completion times.

Project Work Order Level 2:

work that exceeds the Service Order limit but shall not exceed $10,000 in labor (including all burdens and mark-ups) cost, direct material and equipment cost, and subcontract costs.

Project Work Order Level 2 are completed as specified in the project work order.

Item

Title Performance Objective Related Information Performance Standard

3.2.3 Project Work

Order Level 3

The Contractor shall perform project work order level 3 to ensure requested services are completed within the specified response time, limits of liability and completion times.

Project Work Order Level 3:

work that exceeds the Service Order limit but shall not exceed $20,000 in labor (including all burdens and mark-ups) cost, direct material and equipment cost, and subcontract costs.

Project Work Order Level 3 are completed as specified in the project work order.

3.3 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities, ground structures, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $2,500 per occurrence in direct material and labor cost under the recurring work portion of the contract, except as noted below in Spec Item 3.3.4.

Incidental repairs work performed under maintenance are not considered a service order.

The mechanic/technician installing new filters shall date and initial filter where it can easily be viewed when installed.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification.

A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective Related Information Performance Standard provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The Contractor shall submit a monthly PM work schedule per Section F.

Informational Note:

Condition Assessments are typically performed by a maintenance technician on an annual basis during the most invasive PM circumstances.

Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.

3.3.1 HVAC and

Refrigeration Systems

The Contractor shall maintain HVAC and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and implement a program to maintain HVAC and refrigeration systems per OEM standards.

Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J-1502000-06.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be

Maintenance is performed in accordance with Contractor's PM program and work schedule.

HVAC and refrigeration systems are maintained at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

Item

Title Performance Objective Related Information Performance Standard captured and recycled in accordance with all Federal, state, and local environmental regulations.

The Contractor shall remove brush, vegetation and debris from exterior equipment and outside air intakes.

The HVAC and Refrigeration Systems inventory is provided in J-1502000-07.

3.3.2 Compressed Air

Systems

The Contractor shall perform maintenance on compressed air plants, distribution system, and associated equipment to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain compressed air systems in accordance with NAVFAC MO-206 and NAVFAC MO- 209.

The Compressed Air Systems equipment inventory is provided in J-1502000-08.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.3 Facility

Domestic Water

The Contractor shall perform maintenance on domestic water systems to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain domestic systems in accordance with manufacturers and OEM standards.

The Domestic Water Systems equipment inventory is provided in J-1502000-09.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.4 Sump Pumps The Contractor shall

perform maintenance on sump pumps to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain sump pumps in accordance with manufacturers and OEM standards.

For this Spec Item, the Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $500 per occurrence, per equipment, in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Maintenance is performed in accordance with Contractor's PM program and work

Item

Title Performance Objective Related Information Performance Standard

Sump Pumps inventory is provided in J-1502000-10.

3.3.5 Swimming Pool The Contractor shall

perform maintenance on swimming pool equipment located in Building 382 to ensure swimming pool, associated equipment and components are safe, fully functional and operational.

The Contractor shall develop and implement a program to maintain swimming pool equipment per OEM standards.

The Contractor shall maintain the swimming pool safe and sanitary per NAVMED P- 5010-4, Manual of Naval Preventive Medicine Swimming Pools and Bathing Places, Navy safety requirements and UFC 3- 230-02, Operation and Maintenance: Water Supply Systems and NAVFAC

MO-210.

Pool maintenance services shall be performed so as not to interfere with scheduled aquatic programs or use of the facility.

Swimming Pool equipment inventory is provided in J- 1502000-11.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.6 Gates The Contractor shall perform

preventive maintenance on gate systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain motorized gate systems in accordance with OEM standards.

The gate system inventory is provided in J-1502000-12.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.7 Laundry Room

Equipment

The Contractor shall perform maintenance on laundry room equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall ensure all laundry room equipment is clean and fully functional.

Laundry room equipment that is damaged beyond economical repair shall be replaced within two working days of notice.

The Government will provide laundry room equipment when replacement is necessary.

Laundry equipment is operational 98% of the time.

Item

The Laundry Room Equipment inventory is provided in J-1502000-13.

3.3.8 Water

Treatment Systems

The Contractor shall perform preventive maintenance on water treatment systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain Water treatment systems in accordance with manufacturers and OEM standards, The Water Treatment Systems inventory is provided in J-1502000-14.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.9 Building

Controls Systems (BCS)

The Contractor shall perform PM for the Direct Digital Controls (DDC), Energy Management Control Systems (EMCS) and Supervisory Control and Data Acquisition (SCADA) systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall establish a formal Cybersecurity Program for BCS per UFC 4- 010-06.

The Contractor shall troubleshoot, repair, replace, maintain, calibrate and operate the BCS components to include, but not limited to, pneumatic air lines and devices, digital control cabling and devices, wiring, relays, transformers, conduits, switches, and fuses.

The Contractor shall respond to and address any BCS outage within one hour of notification (notification means either by automation, through pre-established alarms or by manual means of after the onsite Contractor personnel have physically verified an emergent field condition).

The Contractor shall inform the COR immediately of any issue that cannot be resolved within one hour of notification.

The Contractor shall perform a root cause analysis and report of any critical BCS failure that is repetitive in nature.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

BCS is maintained as per the approved cyber-security program.

BCS is 100% operational.

Item

The term “BCS” encompassing all of the following:

- Direct Digital Controls (DDC) and EMCS

- Fire Alarm Systems

(FAS)

The Building Controls Systems inventory is provided in J-1502000-15.

3.4 Integrated

Maintenance Program (IMP)

The Contractor shall develop and implement an IMP program for facilities, ground structures and installed equipment and systems to ensure they are safe, fully functional, and operational.

and submit an IMP per Section F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

The mechanic/technician installing new filters shall date and initial filter where it can easily be viewed when installed.

The IMP program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, and installed equipment and systems in a clean and a normal working condition.

As part of the IMP, the Contractor has full

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within two hours and complete the repair within 48 hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Item

Title Performance Objective Related Information Performance Standard responsibility for any individual occurrence of repair, including replacement, up to and including, $5,000 in direct material and labor cost. The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the liability limit, the Government may order the work under the non-recurring work section of this contract;

however, the Government will only be liable for the amount of cost exceeding the liability limit.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the work reception desk. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

Historical data on IMP repairs is provided in J- 1502000-16.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Section F.

Informational Note:

Condition Assessments are typically performed by a maintenance technician on an

Item

Title Performance Objective Related Information Performance Standard annual basis during the most invasive PM circumstances.

Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.

3.4.1 HVAC and

Refrigeration

The Contractor shall provide an IMP for HVAC and refrigeration systems and equipment to ensure they are safe, fully functional, and operational.

and implement an IMP to maintain HVAC and refrigeration systems per OEM standards.

The HVAC and refrigeration systems inventory is provided in J-1502000-17.

Temperature settings for HVAC and refrigeration systems shall be maintained as specified in J-1502000-06.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations

The Contractor shall remove brush, vegetation, and debris from around exterior equipment and outside air intakes.

Maintenance is performed per Contractor's IMP and work schedule.

HVAC and refrigeration systems are maintained at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

3.4.1.1 Eddy Current

Test

The Contractor shall perform Eddy current testing ensure optimum equipment operation and to maximize useful life.

The Contractor shall develop an Eddy Current testing program for chiller systems in accordance with equipment manufacturer’s specifications.

The Contractor shall submit Eddy Current…