26R1026 Iwakuni CGP RFIs 5-122.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST

PSC 473 BOX 13

FPO AP 96349

N4008426R1026

Notice No. 2 28 Oct 2026

RFP N40084-26-R-1026

CUSTODIAL, PEST CONTROL, AND GROUNDS MAINTENANCE AND LANDSCAPING (CPG)

AT

U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

NOTE: The following schedule is provided for INFORMATION ONLY. The RFP remains unchanged unless it is amended in writing on a Standard Form 30.

Request for Information Questions and Responses

5. Reference: PWS Spec item 3.3, pg. 736

Storm Drainage Systems: Is the contractor required to perform maintenance activities within the flight line restricted area?

ANSWER: No. Maintenance activities within the flight line restricted area are not included in the scope of this contract. Airfield areas are excluded from Attachment J-1503050-20, Storm Drainage Maps.

6. Reference: PWS Spec item 3.3, pg. 736

Storm Drainage Systems: If maintenance within the flight line restrited area is required, may these activities be performed during daytime hours?

ANSWER: Maintenance within the flight line restricted area is not required in accordance with the PWS and Attachment J-1503050-20, Storm Drainage Maps.

7. Reference: PWS Spec item 3.3, pg. 736

Please provide pictures of the existing drainage systems, if available, or provide opportunity to survey this area.

ANSWER: Photographs will not be provided. The pre-proposal site visit has concluded and no additional site visits will be scheduled. Offerors shall base their proposals on the PWS requirements and Attachment J-1503050-20, Storm Drainage Maps.

8. Reference: Section L7. Proposal Currency pg 48.

Please provide the current operating procedures for storm drainage system maintenance.

ANSWER: The Government does not provide operating procedures. This is a performance-based service acquisition; offerors are solely responsible for determining their own operational methods, staffing, and technical approach to fulfill the requirements established in the PWS.

9: Reference: PWS Spec item 3.3, pg. 736

Please identify the exact locations o SGCZONEs 1 through 9 referenced in Section 3.4, "Storm Drainage Systems Cleaning Schedule," of Attachment J-1503050-10 (Pages 882-888).

ANSWER: SGCZONE designations reflect the incumbent contractor's internal methodology and were provided for historical informational reference only. Offerors are not required to adopt this zoning and shall establish their own schedules and operational approach in accordance with the PWS and Attachment J-1503050-20, Storm Drainage Maps.

10. Reference: PWS Spec item 3.3, pg. 736

When cleaning catch basins, is the contractor required to remove all inlet covers shown on the maps (Pages 1013-1146)?

ANSWER: Refer to Spec Item 3.3 of Sub-annex 1503050 and the definitions in Attachment J- 1503050-01. For catch basins and collection structures that are part of Aboveground Storm Drainage Systems (e.g., along open channels/swales), covers and grates shall be removed and replaced as necessary to clear debris and maintain flow. For catch basins connected to Subsurface/Underground Systems, covers and grates shall be kept clear of obstructions but shall not be removed for cleaning.

11. Reference: PWS Spec item 3.3, pg. 736

Does the maintenance scope include drainageways such as open channels measuring 1 meter or more in width?

ANSWER: Yes. All drainage features identified in Attachment J-1503050-20, Storm Drainage Map, are included in the scope of work regardless of width, in accordance with Spec Item 3.3.

The PWS does not establish any width limitations for open channels or drainageways.

12. Reference: PWS Spec item 3.1.1.3, pg. 736

Lawn Services: Does the maintenance scope include lawns in areas with unfavorable growing conditions, such as limited sunlight?

ANSWER: Yes. All designated improved grounds areas shown in Attachment J-1503050-06 are included regardless of growing conditions. Maintenance shall be performed in accordance with Spec Item 3.1.1, Spec Item 3.1.1.3, and Attachment J-1503050-05 (COLS). If severe site conditions prevent normal turf establishment, the Contractor may notify the Government and recommend corrective actions or non-recurring work in accordance with Spec Item 2.3.5.

13. Reference: PWS Spec item 3.1, pg. 735

Improved Grounds (Special Requirements): For vacant family housing (FH) ground maintenance, please provide the estimated number of vacant FH units whos grounds will require maintenance each year.

ANSWER: Historical quantities fluctuate depending on military transfer (PCS) cycles and occupancy rates and are not provided. In accordance with Spec Item 3.1 and Attachment J- 1503050-16, offerors shall base their proposals on the contractual ceiling of a maximum of 400 vacant designated FH grounds per month.

14. Reference: J-1503020-06 (Notes)

J-1503020-06 states that a tenant's report of an infestation in an occupied unit shall be treated as part of the Scheduled Work at no additional cost, and no service order will be issued. Please clarify: (a) the estimated number of such tenant reports per year; (b) how these reports will be passed to the Contractor (e.g., through the work reception/trouble desk); (c) whether this applies only to the Mission Impact Pests listed for each facility or to all pests; and (d) whether this applies to occupied rooms in the BEQ/BOQ quarters as well as occupied Family Housing units.

ANSWER: (a) Historically, there has been approximately zero to one report per month.

However, the scope in this new contract is different from the current contract, and also because the volume may depend on the Contractor's scheduled work approach, the Government does not guarantee that this historical frequency will remain the same in the new contract. The historical data is provided for informational purposes only and will not be incorporated into the contract.

(b) The current practice involves Contracting Officer directly notifying the Contractor via email.

While the new contract may initially follow this process, the exact transmission workflow is subject to change and may be adjusted prior to contract start or during the contract period as operational requirements dictate and as directed by the Contracting Officer.

(c) This requirement applies to the Mission Impact Pests listed for each respective facility in J- 1503020-06. Non-listed pests remain subject to service orders.

(d) This requirement applies to both occupied rooms within BOQ/BEQ quarters and occupied Family Housing units listed in J-1503020-06.

15. Reference: C 3.1; J-1503020-06

Please clarify the required scope of the monthly survey at each facility listed in J-1503020-06. Does a survey require inspection of every unit/room, or only the common areas and vacant units? For the townhouses, are the backyard and front yard areas shown in the table included in the monthly survey (e.g., for fire ants)?

ANSWER: Survey Scope - In accordance with J-1503020-06, unless otherwise directed by the Contracting Officer, the monthly survey is limited to common areas and vacant units within the residential areas (quarters, midrise towers, and townhouses). Inspection of every individual occupied unit is not required as part of the routine monthly survey. However, since the Contractor is required to respond to pest reports in occupied units as part of the Scheduled Work at no additional cost, the Contractor may submit recommendations to implement preventative or recurring measures within occupied units to the KO for review and acceptance if the Contractor wishes to take such measures to mitigate potential call-outs.

Yard Inclusions - Yes. The front and backyards of townhouses (as measured and listed in the facility tables in J-1503020-06) are included in the monthly survey scope.

16. Reference: J-1503020-06 (Notes)

J-1503020-06 states the Contractor will typically serve common areas and vacant units in residential areas. Please provide the estimated number of vacant units per month for the BEQ/BOQ quarters, midrise towers, and townhouses, and explain how and when the Contractor will be notified of vacant units.

ANSWER: The number of vacant units fluctuates significantly and unpredictably due to ongoing and planned renovation projects, military rotations, and various other operational factors.

Because these factors make historical monthly averages an unreliable indicator of future workloads, the Government cannot guarantee specific or estimated monthly vacancy averages for the new contract period.

For general planning reference only, there are approximately 300 vacant Family Housing units as of October 2026. For unaccompanied housing (BEQ/BOQ), the planning estimate of vacant and available bed spaces is approximately 595, which represents vacant bed spaces rather than fully vacant rooms. Offerors must anticipate that these vacancy levels will fluctuate throughout the contract period, as no post-award price adjustments will be made based on fluctuating vacancy rates.

The Contractor is responsible for coordinating with the applicable points of contact (such as building managers) to verify upcoming vacant units to develop the scheduled work plan.

17. Reference: C 3.1.3; J-1503020-06

Pest Group 020 (Survey for Termite and Wood Destroying Organisms) is listed as a Mission Impact Pest in J-1503020-06, which states that all necessary treatments for Mission Impact Pests shall be provided as part of the Scheduled Work at no additional cost. However, Spec Item 3.1.3 states that termite control services may be ordered via a service order or non-recurring work task order. If termites are found during the annual survey, is the treatment included in the Scheduled Work price, or will it be ordered separately?

ANSWER: While the survey (Pest Group 020) is performed under Scheduled Work, actual termite treatment/control services are not included in the Scheduled Work. In accordance with Spec Item 3.1.3 and J-1503020-10 (Termite Control Specifications), if active infestations are identified during the survey, the treatment will be ordered and funded separately via a Service Order or Non-Recurring Work Task Order.

18. Reference: J-1503020-06 (Notes)

J-1503020-06 requires pests found "in the vicinity" of each facility (e.g., in a grease trap or manhole outside the facility) to be treated as part of the Scheduled Work. Please define "vicinity" (e.g., a set distance from the building, or the property boundary of the facility).

ANSWER: For the purposes of J-1503020-06, vicinity is defined as the area immediately surrounding the building's exterior foundation, as well as any external wastewater or drainage components serving the facility, regardless of their specific distance from the building.

This includes associated grease traps, cleanouts, and the first downstream sewer manhole, provided that such a manhole is located on the facility’s immediate service lateral and a dedicated building-specific manhole exists prior to joining the main utility line.

19. Reference: C 3.2

Spec Item 3.2 sets a limit of liability of ¥50,000 in direct labor and direct material cost per pest control service order. Please clarify what labor rate the Government will use to calculate the direct labor cost against this limit. Also, the example states that a ¥60,000 service order would result in a task order for "one direct labor hour and ¥10,000 in direct material cost." Please provide a corrected or more detailed example.

ANSWER: The Government does not dictate specific labor rates for this calculation. The Contractor is required to propose their direct labor rates within their cost breakdown for Government review and acceptance. The Government may use the Contractor’s non-recurring work labor rates for comparison.

Regarding the example in Spec Item 3.2, please see the revised PWS in forthcoming amendment.

20. Reference: C 3.2; ELINs x002AB, x007AB

Please clarify how the service order unit price (ELINs A002AB and A007AB and the corresponding ELINs in each option period) is expected to relate to the ¥50,000 limit of liability. Also, please explain how the estimated quantities of 30 (Station) and 220 (Family Housing) service orders per year were determined, since service orders not issued will be deducted at the offered unit price.

ANSWER: The proposed unit prices for ELINs A002AB and A007AB will be fixed prices. The Contractor will be paid the awarded fixed unit price for each completed service order, regardless of the actual cost incurred, as long as the direct labor and material costs do not exceed ¥50,000.

Each service order is expected to cover direct costs up to the ¥50,000 threshold. If the direct costs of a service order exceed ¥50,000, a non-recurring work task order may be issued to pay only for the excess direct labor and material amount that is above the ¥50,000 threshold.

The estimated quantities of 30 and 220 service orders represent the annual volume expected by each supported command, and the Government does not guarantee that all estimated quantities will be utilized.

21. Reference: J-1503020-12, Note 11

Note 11 of J-1503020-12 states that whether outdoor pest control is considered urgent will be addressed in each service order. Because this changes the Time Period to Respond from 7 days to 24 hours, please provide the criteria the Government will use to classify a request as urgent.

ANSWER: If the pest poses an imminent threat to personnel health or safety, or regular base operations, the Government may judge their emergence as urgent. The animals that fall under this criterion may include, but not limited to, carrion crows, wild boars, venomous snakes, or any vertebrates that are violent, capable of disease transmission or otherwise harmful to base personnel/functions.

22. Reference: C 3.1.3; C 3.1.4; C 4

Spec Items 3.1.3, 3.1.4, and 4 state that termite control, vegetation management, and other pest control work may be ordered as non-recurring work using the non-recurring work ELINs. However, the non-recurring work ELIN tabs (e.g., A02 Base N-R) contain no pest control items. Please confirm how non-recurring pest control work will be priced and ordered (e.g., whether pest control unit-priced tasks will be added by amendment, or whether labor-hour ELINs will be used).

ANSWER: For pest control tasks not included in Scheduled Work, a Service Order may still be issued, and any work within the ¥50,000 limit of liability must be performed under that Service Order. If a task is expected to exceed the ¥50,000 limit, the Contractor must submit a notification and estimate showing the deduction of the limit of liability in accordance with the Annex requirements for "Work Above the Recurring Work Limitations." The Government may also initiate a task as non-recurring work without a Service Order, in which case the Government will issue a Request for Proposal (RFP), and the Contractor shall submit a proposal in accordance with the non-recurring work procedures detailed in Annex 2.

23. Reference: J-1503020-08 (008, 009, 015)

Pest Groups 008, 009, and 015 (mosquito control) are performed when directed by the COR. Please provide the expected frequency and season of these applications and the areas typically treated, and confirm whether this work is included in the Scheduled Work price or will be ordered separately. Pest Group 015 is also listed as a Mission Impact Pest in J-1503020-06; please confirm the extent of larval mosquito control required at those facilities.

ANSWER: Pest Groups 008 and 009 are not required under Scheduled Work so the prices for those should not be included in Scheduled Work. These groups will be treated as a Service Order or non-recurring work Task Order as needed.

As for Pest Group 015, which is to be surveyed under Scheduled Work, historical records suggest that mosquito activity has been low within the installation in recent years. Unless a sudden outburst strikes, we expect low demand for mosquito control in coming seasons.

However, as a mission-impact pest, adult mosquito activity has been closely monitored by Preventive Medicine with Branch Health Clinic Iwakuni under a robust surveillance program.

Any suspicious finding from this monitoring may result in intense control effort.

24. Reference: J-1503020-10

J-1503020-10 states that the termite control specifications are provided as a reference only and are not necessarily contract requirements. Please confirm whether the 5-year warranty and the $25,000 per building limit of liability for repairs (paragraph (1)(g)), and the one-year warranty for drywood termite fumigation (paragraph (2)(f)), will apply to termite work ordered under this contract.

ANSWER: The specific warranty clauses in J-1503020-10 are not automatically incorporated as binding requirements of this base contract. If termite control services are required during the contract period, the specific requirements, including any applicable warranty periods and limits, will be determined at the time the work is ordered.

25. Reference: C3

Spec Item 3 requires the Contractor's Work Plan to address bird control in hangars, but no hangars are listed in J-1503020-06. Please confirm whether bird control in hangars is part of the Scheduled Work. If so, please provide the list of hangars and the expected scope; if not, please confirm it will be ordered via service order or non-recurring work task order.

ANSWER: Bird control in hangars is not part of the Scheduled Work.

It may be ordered via a service order or a non-recurring work task order if the need arises.

26. Reference: C 3.1.2; J-1503020-08 (013)

Pest Group 013 (Childcare Facilities/Sensitive Areas Pest Control) is listed under Spec Item 3.1.2, but no childcare or sensitive-area facilities are listed in J-1503020-06. Please identify which facilities are included and confirm whether this work will be ordered via service order or non-recurring work task order.

ANSWER: Pest Group 013 (Childcare Facilities/Sensitive Areas Pest Control) is not part of the Scheduled Work. It may be ordered via a service order or a non-recurring work task order if the need arises.

27. Reference: J-1503020-05

J-1503020-05 refers to "prestige areas," "improved grounds areas," "operational areas," and "administrative areas," which are not defined or listed. Please identify these areas. Also, J-1503020-05 limits routine nuisance pest surveillance to Child and Youth Program facilities, food handling and dining facilities, and administrative areas, while J-1503020-06 requires monthly surveys for nuisance pests (e.g., 001, 003, 005, 006) at the BEQ/BOQ quarters and Family Housing. Please confirm which requirement governs.

ANSWER: Scheduled Work is only required at the facilities listed in J-1503020-06 for the pest groups listed as Mission Impact Pests at the frequencies specified therein.

28. Reference: J-1503020-12

For outdoor bat, rodent, bird, and vertebrate pest control (Pest Groups 026-029), the Time Period to Obtain Control and Time Period to Maintain Control in J-1503020-12 are listed as "Varies." Please clarify how these time periods will be determined for each service order and how performance will be assessed.

ANSWER: For both Time Period to Obtain Control (TPOC) and Time Period to Maintain Control (TPMC), the Government expects to set reasonable lengths of time (e.g. 7 days and 30 days respectively) if the pest occurrence is localized and the possibility of its comeback is considered limited.

Vertebrate population dynamics/sizes are often difficult to predict under outside conditions. If the extent of their damage is considered beyond the reasonable level of control effort, TPOCs may get extended and TPMCs shortened than those established for ordinary situations, upon discretion of the Government representatives after their careful review of the circumstances.

After a TPOC and a TPMC are set, the Contractor's performance will be assessed in the same manner as for other pest groups.

29. Reference: C 2.2.1; J-1503020-12

Spec Item 2.2.1 requires personnel with hunting licenses for vertebrate pest control. Please identify which species or activities require a hunting license (e.g., capture of raccoon dogs, weasels, or other wildlife) and whether any other permits are expected. Please also confirm whether animal carcasses may be disposed of at a Government facility or must be disposed of off the Installation.

ANSWER: The hunting licenses/depredation permits are required for activities involving non-rodent vertebrates such as raccoons, birds, and nutria, in accordance with the criteria set in Wildlife Protection, Control, and Hunting Management Act.

30. Reference: C 2.3.4

Spec Item 2.3.4 states that the MCAS Iwakuni IPMP will be provided to the Contractor after contract award. Since the IPMP governs the allowable pest control methods and pesticides, please provide a copy of the current IPMP (or its key restrictions and approved pesticide list) before proposals are due.

ANSWER: For proposal purposes, offerors should note that the IPMP prohibits, among other practices: 1) spraying in occupied spaces; 2) preventive or scheduled pesticide treatments; 3) use of electrically operated devices; and 4) use of paints and coatings containing pesticides or biocides. In addition, all pesticide applications must be performed by certified applicators in accordance with the product label and all applicable Installation requirements.

The approved pesticide list in the current MCASI IPMP (May 2020) does not constitute approval for a newly awarded Contractor. Any contractor must submit their proposed pesticide list for approval prior to commencing work.

The current IPMP will be provided to the successful Contractor after contract award.

31. Reference: C 2.3.7; C 2.3.8

Spec Items 2.3.7 and 2.3.8 prohibit mixing and storing pesticides on Government property unless authorized by the KO. Please confirm whether a Government-furnished pesticide mixing and storage facility will be available to the Contractor under this contract. If not, will the KO authorize on-site mixing over an approved containment device?

ANSWER: No Government-furnished pesticide mixing or storage facility will be provided to the Contractor under this contract.

On-site pesticide mixing will be considered on a case-by-case basis only in exceptional circumstances and only when the Contracting Officer determines that it is absolutely necessary.

One such example may include soil treatment for termite control performed in accordance with the IPMP, provided it is specifically approved by the Contracting Officer. The Contractor should plan to utilize off-site mixing to the maximum extent practicable.

32. Reference: Amendment 0001, Section M, Factor 2, p.10; Encl 4 Experience Data Sheet AMD 1, p.1

Amendment 0001 allows three single-sided pages per experience data sheet, while the amended Enclosure 4 states a maximum of two single-sided pages. Please confirm the applicable page limit for each project.

ANSWER: Three single-sided pages per experience data sheet is correct. See Amendment 0002.

33. Reference: Amendment 0001, Section M, Factor 1, pp.6-9; Encl 3 Safety.docx

The amended safety submission/evaluation provisions request labor hours and incident data and evaluate TCR and LTIR, while Enclosure 3 has DART and TCR tables. Should offerors provide the amended Section M data and TCR/LTIR calculations in a supplemental table, revise Enclosure 3, or use another prescribed format? Please confirm whether DART data is also required.

ANSWER: The amended safety submission/evaluation provisions request labor hours and incident data and evaluate TCR and LTIR, while Enclosure 3 has DART and TCR tables. Should offerors provide the amended Section M data and TCR/LTIR calculations in a supplemental table, revise Enclosure 3, or use another prescribed format? Please confirm whether DART data is also required. See Amendment 0002.

34. Reference: Section B1.b, p.3; Section F, pp.19-21; Encl 2 ELINs Schedule; Notice No.1 Question 1; Amendment 0001, Section M, p.5

We have noted Notice No.1 Question 1 and the corrected Section M requirement to evaluate all options. To reconcile the remaining B1.b reference to options 1-4 with the schedule and workbook, please confirm that the price submission must complete all 18 recurring/non-recurring ELIN tabs for the base period, annual options 1-7, and six-month extension.

ANSWER: Confirmed. All 18 Line Items shall be completed before submission. Section B. B1.

b. is to be; ELINs are included in Section J-0200000-13. Pricing shall be prepared for Base Period Recurring and Non-Recurring Work and Option Periods Recurring and Non-Recurring Work (1st Option Periods through 7th and Extension of Service). See forthcoming amendment.

35. Reference: Amendment 0001, Section M, Price, item (1)(iv), p.5

For a newly established prime offeror with fewer than three completed fiscal years, what financial documents should be submitted to address the request for three complete fiscal years of statements? Please identify the acceptable documentation for the unavailable years and the evidence expected to demonstrate available working/operating capital. We are seeking the applicable submission requirements and are not assuming any waiver of financial responsibility standards.

ANSWER: If less than three fiscal years of completed financial statements are not available, offeror should provide the completed financial statements available. The offeror's submission must demonstrate adequate financial resources to perform the contract as instructed in M2.(2)(a)(1)(iv). If the Contracting Officer requires additional information for the FAR 9.104-1 responsibility determination, then a Letter of Correspondence will be sent requesting additional information.

36. Reference: Encl 2 N-R tabs rows 108-110; J-0200000-01 pp.101-104; 2.14.2.1.2

In Enclosure 2, the Non-Recurring Work line 'Direct Material and Construction Equipment - MUST BE NEGOTIATED BY KO' is pre-populated with an Estimated Quantity of 1,000,000 and a Price of 1 (Lump Sum) in each of the base and seven option periods (500,000 in the Extension period), the Fixed Burden Rate (FBR) percentage row is applied to it, and both rows are included in each period total. Because Amendment 0001 converts U.S.-dollar proposals to Japanese Yen at the CLIN level, a USD-priced offer would carry the 8,500,000 plug units across the nine periods as USD 8,500,000 (JPY 1,302,660,700 at 153.2542) while a JPY-priced offer would carry the same line as JPY 8,500,000, before the FBR percentage is applied. Which currency does the Estimated Quantity represent, and how will this line, and the FBR applied to it, be normalized so that it is evaluated identically for all offerors regardless of currency election?

ANSWER: The pre-populated Estimated Quantity of 1,000,000 (and 500,000 for the extension period) represents Japanese Yen (JPY) and serves as an identical government plug number across all proposals. For price evaluation purposes, each offeror's proposed Fixed Burden Rate (FBR) percentage will be applied to this uniform baseline, ensuring equitable evaluation regardless of the currency elected in accordance with Section M.

37. Reference: Section I; 52.217-8 p.31; 252.204-7998(f)(1)(ii) p.42

Section I does not include a wage determination, collective bargaining agreement, Master Labor Contract/IHA wage reference, or an economic price adjustment clause (for example DFARS 252.216-7000, Economic Price Adjustment-Wage Rates or Material Prices Controlled by a Foreign Government); DFARS 252.216-7008 appears only in the SAM representation list at 252.204-7998(f)(1)(ii). Given the 102-month term and the annual revisions to Japanese prefectural minimum wages set by the Government of Japan: (a) does the Government intend to incorporate DFARS 252.216-7000 or another economic price adjustment mechanism by amendment; (b) if not, do offerors include all anticipated Japanese labor-cost escalation for the full term within the fixed unit prices for each period; (c) does the solicitation specify any minimum wage or benefit basis (for example MLC/IHA-comparable) for Japanese-national employees under this contract; and (d) is it correct that the rate-adjustment sentence in 52.217-8 ('revisions to prevailing labor rates provided by the Secretary of Labor') has no application to this contract?

ANSWER: No, the Government will not include economic price adjustment in this contract.

Offerors determine how to best price their proposals to ensure they are able to meet contract requirements. The Service Contract Labor Standards Act will not apply. The RFP does not require wage determination, collective bargaining agreements, and MLA/IHA wage references are not applicable.

38. Reference: Section M Factor 2 (Amd 0001 pp.9-11); Q&A No. 4; Encl 4 AMD 1

Section M Factor 2 requires the experience submission to demonstrate all three sub-annexes and states that each contract or task order submitted must individually meet the size standard of JPY 415,000,000 (at 150 JPY/USD), while also permitting the use of a subcontractor's experience with a teaming agreement or letter of commitment. (a) Does a single contract that includes custodial, pest control and grounds maintenance as components satisfy all three sub-annexes; (b) must a specialty subcontractor's contract (for example a pest control contract) submitted to demonstrate one sub-annex itself meet the JPY 415,000,000 threshold; and (c) is a letter of commitment from the subcontractor for the full term sufficient without a signed teaming agreement at proposal submission.

ANSWER: (a) Solicitation Section M2, Factor 2 states; Scope and complexity: Performance that demonstrates at least one of the following sub-annexes. One contract or task order may demonstrate performance in more than one of the identified sub-annexes.

(b) Solicitation Section M2, Factor 2 states; Size: A contract or task order with an award value of at least 415,000,000 (Exchange rate for evaluation purposes only, use 150 JPY / 1 USD). A combination of contracts or task orders will not be accepted to meet the minimum contract value requirement (i.e. each contract or task order submitted must individually meet the size standard established).

(c) The Offeror may utilize experience of a subcontractor that will perform major or critical aspects of the requirement to demonstrate experience under this evaluation factor. The Offeror must provide a signed letter of commitment, for the term of the basic contract and all options if exercised, and an explanation of the meaningful involvement that the subcontractor will have in performance of this contract. See forthcoming amendment to correct the subcontractor letter of commitment language.

39. Reference: Section H6 p.26; Section L6 p.48

Section H6 states the Government may certify U.S.-citizen contractor employees as Members of the Civilian Component under Article I(b) of the SOFA, while Section L6 states the Government will not consider designating employees as Members of the Civilian Component. Which provision governs; which specific Japanese licenses, registrations or permits (for example pest control business registration, industrial waste collection and transport permits, landscaping registrations) will require verification prior to award under Section L6; and does a subcontractor's license satisfy the requirement for the services it performs?

ANSWER: See Solicitation Section H6, STATUS OF FORCES AGREEMENT. Section L6 will be revised. See forth coming amendment.

40. Reference: Section B1.b p.3; CLINs 0001-0018; Amd 0001 Section M; 52.217-8/-9; Encl 2 'J17 Extention R' rows 32, 63; 'J18 Extention N-R' rows 101-105

Section B1.b states that pricing shall be prepared for the '1st Option Periods through 4th', while the Schedule and Enclosure 2 carry seven option periods (CLINs 0003-0016) plus Extension of Services CLINs 0017 and 0018, and Amendment 0001 Section M states that the total evaluated price includes all option items. (a) Are CLINs 0017 and 0018 (the 52.217-8 six-month extension) included in the total evaluated price, and (b) will Section B1.b be corrected by amendment? In addition, worksheet 'J17 Extention R' (CLIN 0017) shows a quantity of 12 MO at rows 32 and 63 for the Atago Retention Pond ELINs while all other recurring ELINs show 6 MO, and worksheet 'J18 Extention N-R' rows 101-105 carry the five Atago Retention Pond sediment-removal ELINs at 1 EA each, the full base-period quantity; are these quantities intended for a six-month extension, or will they be corrected by amendment?

ANSWER: Please see the Government response to Question #34 in this Notice.

41. Reference: Deliverables table pp.48-54; 2.9.2; 2.10.2.6; MCASO 5500.2W Ch.5; Section F

No phase-in or transition period is identified, while the Deliverables table requires numerous plans a minimum of 30 calendar days prior to contract start (OEW package 45 days), Spec Item

2.9.2 prohibits work before the APP is accepted, Spec Item 2.10.2.6 requires a minimum of 10 working days for each Authorized Use List request, and MCASO 5500.2W requires DBIDS credential requests 15 business days prior to arrival. (a) What is the anticipated award date relative to the tentative 22 April 2027 start; (b) will the Government accept and process deliverables, AUL requests, DBIDS enrollments and Maximo/CAC applications between award and performance start; (c) what is the Government's review period for the APP and AHAs; and

(d) will products on the incumbent contractor's Authorized Use List carry over to the successor?

ANSWER: (a) The Government anticipates awarding the contract approximately 30 to 60 days prior to the start of the performance period to allow time for administrative onboarding. (b) Yes, the Government will accept and process deliverables, Authorized Use List (AUL) chemical requests, DBIDS enrollments, and USMC Maximo access/CAC applications during the transition window between contract award and the performance start date. (c) The Government's standard review periods for major submittals like the APP and AHAs are stated in Section F of the PWS.

(d) No, the successor Contractor must submit their own chemical list through the AUL process for review and acceptance; incumbent approvals do not automatically carry over.

42. Reference: J-1503010-10; J-1503050-10 (N4008421D0060); PWS 2.9.8; 2.4.1

The historical schedules in J-1503010-10 and J-1503050-10 reference work performed under contract N4008421D0060. Under which contract(s) are custodial, pest control and grounds maintenance services currently performed at MCAS Iwakuni; what annual price was paid for each of those services in the most recent completed contract year; what is the incumbent's current on-site staffing by sub-annex (including the number of DoD-certified pesticide applicators) and its on-site vehicle and major-equipment fleet (count and type), given that Spec Item 2.4.1 states no Government-furnished property will be provided; and, because the incumbent submits a Monthly On-Site Labor Report by ELIN under Spec Item 2.9.8, will the Government provide the reported recurring-work labor hours by ELIN for the most recent 12 months so that all offerors price from a common baseline?

ANSWER: The grounds maintenance, custodial, and pest control services at MCAS Iwakuni are currently performed under contract N4008421D0060. High-level award information and total contract obligations are public record and can be accessed through the Federal Procurement Data System (FPDS) or USAspending.gov using the referenced contract number.

The Government will not provide detailed historical annual prices, line-item pricing breakdowns, or the incumbent contractor’s proprietary staffing levels, on-site labor hours by ELIN, or vehicle/equipment fleet inventories. Staffing models, labor allocations, and equipment choices are considered proprietary to the incumbent contractor and constitute their unique technical approach and competitive strategy.

Offerors are expected to perform their own independent technical analysis, staffing estimations, and pricing structures based on the Performance Work Statement (PWS) requirements, service frequencies, and physical inventories detailed in the Section J attachments of this solicitation.

Regarding pesticide certifications, work is performed by personnel holding equivalent Host Nation certifications as specified and authorized in Attachment J-1503020-02.

43. Reference: 52.228-3; 52.228-4 (Section I p.28)

FAR 52.228-3 (Defense Base Act) is incorporated. Does the Department of Labor's Defense Base Act waiver for Japan apply to this contract, so that DBA coverage is required only for U.S.-citizen, U.S.-resident and U.S.-hired employees and not for Japanese-national employees covered by Japanese workers' accident compensation insurance?

ANSWER: Please visit FAR 52.228-3 and extended Acts. The Defense Base Act waiver Issue Date March 26, 2026 (Waiver Number 2026-03) for Japan applies.

44. Reference: Section J p.38; SF1449 Block 27a; Encl 2/3/4/6 headers; Amd 0001 Section M; Q&A footer

Section J (List of Attachments) is blank, and SF1449 Block 27a indicates that FAR 52.212-3 and 52.212-5 are attached although neither appears in the solicitation. Will the Government issue a completed Section J listing every attachment and enclosure with its governing title, date and version (the enclosure numbering on SAM.gov differs from the titles printed on the enclosures and from the references in Section M), and provide the completed 52.212-5 clause set, or state that none applies?

ANSWER: FAR 52.212-3 AND 52.212-5 are removed from Solicitation page1, Block 27a.

Revolutionary FAR Overhaul removed FAR 52.212-3 AND 52.212-5. Section J is revised. See Amendment 0002.

45. Reference: J-1503010-03 p.247; -04 p.249; -06 p.271; -07 p.272; J-0200000-01 p.101; J- 1503010-08 p.274; PWS 2.2.1/2.2.1.1 p.9

The custodial Service Level Standards in J-1503010-03, -04, -06 and -07 specify 'S - Once per Shift' for Restroom Cleaning/Servicing (and CYP drinking fountains), but no definition of 'shift' exists in J-0200000-01 or the sub-annex; the custodial legends use 'D' where J-0200000-01 defines only 'D5' and 'D7'; and J-0200000-01 defines 'Daily (D5)' as Monday through Friday 'including holidays unless otherwise noted' while Spec Item 2.2.1 excludes observed U.S.

Federal holidays from Government working hours. (a) How many shifts per day, and which days of the week, does 'S' represent for each facility class (Prestige, Standard, Navy, CYP, Iwakuni City); (b) does 'D' in the custodial attachments mean D5 or D7; (c) what are the interval tolerances for the custodial frequency codes (S, 2M, 4Y, 6Y, Y/2, 7W, 5W, 4W, M/18) not defined in J-0200000-01; (d) are D5/'D' recurring services required on U.S. Federal holidays, are Japanese national holidays non-work days for recurring services, are frequencies measured in Government working days or calendar days, and will Government buildings be accessible to the Contractor on those days; and (e) for the J-1503010-08 rooms annotated 'Facility Operates 7W Including Federal Holidays' (page 274 defines only the 7W/2D case), which services are performed seven days per week including Federal holidays, and are the less-frequent services at those rooms unchanged?

ANSWER: (a) For the majority of O&M facilities operating under standard Government working hours, 'S' represents one (1) shift per day. For facilities with extended operating hours or 24/7 operations identified in the inventory, 'S' shall correspond to the active operating shifts of that specific facility.

(b) For facilities that operate seven days per week, 'D' shall mean 'D7.' For other facilities, 'D' shall mean 'D5.'

(c) There are no strict schedule tolerances defined for those frequencies. The Contractor shall coordinate with the building POCs to establish a schedule that minimizes disruption to building operations.

(d) Recurring services are required on days a facility is open and operating (regardless of whether it is a U.S. Federal holiday or a Japanese national holiday). If a facility is closed (which is typical for most administrative offices on U.S. Federal holidays, but not on Japanese national holidays), recurring services are not required. Frequencies for recurring services shall be measured in Government working days (days the facility is open and operating). The Contractor shall coordinate the detailed cleaning schedule directly with each Building POC.

(e) For those areas, only the specific tasks designated with 'D' or 'S' frequencies shall be performed seven days per week. All other less-frequent services shall remain unchanged and shall be performed at the specified frequencies.

46. Reference: J-1503010-08 pp.273-274, 585-614; J-1503010-05 pp.251-270; J-1503010-10

The DoDEA portion of J-1503010-08 (pages 585-614) presents service frequencies as a rotated-header matrix whose 32 column headings are not legible in the posted PDF, several J-1503010- 05 tables assign more than one frequency to a work item with the area split shown only by colored circles on floor plans, and the recurring-work scope is defined as the areas 'colored or hatched on the Floor Plans'. Will the Government (a) provide the column legend (Spec Item number and title for each column, in order) for the DoDEA inventory tables for Bldgs 9550, 9551, 9553, 9555 and 9556, or the tables in native spreadsheet form; (b) provide J-1503010-08 for all customers in native spreadsheet form with service frequencies per room; (c) provide the square meters per frequency for each multi-frequency item in J-1503010-05; (d) provide the quantities for Bldgs 9553, 9555 and 9556 that are blank in J-1503010-10; and (e) state whether Bldgs 606 and 607 (in J-1503010-10 but not in J-1503010-08) are out of scope and whether Bldgs 239, 246, 1209, 3119, 4900, 5300, 6119 and 9510 (in J-1503010-08 with no historical schedule) are in scope?

ANSWER: (a) Unclear what the offeror is asking.

(b) The Government does not provide a room-by-room service frequency list; offerors must determine the applicable frequencies by cross-referencing the inventory and floor plans in J- 1503010-08 with the applicable frequency tables.

(c) Square meter totals for each frequency are not provided. The Contractor is responsible for calculating these quantities by using the provided floor plans and inventory data.

(d) & (e) Attachment J-1503010-10 contains historical schedule information for reference only and does not define the scope or quantities for this contract. The contractual scope of work is defined exclusively by the facilities and rooms listed in Attachment J-1503010-08. Offerors must refer to J-1503010-08 to determine which buildings are in or out of scope and refer to the inventory to determine the quantities for pricing.

47. Reference: PWS 2.10.2.2-2.10.2.4 pp.40-41; 2.4.2 p.13; 1503010 3.1.1.2; 1503050 2.3.8 pp.731-732; J-0200000-04 #15

Spec Item 2.10.2.3 requires non-regulated debris and rubbish resulting from the work to be disposed of off the Installation, Spec Item 2.4.2 requires green waste to be removed off the Installation, and sub-annex 1503050 Spec Item 2.3.8 requires sampling and laboratory analysis of any soil or sediment removed from the Installation grounds. (a) May trash and recyclables collected from Government buildings under 1503010 Custodial be deposited in Government-furnished dumpsters/collection points on the Installation; (b) is any on-Installation green waste, soil or sediment disposal or composting facility available to the Contractor; (c) what historical annual quantities of green waste, storm-drainage sludge and retention-pond sediment were removed under the current contract; (d) which party bears the disposal cost and schedule impact if laboratory analysis classifies removed sludge or sediment as regulated or hazardous waste; (e) what sampling frequency and analytical parameters apply to storm-drainage sludge and retention-pond sediment removed under recurring work (for example one composite sample per zone per removal event, or per quarter), and may the Contractor's Sampling Plan define a reduced frequency once materials are shown to be uncontaminated; and (f) which party does the Government consider the generator of record, for purposes of manifests under the Japanese Waste Management and Public Cleansing Act, for green waste, storm-drainage sludge, retention-pond sediment and waste collected from Government buildings?

ANSWER: (a) Trash and recyclables collected from Government buildings under PWS 1503010 may be deposited in designated Government-furnished dumpsters or collection points on the Installation.

(b) No on-Installation green waste, soil, or composting facilities are available. All such waste must be removed and disposed of off-Installation at authorized facilities.

(c) The Government does not maintain detailed annual quantities of green waste, sludge, or pond sediment. Offerors must perform independent technical analysis to estimate their own workload.

(d) The Contractor bears standard costs for non-regulated waste disposal. If sludge or sediment is classified as regulated or hazardous waste, the Contractor must immediately notify the KO/COR.

Any necessary hazardous waste handling and disposal exceeding the contract baseline will be coordinated and funded separately at the discretion of the KO.

(e) Initial sampling frequency and analytical parameters are outlined in the Contractor's accepted Sampling Plan. The Contractor may propose a reduced frequency once materials are shown to be consistently uncontaminated, subject to final KO and Environmental Branch approval.

(f) The Contractor is considered the generator of record responsible for issuing and managing industrial waste manifests in accordance with Japanese law and PWS Spec Item 2.3.8.

48. Reference: 1503010 Spec 3.1.3.2/3.1.4 pp.222-223; 3.1.2.9 p.221; J-1503010-08 p.274

Spec Items 3.1.3.2 and 3.1.4 make restroom consumables Contractor-furnished, and J-1503010- 08 states that movable-item quantities are for reference only while 68 restroom rows carry no fixture count. Will the Government provide (a) the historical annual consumption of restroom consumables, or the building population served, by supported command, and (b) fixture counts for the restroom and shower rows that lack them; and (c) may the waste container, drinking fountain and dispenser counts in J-1503010-08 be relied upon for pricing, and what mechanism applies for price adjustment if actual counts differ materially?

ANSWER: (a) The available historical records are provided for reference. However, this information does not guarantee the future consumption rates under the new contract will remain the same.

(b) & (c) Specific fixture counts for the restroom and shower rows lacking data are not currently available. To estimate the requirements, the Contractor should refer to the historical records (supplemental data) provided, and the custodial inventory and floor plans (J-1503010-08), which show the general layout and room sizes. The Government does not intend to issue price adjustments for Recurring Work if the actual onsite counts of minor fixtures or movable items differ from these reference estimates.

49. Reference: 1503010 Spec 3.1.9 p.227; 3.1.6 p.225; J-1503010-08 p.585; J-1503010-11 p.662

Spec Item 3.1.9 requires the Contractor to respond to DoDEA custodial requests within 15 minutes between 0700 and 1600 Monday through Friday, J-1503010-08 (page 585) states these services are performed daily all year including vacation periods, and J-1503010-11 identifies a Summer School Period (last Monday in June through last Friday in July) that the page 585 vacation rules do not address. (a) Does the 15-minute response requirement apply during DoDEA vacation periods and summer school, and may the response be provided by personnel working elsewhere on the Installation; (b) which rooms receive service, and at what frequency, during the Summer School Period, and does the one-week pre-school-year start apply to all rooms; and (c) are the working hours shown in J-1503010-11 (basic services before/after classroom hours) the hours the Government expects for this contract?

ANSWER: (a) Yes, the 15-minute response requirement applies during all periods of DoDEA operations, including vacation periods, excluding Federal holidays. The response may be provided by qualified, on-site personnel working elsewhere on the Installation, provided they can meet the response time.

(b) Rooms/areas to receive services during vacation periods are specified in the inventory, and their service frequencies remain the same as the school period (except for the restrooms for which 2D services are reduced to D). The requirement to resume full school period services one week prior to the start of the new school year applies to all rooms and areas across the facilities.

(c) No. Those hours are historical information provided for reference only. The Contractor shall coordinate with the supported command to establish the schedule for this contract.

50. Reference: 1503050 Spec 3.3 p.743; J-1503050-20; J-1503050-10 pp.882-888; PWS

2.9.4.3 p.32; J-0200000-09

Spec Item 3.3 and J-1503050-20 define the storm drainage scope by maps without quantities, and J-1503050-10 lists zone work orders (SGCZONE1-SGCZONE9) without crew or hour fields.

Will the Government provide (a) the approximate linear meters of aboveground drainage features (open drains, grated trenches, concrete-lid drains, open canals, swales, culvert ends) and the counts of inlets and catch basins in each zone, and (b) the typical crew size and labor hours per zone cleaning work order under the current contract; (c) does the historical cadence shown (approximately two cleanings per zone per month) reflect the Government's expectation; and (d) which storm drainage or pest control tasks are expected to require permit-required confined space entry (Spec Item 2.9.4.3), and what was the historical annual number of such entries?

ANSWER: (a) Additional linear meters or structure counts will not be provided; offerors shall base proposals on Attachment J-1503050-20, Storm Drainage Maps.

(b) Refer to the…