Solicitation Amendment - N3220526R60210004.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Created On:

30 Mar 2026, 17:39 PM Greenwich Mean Time

Solicitation/Contract Form Continuation

TCE-HR Lodging and Transportation

N3220526R60210004

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Allowed Per Order Minimum: 5,000.00 Dollars, U.S.

Maximum: 22,000,000.00 Dollars, U.S.

Government Minimum/Maximum to Order Minimum: 15,000.00 Dollars, U.S.

Maximum: 22,000,000.00 Dollars, U.S.

Item Supplies/Service Quantity Unit Unit Price Amount

Pricing shall be proposed using the TCE-HR Pricing Spreadsheet. Offerors shall provide proposed fixed unit rates per room night for each contract year in the pricing spreadsheet. The spreadsheet will calculate annual totals and a cumulative total for the five-year ordering period and optional FAR 52.217-8 extension.

The cumulative total reflected in the spreadsheet shall be entered in the Amount column of this CLIN for evaluation purposes.

Actual pricing during contract performance will be established at the task order level based on the awarded fixed unit rates.

Estimated quantities in the pricing spreadsheet are for evaluation purposes only and do not guarantee minimum ordering quantities.

The quantity identified in this CLIN represents the maximum cumulative ordering quantity for the ordering period and is provided for contract ceiling purposes only.

The fixed unit rates established at award shall govern all task orders issued during the ordering period unless modified in accordance with the contract.

Five-Year Ordering Period: 01 October 2026 - 30 September 2031

Pricing Arrangement: Firm Fixed Price

14,500,550 Nights

Pricing shall be proposed using the TCE-HR Pricing Spreadsheet. Offerors shall provide proposed fixed unit rates per transportation trip for each contract year in the pricing spreadsheet. The spreadsheet will calculate annual totals and a cumulative total for the five-year ordering period and optional FAR 52.217-8 extension.

The cumulative total reflected in the spreadsheet shall be entered in the Amount column of this CLIN for evaluation purposes.

Actual pricing during contract performance will be established at the task order level based on the awarded fixed unit rates.

Estimated quantities in the pricing spreadsheet are for

0002 evaluation purposes only and do not guarantee minimum ordering quantities.

The quantity identified in this CLIN represents the maximum cumulative ordering quantity for the ordering period and is provided for contract ceiling purposes only.

The fixed unit rates established at award shall govern all task orders issued during the ordering period unless modified in accordance with the contract.

Five-Year Ordering Period: 01 October 2026 - 30 September 2031.

Service Contract Labor Standards apply to CLIN 0002 and 1002 only.

Pricing Arrangement: Firm Fixed Price

5,299,450 Days

Option Line Item

Pricing for this CLIN is based on the fixed unit rates proposed for Lodging in the TCE-HR Pricing Spreadsheet. The spreadsheet will calculate the cumulative total for the optional FAR 52.217-8 six-month extension period based on the awarded fixed unit rates.

The cumulative total reflected in the spreadsheet for the optional FAR 52.217-8 six-month extension period shall be entered in the Amount column of this CLIN for evaluation purposes.

Actual pricing during contract performance will be established at the task order level based on the awarded fixed unit rates.

The quantity identified in this CLIN represents the maximum cumulative ordering quantity for the optional extension period and is provided for contract ceiling purposes only.

If exercised, task orders issued during the 52.217-8 extension period shall be priced using the awarded fixed unit rates established at award.

Six-Month Extension Period (FAR 52.217-8): 01 October 2031 - 31 March 2032.

Pricing Arrangement: Firm Fixed Price

1,611,172 Nights

Option Line Item

Pricing for this CLIN is based on the fixed unit rates proposed for Transportation in the TCE-HR Pricing Spreadsheet. The spreadsheet calculates a cumulative total for the optional FAR 52.217-8 six-month extension period based on the awarded fixed unit rates.

The cumulative total reflected in the spreadsheet for the 52.217-8 period shall be entered in the Amount column of this CLIN for evaluation purposes.

If exercised, task orders issued during the 52.217-8 period shall be priced using the awarded fixed unit rates established at award.

Actual pricing during contract performance will be established at the task order level based on the awarded fixed unit rates.

The quantity identified in this CLIN represents the maximum cumulative ordering quantity for the optional

588,828 Days extension period and is provided for contract ceiling purposes only.

If exercised, task orders issued during the FAR 52.217-8 extension period shall be priced using the awarded fixed unit rates established at award.

Six-Month Extension Period (FAR 52.217-8): 01 October 2031 - 31 March 2032.

Service Contract Labor Standards apply to CLIN 0002 and 1002 only.

Pricing Arrangement: Firm Fixed Price

Continuation of Description

TCE-HR Lodging and Transportation

TC-E HR PERFORMANCE WORK STATEMENT DESCRIPTION OF SERVICES

1. SCOPE OF WORK

The Contractor shall provide lodging and transportation as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC) in Fort Eustis, VA. The Contractor shall furnish necessary facilities, including furniture, equipment and supplies.

Such facilities shall be located within a twenty-five (25) mile driving radius of MSC Training Center East Hampton Roads (TC-E HR), located at Building 650, 667 Monroe Avenue, Fort Eustis, VA 23604, using www.mapquest.com AND excludes any hotel separated from Ft Eustis VA by a tunnel. Transportation to and from the contractor's lodging facility and MSC TC-E HR will be provided by contractor. The commute time from each hotel to the training facility must not exceed one hour each way during normal peak traffic hours.

Period of Performance

Five Year ordering period 1 October 2026 - 30 September 2031

FAR 52.217-8 Option - October 2031- 31 March 2032

A. LODGING/FACILITIES

1. At the time of submission, the hotel (s) proposed to meet the requirements of this contract must be rated by the American Automobile Association (AAA) and must meet or exceed the minimum Three (3) Diamond Designation. TripAdvisor or other rating systems are not acceptable substitutes for

If, any time after award of the contract, any of the hotel (s) assigned to meet the requirements of the required AAA Three (3) Diamond Designation.

the contract loses its AAA Three (3) Diamond Designation, the contractor will have up to twelve months to replace the effected hotel(s). The reason for the loss of the AAA Three Diamond rating will be reviewed by the contracting officer (KO) or the contracting officer representative (COR). If the KO or COR determines that the loss of the AAA Three Diamond rating results in a reduced quality of life or safety issue, CIVMARs will be moved to a new property as soon as feasible. The proposed hotel (s) may be at different locations; however, each facility shall be located within the mileage /commute requirements stated above and shall provide the same or lower room-night rates.

2. The contractor shall provide a microwave and refrigerator in each room and maintain at least two (2) functional washers and two (2) functional dryers at each site. In the case where one hotel provides more than 50% of the room required, that facility should have three (3) functional washers and three (3) functional dryers. The contractor shall provide free functional internet connection in each room. Hotel guests will have access to an on-site Business Center, which will consist of an area with at least two (2) desks, two (2) computers, and two (2) printers. One of the printers must have the following features available, copy, print, scan and fax. CIVMARs must be able to access the internet, print documents, and scan receipts. If the provided printer is not available, the front desk shall be willing to print documents for CIVMARS as requested.

3. The lodging facility must be within one half (1/2) mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation within a five-mile driving radius with set schedule. Dining facilities located within one-half (1/2)

Hotel properties mile must be reasonably accessible by safe pedestrian access. Facilities separated by high-speed highways, and limited-access roads.

may change throughout the life of the contract as long as the properties meet all the requirements of the contract and are validated and approved in writing by the Contracting Officer Representative (COR) and Contracting Officer (KO) prior to any changes.

4. The Contractor shall provide hotel rooms when called for by the COR and/or Contracting Officer or his/her designated representatives. The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government's needs. Based on previous history, the room nights will vary with an estimated average of 50 rooms per night, to as many as 95 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training. The quantities stated herein are estimates only and do not guarantee a minimum number of room nights.

5. The length of a CIVMARs stay varies. Each authorized CIVMAR shall be entitled to a single room. The authorized CIVMARs will remain in the same facility from the day they check in until they check out with the exception of those moves at the request of the MSC Point of Contact (POC) based on availability of the contractor. The authorized CIVMARs may not be moved from one facility to another unless contractor submits a request three (3) working days in advance with adequate justification, to the MSC TC-E HR Site Manager and COR for approval.

6. The Contractor shall provide a fixed unit rate per room night, inclusive of all applicable taxes, fees, and charges in the composite rate.

The Contractor is responsible for determining and complying with all applicable federal, state, and local tax requirements. The Government will not furnish tax-exempt certificates to the Contractor.

Lodging rates shall be reasonable in relation to the applicable locality per diem rates established in the Joint Travel Regulations, as amended.

Notwithstanding any provision, clause, statement, to the contrary herein, the government reserves the right to pay no more than the per diem rates authorized in the JTR per room for the applicable year in which the order is submitted and to which that per diem rate applies.

The estimated quantities identified in this contract and in the TCE-HR Pricing Spreadsheet are for evaluation purposes only and do not guarantee minimum ordering quantities.

Actual lodging requirements will be established through issuance of task orders during the ordering period and shall be priced using the awarded fixed unit rates.

The Government is only liable for and will only pay for lodging services properly ordered and utilized in accordance with issued task orders.

B. HOTEL RESERVATIONS

1. Reservations will be made in advance of arrival by the MSC designated POC. CIVMARs will be notified by the MSC POC of their hotel assignment and are not authorized to make their own reservations.

When the MSC designated POC submits a request for a hotel reservation, there may be times based on travel arrangements, the CIVMAR will have a late arrival. Those requests will be marked "late arrival" if the CIVMAR will be arriving after 6 p.m. local time, and if so, every effort will be made to provide an estimated time of arrival in the comments section.

If the reservation is marked "late arrival," the room shall be held for the CIVMAR and the Contractor may invoice MSC for the cost of the room at the agreed upon price for the first night only in accordance with the contract terms. If the reservation is not marked "late arrival" and the CIVMAR has not arrived by 6:00 p.m. local time, the hotel shall not invoice MSC for that night.

2. Reservations made will be held until 6 p.m. on the date of arrival If the CIVMAR does not arrive by 6 p.m., and the unless marked "late arrival."

hotel reservation has not been marked as "late arrival", the hotel reservation will be cancelled by the hotel without charge to the Government.

If a CIVMAR reports to the hotel after a same day reservation has been cancelled, the contractor will advise the CIVMAR which hotel, based on availability, can accommodate their stay, contact the hotel and make a reservation. These CIVMARs are responsible for their own transportation between hotel(s).

3. When CIVMARs check into the hotel at the front desk, the Contractor shall provide the CIVMAR with an official check-in letter, to include but not limited to the following: hotel's name, CIVMAR's name, and date the CIVMAR checked into the hotel. This documentation is required for verification and accountability purposes.

4. When CIVMARs check-out at the front desk of the hotel, the Contractor shall provide the CIVMAR with an official check-out letter, to include but not limited to the following: hotel's name, CIVMAR's name, date the CVIMAR checked into the hotel and the date they checked out of the hotel.

5. A daily hotel roster for all hotels on contract shall provide a list of CIVMARS who check in and out to ensure that the contractor is aware of the availability of the rooms. to include but not limited to the following: hotel's name, date of hotel roster, total number of CIVMARs in hotel, CIVMAR's full name, CIVMAR's check-in date, CIVMAR's check-out date, etc.

The daily roster is required for accountability and room management purposes. The Prime Contractor remains responsible for ensuring the accuracy and submission of the roster, even if the hotel transmits the roster directly to the Government. The specific submission time will be coordinated post-award with the COR.

a. DINING

The Contractor shall provide on-site dining facilities for breakfast, lunch and dinner or dining facilities must be located within one half (1/2) mile of each hotel assigned to the contract, including quick service and/or full- service restaurants.

Dining facilities located within one-half (1/2) mile must be reasonably accessible by safe pedestrian access.

In the event that the on-site dining facilities requires a scheduled closure for breakfast, lunch or dinner, written notice must be and provided CIVMARS must be . notified of the closure at least 24 hours in advance In the event of an unscheduled closure, alternative dining facilities within one half (1/2) mile that are open for service must be available.

C. FIRE AND SAFETY

1. Hotel shall provide verification that the establishment is listed on the current Hotel-Motel Master List. Contractor shall be responsible for notifying the TC-E HR Site Manager and COR within 15 minutes if an authorized CIVMAR is transported to a hospital. In case of an emergency the contractor shall be responsible for notifying the TC-E HR Site Manager and COR within 15 minutes if an authorized CIVMAR is transported to a hospital.

Contractor will provide to the TC-E HR Site Manager and COR the CIVMAR's name, room number, date, time and as much amplifying information available at the time of the report. The contractor hotel facility shall provide security cameras at entry/exit points, lobby areas. Hotel (s) are required to have emergency battery lighting on stairwells, lobby areas, common areas, and hallways.

a. PREVENTION OF ILLEGAL ACTS

In the event an illegal act occurs on hotel/motel premises and involves a CIVMAR either staying at the hotel or visiting another CIVMAR staying at the hotel/motel, the Contractor shall provide a statement of the illegal act that occurred. The statement of the illegal act must be provided within 24 hours of the occurrence and if possible, the statement will list the names of the CIVMARS involved, the hotel staff that responded to the incident, and any witnesses to the illegal act. If available, a copy of the police report regarding the incident of the illegal act will be provided to the COR and Contracting Officer.

b. LIABILITY

The Government shall not assume expenses incurred other than those prescribed in the contract. The government will not be responsible for hotel expenses for any rooms issued without the required proper identification at registration as required by MSC (See "DOCUMENTATION").

The CIVMAR will assume responsibility for any additional expenses incurred for personal use and entertainment, (i.e., telephone use, pay per view cable television movies and/or sports broadcasts, alcoholic beverage, or other extra hotel amenity charges). The CIVMAR shall be directly responsible for such expenses and shall make payments directly to the hotel or motel. Damage to the hotel facility by the CIVMAR is the sole responsibility of the individual CIVMAR. The Contractor's desk clerk and/or the manager on duty shall explain this requirement for personal liability to the CIVMARs upon check-in.

c. SAFEGUARDING VALUABLES

The Contractor shall provide a means of storing and safeguarding small, high value personal property of the occupants. This may be accomplished by providing safes in each room or by providing safe deposit boxes at the front desk. If safe deposit boxes are provided in lieu of in-room safes, Each authorized CIVMAR occupant sufficient capacity must be available to reasonably accommodate demand from authorized CIVMAR occupants.

shall be notified at check-in that the hotel or motel will provide this service free of cost to the occupant. If the occupant elects to use this service, the hotel or motel is responsible for safeguarding small high value personal property. If CIVMARs are expected to utilize "in-room" safes which are not currently installed in each room, they would need to be installed within 14 days of contract award.

In the event that a CIVMAR reports the loss or damage of personal property inside their hotel room to the hotel or motel staff then the desk clerk on duty or the hotel manager will make every effort to assist the CIVMAR in filing a hotel incident report. If the CIVMAR deems the loss or damage of personal property severe enough that the CIVMAR decides to file a police report then hotel staff will provide available assistance in the form of;

statement(s) to include the name(s) of the CIVMARs involved, the names of the hotel staff that were either on duty when the loss or damage to property may have occurred, and the key card access log to the CIVMAR's room. If available, a copy of the police report regarding the incident of property loss or damage will be provided to the COR and Contracting Officer.

D. HEALTH AND SANITATION

1. All facilities assigned to the contract shall be subject to inspection and approval by the KO or COR any time after contract award and the Source Selection Evaluation Board (SSEB) prior to award. Unannounced random habitability sanitation inspections may be conducted by the KO or the COR throughout the life of the contract to ensure compliance as specified in this contract. The KO or COR may designate a TC-E HR Site Manager to conduct an unannounced random habitability inspection in their stead. Findings made by TC-E HR Site Managers will be turned over to KO or COR for evaluation. Additional inspections without notice will be conducted in response to complaints filed with the MSC medical department or MSC Contracting Office and COR, which directly affect the health and safety of the CIVMARs. Additional inspections may include but not be limited to the scrutiny of the following health risks; scanty or damaged electrical appliances that pose a risk of electrocution, the existence of mold due to water damage, or pest activity in the form of vermin, roaches or bed bugs. If the hotels are required by Department of Health (DOH) to cease operations, under the provisions of the law, the contractor shall report these findings to the Contracting Officer or COR immediately.

2. Should a substantial and imminent health hazard be declared by the Agency and/or DOH at any of the facilities including but not limited to substantial power outage, water damage, fire damage, sewage backing up into food preparation and service areas, lack of refrigeration or lack of water, the contractor shall immediately notify the MSC TC-E HR Site Manager and COR and advise hotel's plan to transfer all authorized CIVMARs to one of the other approved facilities under contract until operations are resumed and authorized by DOH.

3. A follow-up sanitation inspection may be conducted by MSC to confirm that health hazards have been eliminated, and the contractor shall provide the government with a copy of the authorization to resume operations from state and local agencies as required. All CIVMAR's rooms shall be serviced by housekeeping in accordance with the hotel's established schedule. CIVMARs may not decline housekeeping services. Invoices shall be submitted on a weekly or bi-weekly basis.

a. PARKING

One parking spot shall be provided free of charge for each authorized CIVMAR staying at the hotel.

b. MAIL DISTRIBUTION

Mail shall be available for distribution daily at the front desk to authorized CIVMARs.

E. TRANSPORTATION

To and from the TCHR Training center

1. The Contractor shall provide each authorized CIVMAR staying at its facilities daily round trip transportation to and from the MSC Training Center located at Building 667, 650 Monroe Avenue, Fort Eustis, VA 23604 and Building 827, 650 Monroe Avenue, Fort Eustis, VA 23604. An estimated 30-50 CIVMARS will require transportation daily to the training sites. At a minimum, the Contractor shall provide one round trip daily per CIVMAR, Monday through Friday, for all authorized CIVMARs staying at Contractor's facilities. Transportation may be provided using one or more vehicles, including buses, vans, or hotel shuttle vehicles, provided all CIVMARs are transported within the required arrival and departure timeframes and in compliance with applicable safety and licensing requirements.

2. The Contractor is to provide transportation to drop-off the authorized CIVMARs from the contractor's facility to the TCE-HR Training centers located at Building 667 and 827 between 0645 and 0700 a.m. Return transportation pick up times may vary depending on the specific training schedule changes and will be coordinated by the MSC TCE-HR Training Site Manager or MSC POC. The Contractor shall provide a round trip transportation rate per day, including all applicable taxes in the composite rate. All applicable federal, state, and local taxes and fees shall be included in the rate. The Government will not provide tax exemption documentation to contractors or third-party transportation providers.

3. The Contractor shall be responsible to coordinate travel arrangements on a daily basis with the MSC TCE-HR Training Site Manager or MSC POC in sufficient time to ensure timely logistical arrangements.

4. The Contractor shall have a sufficient size and or number of vehicles to support the required timeframes of arrival and departures. All vehicles must be climate controlled with properly operating air conditioning and heating systems. Vehicles must meet all applicable federal, state, and local safety and licensing requirements.

5. The Contractor shall obtain the daily pick up and drop off schedule from the MSC TCE-HR Training Site Manager or MSC POC. For planning purposes, the Contractor shall be available for drop offs in the morning and pickups in the afternoon on each day when needed.

6. Most trips to and from the hotels will occur Monday through Friday. There may be requirements to provide transportation for the authorized CIVMARs on weekends and Federal Holidays. This will be coordinated by the MSC TCE-HR Training Site Manager or MSC POC in advance as needed. The Government does not guarantee weekend or Federal Holiday transportation requirements.

7. DBIDS base access passes must be obtained by company providing transportation. DBIDS passes must be obtained within two (2) weeks of contract award.

8. The Government estimates the total number of single trips for transportation between the hotel(s) and the Training Center is 1,750 single trips per year during the contract period first year. This is only an estimate. The Government is only liable for and will only pay for the actual number of single trips made between the hotel(s) and the Training Center sites that are provided by the contractor. The contractor is responsible for monitoring the passengers as authorized CIVMARs lodging under the contract. All authorized CIVMARs will present a valid US Government Common Access Card (CAC) prior to being authorized transportation to/from Training

Center East Hampton Roads.

a. DOCUMENTATION IDENTIFICATION OF CIVMARS

1. The first day a CIVMAR checks in the hotel, the Contractor shall verify the identity of the person by his/her photo identification (ID) card to ensure MSC employment. Two valid and current forms of identification are required: (1) US Coast Guard Merchant Mariner Credential (MMC); and (2) Government Common Access Card (CAC). For New employees, reservations will be made in advance by an authorized MSC POC as these employees will not have a CAC Card.

F. RENOVATION AND MAJOR CONSTRUCTION OF HOTEL FACILITY

1. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The contractor shall provide adequate lodging at the designated and approved facilities during such period. The determination as to whether improvements to the hotel facility constitute a renovation and/or major construction project shall be left to the discretion of the COR and/or the Contracting Officer. Routine maintenance and minor cosmetic improvements that do not materially impact habitability, safety, or quality of life for CIVMARs may be permitted at the discretion of the COR and/or Contracting Officer.

Ordering Procedures

This solicitation will result in a single award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract.

The ordering period for this contract is 01 October 2026 through 30 September 2031. The Government may extend services in accordance with FAR 52.217-8 for an additional six (6) months.

Orders will be issued by the Government using written task orders transmitted via ePS. Funds will be obligated at the task order level.

The Government anticipates issuing task orders on an annual basis for each contract year covering estimated requirements for that fiscal year.

However, the Government reserves the right to issue additional task orders as necessary to meet mission requirements.

Task orders may be issued warranted Contracting Officers acting on behalf of the Military Sealift Command (MSC), including supported program offices and activities authorized under this contract.

Written orders and oral task orders are authorized when determined necessary by the Contracting Officer. Oral orders shall be issued only after funds have been properly obligated in accordance with Government procedures and shall be confirmed in writing within five (5) business days.

Task orders issued within the ordering period may extend beyond the contract ordering period in accordance with FAR 52.216-22(d), provided performance does not extend beyond 31 March 2032.

Performance Objective

Acceptable Quality Level

(AQL)

Performance Standard

Method of Surveillance

Actions to be Taken If Requirement not Met

Pg.2 Para. A Sect.4

Hotel Facilities, 95%

The contractor shall provide the required number of hotel rooms daily as specified under the contract

Direct Observation /Customer feedback

Unsatisfactory/Poor Performance will be documented in CPARS.

Pg. 3 Para B Sect. 3-

4 Hotel Check-in and Check-out letters

95% The contractor shall provide a check-in and check-out letter to all CIVMARs.

Direct Observation Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.3 Para B Sect. 5 Hotel Rosters and Hotel Reservations

90%

The contractor shall provide a list of CIVMARS who check in and out to ensure that the contractor is aware of the availability of the rooms.

Direct Observation /Customer feedback

Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.4 Para.C Sect. 1 Fire & Safety

90%

The contractor shall meet all technical requirements outlined in the contract and all facilities assigned to the contract.

Direct Observation Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.5 Para.D Sect. 1 Health and Sanitation

95%

The contractor shall meet all technical requirements outlined in the contract and all facilities assigned to the contract.

Direct Observation Unsatisfactory/Poor Performance will be documented in CPARS.

Pg. 5 Para. D Sect. 1 Hotel and Transportation Complaints

95% The contractor shall address, and correct complaints filed by CIVMARs.

Customer Feedback Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.5 Para. D Sect. 3 Invoicing

95% The contractor shall provide invoices as specified. Direct Observation Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.2 Para. A Sect. 1 AAA 3-Diamond Ratings

95% The contractor shall maintain AAA 3-Diamond rating of all facilities.

Periodic Inspection Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.6 Para. E Sect. 1 Transportation

95% The contractor shall provide bus to pick-up/Drop off CIVMARs on time.

Direct Observation /Customer Feedback

Unsatisfactory/Poor Performance will be documented in CPARS.

Pg.4 Para. C Sect. 1 Emergenc Situation

95%

Meet the standards of the PWS for notification of the COR within 24 hours of an emergency.

Direct Observation Unsatisfactory/Poor Performance will be documented in CPARS.

Part II, Section I- Contract Clauses; FAR 52.222-50

Combating 100%

Validate that the contractor:

1. Conducted training or kept records with employee

Conduct periodic inspection IAW COR surveillance schedule.

The contractor's failure to comply with this FAR clause may result in:

Trafficking in

Persons (CTIP) Compliance

The contractor shall-

(1) Notify its employees of

The U.S.

Government's Zero Tolerance policy. Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

signatures understanding of

U.S. Zero Tolerance policy.

2. Has a documented list of what the contractor cites as appropriate actions to violations.

3.

Documented the number of violations to date (if any).

4.

Documented action

Review meeting/training /signature records as proof of contractor to employee notification.

Validate actions taken by the contractor are documented and if employees are found to be in violation- matches those in FAR 52.222-

1. Requiring the contractor to remove an employee from the performance of this contract.

2. Requiring the contractor to terminate a subcontract.

3.

Suspension of contract payments.

4. Loss of award fee.

5.

Termination of contract for default or cause.

6.

Suspension or debarment.

In accordance with PGI 222.17 and FAR 52.222-50, the KO will be notified immediately of any information from any source that alleges a contractor employee, subcontractor and /or subcontractor employee has engaged in conduct that violates the United States Government "zero" tolerance policy regarding trafficking in persons.

Requirements The Contractor shall provide lodging and transportation, as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC).

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Please refer to the Performance Work Statement.

DoDAAC: N32205 CountryCode: USA

MSCHQ NORFOLK

471 EAST C ST., NORFOLK VA 23511

NORFOLK, VA 23511

UNITED STATES

Arikka Carnes, Contracting Officer Representative Email: arikka.j.carnes.civ@us.navy.mil Telephone: 7574432888

Continuation of Deliveries or Performance

Overall Contract Delivery Period

Period of Performance From 01 Oct 2026 to 31 Mar 2032

The ordering period above may include unexercised options

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 01 Oct 2026 To 30 Sep 2031

14,500,550 Nights

Period of Performance From 01 Oct 2026 To 30 Sep 2031

5,299,450 Days

Option Line Item

Delivery Period From 01 Oct 2026 to 30 Sep 2031

1,611,172 Nights Ship To DoDAAC: N32205 CountryCode: USA

MSCHQ NORFOLK

471 EAST C ST., NORFOLK VA 23511

NORFOLK, VA 23511

UNITED STATES

Arikka Carnes, Contracting Officer Representative Email: arikka.j.carnes.civ@us.navy.mil Telephone: 7574432888

Continuation of Accounting and Appropriation Data

CONTRACT MINIMUM AND MAXIMUM

As referred to in FAR 52.216-19 Paragraph (a) of the "Indefinite Quantity" clause of this contract, the contract minimum and maximum quantities are as follows:

(a) MINIMUM: The Government will issue task or delivery order to meet the minimum guarantee of $15,000.00.

(b) MAXIMUM: The Government may place task or delivery orders for any of the supplies or services specified in the contract, provided these task or delivery orders do not exceed the maximum ceiling of $22,000,000.00. The contract minimum and maximum values are established for the entire five-year ordering period of the contract and the optional 52.217-8 extension.

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. Nov 2021 52.203-3 Gratuities. Apr 1984 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.205-7000 Provision of Information to Cooperative Agreement Holders. Oct 2024 252.232-7010 Levies on Contract Payments. Dec 2006 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

Jan 2023

252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.219-14 Limitations on Subcontracting. (Oct 2022)

Limitations on Subcontracting (Oct 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) , as used in this clause, means a first-tier subcontractor, including an independent contractor, that-Definition. Similarly situated entity

(1) Has the same small business program status as that which qualified the prime contractor for the award ( , for a small business set-aside contract, e.g.

any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) This clause applies only to-Applicability.

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are-

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are-

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F);

or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) An independent contractor shall be considered a subcontractor.Independent contractors.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract Limitations on subcontracting.

assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[ ] Contracting Officer check as appropriate.

[ ] By the end of the base term of the contract and then by the end of each subsequent option period; or

X By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protege and its mentor approved by the Small Business Administration, the small business protege shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protege in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.219-28 Postaward Small Business Program Rerepresentation. (Jan 2025)

Postaward Small Business Program Rerepresentation (Jan 2025)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or Affiliates a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) If the Contractor represented its status as any of the small business concerns identified at 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, for the NAICS code assigned to an order (except that paragraphs (c)(1) through (3) of this clause do not apply to an order issued under a Federal Supply Schedule contract at subpart 8.4)-

(1) Set aside exclusively for a small business concern identified at 19.000(a)(3) that is issued under an unrestricted multiple-award contract, unless the order is issued under the reserved portion of an unrestricted multiple-award contract ( e.g., an order set aside for a woman-owned small business under a multiple-award contract that is not set-aside, unless the order is issued under the reserved portion of the multiple-award contract);

(2) Issued under a multiple-award contract set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying multiple-award contract ( e.g., an order set aside for a HUBZone small business concern under a multiple-award contract that is set aside for small businesses);

(3) Issued under the part of the multiple-award contract that is set aside for small businesses that is further set aside for a specific socioeconomic category that differs from the underlying set-aside part of the multiple-award contract ( e.g., an order set aside for a WOSB concern under the part of the multiple-award contract that is partially set aside for small businesses); and

(4) When the Contracting Officer explicitly requires it for an order issued under a multiple-award contract, including for an order issued under a Federal Supply Schedule contract (see 8.405-5(b) and 19.301-2(b)(2)).

(d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(e) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by of this clause paragraphs (b) and (c) by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.

(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.

(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code assigned to contract number.____ ____

(2)…