N4008526R0033 Section C Annexes.pdf

Section C

0100000 – General Information

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Marine Corps Air Station (MCAS) Laurel Bay (LB), Laurel Bay Schools, Beaufort, SC, Townsend Bombing Range Shellman

Bluff, Georgia and outlying areas supported by this installation by means of a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page)

Annex 1 General Information

0100000 General Information

Annex 2 Management and Administration

0200000 Management and Administration

Annex 3 Command and Staff

Annex 4 Public Safety

Annex 5 Air Operations

Annex 6 Port Operations

Annex 7 Ordnance

Annex 8 Range Operations

Annex 9 Health Care Support

Annex 10 Supply

Annex 11 Personnel Support

Annex 12 Morale, Welfare and Recreation Support

Annex 13 Galley

Annex 14 Housing

Annex 15 Facilities Support

1502000 Facilities Investment

1503020 Pest Control

Annex 16 Utilities

1602000 Electrical

Annex 17 Base Support Vehicles and Equipment

1700000 BSVE

Annex 18 Environmental

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in

Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information Marine Corps Air Station (MCAS) Beaufort is a United States Marine

Corps base located three miles (5 km) northwest of the central business district of Beaufort, a historic city in Beaufort County, South Carolina, in the Southeast of the United States.

MCAS Beaufort is home to Marine Aircraft Group 31 (MAG-31), one of the largest F/A 18 Aircraft Groups and recently fielded a squadron of F-35

Lightning, Joint Strike Fighters. MAG 31’s reputation for tactical proficiency has earned the Air Station the title of ‘Fightertown”.

MCAS Beaufort community includes approximately 6,000 Marines, Sailors, Civilian Employees, and family members. The Air Station covers over 6,900 acres within Beaufort County with an additional 22,000 plus acres at the Townsend Bombing Range in McIntosh County, Georgia.

MCAS Beaufort is also responsible for the housing complex of Laurel

Bay, just 3 miles (5 km) from the station, which provides family housing for area Marines, Sailors, and their families.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another.

Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification

Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with

Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offeror’s may not rely upon the "Informational Notes" as material representations of the

Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.4.1 Camera Permits

2.3.4.2 Gas Free Certifications

2.3.4.3 Hot Work Permits

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities (GFF)

2.4.3 Government-Furnished Utilities (GFU)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government- Furnished Information Technology

2.5 Contractor-Furnished Items

2.5.1 Safety Data Sheets (SDS)

2.5.2 Copy Machine

2.5.3 Telephone

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 Government’s Computerized Maintenance Management Systems (CMMS)

2.6.9 USMCMAX

2.6.9.1 USMCMAX Data

2.6.9.2 USMCMAX Method of Data Entry

2.6.9.3 USMCMAX Access

2.6.9.4 USMACMAX Training

2.6.10 Quality Management System (QMS)

2.6.10.1 Quality Management (QM) Plan

2.6.10.2 Quality Inspection and Surveillance

2.6.10.3 Quality Inspection and Surveillance Report

2.6.11 Property Management Plan

2.6.12 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.1.5 USMCmax Coordinator

2.7.1.6 Journeyman Locksmith

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI)

2.8.11 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Critical Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Control of Hazardous Energy (lockout/tagout)

2.9.4.7 Emergency Rescue Plan

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operators

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Regulated Waste Disposal

2.10.2.3 Universal Waste

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.4.1 Spill Response Organization

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.6.1 Migratory Bird Treaty

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.2.10 Lead Containing Material

2.10.2.11 Mercury Containing Material

2.10.2.12 Fluorescent Lighting Tubes

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.11.1 Weather Conditions Affecting Work

2.12 Technical Library

2.12.1 Facility History File

2.13 Warranty Management

2.13.1 Warranty Information File

2.13.2 Contractor Daily Report

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14.4 Facility Services (FX) Service Level Standards Options

2.14.4.1 Facility Services (FX) Service Level Standards for Region Funded Facility Services

2.14.4.2 Facility Services (FX) Service Level Standards at Contract Award

2.14.4.3 Option to Change Facility Services (FX) Service Level Standards at Exercise of an Option Period

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work Exhibit Line Numbers (ELINS)

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working

Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise.

Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther

King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National

Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written

Request to Work Outside Government’s Regular Working Hours per Section F.

Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item

3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative

Requirements

2.3.1 Required

Conferences and

Meetings

The Contractor shall attend administrative and coordination meetings. The

Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. Historically, there have been approximately four meetings per week.

2.3.2 Training for

Maintenance and

Operation of New and Replacement

Systems and

Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. NAVFAC P-204 Facility Support Contracts Partnering Guide contains the framework necessary for consistent implementation of partnering for Facility

Support Contracts (FSCs).

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance

Conference and held no later than 30 days after award. The initial Partnering

Meeting will be at least one day in duration and held at a Government provided facility as designated by the KO – OR – at a neutral location off the installation that is acceptable to the Contractor and to the Government. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The ACO will commence discussions with the

Contractor to select a facilitator and location that are acceptable to both partners.>>

A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. As part of the partnership agreement a project governance structure shall be established following the guidelines of P-204 Facility Support Contracts

Partnering Guide.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state, and local laws and regulations. The Contractor shall submit copies of Permits and

Licenses per Section F.

2.3.4.1 Camera Permits Camera permits will be authorized only for work required under this contract for

Contractor employees.

2.3.4.2 Gas Free

Certifications

It shall be the responsibility of the Contractor to obtain all Gas Free Certifications when working in a closed, poorly ventilated space, and confined spaces. All personnel performing these duties shall be respiratory protection qualified in accordance with OPNAVINST 5100.23G. All certifications for the personnel performing gas free services shall be submitted to the Contracting Officer within

15 days after award as per Section F.

2.3.4.3 Hot Work Permits The Contractor shall request Hot Work Permits from the Fire Inspection Office. No work will commence until appropriate certification and permits have been obtained.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.3.6 Protection of

Government

Property

During execution of the work, the Contractor shall protect Government property.

The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and

References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval

Operations (OPNAV), and other applicable Directives, Instructions, and

References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Invoice Form in J-0200000-04 for sample.

Invoices shall be submitted in a format compatible with the most recent

Government installed Microsoft Office Version (currently 2016). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of

Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor and designated Government representatives shall conduct a joint inventory no later than 30 calendar days before commencing work under this contract to verify the quantity and condition of the facilities, equipment, tools, materials, and supplies to be turned over to the Contractor. Government furnished equipment shall not be removed from the MCAS or any other locations associated with this contract, or used on other contracts, unless approved by the Contracting

Officer. The Contractor shall then certify the findings of this inventory and assume accounting responsibility of those items in accordance with MCAS Beaufort

Property Control procedures with 10 working days of the completion of the joint inventory. The Contractor shall then certify the findings of this inventory and assume accounting responsibility of NON CMR in accordance with the Contracting

Officer’s established procedures. The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the

Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

A list of Government Furnished Property, Materials, and Services is provided in J-

0200000-06.

2.4.1 Government-

Furnished Property

(GFP)

Per FAR 45.101, “Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification.”

Government owned equipment being taken off installation by a contractor is GFP.

Example: Items being fixed + spare parts + any materials given to industry are all considered GFP.

Real property, government facilities, inventory/supplies consumed in performance of requirement, vehicles and equipment used only on federal installations - could be considered incidental to performance, or consumables – not GFP.

The Contractor shall support initial, periodic, and final inventories of GFP.

Any Government Furnished Property will be specified with each task order.

2.4.2 Government-

Furnished Facilities

(GFF)

Government owned Facilities are considered incidental to performance and are not considered GFP. If Government owned facilities will be made available to the

Contractor, insert local requirements, e.g., The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin.

Janitorial and refuse collection services for the facilities shall be provided by the

Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities.

A list of the facilities that will be made available to the Contractor is provided in J-

0200000-06-01.

Any Government Furnished Facilities will be specified with each task order.

2.4.3 Government-

Furnished Utilities

(GFU)

The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing

Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the

Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all

Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates:

1. Electrical - the current rate for electrical services is $111.82 MWH

2. Water - the current rate for water is $13.23 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $14.06 per

KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for

1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Facilities provided of

Contractor use has averaged approximately 351 MWH of electricity and 316

KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.4.4 Government-

Furnished

Equipment (GFE)

Government owned vehicles and equipment used only on the installation is considered incidental to performance and are not considered GFP. If vehicles and equipment will be made available to the Contractor, insert local requirements, e.g., The Government will make available to the Contractor certain vehicles and equipment for use in connection with this contract. The use of these vehicles and equipment for any other purposes is prohibited.

A list of vehicles and equipment that will be made available to the Contractor is provided in J-0200000-04 & J-0200000-06-05 .

2.4.5 Government-

Furnished

Information

Technology

The Government shall provide the Contractor the use of Government owned systems, programs, software, hardware, and databases relevant to accomplishing the performance requirements of the Performance Work Statement (PWS).

The Government will provide one time familiarization to indoctrinate the

Contractor in the use of existing and mandatory IT/ADP (Information

Technology/Automated Data Processing) systems. The Contractor shall not allow personal Internet or email resources on Government furnished hardware or on

Contractor provided hardware connected to a Government furnished network/LAN to be utilized for personal use. Contractor personnel authorized to use government furnished computers will be required to attend training on Cyber Security

Awareness. Contractor computer will not be allowed to connect to the government furnished network/LAN. The Contractor will need to provide their own network for its computers at their expense.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or

Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance.

The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of

CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV

Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with

Government property shall comply with DoD Risk Management Framework

(RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST

SP 800-171, track accomplishment, and submit to the Government per Section F.

If a cybersecurity incident is encountered or suspected related to any (Contractor or

Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the

Government per Section F.

2.6.2 Dissemination of

Information

If certain information cannot be provided to the public, state what information cannot be provided, when it will be provided, and to whom, e.g., DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard

Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know.

2.6.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by

0800 the following work day for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non-

Recurring Work per Section F. At a minimum, work schedules shall include:

• Description of service(s) to be accomplished

• Location

Date service(s) are scheduled to be accomplished

2.6.5 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to

Government controls, per Section F. At a minimum, the notification shall include the following:

• The date and time the work was initially coordinated.

• The name and phone number of the Government person with whom the work was initially coordinated.

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

• The alternative date and time, the Government person requested the work be accomplished.

2.6.6 Deliverables The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the

Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website.

Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.7 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the Contracting Officer, COR, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the Contracting Officer, COR, affected tenants, and customers as soon as practicable and provide the status of repairs, as directed by the Contracting Officer, until normal operation is restored.

Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation per Section F.

The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

The Contractor shall coordinate, manage, all dig or excavation permit requests. The

Contractor shall utilize all available documentation of existing site conditions to prevent damage to underground obstructions (including utilities, structures, archaeologically/ historically sensitive sites, etc.). The Contractor shall initiate survey support if observations at the site or documentation indicate presence of obstructions. Planned utility/equipment outages shall be scheduled at a time of minimum demand and disruption. Requests for any utility outage must be submitted to the Contracting Officer using MCAS Utility outage request form found in J-0200000-05-01 for approval. The request should be submitted at a minimum of ten (10) working days in advance of the planned outage. Some outages, due to the characteristics of the outage, may require additional time to approve. Notification shall include date and time for the outage or reduction, services areas affected, and an estimate of when normal service will resume.

Approval must be obtained from the Contracting Officer or the Contracting

Officer’s designated representative prior to enacting the outage. All unplanned utility outages or significant maintenance equipment failures shall be investigated by the Contractor, and a report of cause, corrective action, and future preventive measures shall be provided to the Contracting Officer within two (2) working days.

All annual inspections and repairs requiring recertification shall be coordinated via the Contracting Officer. Before any excavation is started an excavation request shall be processed and approval received no less than ten (10) days prior to the planned excavation. Excavation is defined as digging or opening of an existing surface to a depth exceeding eight inches below the existing grade, including driving of poles or auger borings. EXCAVATION REQUEST FORM can be found in J-0200000-05-02 and submitted to the Contracting Officer as per Section F.

2.6.8 Government’s

Computerized

Maintenance

The Contractor shall maintain records stored in the Government's CMMS, USMCMAX, current and accurate. The Government will make these systems available for the Contractor's use in managing the effort required under this

Management

Systems (CMMS) contract. The Contractor shall utilize USMCMAX to support maintenance for facilities included in this contract except for Civil Engineering Support Equipment

(CESE).

A functional description of USMCMAX is provided in the USMCMAX User's

Manual located in the Technical Library. The Contractor shall perform preventive maintenance, repairs, construction, and other support services for all facilities, structures, weight handling devices, and utility systems in accordance with

Equipment Inventory (EI) data resident in USMCMAX and Annex 1501000. The

Contractor shall utilize USMCMAX in its full capability as the primary tool for planning, scheduling, managing, controlling, and tracking these tasks and managing all resources associated with performing these tasks. USMCMAX consists of a network fileserver and USMCMAX User's Manual supporting the following software: Work Control Management System; Emergency Services

Management System; and Preventive Maintenance Inspection System. Information contained in USMCMAX is subject to change as equipment is replaced/removed, new items of equipment are installed or maintenance requirements change.

Any cost resulting from the increase/decrease in the equipment inventory or maintenance requirement change shall be adjusted according to the Government approved estimating system. The Government may, from time to time, and without prior notice to the Contractor, replace or exchange items of equipment or components thereof. Equipment replaced or exchanged shall be maintained and or operated at the same standards as that which it replaced and at no additional cost to the government. This data is required for the Government’s use in long term asset management and planning.

2.6.9 USMCMAX USMCMAX is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for USMCMAX as identified below:

Informational Note:

Not all supported commands’ assets are included in USMCMAX. Not all of the modules available within the application are utilized and the modules utilized may not be fully implemented. USMCMAX does not include a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.6.9.1 USMCMAX Data Required data fields for work orders are indicated in the Service Provider

Information provided in J-0200000-13. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-14, including additional data for Utilities assets listed in Specification Information in J-0200000-15.

Information for USMCMAX Data Reporting is provided in J-0200000-16.

The Service Provider, Asset, and Specification Interfaces are used in multiple processes for loading data into USMCMAX by the Government and the format may be updated periodically.

As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the

Government to define during contract performance at no additional cost to the

Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, or Specification Interfaces file format.

2.6.9.2 USMCMAX

Method of Data

Entry

The Contractor shall provide data for USMCMAX using the methods detailed below:

DIRECT ENTRY: The Contractor shall manually enter required work order data directly into USMCMAX. The Contractor shall ensure all information is updated by the end of each workday for all work performed.

If the Contractor does not have access to USMCMAX at contract start, work order and condition assessment data shall be submitted in a pipe delimited flat-file following the USMCMAX Data Reporting process described in J-0200000-16 per

Section F. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F. Flat file submission of work order and condition assessment data will be allowed for a period not to exceed six months unless an extension is authorized in writing by the Contracting Officer.

FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to

USMCMAX. The Contractor shall submit asset and specification data in a spreadsheet flat-file following the USMCMAX Data Reporting process described in J-0200000-18 per Section F.

2.6.9.3 USMCMAX

Access

The Government will provide access to one NMCI workstation located in Building

625 for the dedicated use of the Contractor to access USMCMAX for Direct Entry of required data.

A maximum of five USMCMAX accounts will be approved for the Contractor.

Changes of personnel requiring USMCMAX accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests.

The Contractor shall submit a list of personnel requiring USMCMAX accounts per

Section F.

2.6.9.4 USMCMAX

Training

The Government will provide or make available initial training on USMCMAX to

Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. Additional training will be provided by the

Government when there are significant changes to the USMCMAX software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of USMCMAX.

2.6.10 Quality

Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.10.1 Quality

Management (QM)

Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit the revised QM Plan for acceptance, per Section F.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and…