Encl 11_MCASO 5500.2W MCAS Iwakuni Access Control.pdf

UNITED STATES MARINE CORPS

MARINE CORPS AIR STATION IWAKUNI JAPAN

OPC 561 BOX 3

FPO AP 96310-9001

DISTRIBUTION STATEMENT A: Approved for public release;

distribution is unlimited.

MCASO 5500.2W

PMO

28 Jun 25

MARINE CORPS AIR STATION ORDER 5500.2W

From: Commanding Officer, Marine Corps Air Station Iwakuni To: Distribution List

Subj: MARINE CORPS AIR STATION IWAKUNI ACCESS CONTROL

Ref: (a) DoDM 5200.08 Vol.3

(b) DoDI C-2000.23

(c) MCASO 3070.2B

(d) SECNAVINST 1740.2F

(e) MCO 5512.11F Vol.1 w/CH-1

(f) MCO 5530.14A

(g) MCO 5580.2B w/CH-2

(h) MARADMIN 533/08

(i) Agreement Under Article VI of the Treaty of Mutual Cooperation and Security between the United States of America and Japan, Regarding Facilities and Areas and the Status of United States Armed Forces in Japan

(j) USFJI 31-204

(k) MCASO 5050.1

(l) USFJI 31-201

(m) MCIPAC-MCBBO 5800.6

(n) MCASO 5800.20

(o) USFJI 31-203

(p) MOA btwn CO, MCASI and 6th Regional Coast Guard HQ of 21 Sep 18

(q) USFJ 36-501

(r) MCIPAC-MCBBO 5512.5

(s) SECNAV M-5210.1

(t) USFJI 64-100

(u) Article 61, Japanese Labor Law

(v) MCASO 5726.1

(w) REAL ID Act

(x) USFJI 31-206

(y) USFJI 90-207

(z) MCO 5530.13

Encl: (1) Access Control Policies and Procedures

1. Situation

MCASO 5500.2W

28 Jun 25

a. The Commanding Officer (CO), Marine Corps Air Station (MCAS) Iwakuni has the overall responsibility and authority to ensure that 100 percent of all personnel entering MCAS Iwakuni are properly identified, fit for access, and have a legitimate purpose for access to MCAS Iwakuni. The integration of the Defense Biometric Identification System (DBIDS) assists with the identification and fitness of personnel attempting to access MCAS Iwakuni. DBIDS and its capabilities have been integrated into this order. The safety and security of all Department of Defense (DoD) personnel, Japan Self-Defense Force (JSDF) personnel, family members, and civilian employees onboard MCAS Iwakuni and its facilities are a priority. When directed by this command or higher headquarters, changes to the Force Protection Condition (FPCON) or terrorism threat level may dictate a stricter entry and exit procedure than what is outlined in this order.

b. The CO, MCAS Iwakuni must continuously balance a strong security posture while ensuring the smooth and efficient movement of personnel onboard MCAS Iwakuni by means of approved access credentials. Entry Control Points (ECPs) serve as the first layer of defense and a deterrent to those individuals or groups attempting to gain access to MCAS Iwakuni or its facilities for malicious or nefarious purposes.

2. Cancellation. MCASO 5500.2V.

3. Summary of Revision. This order has been completely revised and is published as MCASO 5500.2W. This order should be read in its entirety.

4. Mission. To promulgate policies and procedures governing authorized entry and access control to MCAS Iwakuni, Japan, and its facilities, per references (a) through (z), in order to protect MCAS Iwakuni infrastructure and tenants.

5. Execution

a. Commander’s Intent. All personnel who require access, or wish to sponsor individuals desiring access, to MCAS Iwakuni or its facilities shall be properly documented and have the requisite base access credentials per the provisions of this Order. All personnel entering MCAS Iwakuni, and its facilities shall be positively identified, reviewed for fitness for access, and have an established purpose for access. Tenant commanders from Marine Aircraft Group 12, Carrier Air Wing FIVE, Fleet Air

Wing 31 (FAW-31), and supporting commands and organizations have the responsibility of ensuring the provisions of this order are fully implemented and are in compliance.

b. Concept of Operations. This order outlines the policies and procedures used to enforce access control onboard MCAS Iwakuni and its facilities in mainland, Japan. Security is paramount, and additional security measures may be applied by security force personnel at any ECP(s) in the event of an increase in threat condition or FPCON. In the event of an increase in threat level, access to MCAS Iwakuni shall be further restricted to safeguard the personnel and assets under the control of the U.S. government.

6. Administration and Logistics

a. This is a punitive order, the violation of which by military service members may result in prosecution under the Uniform Code of Military Justice or other adverse action.

Violations of this order by members of the civilian component or dependents may result in appropriate administrative remedies.

b. Status of Forces Agreement (SOFA) civilians, other SOFA personnel, Japan Maritime Self Defense Force (JMSDF), Master Labor Contract (MLC), Indirect Hire Agreement (IHA), and other civilian personnel may be subject to adverse administrative action and may face punitive administrative action including debarment for failure to comply with this order. JMSDF personnel assigned to or working on MCAS Iwakuni, that violate this order shall be reported to their senior agency for remedial action(s).

c. Contractors and civilians employed by or accompanying the U.S. Armed Forces at MCAS Iwakuni are subject to all applicable federal laws and may also face adverse administrative or criminal actions for violation of this order.

d. This order, forms, and enclosures contained herein, shall be promulgated across MCAS Iwakuni. Information will also be made available via the MCAS Iwakuni, Provost Marshal Office (PMO) website:

https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/

e. Any access situations not covered in this order, or situations that deviate from directives set forth in this order, shall be referred to the Provost Marshal (PM), Deputy Provost

Marshal, Provost Sergeant, PMO Operations Officer, PMO Operations Chief, PMO Services Officer, PMO Services Chief, or On-Duty Watch Commander for decision at their discretion.

f. Only the CO / Executive Officer (XO) / Chief of Staff (CoS) of MCAS Iwakuni or the authorities described in paragraph 6e above or as specifically specified elsewhere in this order are authorized to approve access to MCAS Iwakuni.

g. PMO, in conjunction with MCAS Iwakuni Government and External Affairs Office (S-7 / GEAO), Station Headquarters, the Adjutant shall monitor the updates of associated orders / directives, ensure accuracy, and revise this order as required.

7. Command and Signal

a. Command. This order is applicable to all members of the United States Armed Forces, JSDF, members of the U.S. and Government of Japan (GOJ) civilian component, dependents, and all other individuals seeking personal or official access to MCAS Iwakuni.

b. Signal. This order is effective the date signed.

R. M. RUSNOK

DISTRIBUTION: A

i Enclosure (1)

LOCATOR SHEET

Subj: MARINE CORPS AIR STATION IWAKUNI ACCESS CONTROL

Location: _____________________________________________________ (Indicate the location(s) of the copy(ies) of this order.)

ii Enclosure (1)

RECORD OF CHANGES PAGE

MARINE CORPS AIR STATION IWAKUNI ACCESS CONTROL

Log completed change action as indicated

Change Number

Date of Change

Date Entered Signature of Person Incorporating Change iii Enclosure (1)

TABLE OF CONTENTS

IDENTIFICATION TITLE PAGE

Chapter 1 U.S. Government Sponsored.................. 1-1

1. General.................................... 1-1

2. DoD Active-Duty Personnel.................. 1-2

3. DoD Reserve Personnel...................... 1-2

4. DoD Retired Military Personnel............. 1-2

5. U.S. Civil Service/Non-Appropriated Fund (NAF) Personnel....................... 1-2

6. DoD Active-Duty Dependents................. 1-3

7. DoD Reserve Dependents..................... 1-4

8. DoD Retired Military Dependents............ 1-4

9. Veterans Affairs (VA) Beneficiaries........ 1-4

10. U.S. Civil Service and NAF Family Dependents 1-4

11. DoD Civilian Retiree Personnel............. 1-4

12. U.S. Embassy in Japan and Other U.S.

Governmental Agencies...................... 1-5

13. Other U.S. Government Personnel............ 1-5

14. Lost or Stolen DoD CAC, DoD USID, or DBIDS Credential................................. 1-5

15. Forgotten DoD CAC, DoD USID, or DBIDS Credentials................................ 1-5

Chapter 2 Master Labor Contract (MLC) and Indirect Hire Agreement (IHA) Personnel............. 2-1

1. General.................................... 2-1

2. MLC/IHA Personnel.......................... 2-1

3. MCAS Iwakuni Newly Hired MLC/IHA Personnel. 2-1

4. MLC/IHA Personnel Retired from MCAS Iwakuni 2-2

5. MCAS Iwakuni MLC/IHA Immediate Family Members Escorted Access Privileges......... 2-3

6. MCAS Iwakuni MLC/IHA Personnel Mission Essential (ME) DBIDS Credentials........... 2-4

7. Renewal of DBIDS Credentials............... 2-4

8. Return of DBIDS Credentials................ 2-4

9. Lost or Stolen DoD CAC or DBIDS Credential. 2-4

10. Forgotten DoD CAC or DBIDS Credential...... 2-5

11. Visiting MLC/IHA Personnel from Other USFJ Installations.............................. 2-5 iv Enclosure (1)

Chapter 3 Japan Self-Defense Force (JSDF) Personnel, Ministry of Defense (MOD) Civil Service Employees, and Non-Host Nation Foreign Military....... 3-1

1. General.................................... 3-1

2. JMSDF Iwakuni Active-Duty Personnel and MOD Civil Service Employees.................... 3-2

3. JMSDF Personnel Retired from JMSDF Iwakuni. 3-3

4. Immediate Family Members of Active Duty JMSDF Iwakuni Personnel.................... 3-4

5. JSDF and MOD Civil Service Personnel from Other Installations, and Non-Host Nation Foreign Military Personnel................. 3-5

6. Renewal of DBIDS Credentials............... 3-5

7. Return of DBIDS Credentials................ 3-5

8. Lost or Stolen DBIDS Credentials........... 3-5

9. Forgotten DoD CAC or DBIDS Credential...... 3-5

Chapter 4 Government of Japan (GOJ) and Other Local Government Officials....................... 4-1

1. General.................................... 4-1

2. GOJ Officials.............................. 4-1

3. Other Local Government Officials (LGO) Visiting MCAS Iwakuni ..................... 4-3

4. Renewal of DBIDS Credentials............... 4-5

5. Return of DBIDS Credentials................ 4-5

6. Lost or Stolen DBIDS Credentials........... 4-5

7. Scheduled and Emergency Transit of GOJ Executive Officials........................ 4-6

Chapter 5 MCAS Iwakuni Contractor Personnel.......... 5-1

1. General.................................... 5-1

2. Restrictions to Underage Employment........ 5-1

3. SOFA Contractor Personnel.................. 5-2

4. Non-SOFA, Japanese, and Third Country National (TCN) Contractor Personnel........ 5-3

5. Designated Third Country National (DTCN) Contractor Personnel....................... 5-6

6. Renewal of DBIDS Credentials............... 5-7

7. Return of DBIDS Credentials................ 5-7

8. Contractors Escort Privileges.............. 5-7

9. Non-Regularly Scheduled Deliveries, Maintenance, and Other One Day Services.... 5-8 v Enclosure (1)

Chapter 6 MCAS Iwakuni Sponsored Service, Home Services, Morale Services, and Community Relations Events..................................... 6-1

1. General.................................... 6-1

2. MCAS Iwakuni Sponsored Service............. 6-2

3. Home Services.............................. 6-9

4. Moral Services............................. 6-13

5. Sponsored Community Relations (COMREL) Events and Programs........................ 6-14

Chapter 7 Personal Visitors, Escort and Sponsor Privileges................................. 7-1

1. General.................................... 7-1

2. Sponsorship/Escort Privileges for Personal Visitors................................... 7-2

3. Policy for 1-Day Personal Visitor Access (Groups of 8 or Less)............... 7-4

4. Policy for Group Visitor Access (Groups of 9 or More)...................... 7-6

5. Extended Visitors Procedures............... 7-7

6. Extension of Extended Visitation Requests.. 7-9

7. Designated Third Country National (DTCN) Personal Visitors.......................... 7-10

8. Coordinating Instructions.................. 7-10

Chapter 8 Port of Entry.............................. 8-1

1. General.................................... 8-1

2. Aerial Port of Debarkation (APOD).......... 8-1

3. Sea Port of Debarkation (SPOD)............. 8-4

Chapter 9 Restricted Areas........................... 9-1

1. General.................................... 9-1

2. Restricted Area Policy..................... 9-1

3. Cleared and Un-Cleared Policy.............. 9-2

4. Emergency Response......................... 9-2

5. Access into MCAS Iwakuni Port Facilities and Restricted Waters...................... 9-3

6. Access into the Flight Line Area........... 9-3

7. JMSDF Iwakuni.............................. 9-3

8. Deployed Organizations..................... 9-3

9. Restricted Area Access Request Procedures.. 9-4 vi Enclosure (1)

10. Contractors Restricted Area Access Request. 9-6

11. Restricted Area Escort Privilege Request Procedures................................. 9-7

12. Violations and Restricted Area Access Revocation................................. 9-9

13. Restricted Area Access or Privilege Renewal or Update.................................. 9-9

14. Special Events within Restricted Areas..... 9-10

Chapter 10 Local National Emergency Services.......... 10-1

1. General.................................... 10-1

2. Humanitarian Access Policy................. 10-1

3. Local National Emergency Vehicle Access Procedures................................. 10-1

Chapter 11 Denial of Access Criteria

1. General.................................... 11-1

2. Final Determination........................ 11-1

Chapter 12 Sponsorship

1. Sponsoring Organization.................... 12-1

2. Sponsor.................................... 12-1

3. Qualifying Government Official............. 12-1

4. Submission of Appendix M................... 12-3 vii Enclosure (1)

LIST OF APPENDICES

APPENDIX A MCAS Iwakuni Authorized Access Credentials

APPENDIX B MCAS Iwakuni DBIDS Credential Request

APPENDIX C MCAS Iwakuni Escorted Restricted Area Access

Request

APPENDIX D MCAS Iwakuni Unescorted Restricted Area Access

Request

APPENDIX E MCAS Iwakuni Escort Privileges Request

APPENDIX F (Supplemental to Appendix B) MCAS Iwakuni Outside

Authorized Working Hours Request

APPENDIX G MCAS Iwakuni JSDF / Foreign Military Access Request

APPENDIX H MCAS Iwakuni Official Visit / Business Access

Request

APPENDIX I MCAS Iwakuni Sample Letter of DTCN Access Request

APPENDIX J MCAS Iwakuni Parental Permission Statement

APPENDIX K MCAS Iwakuni Personal Visitor Access Request

APPENDIX L MCAS Iwakuni Report / Request for Reissuance /

Termination of Lost / Stolen DBIDS Credential

APPENDIX M MCAS Iwakuni Statement of Understanding for

Official Signers

APPENDIX N MCAS Iwakuni Inactive DBIDS Credential Activation

Request

1-1 Enclosure (1)

Chapter 1

U.S. Government-Sponsored

1. General. All U.S. Government-sponsored personnel entering MCAS Iwakuni must present valid access credentials prior to being approved access to the MCAS Iwakuni. Samples of approved access credentials under the provisions of this order are outlined in MCAS Iwakuni Authorized Access Credentials (Appendix A). The following information applies to all U.S. Government Sponsored personnel onboard MCAS Iwakuni:

a. MCAS Iwakuni access credentials must be maintained and available for inspection while onboard MCAS Iwakuni and its facilities.

b. MCAS Iwakuni access credentials are utilized to verify identity, purpose, and fitness for access. Access credentials should always be safeguarded.

c. All U.S. Government-sponsored personnel and activities stationed at MCAS Iwakuni may sponsor and escort visiting JSDF, Foreign Military personnel, and Japanese National (JN) official visitors in support of operational requirements. Sponsoring activities must ensure pre-requisite paperwork for JN official visitors is submitted to S-7/GEAO in accordance with reference

(k) and the provisions set forth in this order. To request JN Official Visitor’s Gate access per reference (k), Appendix H must be submitted to PMO. In the case of JSDF / Foreign Military Access Request, Appendix G must be submitted to PMO.

Due diligence is expected on behalf of the command sponsor, and if it is determined that other requirements are not met, such as those listed for TCN visits in reference (y), access may be denied at the local level. Sponsorship and escort of personal visitors are addressed in Chapter 7 of this Order.

d. U.S. Government personnel and activities not stationed at MCAS Iwakuni may also sponsor and escort JSDF and foreign military visitors in support of their operational requirements upon MCAS Iwakuni, so long as Appendix G has been submitted to and approved by PMO.

e. MCAS Iwakuni access credentials do not automatically warrant access to restricted areas onboard MCAS Iwakuni;

restricted area access and restricted area escort privileges must be coordinated with PMO Physical Security Section.

1-2 Enclosure (1)

2. DoD Active-Duty Personnel. U.S. DoD active-duty personnel shall be approved for access to MCAS Iwakuni upon presentation of a valid Common Access Card (CAC).

3. DoD Reserve Personnel. U.S. DoD Reserve personnel shall be approved for access to MCAS Iwakuni upon presentation of a valid CAC or DD Form 2 DoD United States Uniformed Services Identification (USID).

4. DoD Retired Military Personnel. U.S. DoD Retired Military personnel, spouses, and surviving dependents of members who died while in retired with pay status (i.e., widows), shall be approved for access to MCAS Iwakuni upon presentation of a valid DD Form 2, 1173, 1173-1, 2765, or 2574 DoD USID.

5. U.S. Civil Service / Non-Appropriated Fund (NAF) Personnel.

U.S. Civil Service / NAF personnel shall be approved for access to MCAS Iwakuni upon presentation of a valid CAC with overseas endorsement, containing the word “Overseas” printed on the front of the CAC.

a. U.S. Civil Service / NAF personnel who possess a valid CAC without overseas endorsement shall be approved for access to MCAS Iwakuni upon presentation of a CAC and a copy of valid orders or Employment Certificates assigning the employee to MCAS Iwakuni.

b. U.S. Civil Service / NAF personnel who do not possess a valid CAC should not travel to MCAS Iwakuni until access approval has been confirmed by the MCAS Iwakuni sponsoring unit or activity.

c. U.S. Civil Service / NAF personnel who do not possess a valid CAC shall submit information to PMO Pass and Registration Office (P&RO), and follow the below procedures to access MCAS Iwakuni 15 business days prior to arrival at MCAS Iwakuni:

(1) Submit a completed MCAS Iwakuni DBIDS Credential Request (Appendix B), to establish purpose and fitness for access.

Qualifying Government Officials (e.g., department head or staff individual from the department or tenant) must be approved by the CO, MCAS Iwakuni via Appendix M, in order to sign Appendix B.

(2) Submit a copy of orders for U.S. Civil Service personnel and Employment Certificates for NAF personnel used to establish the purpose for access.

1-3 Enclosure (1)

(3) Submit a color copy of the requestor’s passport photo page to establish an identity for access.

d. U.S. Civil Service / NAF personnel whose fitness for access fails to meet the standards for access shall be reported to the sponsoring unit or activity by PMO. Derogatory findings may result in the denial of MCAS Iwakuni DBIDS credential issuance. The requested U.S. Civil Service / NAF Personnel will then be denied the privilege to work onboard MCAS Iwakuni.

e. U.S. Civil Service / NAF Personnel with acceptable background investigation information returned may be issued an MCAS Iwakuni DBIDS credential.

(1) A temporary DBIDS credential without photographs or fingerprints shall be created and issued when the U.S. Civil Service/NAF personnel has been cleared for access to MCAS Iwakuni. This temporary DBIDS credential shall not exceed a validity period of seven calendar days and will be available on file at the Main Gate Visitor Center, MCAS Iwakuni.

(2) U.S. Civil Service / NAF Personnel Initial Arrival to MCAS Iwakuni. Arriving personnel shall be required to provide a passport and orders to the sentry at the Main Gate Visitor Center, MCAS Iwakuni for identity verification. Once identification has been verified, U.S. Civil Service / NAF personnel may be issued a seven calendar day temporary DBIDS credential. This pass will not exceed a seven calendar day validity period and may be used to facilitate access while awaiting issuance of a CAC.

6. DoD Active-Duty Dependents. All U.S. military family members shall be approved access to MCAS Iwakuni upon presentation of a valid DoD USID DD Form 1173.

a. Dependent children ten years of age and older, or an adult sponsor, are required to present a DoD USID DD Form 1173 to access MCAS Iwakuni and its facilities.

b. Dependent children ten years of age and older, who are not in possession of a DoD USID DD Form 1173, must be escorted by an individual who holds a valid MCAS Iwakuni access credential.

c. Dependent children under ten years of age are not

1-4 Enclosure (1) required to have a DoD USID DD Form 1173. Dependent children under ten years of age must be escorted for access to MCAS Iwakuni by an individual who holds a valid MCAS Iwakuni access credential.

d. Per reference (m), dependent children who are under ten years of age and walk on and off MCAS Iwakuni unattended for an off-station school, such as an Elementary School, are highly recommended to obtain a DBIDS credential.

7. DoD Reserve Dependents. DoD Reserve dependents shall be approved for access to MCAS Iwakuni upon presentation of a valid DoD USID card DD Form 1173-1.

8. DoD Retired Military Dependents. DoD retired military dependents shall be approved for access to MCAS Iwakuni upon presentation of a valid DoD USID DD Form 1173.

9. Veterans Affairs (VA) Beneficiaries. VA beneficiaries may be granted access to MCAS Iwakuni on a case-by-case basis. A VA Beneficiary Identification (ID) Card alone does not grant access to the installation and accessing the installation for non-official purposes is not in compliance with reference (i).

Prior to arrival at MCAS Iwakuni VA beneficiaries must submit Appendix B and a justification letter to the CO, MCAS Iwakuni via PMO for why installation access is needed.

10. U.S. Civil Service and NAF Family Dependents. SOFA status dependents of U.S. Civil Service / NAF employee personnel shall be approved for access to MCAS Iwakuni upon presentation of a valid DoD USID DD Form 1173.

11. DoD Civilian Retiree Personnel. In accordance with reference (w), DoD civilian retiree personnel shall be approved for access to MCAS Iwakuni upon presentation of a DBIDS-compliant form of identification and an official retirement document. Those personnel who are accessing MCASI for the first time, and whose identification is not enrolled in DBIDS, are required to report to P&RO for enrollment in DBIDS. Personnel without a DBIDS-compliant form of identification shall be required to submit Appendix B, official retirement paperwork, and a color copy of their passport to P&RO to receive a DBIDS credential.

1-5 Enclosure (1)

12. U.S. Embassy in Japan and Other U.S. Governmental Agencies.

Per references (a) and (i), employees who are U.S. citizens or Japanese personnel employed by the U.S. Embassy, U.S.

governmental agencies administratively attached to the U.S.

Embassy, U.S. Consulates in Japan, and family members, shall be approved for access to MCAS Iwakuni upon presentation of a valid U.S. Embassy ID Card per Appendix A.

13. Other U.S. Government Personnel. Per reference (i), other U.S. government personnel and family members not specifically listed in this Order shall be approved for access to MCAS Iwakuni upon presentation of a valid DoD USID DD Form 2765 or DD Form 2574.

14. Lost or Stolen DoD CAC, DoD USID, or DBIDS Credential.

Personnel who have official U.S. government-issued credentials lost or stolen are required to report the loss to PMO immediately. For loss of DBIDS credentials, submission of Appendix L with signature authorized by Appendix M to PMO P&RO is required.

a. Upon arrival at the Main Gate, MCAS Iwakuni, personnel not in possession of a DoD CAC, DoD USID, or MCAS Iwakuni DBIDS credential will proceed to the Visitor Center.

b. Personnel whose official U.S. government-issued credential is lost or stolen will have identification verified by providing a name and entering a Social Security Number (SSN) into the DBIDS system. Upon confirmation of identity, a seven calendar day temporary DBIDS credential may be issued. The individual will immediately report to PMO Desk Sergeant to file a lost/stolen DoD ID report. The respective sponsor is required to coordinate with MCAS Iwakuni Installation Personnel Administration Center (IPAC) for re-issuance of a new DoD CAC or DoD USID.

15. Forgotten DoD CAC, DoD USID, or DBIDS Credentials

a. Upon arrival at the Main Gate, MCAS Iwakuni, individuals not in possession of a DoD CAC, DoD USID, or MCAS Iwakuni DBIDS credential / DBIDS credential issued by other United States Forces Japan (USFJ) installations with MCAS Iwakuni permissions will proceed to the Visitor Center.

1-6 Enclosure (1)

b. Individuals who have forgotten a DoD CAC, DoD USID, or MCAS Iwakuni DBIDS credential/DBIDS credential issued by other USFJ installations with MCAS Iwakuni permissions, will have identification verified by providing a name and entering an SSN into the DBIDS system. Upon confirmation of identity, individuals may be issued a temporary DBIDS credential that is valid for up to seven calendar days.

2-1 Enclosure (1)

Chapter 2

Master Labor Contract (MLC) and Indirect Hire Agreement (IHA) Personnel

1. General. All MLC/IHA personnel entering MCAS Iwakuni must present valid MCAS Iwakuni access credentials prior to being approved for access to MCAS Iwakuni. Samples of approved DBIDS credentials for access under the provisions of this order are outlined in Appendix A. The following information applies to all MLC/IHA personnel onboard MCAS Iwakuni:

a. MCAS Iwakuni access credentials must be maintained and available for inspection while onboard MCAS Iwakuni and its facilities.

b. MCAS Iwakuni access credentials are utilized to verify identity, purpose, and fitness for access. MCAS Iwakuni access credentials should always be safeguarded.

c. Privileges such as escort of personal visitors are addressed in Chapter 7 of this order.

d. MCAS Iwakuni access credentials do not automatically approve access to restricted areas onboard MCAS Iwakuni;

restricted area access and restricted area escort privileges should be coordinated with PMO Physical Security Section.

2. MLC/IHA Personnel. All MLC/IHA personnel shall be approved for access to MCAS Iwakuni upon presentation of an MCAS Iwakuni DBIDS credential or DBIDS credential issued by other USFJ installations with MCAS Iwakuni endorsements.

3. MCAS Iwakuni Newly Hired MLC/IHA Personnel

a. MCAS Iwakuni newly hired MLC/IHA personnel shall submit the following to PMO P&RO 15 business days prior to arrival, via their sponsoring unit or activity, and shall follow the below procedures to receive access approval prior to arrival:

(1) Completed MCAS Iwakuni DBIDS Credential Request (Appendix B), used to establish purpose and fitness for access.

A Qualifying Government Official from the department, approved by the CO, MCAS Iwakuni via Appendix M, can sign an Appendix B.

2-2 Enclosure (1)

(2) Submit a color copy of the applicant’s current passport photo page, residence card (zairyu card), special permanent resident certificates (tokubetsu eijusha shomeisho), driver’s license (front and back), my number card, residential certificate with a domicile of origin (jyumin-hyo), family register (koseki-touhon), or other documentation requested by PMO P&RO personnel.

b. MCAS Iwakuni newly hired MLC/IHA personnel with acceptable background investigations returned shall be issued an MCAS Iwakuni DBIDS credential. A temporary DBIDS credential, not exceed seven calendar days, without a photograph and fingerprints, will be created and available on file at the Main Gate Visitor Center, MCAS Iwakuni.

c. MCAS Iwakuni newly hired MLC/IHA personnel whose fitness for access fails to meet the standards for access shall be reported to the sponsoring unit or activity by PMO P&RO.

Derogatory findings could result in denial of MCAS Iwakuni DBIDS credential issuance and the requested newly hired MLC/IHA personnel shall be denied access to MCAS Iwakuni.

d. MCAS Iwakuni Newly Hired MLC/IHA Personnel Initial Arrival to MCAS Iwakuni. Arriving MCAS Iwakuni newly hired MLC/IHA personnel are required to verify identity by providing a photo ID to the Main Gate Visitor Center sentry. Once identity has been verified and an escort from the sponsoring unit or activity is present / identified, the MLC/IHA newly hired personnel shall be issued a temporary DBIDS credential. The temporary DBIDS credential will not exceed seven calendar days validity period and shall be used to facilitate access to MCAS Iwakuni while awaiting issuance of a CAC or DBIDS credential.

After the initial escorted access, newly hired MLC/IHA personnel are no longer required to be escorted. A DBIDS credential may be issued for the duration of employment, not to exceed a two-year validity period.

4. MLC/IHA Personnel Retired from MCAS Iwakuni. An MLC/IHA retiree that was permanently stationed onboard MCAS Iwakuni may request the issuance of DBIDS Credential by submitting MCAS Iwakuni DBIDS Credential Request (Appendix B) to the Civilian Human Resources Office (CHRO). Following verification of the individual’s length of service, and health service entitlement eligibility and documentation of enrollment, the Appendix B shall be endorsed by CHRO as the sponsoring agency, endorsed by the

2-3 Enclosure (1)

Director of CHRO or their designee as the Qualifying Government Official, and forwarded to PMO P&RO for issuance of the retiree DBIDS credential no earlier than one month prior to the date of retirement. PMO P&RO will process the request after verification is received from CHRO. MLC /IHA personnel retired from MCAS Iwakuni shall be approved access to MCAS Iwakuni upon presentation of a valid MCAS Iwakuni DBIDS credential. This MCAS Iwakuni retiree DBIDS credential will allow access to only MLC/IHA approved facilities during their established business hours. This privilege is limited to the two years that the MLC/IHA retiree is entitled to for on-base health services.

5. MCAS Iwakuni MLC/IHA Immediate Family Members Escorted Access Privileges. All MCAS Iwakuni MLC/IHA Immediate Family Members (spouse, son, daughter, mother, father, brother, sister, grandchildren, aunt, uncle, grandparents, cousin, nieces/nephews, to include in-laws of the DBIDS Credential or CAC holder) may be approved escorted access to MCAS Iwakuni upon presentation of a valid temporary MCAS Iwakuni DBIDS credential, issued at the Main Gate, MCAS Iwakuni. MLC/IHA sponsors escorting immediate family members must have met the 2-year anniversary of employment onboard MCAS Iwakuni.

a. MCAS Iwakuni MLC/IHA personnel employed onboard MCAS Iwakuni for more than two years are authorized to initiate a request for issuance of MCAS Iwakuni dependent DBIDS credentials for their spouse and also for their children who are 18 years of age or younger. Their spouse and children need to be escorted at all times by MLC/IHA personnel regardless of whether they are a DBIDS credential holder or not. MLC/IHA’s children under ten years will not be issued DBIDS credentials. Escort procedures of other MLC/IHA immediate family members are in Chapter 7 paragraph 2c.

b. Spouses and children of MCAS Iwakuni MLC/IHA personnel employed onboard MCAS Iwakuni for more than two years who wish to obtain DBIDS credentials for access to MCAS Iwakuni shall submit the following to PMO P&RO 15 business days prior to arrival and shall follow the below procedures:

(1) Complete MCAS Iwakuni DBIDS Credential Request, Appendix B, used to establish purpose and fitness for access.

(2) Color copy of passport photo page, residence card (zairyu card), special permanent resident certificate (tokubetsu

2-4 Enclosure (1) eijyusha shomeisho), GOJ-issued vehicle driver’s license, my number card, residential certificate with domicile of origin (jyumin-hyo), family register (koseki-touhon), and/or other documentation requested by PMO P&RO.

(3) Color copy of DBIDS credential issued to sponsoring MCAS Iwakuni MLC/IHA personnel employed onboard MCAS Iwakuni for more than two years.

6. MCAS Iwakuni MLC/IHA Personnel Mission Essential (ME) DBIDS Credentials. The ME DBIDS credential shall be issued if MCAS Iwakuni MLC/IHA personnel are registered as ME by CHRO MCAS Iwakuni. Registered MLC/IHA ME personnel who require FPCON DELTA Access may obtain an ME DBIDS credential, even if they have a valid CAC. MLC/IHA personnel requiring ME DBIDS credential must submit a copy of a Mission Essential (ME) Position Designation for Local National Employees (USFJ FORM 444EJ), endorsed by CHRO to PMO P&RO.

7. Renewal of DBIDS Credentials. MLC/IHA personnel requiring renewal of a DBIDS credential shall follow the procedures in paragraph 3 of this chapter. Expiring MLC/IHA Retiree DBIDS credentials may be renewed when the retiree personally appears at PMO P&RO no earlier than one month prior to the expiration of the MCAS Iwakuni Retiree DBIDS credential.

8. Return of DBIDS Credentials. All MCAS Iwakuni MLC/IHA DBIDS credentials, including any associated dependent credentials, must be returned to PMO P&RO upon termination, resignation, or change of employment.

a. It is the responsibility of the respective Qualifying Government Official to ensure the terminated / resigned MCAS Iwakuni MLC/IHA personnel are escorted to PMO P&RO by a supervisor to surrender DBIDS credential(s) and dependent’s credential(s), if applicable.

b. MCAS Iwakuni MLC/IHA personnel who are terminated or have resigned must immediately be escorted off MCAS Iwakuni via the Main Gate by a supervisor after surrendering all DBIDS credential(s).

9. Lost or Stolen DoD CAC or DBIDS Credential. MLC/IHA personnel whose DoD CAC and/or MCAS Iwakuni DBIDS credentials are lost or stolen are required to report the loss to PMO

2-5 Enclosure (1) immediately in order to prevent the illegal usage of the lost or stolen DoD CAC or MCAS Iwakuni DBIDS credentials by other personnel. Following the initial report to PMO, MLC/IHA personnel must submit Appendix L with signature authorized by Appendix M to PMO P&RO.

10. Forgotten DoD CAC or DBIDS Credential. MLC/IHA personnel who forget DoD CAC or a DBIDS credential are required to notify the appropriate supervisor(s) immediately. Upon notification, supervisor(s) are required to report forgotten credentials and proceed to PMO P&RO, between the hours of 0800-1600, Mon-Fri.

Employment of the MLC/IHA personnel shall be verified via the DBIDS system, and once verified, a one-day temporary DBIDS credential may be issued to the supervisor. The supervisor will then proceed to the Main Gate where he/she can meet and issue the one-day temporary DBIDS credential to the MLC/IHA personnel to access MCAS Iwakuni for duty. After hours, during the weekends, or on U.S. holidays, MLC/IHA personnel are required to retrieve original DoD CAC or DBIDS credentials.

11. Visiting MLC/IHA Personnel from Other USFJ Installations

a. MLC/IHA personnel from other USFJ installations who possess a valid DoD CAC, MCAS Iwakuni DBIDS credential, or DBIDS credential issued by other USFJ installations with MCAS Iwakuni endorsement shall be approved access to MCAS Iwakuni for official purposes in the execution of their official duties.

b. MLC/IHA personnel from other USFJ installations who do not possess a valid DoD CAC, MCAS Iwakuni DBIDS credential, or DBIDS credential issued by other USFJ installations with MCAS Iwakuni endorsement and require access longer than seven days, to MCAS Iwakuni for official purposes will request a DBIDS credential by following the procedures outlined in paragraph 3 of this chapter. If the access requirement is no more than seven consecutive days, the sponsoring MCAS Iwakuni unit or activity will request a temporary DBIDS credential that covers the duration of the visit, using the MCAS Iwakuni Short-Term Business Access Request (Appendix H) to PMO three business days in advance of the visit. Appendix H does not grant overnight access to the installation unless annotated/approved on the form.

2-6 Enclosure (1)

c. MLC/IHA personnel from other USFJ installations should not travel to MCAS Iwakuni until access approval has been confirmed by the MCAS Iwakuni sponsoring unit or activity.

3-1 Enclosure (1)

Chapter 3

Japan Self-Defense Force (JSDF) Personnel, Ministry of Defense (MOD) Civil Service Employees, and Non-Host Nation Foreign Military

1. General. All JSDF personnel, and Ministry of Defense (MOD) Civil Service employees entering MCAS Iwakuni must present a valid access credential prior to being approved access to MCAS Iwakuni. Non-DBIDS card holders are required to coordinate with sponsoring MCAS Iwakuni resident units or activities and submit the MCAS Iwakuni JSDF / Foreign Military Access Request (Appendix G) prior to accessing MCAS Iwakuni. Samples of approved access credentials under the provisions of this order are outlined in Appendix A. The following information applies to all JSDF personnel and MOD Civil Service employees onboard MCAS Iwakuni.

a. Access credentials must always be maintained and made available for inspection while onboard MCAS Iwakuni and its facilities.

b. Access credentials are utilized to verify identity, purpose, and fitness for access. Access credentials should always be safeguarded.

c. All JMSDF Iwakuni Active-Duty personnel and activities stationed at MCAS Iwakuni may sponsor and escort visiting JSDF, Foreign Military personnel, and other official visitors in support of operational requirements. Sponsoring activities must ensure that pre-requisite paperwork for JN official visitors shall be submitted to S-7/GEAO per reference (k). To request JN Official Visitor’s Gate access per reference (k), Appendix H shall be submitted to PMO. In the case of JSDF / Foreign Military Access Request, Appendix G shall be submitted to PMO.

Due diligence is expected on behalf of the command sponsor, and if it is determined that other requirements are not met, such as those listed for TCN visits in reference (y), access may be denied at the local level. Sponsorship and escort of personal visitors are addressed in Chapter 7 of this order.

d. Access credentials do not automatically approve access to restricted areas onboard MCAS Iwakuni, restricted area access and restricted area escort privileges should be coordinated with PMO Physical Security Section.

3-2 Enclosure (1)

e. Per ref (x) an USFJ453, USFJ Installation Access Card, may serve as a valid access credential for entry to MCAS Iwakuni when presented in conjunction with a valid GOJ Ministry or Bureau ID card.

2. JMSDF Iwakuni Active-Duty Personnel and MOD Civil Service Employees. JMSDF active-duty personnel stationed at JMSDF Iwakuni, MOD Civil Service employees administratively attached to JMSDF Iwakuni and active-duty JMSDF members who are not stationed onboard MCAS Iwakuni but directly support MCAS Iwakuni or JMSDF Iwakuni operational requirements may be issued DBIDS credentials for access to MCAS Iwakuni on a case-by-case basis, taking into account the frequency and/or nature of access.

JMSDF active-duty personnel and MOD Civil Service employees shall be approved for access to MCAS Iwakuni upon presentation of a valid MCAS Iwakuni DBIDS credential.

a. JMSDF personnel and MOD civil service employees who do not possess a valid MCAS Iwakuni DBIDS credential should not travel to MCAS Iwakuni until access approval has been confirmed by the JMSDF Iwakuni sponsoring unit or activity.

b. JMSDF personnel and MOD civil service employees who do not possess a valid MCAS Iwakuni DBIDS credential shall follow the below procedures to receive access approval prior to arrival at MCAS Iwakuni.

(1) JMSDF Iwakuni sponsoring units or activities shall submit the following to PMO P&RO 15 business days prior to arrival:

(a) Submit a completed MCAS Iwakuni DBIDS Credential Request (Appendix B), used to establish purpose and fitness for access. Qualifying government officials, e.g., department head or staff individual from the department or tenant must be approved by the CO, MCAS Iwakuni via Appendix M, in order to sign Appendix B.

(b) A color copy of a JMSDF/MOD Civil Service employee ID card, a color copy of a driver's license (front and back) or My Number Card, which shall be used to establish identity.

3-3 Enclosure (1)

(2) JMSDF personnel / MOD civil service employees whose fitness for access fails to meet the standards for access shall be reported to the sponsoring unit or activity by PMO.

Derogatory information meeting denial of access criteria could result in denial of MCAS Iwakuni DBIDS credential issuance, and the requested JMSDF personnel / MOD civil service employee may be denied access to MCAS Iwakuni.

(3) JMSDF personnel / MOD civil service employees with acceptable background investigations, may be issued a MCAS Iwakuni DBIDS credential.

(4) A temporary DBIDS credential, with a validity period not to exceed seven calendar days, without a photograph or fingerprints shall be created and will be available on file at the Main Gate Visitor Center, MCAS Iwakuni.

c. JMSDF Personnel/MOD Civil Service Employees Initial Arrival to MCAS Iwakuni. Arriving JMSDF personnel / MOD civil service employees are required to verify identity by providing a photo ID to the Main Gate Visitor Center sentry. Once identity has been verified and an escort from the sponsoring unit or activity is present / identified, the JMSDF personnel / MOD civil service employees may be issued a temporary DBIDS credential, with a validity period not to exceed seven calendar days, which shall be used to facilitate access to MCAS Iwakuni while awaiting issuance of a DBIDS credential. During normal P&RO business hours, JMSDF personnel / MOD civil service employees will proceed directly to PMO P&RO where the temporary DBIDS credential shall be exchanged for a long-term DBIDS credential. After hours, during weekends, or on U.S. holidays, JMSDF personnel / MOD civil service employees are required to proceed to PMO P&RO on the next business day. A DBIDS credential shall be issued for the duration of the assignment, not exceeding two-year validity period.

3. JMSDF Personnel Retired from JMSDF Iwakuni. All JMSDF personnel retired from JMSDF Iwakuni shall be approved access to MCAS Iwakuni upon presentation of a valid MCAS Iwakuni DBIDS credential. This MCAS Iwakuni JMSDF retiree DBIDS credential will also authorize the escort of their immediate family members as described in Chapter 7, paragraph 2b. Retired JMSDF Iwakuni personnel who are designated as a retiree by JMSDF Headquarters (HQ), may request a DBIDS credential upon retirement. A DBIDS credential shall be requested with the submission of Appendix B, a color copy of a Retired ID (front and back), and a color copy

3-4 Enclosure (1) of a Driver’s License or My Number Card, via sponsoring unit, to

PMO P&RO.

4. Immediate Family Members of Active Duty JMSDF Iwakuni Personnel. All Immediate Family Members of active duty JMSDF Iwakuni personnel, with the exception of spouses, shall be granted escorted access to MCAS Iwakuni upon presentation of a valid DBIDS credential with MCAS Iwakuni permissions. JMSDF Iwakuni personnel’s spouses may be granted unescorted access to MCAS Iwakuni upon presentation of a valid DBIDS credential with MCAS Iwakuni permissions.

a. Immediate family members of Active Duty JMSDF Iwakuni personnel are considered, spouse, son, daughter, mother, father, brother, sister, grandchildren, aunt, uncle, grandparents, cousin, nieces / nephews, to include in-laws of the Active Duty JMSDF Iwakuni personnel.

b. Active Duty JMSDF Iwakuni personnel are authorized to initiate a request for issuance of an MCAS Iwakuni dependent DBIDS credentials for their spouse and also for their children who are between eleven and 18 years of age. Children who are ten years of age or younger will not be issued DBIDS credentials.

Children, whether they are DBIDS credential holders or not, need to be escorted at all times by their JMSDF Iwakuni sponsor or spouse who has a DBIDS credential. Escort procedures of other immediate family members of JMSDF Iwakuni personnel are in Chapter 7, paragraph 2b.

c. Spouses and children of Active Duty JMSDF Iwakuni personnel who wish to obtain DBIDS credential for access to MCAS Iwakuni shall submit the following 15 business days prior to arrival and shall follow the below procedures:

(1) Complete MCAS Iwakuni DBIDS Credential Request, Appendix B, used to establish purpose and fitness for access.

(2) Color copy of current passport photo page, residence card (zairyu card), special permanent resident certificate (tokubetsu eijyusha shomeisho), GOJ-issued vehicle driver’s license, my number card, residential certificate with domicile of origin (jyumin-hyo), family register (koseki-touhon), and/or other documentation requested by PMO P&RO.

3-5 Enclosure (1)

(3) Color copy of the DBIDS credential issued to the sponsoring Active Duty JMSDF Iwakuni personnel.

5. JSDF and MOD Civil Service Personnel from Other Installations, and Non-Host Nation Foreign Military Personnel. JSDF and MOD Civil Service personnel from other installations, and Non-Host Nation Foreign Military personnel, who do not directly support MCAS Iwakuni or JMSDF Iwakuni operational requirements, but require access in order to conduct training exercises, Professional Military Education, or are transiting to/from a ship or aircraft, shall submit an Appendix G to PMO ten business days in advance in order to gain access to MCAS Iwakuni.

6. Renewal of DBIDS Credentials. Active Duty JMSDF Iwakuni and MOD Civil Service personnel requiring renewal of their DBIDS credential shall follow the procedures in paragraph 2 of this chapter.

7. Return of DBIDS Credentials. All DBIDS credentials issued to Active Duty JMSDF Iwakuni and MOD Civil Service personnel, including any associated dependent credentials, must be returned to PMO P&RO upon termination, resignation, or change of employment to include transfer.

a. It is the responsibility of the respective Qualifying Government Official to ensure terminated / resigned Active Duty JMSDF Iwakuni and MOD Civil Service personnel are escorted to PMO P&RO to surrender DBIDS credentials and dependents credentials, if applicable.

b. Terminated / resigned JMSDF Iwakuni and MOD Civil Service personnel must surrender DBIDS credential(s) and immediately be escorted off MCAS Iwakuni via the Main Gate by a supervisor.

8. Lost or Stolen DBIDS Credentials. JMSDF Iwakuni personnel / MOD civil service employees whose DBIDS credential has been lost or stolen, are required to report the loss to PMO immediately in order to prevent the illegal usage of the lost or stolen MCAS Iwakuni DBIDS credential by other personnel. Following the initial report to PMO, JMSDF Iwakuni personnel / MOD civil service employees must submit Appendix L with signature authorized by Appendix M to PMO P&RO.

3-6 Enclosure (1)

9. Forgotten DoD CAC or DBIDS Credential. JMSDF Iwakuni and MOD Civil Service personnel who forget DBIDS credentials are required to notify the appropriate supervisor(s) immediately.

Upon notification, supervisor(s) are required to report forgotten credentials and proceed to PMO P&RO, between the hours of 0800-1600, Mon-Fri. Assignment of the JMSDF Iwakuni and MOD Civil Service personnel shall be verified via the DBIDS system and once verified, a one-day temporary DBIDS credential may be issued to the supervisor. The supervisor will then proceed to the Main Gate where he/she can meet and issue the one-day temporary DBIDS credential to the JMSDF Iwakuni and MOD Civil Service personnel to access MCAS Iwakuni for duty. After hours, during the weekends, or on U.S. holidays, JMSDF Iwakuni and MOD Civil Service personnel are required to retrieve the original DBIDS credential.

4-1 Enclosure (1)

Chapter 4

Government of Japan (GOJ) and Other Local Government Officials

1. General. All GOJ officials entering MCAS Iwakuni must present a valid MCAS Iwakuni DBIDS credential prior to being approved for access to MCAS Iwakuni. Samples of approved DBIDS credentials under the provisions of this order are outlined in Appendix A. The following information applies to all GOJ Officials onboard MCAS Iwakuni:

a. MCAS Iwakuni DBIDS credentials must be maintained and available for inspection while onboard MCAS Iwakuni and its facilities.

b. MCAS Iwakuni DBIDS credentials are utilized to verify identity, purpose, and fitness for access. DBIDS credentials should always be safeguarded.

c. MCAS Iwakuni DBIDS credentials do not automatically approve access to restricted areas onboard MCAS Iwakuni;

restricted area access and restricted area escort privileges should be coordinated with PMO Physical Security Section.

d. Determination for applicable DBIDS credential issuance (i.e., regular or inactive DBIDS credential) is based upon the following categories in paragraphs 2 and 3 of this chapter but may be adjusted based on the needs of the sponsoring organization and discretion of the PMO.

e. Per ref (x) an USFJ453, USFJ Installation Access Card, may serve as a valid access credential for entry to MCAS Iwakuni when presented in conjunction with a valid GOJ Ministry or Bureau ID card.

2. GOJ Officials. For the purpose of this order, GOJ officials are defined as National, Prefectural, and certain Local Government officials who communicate with their MCASI counterparts on a daily basis and fulfill their routine duties on base, including but not limited to: Chugoku-Shikoku Defense Bureau (CSDB) resident engineers for on-base construction, Japanese National (JN) Police Iwakuni Police Departments, Japan Coast Guard Iwakuni Station, Japanese Customs Iwakuni Branch, Yamaguchi District Public Prosecutors Office Iwakuni Branch, Hiroshima Immigration Bureau, Labor Management Organization

4-2 Enclosure (1)

Iwakuni Branch, Yamaguchi District…