N4425519R6006_PWS_Attachment_H,_Adak_rev.1.doc

N44255-19-R-6006 PWS Attachment H

Adak LTMOM

ATTACHMENT H

Annual Monitoring and Inspection, Operable Unit (OU) A, Former Naval Complex, Adak, Alaska

STATEMENT OF WORK

LONG-TERM MONITORING, OPERATIONS AND MAINTENANCE (LTMOM)

Contract #: N44255-19-R-6006, PWS Attachment H, Adak LTMOM Date: July 2, 2018

NAVAL FACILITIES ENGINEERING COMMAND NORTHWEST

1101 TAUTOG CIRCLE SUITE 203

SILVERDALE WA 98315 1101

Annual Monitoring and Inspections

Former Naval Complex, Adak, Alaska

1.0 INTRODUCTION

Naval Facilities Engineering Command Northwest is acquiring environmental services for the purpose of conducting environmental sampling and institutional control (IC) inspections as required by the Adak Operable Unit (OU) A and OU B-1 Record of Decisions (RODs) (References 1 and 2) and approved decision documents for 14 petroleum release sites (References (3 through 8).

2.0 BACKGROUND

The Navy, the Alaska Department of Environmental Conservation (ADEC), and the U.S. Environmental Protection Agency (EPA) signed a Record of Decision (ROD) for OU A in April 2000. In addition, the Navy and ADEC signed decision documents for 14 petroleum release sites. To implement the annual monitoring program, the Navy has prepared a Comprehensive Monitoring Plan (CMP) (References 9 and 10), which serves as the project work plan for implementing the monitoring and inspections required by the OU A and OU B-1 RODs and the 14 petroleum release sites decision documents (References 1 through 8).

3.0 OBJECTIVE

The objective of this task order is to conduct the annual monitoring and IC inspections and report on the findings per the requirements of the CMP and other requirements as further defined in this statement of work.

APPLICABLE DIRECTIVES AND REFERENCE DOCUMENTS:

4.0 PERFORMANCE REQUIREMENTS

The contractor shall provide all applicable plans, data, and reports in accordance with Section C, General Contract Requirements, of the Basic Contract, plus provide the technical effort in the work areas listed below in accordance with the tasks and their associated schedules as described below and summarized in Table 1, Deliverables.

The contractor shall complete all work in accordance with the performance requirements for this task order. This Performance Requirements Summary (PRS), indicated in Table 2: Performance Requirements Summary, serves as the basis for the Government evaluation to be entered into the Contractor Performance Assessment Reporting System (CPARS).

The contractor shall also comply with the following:

A kick off meeting will be held prior to field mobilization at the contractor’s local office or by telecon. The contractor shall prepare a draft meeting agenda and distribute to the Remedial Project Manager (RPM) and Government Designated Authority (GDA) for comment one week before the meeting. The contractor’s Task Order Manager, Field Lead, Site Safety and Health Officer and all other contractor field team member shall attend this kick-off meeting prior to field mobilization. The contractor shall prepare minutes of the meeting and distribute to the participant list.

4.1 Site Safety and Health Plan (SSHP)

The contractor shall prepare the SSHP to cover all on-site activities planned for completion under PWS Attachments G and H. The SSHP shall comply with the U.S Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 (Reference 11) and all applicable current NAVFAC NW SOPs (Reference 12). The SSHP shall be submitted in draft and final versions in accordance with the schedule listed in Section 5.0 Deliverables. With the final submittal, the contractor shall provide a written response to comments provided on the previous version. The SSHP shall be considered acceptable to the NAVFAC NW Safety Manager, or assigned representative prior to beginning any field work and the Contracting Officer’s Representative (COR) must give written approval of the SSHP before the contractor can mobilize for any on-site fieldwork.

4.2 Waste Management Plan

The contractor shall prepare a waste management plan (Reference 13) to cover all on-site activities planned for completion under this task order. The waste management plan should include the ADEC approved method for on-site treatment of petroleum purge water. All investigative derived waste (IDW) generated during the execution of this task order shall be disposed of off-island by the contractor. It is the contractor’s responsibility for disposal of the IDW and other waste generated under this task order. Only household waste generated within the housing rental units can be disposed of on-island at approved disposal facilities. The waste management plan shall be submitted in draft and final versions in accordance with the schedule listed in Section 5.0 Deliverables. With the final submittal, the contractor shall provide a written response to comments provided on the previous version.

4.3 Annual Monitoring

The contractor shall conduct the annual monitoring in accordance with the groundwater and landfill SAP portions of the CMP (References 9 and 10) including attachments or as updated. The contractor must complete the appropriate inspection forms for each area/site visited. Data collection and reporting shall follow the standard operating procedures as specified in the CMP including attachments. An independent third party not involved with data collection, analysis, or reporting shall validate all laboratory data. Data will be validated for all analysis performed by the laboratory with exception of waste characterization results, natural attenuation parameters, and water quality parameters. The contractor shall summarize in the report the results of the free product recovery (found in Reference 4) at monitoring wells identified as having free product during the annual monitoring event.

The contractor shall work closely with the laboratory to ensure there are no hold time exceedances and the detection limits for landfill sediments meet data quality objectives (DQOs). The contractor shall notify the RPM immediately if any hold times are exceeded or if sediment results do not meet DQOs.

Well caps without locks will be secured with plastic lock ties following sample collection. This applies to all wells sampled or measured under this task order. The contractor shall compile a list of wells that require maintenance including a description of what repair work is necessary. The repair list shall be provided to the RPM per the schedule listed in Section 5. The repair list shall be submitted via email in tabular format.

During all visual inspections (monitoring wells, sediment & surface water sampling and seep & shoreline), the contractor shall document site conditions with photographs that are date and time stamped.

4.4 Annual Monitoring Reports

The contractor shall prepare the annual monitoring reports in accordance with the requirements outlined in the groundwater and landfill SAP portions of the CMP (References 9 and 10) and will follow the format and content of the previous monitoring reports. The annual groundwater and landfill monitoring reports shall be prepared and submitted separately.

The groundwater and landfill monitoring report (References 14-16) shall include the sites listed in the groundwater SAP portion of the CMP and the landfill report sites included in landfill SAP portion of the CMP. The reports shall include a description of field and analytical methods, field observations, deviations from the approved work plans, trend analysis (as appropriate) and additional requirements included in this statement of work. Analytical results will be summarized in tabular format and compared with cleanup levels to assess the effectiveness of the remedies. All flagged analytical results shall be explained in the body of the report. Appended material shall be included at the back of each report. The appended material will be in electronic format (native file and/or portable document format) on CD/DVD(s). The annual reports will be comb bound. Three iterations of the combined groundwater and landfill report are required: internal draft, draft, and final. Line numbering shall be used for the main body of text in the internal draft and draft versions. All deliverables including quantity and type will be submitted in accordance with the schedule listed below in Section 5.0 Deliverables. Data presentation and format will follow previously submitted and approved annual reports. The contractor shall prepare response to comments with each applicable version (internal draft and draft). The response to agency comments submitted on the draft report will be included with the final report as an appendix. The appended material will also include field notes, field logs, inspection forms, sample deviation forms, data validation report, data summary tables, historical analytical results, labeled site photographs (time/date stamped), complete laboratory analytical results including field & laboratory QC, sample chain of custody forms, data validation reports, IDW disposal documentation, field sampling parameters, free product measurements and recovery data, and other information required to be reported in the planning documents . The contractor shall include water level and product depth information in both tabular and graphical format. The contractor shall review the agency comments and Navy responses on the previous year’s annual reports and incorporate any agreed upon requests or recommendations. The contractor shall ensure the laboratory data and QA requirements per Reference 17 are met for both landfill and groundwater reports. The contractor shall complete the laboratory data review checklist per Reference 17.

4.5 Updates to CMP Tables

Using the final response to comments, the contractor shall update the tables in the groundwater and landfill portions of the CMP (Tables and text in Worksheets 10, 17, 18, and 20).

4.6 Annual Institutional Control Inspections

The contractor shall conduct the annual institutional control inspections as required by the ICMP of the CMP (References 9 and 10). The primary inspections are necessary to verify that the institutional and engineering controls established under the OU A & B1 RODs continue to function as intended. The sites that require institutional control inspection and reporting are listed in Tables 3-1 and 5-1 of Appendix D of the CMP. Institutional control education evaluations should be completed on a minimum of 15 to 20 individuals. The contractor should attempt to get a good cross-section of individuals (visitors, temporary workers, local residents, school teacher, etc.) for the interviews with minimum of duplication of individuals interviewed in previous years, if possible. The contractor shall utilize the checklists provided and supplement as necessary with site photographs (time/date stamped), field notes, annotated maps or figures, or other forms of documentation. The contractor shall familiarize themselves with the inspection requirements and procedures prior to conducting the on-site inspections. It is recommended that the contractor have in their possession last years completed checklists forms and inspection report so as to note any changes from the previous inspections.

On odd numbered years. the contractor shall summarize the findings of the primary biennial inspection field efforts in a report (References 18 and 19). The report shall document current site conditions and the effectiveness of the institutional and engineering controls at each site. The report should also make recommendations for future inspections and/or the need for corrective measures should site conditions warrant. The basis of the recommendation should also be provided. The report should document that the previous year’s deficiencies and noted that the recommendations have been implemented.

On even numbered years, the contractor shall conduct a limited IC performance evaluation and document the findings in a technical memorandum (Reference 20). The technical memorandum should include: an overview of the ICs on Adak Island; a summary of the results for the four areas of evaluation (downtown area groundwater use inspection, excavation notification review, unexploded ordnance (UXO) awareness video operation inspection, and education evaluations); and conclusions and recommendations for each of the four areas of evaluation.

IC documentation shall be comb bound. Three iterations of the IC documentation are required: internal draft, draft, and final. Line numbering shall be used for the main body of text in the internal draft and draft versions. Appended material will be included at the back of the report. The appended material shall be in electronic format (native file and/or portable document format) on CD/DVD. The appended material shall include all inspection and evaluation forms, field notes, annotated maps or figures, site photographs (time/date stamped), deviation forms, excavation notification requests and other pertinent information. The IC documentation shall be submitted in accordance with the schedule listed in Section 5.0 Deliverables and Performance Requirements. Data presentation and format will follow previously submitted and approved annual reports. The contractor shall prepare response to comments with each applicable version (internal draft and draft). Navy-approved responses to agency comments submitted on the draft report will be included with the final report as an appendix.

5.0

DELIVERABLES

The period of performance is 440 calendar days from the date of award.

All deliverables shall undergo a technical review for technical accuracy of text, data tables, figures, photos, graphics and appendices, and trend analyses and appropriateness of conclusions and recommendations prior to submittal to the Navy and Agencies (if applicable) for review.

In addition, all deliverables shall undergo technical editing for consistency, organization, concise presentation of data, figures, photos, graphics, and information in appendices, and the accuracy of the table of contents and acronyms and abbreviations list prior to submittal to the Navy and Agencies (if applicable) for review.

TABLE 1 - DELIVERABLES

ADEC PM (1/1)

EPA PM (1/1)

ADEC PM (0/1)

EPA PM (0/1)

ADEC PM (1/1)

EPA PM (1/1)

ADEC PM (1/1)

EPA PM (1/1)

ADEC PM (1/1)

EPA PM (1/1)

*Days are calendar days

EF – Electronic file submitted via email (if indicated) or on CD/DVD Delivery of hard copy documents with accompanying CD/DVDs to recipients shall be by standard overnight delivery.

Electronic and hard copy (paper) data deliverables will be prepared and submitted in accordance with the Navy’s Electronic Data Deliverable (NEDD) standard. Documents will be submitted in accordance with the NAVFAC Northwest standard operation procedures (SOPs) (Reference 11). The contractor shall acquire a PKI (soft-cert) and complete the Navy’s Information Assurance (IA) training prior to uploading the NEDD files.

5.0 POINTS OF CONTACT:

Specific NAVFAC contacts be identified under separate correspondence after task order award.

Naval Facilities Engineering Command Northwest 1101 Tautog Circle

Silverdale, WA 98315

Project Manager

Alaska Department of Environmental Conservation (ADEC)

Contaminated Sites Program

555 Cordova Street

Anchorage, AK 99501-2617

Project Manager

U.S. Environmental Protection Agency (EPA)

Region 10

1200 6th Ave, ECL-155

Seattle, WA 98101-3140

Table 2: Performance Requirements Summary

(Did not Meet AQL) Marginal

(Met AQL, but with difficulty) Satisfactory

(Met AQL) Very Good

(Exceeded AQL) Exceptional

(Greatly Exceed AQL)