N4425519R6006_Attachment_J.C-1_PWS_rev.2.pdf

N44255-19-R-6006 Attachment J.C-1 Performance Work Statement_rev.2

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT (PWS)

C1. GENERAL CONTRACT REQUIREMENTS

C1.1 GENERAL

a. This indefinite delivery, indefinite quantity contract shall be to support Naval Facilities Engineering Command, Northwest (NAVFAC NW) in its long term monitoring (LTM) efforts, and for the operation and maintenance (O&M) of remedial action systems at Navy and Marine Corps Environmental Restoration (ER) sites. Although the focus of this contract is environmental restoration, work may also involve environmental compliance and/or monitoring or restoration of natural resources.

b. The preponderance of the work to be placed under this contract is expected to be performed in the states of Washington and Alaska. However, work may also be performed anywhere within the Naval Facilities Engineering Command area of responsibility. The exact location of the requirements will be designated on individual Task Orders. The Navy anticipates adding work locations to the contract beyond those identified in the PWS Attachments.

c. This contract’s purpose is to obtain various environmental and incidental services for:

• Environmental compliance and remediation program support,

• Technical consultation, and

• Optimization.

d. The tasks will fall into the following categories:

I. Environmental Remediation and Compliance Services Implement environmental clean-up technologies, compliance services, techniques, and strategies.

II. Technical Consultation Provide technical consultation and support of projects, systems, other contractors, and emerging topics of concern.

III. Long-term Monitoring Conduct inspections, sampling and analysis, monitoring, ensure land use and/or institutional controls are implemented and effective, or other work related to supporting remedial action systems.

IV. Site Operation and Maintenance (O&M) Operate sites and innovative systems at sites, including site and system maintenance and monitoring.

V. Green and Sustainable Remediation Practices.

Develop and implement green and sustainable remediation studies and current technologies involving sustainability practices. The contractor will incorporate sustainability into its execution of the specific project(s).

e. The Navy will not provide direct supervision of the contractor’s employees or sub-contractors. Work will be identified and assigned through distinct Task Orders.

C1.2 SCOPE OF WORK

a. Work for this contract will involve assessment of remedial action effectiveness by measuring levels of chemicals in various media for the purposes of:

DETERMINE EFFECTIVENESS OF REMEDIAL ACTIONS

i. assessing their impact on biota

ii. comparing the results with cleanup levels (CUL’s) and/or remedial action objectives

iii. make recommendations regarding monitoring efforts to support objectives

iv. effectively operate and maintain environmental remediation systems

v. make recommendations regarding operation and maintenance to support objectives, including optimization for green and sustainable remediation per reference a) Navy Guidance on Green and Sustainable Remediation.

b. The information will be used to identify contaminant trends in the environment in order to optimize operation and maintenance of the remedial action. Potential work and required capabilities may include, but not be limited to, the items following.

SERVICES to ELEMENTS

SERVICES

1. Inspection

2. Assessment

3. Monitoring

4. Modeling

5. Sample Collection and Analysis

6. Data Validation

7. Technical Report Preparation

8. Consultation

9. Field Technical Support

10. Well Installation & Decommissioning

11. Project Management

12. Surveying

ELEMENTS

1. Air

2. Aquatic Ecosystems

3. Soil Media

4. Marine Environment

5. Surface Water

6. Sediment

7. Tanks

8. Wastes

9. Benthic / Terrestrial Organisms

10. Groundwater

OPERATION, MAINTENANCE AND, MONITORING OF SITES

1. Capped Landfills

2. Groundwater Treatment Systems

3. Vegetative Geogrids

4. Shoreline Protection

5. Soil Vapor and Extraction

6. Bioventing Systems

7. Phytoremediation Remedies

8. Steam or Air Sparging Systems

9. Sediment Caps

10. Infiltration Barriers

11. Leach Basins

12. Stormwater Networks and Treatment Systems

13. In-situ Oxidation Systems

14. Free Product Recovery Systems

15. Monitored Natural Attenuation Remedies

16. Wells, Including Protective Structures.

17. Site Boundary/Perimeter Fencing/Roads and Signage

18. Road/Pavement

MISCELLANEOUS

1. Knowledge of Environmental Laws and Regulations

2. Fully Trained and Qualified Personnel per Section C3.1 of this PWS.

3. Provide administrative support.

• Develop/update internal draft, draft, draft final, and final reports, work plans, manuals, presentations, publications, and other documents as required by or for: (1) local, state, and federal regulators, environmental or otherwise; (2) a specified DoD installation; (3) public outreach; (4) training/technology transfer to DoD personnel; and (5) any other person, entity, program, or mission outlined in task order PWS.

• Reproduce publications, compact disks (CDs), brochures, training manuals, and any other media deemed necessary as outlined in task order PWS.

c. The information obtained during execution will be used to identify contaminant trends in the environment in order to optimize operation and maintenance of the remedial action systems. This contract covers services in the following areas:

1. Long Term Monitoring

2. Operation and Maintenance

3. Remedy Repairs and Upgrades

4. Support for Evaluation of Trends in Data and Site Conditions

5. Support for Optimization Efforts

C1.2.1 LONG TERM MONITORING

a. The Data Quality Objective (DQO) process shall be used for the purpose of meeting and optimizing ER LTM requirements. At most sites, DQOs have been developed for the purposes of fulfilling program monitoring requirements and gaining regulatory and stakeholder acceptance. At the remaining sites, DQO’s shall be developed per EPA DQO review and assessment and tools guides, references b) Data Quality Assessment: a Reviewers Guide and c) Data Quality Assessment: Statistical Tools for Practitioners, respectively.

b. Work plans and associated addenda shall be developed for the purpose of sampling, analyzing, and reporting concentrations of various contaminants and/or geochemical indicators in various media. Media may include but not be limited to: air, groundwater, surface water, marine/aquatic environments and sediment, soil, soil vapor, benthic or terrestrial organisms, bioassays, and various tank and tank contents or wastes. The work plans shall be created or updated for the purpose of evaluating DQO’s. Work plans shall be developed per reference d) the Navy Sampling and Field Testing Manual, reference e) NAVFAC Supplemental SAP Guidance to the UFP-QAPP Manual and reference f) EPA Requirements for Quality Assessment Plans. The work plans shall also include a Sampling and Analysis Plan (SAP) / Quality Assurance Project Plan (QAPP) or an update to an existing SAP/QAPP as defined in the Task Order.

Where practical, based on NAVFAC Remedial Project Manager (RPM) discretion, SAP/QAPP documents may be developed for the duration of the contract at designated sites with addenda and change sheets used to update information as necessary.

c. Based on Navy approved final work plans, the Contractor shall mobilize, collect, analyze, validate, and report sampling data and/or field measurements. Field work may not commence until final work plans have been reviewed by the NAVFAC RPM and a Technical Direction Letter (TDL) has been issued by the NAVFAC Contracting Officer’s Representative (COR).

d. The Contractor shall provide trend analysis and data quality assessment of sampling data and report conclusions in reference to DQO’s. The report should include recommendations for LTM program adjustment or modification if necessary to maintain optimal achievement of remedial goals. Assessment and documentation of Monitored Natural Attenuation (MNA) per reference g) shall be included, as applicable. Data quality assessment shall be accomplished per reference h) Environmental Protection Agency (EPA) Guidance on Environmental Data Verification and Validation.

e. The Contractor shall provide human health and or ecological risk assessments to determine if threat to human health or environment exists, and if so it’s magnitude and immediacy.

f. The Contractor shall perform project management and engineering services in support of long term monitoring activities.

g. The Contractor shall provide technical and administrative support for public involvement activities as required.

h. The Contractor shall install, maintain, sample, and abandon monitoring wells and protective structures as required, in accordance with all federal, state, and local regulations of the work location.

i. The Contractor shall manage and dispose of wastes resulting from the work performed under this contract per Navy activity instructions and guidelines, and all federal, state, and local regulations of the work location.

j. The Contractor shall prepare and submit electronic data and reports to the Navy Installation Restoration Information Solution (NIRIS) database per the Standard Operating Procedures (SOP’s) as outlined in reference i), NAVFAC NW Standard Operating Procedures. The contractor is required to obtain access to NIRIS to complete the tasks outlined in this PWS. If the contractor does not already have access to NIRIS, instructions for gaining access can be found at https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/NIRIS%20Access%20Quick%20Ref erence%20Guide.pdf. When requesting NIRIS access, the “CONTRACTOR” role will be sufficient to complete the basic requirements of this task order.

i. All data (including, but not limited to analytical data, geospatial data, and documents) that are produced as a result of the work under this contract task order shall be uploaded to the Naval Installation Restoration Information Solution (NIRIS) prior to task order closeout. NIRIS is the Navy’s authoritative data source for its environmental restoration program. NIRIS is an information management solution, the purpose of which is to ultimately ensure the continuity and support of the Environmental Restoration Program. NIRIS consists of a centralized database, tools, and applications used to store and manage ER data. This system uses standard protocols, valid values, and formats to ensure that data and documents are loaded, stored, and accessed in a consistent manner. The policies mandating the use of NIRIS for both ERN and BRAC can be found at https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/2008-04- 11%20NIRIS%20Policy.pdf and https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/2008-05- 19%20BRAC%20NIRIS%20Policy.pdf.

ii. Analytical data are entered into NIRIS via NAVFAC Electronic Data Deliverables (NEDDs). The NEDD Specifications are a collection of tables that provide the requirements, valid values, and https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/NIRIS%20Access%20Quick%20Reference%20Guide.pdf https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/NIRIS%20Access%20Quick%20Reference%20Guide.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/2008-04-11%20NIRIS%20Policy.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/2008-04-11%20NIRIS%20Policy.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/2008-05-19%20BRAC%20NIRIS%20Policy.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/2008-05-19%20BRAC%20NIRIS%20Policy.pdf definitions for ER data submittals. These specifications standardize the analytical data submittal process for the ER program. The NEDD Standard Operating Procedures (SOP) (which can be downloaded at https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000- 01%20NEDD%20SOP.pdf) provides guidance and support for the submittal of NEDD tables in NIRIS, along with detailed instructions for compiling and submitting data to NAVFAC. The SOP additionally provides guidance on helping plan projects to facilitate consistent collection and organization of analytical data gathered during field activities.

iii. NEDD Selector

During the planning process and prior to conducting field work, the contractor shall discuss which NEDD tables will be populated. Certain NEDDs will be required based on the data collection requirements outlined in this SOW. The NEDD selector (located in NIRIS) can help determine which NEDDs are required based on the work outlined in this task order. Once the NEDD tables are selected, the contractor shall consult with the RPM as to which optional fields in each NEDD table will be required to be populated for this task order. Even if a field in a NEDD table is considered optional (i.e. NIRIS will not reject the data submittal if left blank), it is good practice to upload ALL data collected into NIRIS, provided a location for that data exists in a NEDD table.

The NEDD Table categories to be considered for submittal are:

• Aquifer Testing information

• Biological specimens, biological surveys, or toxicity tests

• Boreholes or associated geological data

• Chemistry results

• Field measurements

• Groundwater levels, water pumps, well, or associated well data

• Munitions survey (UXO) information

iv. NEDD Submittal

Following the collection and validation of data, the contractor shall submit all tabular data collected under this task order in the specified NEDD format, including data for optional fields in NEDD tables as initially directed by the RPM. The NEDD is critical for effectively importing and managing NIRIS data. These data must be submitted via the NEDD Data Checker and be complete (i.e. include supporting data set NEDDs as outlined in the current version of the NEDD SOP). The Data Checker runs tests on NEDDs, ensures that key business rules are adhered to, and checks submittals against the NIRIS central data base. The contractor shall request technical support and training (as needed) to ensure that data are submitted in a complete and correct format.

After successful completion of the data checking process, the user is presented with a submittal form that includes contact information and comments for the NIRIS Regional Data Manager (RDM). When the “Submit” button is clicked, the NEDD submittal is automatically transferred to the RDM and an e-mail is sent to the contacts listed on the submittal form. This e-mail will include a tracking number that can be used to check the status of the data as they move through the loading process. Within 10 days of the submittal, the RDM will send an e-mail notification that the upload was successful, or posing questions to be answered before the upload can be https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000-01%20NEDD%20SOP.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000-01%20NEDD%20SOP.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000-01%20NEDD%20SOP.pdf completed. or rejecting the upload. Data HAVE NOT been successfully loaded to NIRIS until a successful load response has been received. Additional instructions for this process are available in the NEDD SOP.

v. Geospatial Data

As the Navy’s authoritative data repository for environmental restoration data, NIRIS also maintains ER spatial data and displays the data in NAVFAC’s WebGIS browser, the GRX Viewer. Geospatial data produced as a result of this Task Order shall be loaded into NIRIS in accordance with guidance set forth in the “Spatial Data Submittal” section of the “Non-NEDD Deliverable Submittal Guidelines” SOP. This SOP can be found at:

https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000- 04%20Non-NEDD%20Deliverable%20Submittal%20Guidelines.pdf. All geospatial data shall be provided with metadata, using the appropriate coordinate system (e.g., WGS 1984), in an ESRI format (preferably in shapefile or file geodatabase format, although CAD files can be accepted) and submitted to the RDM for importing into the NIRIS geospatial database.

Additionally, the contractor shall contact the appropriate RDM to obtain relevant geospatial data for use in official task order deliverables and environmental records. Geospatial data maintained within NIRIS are considered official in terms of sample locations, site boundaries, land use control boundaries, etc. Using geospatial data from any other source could lead to the production of inaccurate maps and figures. If there is a dispute as to whether the geospatial information located in NIRIS is correct, the contractor shall contact the RDM, RPM, and/or a NIRIS Work Group member for the Naval Facilities Engineering Command (FEC). Contact information for the RDM will be provided by the Contract COR.

vi. Documents/Environmental Records

All Administrative Records, Post Decision Files, and Site Files that are produced under this task order shall follow guidelines outlined in the Environmental Restoration Recordkeeping Manual.

This manual has been established to consistently manage and maintain the Administrative Record Files, Site Files, and Post Decision Files across NAVFAC Commands for incorporation into NIRIS. The Environmental Restoration Recordkeeping Manual can be found in its entirety at https://www.navfac.navy.mil/products_and_services/ev/products_and_services/env_restoration/R KM.html. All final reports, official NAVFAC correspondence, lab analytical data packages, meeting minutes, PDF maps or drawings, photographs, fact sheets, and public notices associated with this task order shall be formatted as specified in the Environmental Restoration Recordkeeping Manual and submitted for upload into NIRIS in accordance with Appendix O - NAVFAC SOP to Submit Documents to NIRIS (https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/Ap pxO_SOP_to_Submit_Docs.pdf) of the Environmental Restoration Recordkeeping Manual.

Additionally, any unofficial correspondence related and essential to the decision making process associated with this task order (ex, emails, notes from phone conversations, etc) shall also be submitted to NIRIS following the above referenced guidance.

All documents submitted for inclusion into NIRIS shall be accompanied by a completed Document Data Sheet. An accurate and complete Document Data Sheet is essential to ensuring https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000-04%20Non-NEDD%20Deliverable%20Submittal%20Guidelines.pdf https://niris.navfac.navy.mil/Private_Documents/Knowledge_Base/Sop_Documentation/03-000-04%20Non-NEDD%20Deliverable%20Submittal%20Guidelines.pdf https://www.navfac.navy.mil/products_and_services/ev/products_and_services/env_restoration/RKM.html https://www.navfac.navy.mil/products_and_services/ev/products_and_services/env_restoration/RKM.html https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/AppxO_SOP_to_Submit_Docs.pdf https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/AppxO_SOP_to_Submit_Docs.pdf that environmental records are loaded into NIRIS containing the correct metadata, and helps NAVFAC Records Managers identify the appropriate distribution of the document, as well as the protection of sensitive information. The Document Data Sheet and instructions to fill it out can be found in Appendix N - The Document Data Sheet and Distribution Statements (https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/Ap pxN_Distribution_Statement_Doc_Data_Sheet_Marking_Docs.pdf) of the Environmental Restoration Recordkeeping Manual.

Upon completion of the project and before closeout, a list of all deliverables, including official, formal comments and response to comments shall be submitted to the appropriate Records Manager or Regional Database Manager. Do not include contract related or funding related correspondence and documents on the list. See the Environmental Restoration Recordkeeping Manual, Appendix B (https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/Ap pxB_ARF_PF_SF.pdf), for a complete list of Administrative Record, Post Decision and Site Files.

k. Washington Department of Ecology Environmental Data Submittals

i. For site in which Ecology is designated the Regulatory Agency Lead, all new sampling data shall be submitted to Ecology in both written (e.g., summarized in report tables and submitted on a CD) and electronic formats in accordance with Ecology's Toxics Cleanup Program Policy 840 (Data Submittal Requirements) found at:

https://fortress.wa.gov/ecy/publications/documents/1609050.pdf .

ii. For site in which Ecology is designated the Regulatory Agency Lead, new data shall be supplied to Ecology in electronic format (i.e., EIM) 60 days after the new data has been validated. Refer to Ecology's Environmental Information Management database per the EIM Submittal Guidelines found at: http://www.ecy.wa.gov/eim/helpDocs.htm.

l. The Contractor shall develop technical memoranda and reports including but not limited to inspection, monitoring, testing, sampling, or modeling reports, annual summaries, various permitting reports, and response completion reports.

m. The Contractor shall evaluate and document Navy compliance with activity-specific institutional controls.

n. Recurring sampling and analysis requirements is included with site specific sub-line item number (SLIN) information. The information may be used to determine overall volume of recurring work effort.

The contractor may also use this information to efficiently manage field execution with the following provisions:

1. The NAVFAC RPMs are the technical and project lead for each site as assigned. All site data, reports, coordination, and responsibility rests with the assigned NAVFAC RPM.

2. The execution and data acquisition schedules and quality must meet site specific decision document or administrative document requirements and task order direction.

https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/AppxN_Distribution_Statement_Doc_Data_Sheet_Marking_Docs.pdf https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/AppxN_Distribution_Statement_Doc_Data_Sheet_Marking_Docs.pdf https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/AppxB_ARF_PF_SF.pdf https://navfac.navy.mil/niris/Knowledge_Base/Sop_Documentation/Recordkeeping_Manual/AppxB_ARF_PF_SF.pdf https://fortress.wa.gov/ecy/publications/documents/1609050.pdf http://www.ecy.wa.gov/eim/helpDocs.htm

3. A Government Designated Authority (GDA) may be assigned by the Contracting Officer to assist the RPM in executing inspection and monitoring duties wherein the surveillance and monitoring burden of the contract is significant. The GDAs will be assigned on individual Task Orders or by contract as required.

o. The Contractor shall maintain in working order all equipment and facilities used in monitoring as defined in Section 1.2.2. Purchase of Contractor owned tools and equipment used for long-term monitoring shall be considered an overhead expense.

1.2.2 OPERATIONS AND MAINTENANCE

a. The Contractor shall provide for the operation and maintenance of remedial action systems in compliance with the system O&M manuals and installation-specific solid waste instructions.

b. The Contractor shall maintain equipment and facilities used for long-term monitoring including roads, wells and associated structures and equipment. Note: This does not apply to Facility maintained roads.

c. The Contractor shall inspect and report on system operating conditions and replacement of supplies and equipment as necessary to achieve or maintain system performance goals. Purchase of Contractor owned tools and equipment used for operations and maintenance shall be considered an overhead expense.

d. This shall include maintenance, replacement, and repair of government owned systems and system components to insure optimal performance.

i. Maintenance is defined as activity in which operating equipment or facilities are kept in operational condition. Examples of maintenance include but are not limited to ensuring site roads are drivable, protecting treatment plant equipment from deteriorating due to weather exposure, and keeping mechanical equipment operating.

ii. Repair is defined as activity in which damaged or non-operating equipment or facilities are restored to operational function.

iii. Replacement of inoperable equipment or facilities shall occur when the cost to repair exceeds 50% of the value of the equipment or facility.

iv. As tasked in individual SLINS, the Contractor shall develop and submit O&M Manual updates that include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

v. As part of the revised O&M Manuals, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including the FFP liability limit of $5,000 in direct material and labor cost. The Contractor shall notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the FFP liability limit, the Government may order the work under the IDIQ section of this contract;

however, the Government will only be liable for the amount of cost exceeding the FFP liability limit.

vi. The Contractor shall perform all repairs, whether identified as part of their routine O&M accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

vii. If the Government identifies a problem or a need for repair, the Government will issue a Technical Direction Letter to the contractor.

e. This task may also include system modifications or optimization as new policies and regulations are implemented throughout the contract.

f. The Contractor shall be responsible for effective and efficient O&M with the following provisions:

i. The NAVFAC RPMs are the technical and project lead for each site as assigned. All site data, reports, coordination, and responsibility rests with the assigned RPM. The NAVFAC RPM will be identified for each Task Order.

ii. The execution and data acquisition schedules and quality must meet site specific decision document or administrative document requirements and task order direction.

iii. A GDA may be assigned by the Contracting Officer to assist the RPM in executing inspection and monitoring duties wherein the surveillance and monitoring burden of the contract is significant. The GDA’s will be identified on individual Task Orders or by contract, as required.

C2. PERSONNEL REQUIREMENTS

C2.1 GENERAL

The contractor shall organize, furnish, maintain, supervise, and direct a work force which, within the limitation of the provisions of the contract is thoroughly capable and qualified to effectively perform the work set forth in the contract. All personnel shall have the qualifications to perform assigned duties as required by the contract and Task Orders. All key personnel shall work for the prime contractor. Key personnel qualifications shall be submitted for approval to the Contracting Officer via the COR at contract award and may be revised with approval of the Contracting Officer.

The contractor shall take action to ensure a clear distinction exists between Government employees and contractor employees. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and display distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

C2.2 KEY PERSONNEL

C2.2.1 PROGRAM MANAGER

a. Responsibilities include oversight of all aspects of awarded Task Orders. Duties include monitoring and controlling project quality, assuring compliance with applicable Federal, State, Department of Defense, Navy and local regulations and policy, ensuring compliance with health and safety requirements, and performing as the contractor’s chief representative. The qualified individual for this position shall have as a minimum:

1. Undergraduate degree or higher in management or science.

2. Ten (10) years of experience managing or overseeing large Task Order contracts involving multiple concurrent projects at multiple locations and

3. Six (6) years of experience working as a senior manager or senior engineer with environmental restoration, long-term monitoring or environmental operation and maintenance projects.

C2.2.2 QUALITY CONTROL PROGRAM MANAGER

a. Responsibilities include developing, maintaining, and enforcing a comprehensive Quality Control (QC) program as described in paragraph C4.2 below. The QC Program Manager qualifications are:

1. Five (5) years of QC and Quality Assurance (QA) experience managing environmental restoration, long-term monitoring, or environmental O&M projects.

2. Undergraduate degree or higher.

C2.2.3 CERTIFIED INDUSTRIAL HYGIENIST (CIH)

a. Responsibilities include implementing and overseeing the contractor's health and safety program (HASP) and plans. The Certified Industrial Hygienist qualifications are:

1. Undergraduate degree in physical science, life sciences, or engineering from an accredited college or university.

2. Five (5) years of professional experience as a full-time industrial hygienist.

3. Certified by American Board of Industrial Hygiene (ABIH).

4. Documented expertise in air monitoring technologies, and in the development of personal protective equipment programs for working in potentially toxic atmospheres.

5. Working knowledge of federal, state, and local occupational health and safety regulations.

6. Experience implementing reference j), the EM 385-1-1-1 Army Corps of Engineers Safety and Health Requirements.

C2.2.4 KEY PERSONNEL SUBSTITUTION REQUIREMENTS

a) Key personnel may be substituted in accordance with key personnel substitution requirements specified herein.

b) Within 5 days of award, the contractor will provide resumes for key personnel which meet the below minimum requirements. Key personnel must be approved by the Government prior to start of contract performance.

c) The contractor agrees that during the first 180 days of the contract performance period, no key personnel substitutions shall be permitted unless an individual’s sudden illness, death, or termination of employment necessitates such substitutions. In any of these events, the contractor shall immediately notify the Contracting Officer and provide the information required below. After the initial 180-day period, proposed substitutions shall be submitted, in writing, at least 15 days (45 days if security clearance is to be obtained) in advance of the proposed substitutions, to the Contracting Officer via the COR, and provide information required below:

1. Proposed substitutes shall meet the key personnel qualifications for the position to be replaced.

2. Requests for additions or substitutions shall include a detailed explanation of the circumstances necessitating proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer. The Contracting Officer will evaluate such requests and notify the contractor in writing of approval or disapproval.

C2.3 REQUIRED NON-KEY PERSONAL QUALIFICATIONS

C2.3.1 CONTRACTOR PROJECT QUALITY ASSURANCE MANAGER

a. The Contractor Project Quality Assurance Manager (QA Manager) provides surveillance for Task Orders in which the prime contractor uses laboratory services as found in C4.6. Task Order project teams should establish the level of qualifications and experience necessary for the procurement of specific sampling or testing services. The following are minimum qualifications for contractor personnel performing QA surveillance:

1. Undergraduate degree

2. At least four (4) years of combined laboratory experience as part of a consultant project management team.

3. If not a degreed chemist, the QA Manager must have demonstrated knowledge and experience in sampling and analysis of environmental media, and application of associated QA.

C2.3.2 CONTRACTOR PROJECT CHEMIST

a. The Project Chemist provides coordination and QA surveillance of laboratory services as found in C4.6. An advanced degree in one of the disciplines described in this paragraph may be substituted for equivalent experience. Project Chemist minimum qualifications are:

1. Undergraduate degree in chemical, environmental, biological sciences, physical sciences, or engineering

2. At least 30 semester hours in chemistry, supplemented by course work in mathematics including differential and integral calculus

3. At least six (6) semester hours of physics

4. At least two (2) years of experience with areas of environmental sampling and analytical testing relevant to the project.

5. As applicable to the specific project, the knowledge of environmental analytical chemistry methodologies, chemistry of remedial treatment technology, chemical fate and transport, and experience in the sampling and analysis of toxic/hazardous chemicals in environmental matrices.

C2.3.3 SITE HEALTH AND SAFETY OFFICER (SHSO)

a. Responsibilities include ensuring that elements of the accepted site health and safety plan are implemented and enforced on-site. Minimum qualifications include the following:

1. One (1) year working experience at hazardous waste sites where EPA Level B and Level C personal protective equipment was required;

2. Specialized training in personal and respiratory protective equipment, program implementation, proper use of air monitoring instruments, air sampling methods, and interpretation of results.

3. Certified in first aid and cardiopulmonary resuscitation (CPR) by a recognized organization such as the American Red Cross; and

4. Knowledge of applicable federal, state and local, and Department of Defense (DoD), Navy/Marine Corps occupational safety and health regulations.

5. The qualified individual for this position shall be an employee of the prime contractor.

6. Meets the requirements of section 1 and complete training specified in paragraph 01.A.17 of reference j) EM-385-1-1 Army Corps of Engineers Safety and Health Requirements Manual and has experience implementing EM 385-1-1.

C2.3.4 SITE SUPERINTENDENT

a. The site superintendent shall be qualified to perform the following:

1. Oversee all aspects of awarded Task Orders at the site.

2. Monitor and control project quality at the site, assuring compliance with applicable Federal, State, Department of Defense, Navy and local regulations and policies.

3. Ensuring compliance with health and safety requirements.

4. Establish limited access to project site through the use of administrative and institutional controls.

C2.3.5 PROJECT MANAGER

a. The Project Manager is responsible for all aspects of coordination and execution of assigned projects with respect to scope, schedule and budget. Duties include monitoring and controlling project quality, assuring compliance with applicable Federal, State, Department of Defense, Navy and local regulations and policy, and ensuring compliance with health and safety requirements. The qualified individual for this position shall have as a minimum:

1. Undergraduate degree in chemical, environmental, biological sciences, physical sciences, or engineering.

2. 3 years experience executing Task Orders involving environmental restoration, long-term monitoring or environmental operation and maintenance projects.

C3. TRAINING REQUIREMENTS

C3.1 PERSONNEL

a. The contractor is expected to have personnel with the requisite skills to perform the requirements of this contract. Prior to the start of work, the contractor shall document that personnel have current Occupational Safety and Health Act safety training in accordance with 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response.

b. The Government will not reimburse direct costs associated with the training of contractor personnel in any effort to attain or maintain requirements of this contract. If allowable under FAR Part 31, these costs may be included as indirect costs. Attendance at work shops or symposiums is considered training for the purposes of this contract.

C4. CONTRACTOR QUALITY CONTROL PROGRAM

C4.1 SUMMARY

This part establishes minimum requirements for quality control which shall apply to all contracts Task Orders. More stringent requirements may be included in specific contract Task Orders if the statement of work dictates.

C4.2 QUALITY CONTROL MANAGEMENT REQUIREMENTS

a. The responsibilities of the QC Manager are to maintain a QC program that establishes and maintains:

1. An overall QC organization, QC Management Plan, and Site Specific Quality Control Plans.

2. Coordination and mutual understanding meetings, project QC meetings.

3. Submittal reviews and approvals, testing, completion inspections

4. QC certifications and documentation as necessary to provide materials, equipment, workmanship, fabrication, construction, and operations for each Task Order.

C4.3 QUALITY CONTROL MANAGEMENT PLAN

The contractor shall submit a contract Quality Control Management Plan (QCMP) within thirty (30) days from contract award to the Contracting Officer via the designated representative. The objective of the plan is to ensure that appropriate technical and procedural standards are followed for all reports, field sampling and measures, designs, drawings and documentation. It shall address the QC organization and management responsibility, quality improvement, personnel training, procedural methods, 3 phases of control where appropriate, testing, equipment calibration, inspections and the level of QC to be applied to Task Orders to ensure accurate and reliable results.

C4.4 SITE SPECIFIC QUALITY CONTROL PLAN

a. The contractor shall submit for acceptance by the Contracting Officer’s designated representative a site specific QC plan that includes the elements of the QC program and covers both on- and off-site fieldwork required under the Task Order.

b. Acceptance of the site specific QC plan is required prior to the start of work. The Contracting Officer or designated representative reserves the right to require changes in the site specific QC plan and operations as necessary to ensure the specified quality of work.

c. The site specific QC plan shall include the following:

1. Name and qualifications in resume format, of the project QC manager.

2. A letter signed by an individual authorized to bind the contractor that appoints the project QC manager, and states that the QC manager is responsible for implementation of the QC program as described in this contract. The letter shall include the project QC manager's authority to direct the correction of nonconforming work.

3. Procedures for reviewing, approving, and managing submittals. Provide the names of persons authorized to review and certify submittals prior to approval. Provide the initial submittal register as specified in C7.2, "Deliverables," and as required by the contract Task Order.

4. Testing laboratory information required by paragraph C4.7 TESTING LABORATORY

REQUIREMENTS

5. A plan and log that includes required tests, their frequency, person responsible for conduct of the test, and referenced to the specification paragraph number dictating the test be performed.

6. Documentation procedures utilizing the 3-phases of control process as applicable to construction, including proposed report formats.

7. A list of external organizations such as testing laboratories, architects, and consulting engineers that will be employed by the contractor, and a description of the services the firms will provide.

C4.5 CONTRACT QUALITY CONTROL MANAGEMENT ADDITIONAL DUTIES

a. Any changes to the established contract QCMP or site specific QC shall be at the direction and approval of the QC program Manager, with concurrence of the Contracting officer or COR.

b. If a separate project QA Manager is assigned to a contract Task Order, the QC Program Manager shall not necessarily be required to be on-site during that Task Order’s remedial activities, but shall be readily available for consultation when required by the Contracting Officer, COR, GDA, or NAVFAC RPM.

c. In addition to management and implementation of the site specific QC program, the QA Manager may be assigned other duties on a part-time basis, and for non-construction activities, may also serve as the Site Health and Safety Officer if qualified. When approved in advance by the Contracting Officer, the Site Superintendent may act in a dual role as the QA Manager and the Site Superintendent. In any case, the person assigned as the QA Manager shall be held responsible for the quality of work on the job and is subject to removal by the Contracting Officer for non-compliance with quality requirements specified in the contract.

C4.6 CONTRACTOR LABORATORY SERVICES QUALITY ASSURANCE

For Task Orders in which the prime contractor subcontracts laboratory services, a contractor QA Manager and Project Chemist must be designated by the prime contractor. The Contracting Officer or designated representative will monitor the prime contractor to ensure appropriate oversight of environmental sampling and testing activities.

C4.6.1 CONTRACTOR PROJECT QUALITY ASSURANCE MANAGER FOR WORK REQUIRING

LABORATORY SERVICES

a. The QA Manager provides internal QA surveillance during the implementation of the project.

Specifically, the QA Manager:

1. Approves the final contractor QA Project Plan (QAPP) prior to submitting it to the government for review and acceptance within 30 days of contract award.

2. Approves site specific QA plans. Acceptance of the site specific QA plan by the government is required prior to the start of work on individual task orders. The Contracting Officer or designated representative reserves the right to require changes in the site specific QC plan and operations as necessary to ensure the specified quality of work.

3. Approves project-specific Method Quantization Objectives (MQO’s) that will meet the project specific performance standards.

4. Verifies appropriateness of sampling procedures, analytical methods, and laboratory quality systems.

5. Verifies the selection of appropriately qualified laboratories.

6. Coordinates field and laboratory QA surveillance, per contract specifications.

7. Notifies the government QA Manager of any problems or nonconformance issues. Declaration of Non-Conformance Report (Attachment A shall be used for this purpose);

8. Directs the performance of data review, per contract specifications.

9. Monitors corrective action.

C4.6.2 CONTRACTOR PROJECT CHEMIST

a. The Project Chemist provides coordination and QA surveillance of laboratory services, including:

1. Definition of project-specific MQO’s that will meet the project-specific performance standards.

2. Determines appropriateness of sampling and analytical methods and laboratory quality systems.

3. Oversees QAPP preparation.

4. Verifies laboratory qualifications.

5. Makes recommendations for laboratory selection (selection to be confirmed by Task Order project team).

6. Coordinates with the laboratory during contract execution.

7. Notifies the contractor QA Manager of any problems or nonconformance issues.

8. Performs data review, per contract specifications; and

9. Implements and monitors corrective action, as needed.

C4.7 TESTING LABORATORIES

C4.7.1 TESTING LABORATORY REQUIREMENTS

a. Minimum Performance Standards for Environmental Laboratories:

1. Laboratories performing analyses in support of this procurement must have an established and documented laboratory quality system that conforms to reference k) ISO/IEC 17025:2005 as implemented by reference l) the DoD Quality Systems Manual (QSM) for Environmental Laboratories

2. The laboratory’s authorized contract representative and the laboratory QA officer must declare laboratory conformance to the DoD QSM using the Declaration of Conformance to the DoD Quality Systems Manual QSM (PWS Attachment B).

3. Laboratories must possess any required state certification and/or be accredited for each applicable test method, by a nationally recognized laboratory accreditation body, e.g. National Environmental Laboratory Accreditation Program (NELAP), compliant with reference m)

ISO/IEC 17011:2017.

4. All laboratories must demonstrate the ability to generate acceptable results from the analysis of Proficiency-testing (PT) sample(s), subject to availability, using each applicable method in the specified matrix.

5. Upon request, laboratories must make available to the DoD, the results of all PT samples analyzed by the laboratory during the period of performance per reference n) DoD Policy and Guidelines for Acquisitions involving Environmental Sampling.

6. The contractor shall ensure the laboratory makes appropriate documentation available to the government Chemist/QA Manager and COR.

7. All laboratories are subject to on-site assessments by authorized representatives of the DoD.

8. The contractor shall ensure the Contracting Officer or COR is notified in writing of any change in laboratory certification or accreditation status within 30 calendar days of the change. This written notification requirement applies, but is not limited to suspension or revocation of certification or accreditation (even for specific methods within the awarded SLINs and/or current performance execution requirements). In addition, the prime contractor shall be responsible to correct impacted Sample and Analysis Plans.

9. Data anomalies and/or poor quality results will be reported to the QA Manager, NAVFAC Chemist, COR, and NAVFAC RPM immediately, regardless of internal steps to provide remedy.

This notification does not relieve the laboratory and prime contractor of responsibility to make internal/method execution errors right.

C4.8 QUALITY CONTROL CERTIFICATIONS

C4.8.1 CONTRACTOR QUALITY CONTROL REPORT CERTIFICATION

Each contractor QC report shall contain the following statement signed by the QC Program Manager: "On behalf of the contractor, I certify that this report is complete, accurate, and correct, and equipment and material used, and work performed during this reporting period is in compliance with contract to the best of my knowledge and belief.”

C4.8.2 COMPLETION CERTIFICATION

Upon completion of work under a contract Task Order, the project QC Project Manager shall furnish a certificate to the Contracting Officer and/or COR, with copy to the NAVFAC RPM, attesting that "the work has been completed, inspected, and tested, and is in compliance with the contract."

C4.9 CHEMICAL QUALITY CONTROL/QUALITY ASSURANCE

Following award of the contract, the contractor shall implement and comply with all quality systems documentation and project-specific performance standards as described below. Work involving environmental sampling or testing shall not commence until the Contracting Officer or COR has determined that contractor’s quality systems documentation meets specifications contained in the contract and individual Task Orders.

C4.9.1 REQUIRED QUALITY SYSTEMS DOCUMENTATION

a. Following award of the contract, the contractor shall submit the following quality systems documentation to the Contracting Officer. Submitted documents shall indicate the responsibility of the contractor to carry out quality control obligations and contain measurable inspection and acceptance criteria corresponding to the performance standards contained in the Task Order.

Documentation Specification Due Date

1. Contractor QC Management Plan (see C4.3 above)

UFP-QS, reference m) 30 days after Award

2. Contractor Site Specific QC Management Plan (see C4.4 above)

UFP-QS and UFP-QAPP project, references o) and p)

Prior to Task Order field work execution

3. Contractor QA Project Plan (see C4.6.1.a.1. above)

UFP-QAPP, reference p) 30 days after Award

4. Contractor site specific QA Project Plan (see C4.6.1.a.1.

above)

UFP-QAPP, reference p) Prior to Task Order field work execution

5. Laboratory Quality Management Plan

UFP-QS, reference o) As required

6. Laboratory Declaration of Conformance to DoD QSM

Declaration of Conformance Attachment B

Prior to Task Order environmental sampling event

b. The Contracting Officer’s designated COR will review and return the quality systems documentation, with comments, indicating acceptance or rejection.

c. If necessary, the contractor shall revise the documentation to address all comments and shall resubmit the revised documentation to the Contracting Officer’s designated COR for acceptance.

d. Work involving environmental sampling or testing shall not commence until the Contracting Officer’s designated COR has accepted the contractor’s quality systems documentation.

C4.9.2. REQUIRED CONTRACTOR QUALITY CONTROL REPORTS

Following award of an individual Task Order, and during execution of field work, the contractor shall submit the following quality control reports to the GDA. These can be combined as appropriate, with approval by the COR. Weekly reports shall reflect daily work accomplished.

Documentation Schedule

1. Contractor Quality Control Report Weekly (Daily for construction1 work)

2. Contractor Production Report Weekly (Daily for construction1 work)

1Construction work is defined as work that requires excavation, new building, lifting equipment, heavy equipment, elevation more than six feet above ground surface, etc.