J.13 FAA-D-2494B.pdf

FAA-D-2494/b March 14, 1984 75rmmxDl~cl FAA-D-2494/ la

/ 2 /3 / 4

DEPARTMENT OF TRANSPORTATION

FEDEJIAL AVIATION A D M I N I S T R A T I O N

S P E C I F I C A T I O N

TECHNICAL INSTRUCTION BOOK MANUSCRIPT: ELECTRONIC, ELECTRICAL,

AND MECHANICAL EQUIPMENT, REQUIREMENTS FOR PREPARATION OF

MANUSCRIPT AND PROOiTCTION OF BOOKS

Downloaded from http://www.everyspec.com i (and ii)

FOREWORD

This FAA specification sets forth the requirements for the preparation of instruction books for new or contractor-modified equipment. This specification establishes a uniform format and guidance for the content and composition of the books.

This revision updates FAA-D-2494 in establishing uniform practices for the preparation of technical instruction book manuscripts.

iii

TABLE OF COi'iTENTS

Paragraph Title Page

. . . . . . . . . . . . . . . . . . . . Scope 1 . . . . . . . . . . . . . . . . . . . General 1 . . . . . . . . . . . . . . . . New equipment 1 . . . . . . . . . . . Commercial publications 1 . . . . . . . . . . . . . . . Responsibility 2 . . . . . . . . . Precedence of requirements 2 . . . . . . . . . . . . Applicable documents 2 . . . . . . . . . . . . . . . . FAA documents 2 . . . . . . . . . . . . . Military documents 2 . . . . . . . . Other Government publications 3 American National Standards Institute (ANSI) . . . . . . . . . . . . . . publications 3 Institute of Electrical and Electronics . . . . . . . . . . . . Engineers (IEEE) 3 . . . . . . . . . . . . . . . . Requirements 4 . . . . . . . . . . . . General requirements 4 . . . . . . . . . . . . . . . . Writing level 4 . . . . . . . . . Grammatical person and mood 5 . . . . . . . . . . . Use of directive verbs 5 . . . . . . . . . . Nomenclature consistency 5 . . . . . . . . . . . . . Development of text 6 . . . . . . . . Warnings, cautions. and notes 6 . . . . . . . . . . . . . . . . . . . Tables 7 . . . . . . . . . . . . . . . Uses of tables 7 . . . . . . . . . . . . . . Rules for tables 8 . . . . . . . . . . . . . . . . Table format 8 . . . . . . . Numbering and titling of tables 8

. . . . . . . . . . . . . . . Manuscript plan 8 . . . . . . . . . . . . . . . . . Prospectus 8 . . . . . . . . . . . . . Manuscript schedule 9 . . . . . . . . . Manuscript review schedule 9 . . . . . . . Manuscript validation schedule 9 . . . . . . Verification and validation plan 9 . . . . . . . . . . . . . . . . . Manuscripts 11 Draft manuscripts In-process reviews Typing and format requirements for draft copies . . . . . . . . . . . . . . . . . 11 . . . . . . . . . . . . . . Typingequipment 11 Paragraph numbering Paragraph headings Page numbering Draft artwork Finalmanuscript Typing and format requirements for . . . . . . . . . . . reproducible copy 15 Machine printouts Publication number Publicationdate

Paragraph Title Page

Final artwork Original used in preparation of . . . . . . . . . . . . . illustrations 16 . . . . . . . . . . . . Overlays on artwork 16 . . . . . . . . . . . . Covering of artwork 16 Troubleshooting support data format . . . . 16 . . . . . . . . Suggested improv2ments form 16 Reference designations. symbols. and . . . . . . . . . . . . . abbreviations 20 . . . . . . . . . . . Reference designations 20 Letter symbols for semiconductor devices . . 20 Letter symbols and mathematical signs . . . 20 Graphic sy-mjols for circuit elements . . . . 20 . . . . . . . . . Mechanical diagram symbols 20 . . . . . . . . . . . . . Flow chart symbols 20 . . . . . . . . . . . Logic diagram symbols 21 Designation for switch gear and industrial . . . . . . . . . . . . controldevices 21 . . . . . . . . . . . . . . . Special symbols 21 . . . . . . Acronyms and other abbreviations 21 . . . . . . Security classification marking 21

. . . . . Arrangement of manuscript contents 21 . . . . . . . . . . . . . . . . . Front cover 21 . . . . . . . . . . . . . Front cover content 21 . . . . . . . . . . . . . . . . . Coverstock 24 . . . . . . . . . . . . Contractor guarantee 24 . . . List of modifications to specifications 24 . . . . . . . . . . . List of effective pages 24 . . . . . . . . . . . Content assurance page 24 . . . . . . . . . . . . . . Table of contents 26 . . . . . . . . . . . . List of illustrations 26 . . . . . . . . . . . . . . . List of tables 26 . . . . . . . . . . . . . . Family tree chart 26 Section 1 of instruction book. general . . . . . . information and requirements 28 . . . . . . . . . . . . . . . . Introduction 28 . . . . . . . . . . . . Equipment description 28 . . . . . . . . . . . . Relationship of units 28 . . . . . . . . Equipment specification data 28 . . . . . . . . . . . . . . . Nameplate data 30 . . . . . . . . . Functional characteristics 30 . . . . . . . . . External power requirements 30 . . . . . . . . . . . . . . . . Rated output 30 . . . . . . . . Environmental characteristics 30 . . . . . Equipment and accessories supplied 30 . . . . . Equipment required but not supplied 30

Section 2 of instruction book. technical . . . . . . . . . . . . . . . description

Simplified theory of operation Detailed theory of operation . . . . . . . . . . . . . . . . . . . . . Equivalent circuits Timing diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Logic circuits . . . . . . . . . . . . . Mechanical functions . . . Section 3 of instruction book. operation . . . . . . . . . . . Controls and indicators Turn-on and checkout . . . . . . . . . . . . . . . . . . . . . Remote monitoring and control Equipment shutdown' Section 4 of instruction book. standards and . . . . . . . . . . . . . . . . tolerances . . . . . . . . . . . . . . . . . . Parameter . . . . . . . . Procedure paragraph reference . . . . . . . . . . . . . . . . . . . Standard . . . . . . . . . . . Initial tolerance limit . . . . . . . . . . Operating tolerance limit . . . . . Interconnecting cables and circuits Remote monitor and alarms . . . :

Section 5 of instruction book. periodic maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tabular presentation . . . . . . . . . . . . . . Performance checks . . . . . . . . . . . Other onsite maintenance . . . . . . . . . . . . . Offsite maintenance Section 6 of instruction book. maintenance procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Content . . . . . . . . . . . . . . . . . . . . Format . . . . . . . . . Perfomiance check procedures . . . . . . . . . Other maintenance procedures . . . . . . . . Special maintenance procedures Section 7 of instruction book. corrective maintenance . . . . . . . . . . . . . . . . . . . . . . . Onsite corrective maintenance Offsite repair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Test equipment Overhaul. maintenance. and repair standards . . . . . . . . . . . . . . Packing instructions Section 8 of instruction book. parts list . . . . . . . . . . . . . . . . Parts list format . . . . . . Use of latest JANMIL designations . . . . . . . . . Design change incorporation . . . . . . . . . . . . . . . Electrical parts

Mechanicaldata Transformer size data Lubrication data . . . . . . . . . . . . . . 52 . . . . . . . . . . . Indicating fuse holder 53 . . . . . . . . . . . . . . Indicator lights 53 Tube sockets . . . . . . . . . . . . . . . . :3 Listing of plug-in modules or printed . . . . . . . . . . . . wiringcircuits 53 . . . . . . . . . . . . List of manufacturers 53 Section 9 of instruction book. installation. . . . . . . . integration. and checkout 54 . . . . . . . . . . . . . . Site information 54 . . . . . . . . . . . . Installation drawings 55 . . . . . . . . . . . Unpacking and repacking 55 Input requirement summary . . . . . . . . . . 55 . . . . . . . . . . . Installation prccedures 55 . . . . . . . . . . . . . . . . . . Inspection 55 . . . Initial startup and preliminary testing 56 . . . . . . . Installation verification test 56 Section 10 of instruction book. computer software . . . . . . . . . . . . . . . . 57 . . . . . . . . . . . . . . Programhierarchy 57 . . . . . . . . . . . . Program descriptions 57 . . . . . . . . . . . . . . . Program purpose 57 . . . . . . . . . . . . . . Programcapacity 57 Interface Program input data Program output data . . . . . . . . . . . . . 58 . . . . . . . . . . . . Database descriptions 53 Program documentation . . . . . . . . . . . . 58 . . . . . . . . . . . . . . . . . . Listings 58 . . . . . . . . . . . . . . Program listings 58 . . . . . . . . . . Cross-reference listings 59 Load maps Section 11 of instruction book. troubleshooting . . . . . . . . . . . . . . support data 60 . . . . . . . . . . . Method of presentation 60 . . . . Contractor's commercial publications 60 . . . . . Standard (8-1/2 by 11-inch) binding 60 Separate oversize (11- by 17-inch) binding . 60 . . . . . . . . . . . . . . . . . Legibility 61 . . . . . . . . . . . . Numbering and titling 61 . . . . . . . . . . . . Size of illustrations 61 . . . . . . . . . . . . . . . Block diagrams 63 . . . . . . . . . . . Major function diagram 63 . . . . . . . . . . . . . Schematic diagrams 63 . . . . . . . . Diagrams for analog equipment 65 . . . . . . Diagrams for functional entities 65 . . . . . . . . . . . . . Functional circuits 65 . . . Nomenclature and reference designations 66 . . . . . . . . Discrete circuit element data 66 Identification of adjustments and controls . 66 . . . . . . . . . . . . . . . . . Testpoints 66 . . . . . . . . . . . . . . . . . Photographs 66 . . . . . . . . Continuous-tone illustrations 67 v i i

Printed circuit board illustrations Callouts Leader lines Power distribution diagram . . . . . . . . . . . . . . . . . . . . . . . . Wiring diagrams . . . . . . . . . . . . . . Cabling diagrams . . . . . . . . . . . . . Mechanical drawings . . . . . . . . . . . . . . . Piping diagram . . . . . . . . Quality assurance provisions Responsibility for inspection . . . . . . . . . . . . . . . . . . . . Contractor inspection . . . . . . . . . . . . Inspection of artwork Proofreading . . . . . . . . . . . . . . . . . . . . . . . . . Completeness and continuity Assembly instructions . . . . . . . . . . . . . . . . . . . . Quality program requirements Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Coordination . . . . . . . . . . . . . . . . . Validation . . . . . . . . . . . . Validation of changes . . . . . . . . . . . . . . . . Verification Government inspection . . . . . . . . . . . . . . . . . . . . . . Preparation for delivery Packaging of reproducible (camera-ready) copy Packaging of original artwork Printing instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page size . . . . . . . . . . . . . . . . . Paper stock Negatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Drilling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Binding . . . Review and acceptance of printed books . . . . . . . Packaging of books for delivery . . . . . . . . . . . Summary of Definitions Acronyms and Abbreviations viii

LIST OF FIGURES

Figure 1 Figure 2 Figure 3 Figure 4

Figure 5

Figure 6

Figure 7 Figure 8 Figure 9 Figure 10 Figure 1 1 ~i&re 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 ~i&re 21 Figure 22 Figure 23 ~igure 24 Figure 25

Figure 26 Figure 27

Figure 28 Figure 29 Figure 30 Figure 30 Figure 31 Figure 32 Figure 33

Title Page

. . . . . . . . . . . . Manuscript schedule . . . . . . . . . . Right-hand page format . . . . . . . . . . . Left-hand page format

Identification. marking. and cover for . . . . . . . . . . . . . . . artwork Typical front cover. troubleshooting support data volume Suggested improvements to equipment instruction book . . . . . . . . . . . . . . . . . . . . . . . Typical front cover Content assurance page Family tree chart . . . . . . . . . . . . . . . . . . . . . . . . Relationship of units . . . . . . . . . . Functional flow diagram . . . . . . . . . . . . Signal flow diagram . . . . . . . . . . . Logic circuit diagram . . . . . Integrated circuit logic diagrams . . . . . . Integrated circuit data center . . . . . . . . . . . Machine logic diagram . . . . . . . . Intermediate logic diagram

. . . Controls and indicators presentation Sample turn-on and checkout tabular format Example of standards and tolerances table . . . . . . . . . . . . . Signal flow diagram . . . . . . . . . . . . . Parts list format . . . . . . . . . 0versize.sIiket dimensions . . . . . . . . . Foldout page dimensions - Sample block diagram of chassis with . . . . . . . . . . . plug-in units ; . . . . . Sample chassis schematic diagram Sample schematic breakdown to component level showing IF amplifier . . . . . . . . . . . . . . . . . Printed circuit board . . . . . Use of leader lines for callouts Power distribution diagram (sheet 1 of 2) .

Power distribution diagram (sheet 2 of 2 ) . . . . . . . . . . . . Sample wiring diagram . . . . . . . . . . . Mechanical schematic Pip~ng diagram Appendix 1 - Commercial Instruction Books Index

TECHNICAL INSTRUCTION BOOK MANUSCRIPTS: ELECTRONIC, ELECTRICAL,

AND MECHANICAL EQUIPMENT, REQUIREMENTS FOR PREPARATION OF

MANUSCRIPT AND PRODUCTION OF BOOKS

1. SCOPE

1.1 General. - This specification sets forth the requirements for the preparation of instruction books for new or contractor-modified equip-ment manufactured for the Federal Aviation Administration (FAA). Its purpose is to establish a uniform format and guidance for the content and composition of the books. Instruction books prepared under the requirements of this specification are necessary for installation, operation, maintenance, training, and supply support of the equipment.

1.1.1 New equipment. - Instruction books supporting equipment specifi-cally designed for the FAA shall be prepared as delineated in this specification.

1.1.2 Commercial publications. - In contracts involving the purchase of off-the-shelf equipment, commercially prepared instruction books shall be subject to review by the Contracting Officer (CO) or his designated representative for compliance with the critical requirements of this specification. Criteria to be used as a guide for acceptance appears in appendix I.

1.2 Responsibility. - The equipment contractor is responsible for the preparation of the instruction book manuscript and delivery of original artwork and reproducible (camera-ready) copy in accordance with the requirements of this specification. Those requirements for the printing, binding, and packaging of the instruction books are the responsibility of the Federal Aviation Administration, Department of Transportation, and the Government Printing Office (GPO).

1.3 Precedence of requirements. - When conflict exists between the requirements of the contract and this specification, the contract shall take precedence. When conflict exists between the requirements of this specification and its referenced documents, this specification shall take precedence. Where the requirements of the GPO Style Manual conflict with the requirements of any other document referenced herein, the requirements of the other referenced documents shall apply.

2. APPLICABLE DOCUMENTS

2.1 FAA documents. - The following FAA documents of the issues in effect on the date of the invitation for bids (IFB) or request for proposals (RFP) form a part of this specification and apply to the extent specified herein.

FAA-G-1210 Provisioning Technical Documentation

FAA Order 6200.4

FAA Order 1 320 37

FAA Order 1720.15

Test Equipment Management Handbook

Contractor Developed Equipment Instruction Books

Printing, Binding, Distribution and Editorial Service Request

FAA-STD-0 1 0 Graphic Symbols for Digital Logic Diagrams

FAA-STD-018 Computer Program Quality Requirements

FM-SRDS-140-SDS-1 Software Documentation Standards for Program Development

2.2 Military documents. - The following military documents of the issues in effect on the date of the IFB or RFP form a part of this specification and are applicable to the extent specified herein.

MIL-T-27 Transformer and Inductor (Audio, Power and High Power Puise), General Specification for

MIL-STD-17B-1 Mechanical Symbols (Other Than Aeronautical, Aerospace, and Spacecraft Use)

Mechanical Symbols f o r Aeronaut ica l , Aerospacecraf t and Spacec ra f t Use

Designat ions f o r E l e c t r i c Power Switch Gear Devices and I n d u s t r i a l Control Devices

2.3 Other Government pub l i ca t i ons . - The fo l lowing p u b l i c a t i o n s form a p a r t o f t h i s s p e c i f i c a t i o n and a r e a p p l i c a b l e t o t h e e x t e n t s p e c i f i e d here in .

U.S. Government P r i n t i n g Of f i ce S t y l e Manual

Cataloging Handbook, Federa l Supply Code f o r Manufacturers

DOD 5220.22M I n d u s t r i a l S e c u r i t y Manual f o r Safeguarding C l a s s i f i e d Information

PPP-B-636s Federa l S p e c i f i c a t i o n s , Fiberboard Containers

2.4 American Nat ional S tandards I n s t i t u t e (ANSI) pub l i ca t i ons . - The fo l lowing ANSI p u b l i c a t i o n s o f t h e i s s u e i n e f f e c t on t h e d a t e o f t h e IFB o r RFP form a p a r t o f t h i s s p e c i f i c a t i o n and a r e a p p l i c a b l e t o t h e e x t e n t s p e c i f i e d here in .

ANSI ~3 .9-1978 American Nat iona l Standard Programming Language FORTRAN

ANSI X3.5 Flowchart Symbols f o r Information Process ing

ANSI Y 1 . I Abbreviat ions f o r Use on Drawings and i n Text

ANSI Y10.19 L e t t e r Symbols f o r Un i t s Used i n Sc ience and Technology

ANSI Z 210.1-1976 Metric P r a c t i c e

ANSI Y32.2 Graphic Symbols f o r E l e c t r i c a l and E l e c t r o n i c Diagrams

ANSI Y32.16 Reference Designat ions f o r E l e c t r i c a l and E l e c t r o n i c P a r t s and Equipment

2.5 I n s t i t u t e o f E l e c t r i c a l and E l e c t r o n i c s Engineers (IEEE). - The fo l lowing IEEE s tandard o f t h e i s s u e i n e f f e c t on t h e d a t e o f t h e IFB o r RFP forms a p a r t of t h i s s p e c i f i c a t i o n and is a p p l i c a b l e t o t h e e x t e n t s p e c i f i e d here i n .

Standard 255 Semiconductor Devices, L e t t e r Symbols f o r

(Copies o f t h i s s p e c i f i c a t i o n and o t h e r a p p l i c a b l e FAA s p e c i f i c a t i o n s , s t a n d a r d and handbook may be o b t a i n e d from t h e C o n t r a c t i n g O f f i c e r -i n t h e F e d e r a l Avia t ion Admin is t ra t ion O f f i c e i s s u i n g t h e i n v i t a t i o n f o r b i d s o r r e q u e s t f o r p r o p o s a l s . Requests should f u l l y i d e n t i f y m a t e r i a l d e s i r e d ; i . e . , s p e c i f i c a t i o n , s t a n d a r d , amendment, and drawing numbers and d a t e s . Requests shou ld c i t e t h e i n v i t a t i o n f o r b i d s , r e q u e s t f o r p r o p o s a l s , o r t h e c o n t r a c t involved o r o t h e r use t o be made o f t h e r e q u e s t e d material.)

(Copies o f Ca ta log ing Handbook H4-1, GPO S t y l e Manual, and I n d u s t r i a l S e c u r i t y Manual may be purchased from t h e S u p e r i n t e n d e n t o f Documents, U.S. Government P r i n t i n g O f f i c e , Washington, D.C. 20402.)

( I n f o r m a t i o n on o b t a i n i n g c o p i e s o f A N S I p u b l i c a t i o n s may be o b t a i n e d from t h e American N a t i o n a l S t a n d a r d s I n s t i t u t e , 1430 Broadway, New York, NY 10018.)

( I n f o r m a t i o n on o b t a i n i n g c o p i e s o f IEEE S tandard 255 may be ob ta ined from t h e I n s t i t u t e o f E l e c t r i c a l and E l e c t r o n i c s Engineers , 345 East 47 th S t r e e t , New York, NY 10017.)

3. REQUIREMENTS

3.1 General r equ i rements . - The requ i rements d e l i n e a t e d i n t h i s s e c t i o n o f t h e s p e c i f i c a t i o n app ly t o t h e e n t i r e manuscr ipt . Unless a requirement s p e c i f i c a l l y states t h a t it does n o t a p p l y t o e i t h e r t h e d r a f t o r t h e f i n a l copy, compliance is r e q u i r e d f o r both . Manuscr ipt i n c l u d e s a l l * a p p l i c a b l e t e x t , photographs , and drawings. Drawings r e f e r e n c e d h e r e i n t h a t are o f f o l d o u t s i z e are a l l p r e s e n t e d a t t h e end o f t h i s s p e c i f i -c a t i o n . F o l d o u t s a r e i d e n t i f i e d i n t h e r e f e r e n c i n g t e x t .

3.1.1 W r i t i n g l e v e l . - I n p r e p a r i n g t h e t e x t o f t h e i n s t r u c t i o n book manuscr ip t , t h e b a s i c t e c h n i c a l w r i t i n g r u l e , keep i t s i m p l e , must be observed. The degree o f s i m p l i c i t y w i l l be i n f l u e n c e d by t h e in tended u s e o f each s e c t i o n o f t h e i n s t r u c t i o n book and t h e t y p e o f a u d i e n c e addressed t h e r e i n . G e n e r a l l y , t h e aud ience f o r each i n t e n d e d u s e is as fo l lows :

( a ) T r a i n i n g may be i n a c lass room a t t h e FAA Academy o r i n t h e f i e l d and may, p o s s i b l y be t o t h e s e l f - i n s t r u c t i o n l e v e l .

T r a i n e e s can be expec ted t o p o s s e s s a fundamental knowledge r e l a t i n g t o t h e t y p e o f equipment invo lved b u t no t r a i n i n g o r e x p e r i e n c e on t h e s p e c i f i c equipment. The e d u c a t i o n a l l e v e l o f most t r a i n e e s can be expec ted t o be t h a t o f a h i g h s c h o o l g rad-u a t e w i t h some t e c h n i c a l s c h o o l background. T h e r e f o r e , t h o s e p o r t i o n s o f t h e book used f o r t r a i n i n g must be w r i t t e n a c c o r d i n g l y .

(b) I n s t a l l a t i o n and i n t e g r a t i o n o f equipment is accomplished by c o n t r a c t o r p e r s o n n e l , by FAA p e r s o n n e l , o r by a combinat ion o f both . E d u c a t i o n a l l e v e l s may be mixed, and i n s t a l l a t i o n p e r s o n n e l may o r may n o t be f a m i l i a r wi th t h e equipment.

Writing for this section must be at a level that permits completion of all tasks by personnel unacquainted with the specific equipment..

( c ) Operation of the equipment must be presented at, a level that allows self-training by a site technician.

( d l Those sections of the text dealing with maintenance, overhaul, repair, and calibration'require a two-level approach. Periodic maintenance of new equipment will be minimal and will usually be performed by technicians. Required replacement willmot involve overhaul and calibration. These tasks will involve only complete chassis, modules, or plug-in boards or components.

In some cases, corrective maintenance may also be at this level. It can, however, extend to far greater depth where component level replacement may be required/performed by personnel with varying levels of educational and vocational experience ranging from technician to higher level field personnel to depot level and engineering support personnel.

Therefore, each task must be carefully weighed and presented at a level commensurate with the depth of the task itself.

(e) Theory of equipment operation will also require a two-level presentation. For the technician, the text shall address theory only to the replaceable-unit level discussed in the preceding paragraph. This theory shall be supported by congruent block diagrams sufficiently detailed for trouble-shooting at this level. A detailed theory of operation shall be provided for use in the resolution of problems to the component level. Detailed schematic diagrams shall be provided to support and complement the text.

3.1.2 Grammatical person and mood. - The second person imperative mood shall be used where the text directs the reader to take some kind of action. Examples of this are nRemove test set from carrying casen and "Turn R15 fully clock~ise.~ The third person indicative mood shall be used for description and discussion. Examples are 'When switch A is in the ON position, lamp 34 lightsn and When the output of this gate is high, triggers to the multivibrator are inhibited." Use active voice wherever possible. Pronouns may be used when their use will not cause confusion.

3.1.3 Use of directive verbs. - Use the verb nshalln to denote any mandatory aation to be taken. Use the verb "mayn to denote permission or a nonmandatory option. Because of the variance in the interpretation of the verb nshould,n its use is to be avoided.

3.1 .4 Nomenclature conqistency. - Nomenclature shall be consistent throughout the publication. Part nouns and modifying words in the text shall'be the same as those appearing in parts lists and on supporting diagrams and drawings.

3.1.5 Development of text. - The GPO Style Manual shall be used as a general guide for capitalization, punctuation, compound word -forms, numerals in text, and spelling. Abbreviations shall conform to ANSI Y1.l. Acronyms and abbreviations shall be defined where they first appear in the text and listed again in a glossary at the end of the instruction book. The following guidelines shall also apply :

(a) Avoid the use of quotation marks and underlining for emphasis (except in warnings, cautions, or notes).

(b) Avoid technical phraseology requiring a specialized knowledge, except where no other wording will convey the intended meaning.

(c) Avoid superfluous words and phrases. Avoid ambiguity which may result in the divergent meanings of a word; example:

replace shall not be used if reinstall is intended.

(d) Provide descriptive headings for sections, paragraphs, etc . , avoiding identical and miscellaneous headings.

(el Avoid the use of indefinite nouns or pronouns. Use specific terminology such as sensor, transmitter, amplifier, or recorder.

(f) When listing standards and tolerances, address only the specific equipment for which the-instruction book is being prepared, not the entire system of which it is a part.

If necessary because of system tie-in and interaction, those areas of the instruction book dealing with operating and maintaining the equipment may be extended as required into the system level.

(g) No FAA policy statements shall be made.

3.1.6 Warnings, cautions, and notes. - Warnings and cautions shall precede the text to which each applies, but notes may precede or follow applicable text depending on the material to be highlighted.

The headings shall be typed in all capitals and centered above the material to be presented; the material itself shall be centered on the page. "WARNING" shall be enclosed in a solid black border.

Warnings, cautions, and notes shall not contain procedural steps nor shall they be numbered. When a warning, caution, or note consists of two or more paragraphs, the heading WARNING, CAUTION, or NOTE shall not be repeated above each paragraph. If it is ever necessary to precede a paragraph by both a warning and a note, or a caution and a note, etc., they shall appear in the sequence stated above, namely, warnings, cautions, notes. Such inserts in the text shall be short and concise and be used to emphasize important and critical instructions. They are defined as follows:

WARNING: An ope ra t i ng procedure, p r a c t i c e , e t c . , which, i f no t c o r r e c t l y fol lowed, could r e s u l t i n persona l i n j u r y o r l o s s of l i f e . The word WARNING s h a l l be followed by a b r i e f d e s c r i p t i o n of t h e r i s k involved and o f t h e requi red a c t i o n s t o be taken.

For example, where t h e procedure is t o remove a cover t h a t could poss ib ly cause exposure t o r a d i a t i o n , t h e warning n o t i c e s h a l l be shown as fo l lows :

Removal o f t h e i on tube cover may r e s u l t i n exposure t o r a d i a t i o n . Wear p r o t e c t i v e r ad i a -t i o n equipment when performing t h e fol lowing opera t ion . Do n o t remove t h e cover when power is on.

CAUTION: An ope ra t i ng procedure, p r a c t i c e , etc., which i f no t s t r i c t l y observed, could r e s u l t i n damage t o , o r d e s t r u c t i o n o f , equipment.

NOTE: An ope ra t i ng procedure, cond i t i on , etc., t h e n a t u r e o f which r e q u i r e s t h a t i t be h igh l igh ted .

3.1.7 Tables. - One o f t h e most e f f e c t i v e ways t o p re sen t d e t a i l e d and lengthy informat ion i n t h e least amount o f space is through a t a b u l a r p r e sen t a t i on . Care must be used, however, i n t h e p repa ra t i on les t t h e purpose be defea ted . Tables t h a t a r e overcrowded o r appear t o o busy are o f t e n d i f f i c u l t t o i n t e r p r e t . Limit t h e in format ion t o only t h a t which is t r u l y needed. The t a b l e s appear ing wi th in t h i s s p e c i f i c a t i o n provide good examples o f format and conten t .

3.1.7.1 Uses o f t a b l e s . - Tables can be used t o p re sen t a v a r i e t y o f information. Some o f t h e s e a r e :

( a ) L i s t i n g o f performance s t a n d a r d s and ope ra t i ng to l e r ances .

( b ) Funct ions o f c o n t r o l s and i n d i c a t o r s .

( c ) Operat ing parameters.

( d l Turn-on and checkout procedures.

( e l Performance checks.

( f ) Procedures f o r p revent ive and c o r r e c t i v e maintenance, a l ignment , and c a l i b r a t i o n .

FAA -0-2LQ&/l3 -8 -

3.1.7.2 Rules for tables. - Use the following guidelines in preparing tables:

(a) Write all action and indication statements in terse style using or as few words as possible to express the meaning.

(b) Omit articles (a, an, the) except where needed for clarity.

(c) Begin action or observation instructions with a verb.

(d) Omit unnecessary words when the meaning is clear.

(el Include only one action or indication in each step.

(f) If tolerances are given, ensure that they are values for normal use or wear rather than original manufacturer's limits (if these values differ).

(g) When one column of a step contains no information, place three dots (. ..) in the column to indicate the column was intentionally left blank.

3.1.7.3 Table format. - Tables shall be arranged so that horizontal lines of data are easily followed across the page without danger of inadvertently deviating to the line above or beiow. ~cce~table methods of meeting this requirement include ruled horizontal lines between each line of data, or double spacing of lines of data. Another method that will meet the requirement, provided each horizontal line has an entry in each vertical column, is to single space horizontal 1ines:of data in groups of not over five, with double spacing or ruled horizontal lines between groups. Type for tables shall be a minimum of 8 points for listings and 10 points for table numbers and titles.

3 . 1 . 7 . 4 Numbering and titling of tables. - A number and descriptive title shall be assigned each table and shall be centered above the table. The number shall consist of the section number, followed by a dash and a numbe~ representing the numerical sequence of the table within the section. This is followed by a period, two spaces, and the title. The numbering of tables in accepted commercial publica-tions need not be changed to comply with this requirement.

3.2 Manwaript plan. - An instruction book manuscript plan shall be pre-pared using charts, graphs, and narrative to describe the contractor's plan for complying with the requirements of this specification. All content requirements of this specification shall be included unless specifically excluded by the Government. The plan shall include a schedule for manu-script preparation, review, and validation. Unless specified otherwise in the contract, the manuscript plan shall be submitted to the Contracting Officer for approval on or before 30 calendar days after contract award.

3.2.1 Prospectus. - The manuscript plan shall include a schedule for submittal and approval of a prospectus for the manuscript. It s h a l l be i n t he form of a d e t a i l e d o u t l i n e , developed i n accordance wi th t h e conten t requirements o f t h i s s p e c i f i c a t i o n and prepared t o t h e l e v e l o f paragraphing necessary t o show t h e major phys i ca l and f u n c t i o n a l a s p e c t s of planned coverage. Each s e c t i o n and paragraph t i t l e s h a l l be followed by a b r i e f s ta tement o u t l i n i n g t h e d a t a t o be presented and the planned approach. A l i s t i n g of i l l u s t r a t i o n s , c h a r t s , t a b l e s , and graphs s h a l l be . i nc luded . Government approval of t h e prospec tus must be obtained before work on t h e manuscript begins.

3.2.2 Manuscript schedule. - The manuscript schedule s h a l l d e p i c t t he even t s and submission d a t e s t he c o n t r a c t o r proposes f o r ensur ing t h a t i n s t r u c t i o n books a r e de l ive red with t h e equipment i n accordance with t h e c o n t r a c t schedule and t h e s ta tement o f work. The schedule s h a l l i n d i c a t e p repa ra t i on time, in-process review t ime, v a l i d a t i o n time, and f i n a l review time. F igure 1 i s a sample o f how a. manuscript schedule may appear . The format s h a l l be s i m i l a r bu t no t n e c e s s a r i l y i d e n t i c a l t o t h a t shown. Considerat ion must be g iven t o t h e complexity and development time o f t h e equipment and i ts documentation. The schedule may show a d d i t i o n a l breakdowns t o s e c t i o n s o r modules o f t h e complete manuscript. The CO s h a l l eva lua t e and, i f needed, r e q u i r e r e v i s i o n o f t he c o n t r a c t o r ' s proposed schedule .

3.2.2.1 Manuscript review schedule. - The manuscript review p o r t i o n o f t h e manuscript schedule s h a l l de s igna t e t h e pe r iods set a s i d e f o r in-process reviews o f completed s e c t i o n s o f manuscript copy a t t h e c o n t r a c t o r ' s f a c i l i t y . The schedule s h a l l be based on a r e a l i s t i c eva lua t ion o f a n t i c i p a t e d manuscript p r epa ra t i on progress . The review time a l l o t t e d s h a l l be adequate t o perform a complete eva lua t ion o f t h e t e c h n i c a l p o r t i o n o f t h e manuscript f o r adequacy and accuracy as well a s an eva lua t ion o f t h e con ten t and format f o r compliance wi th t h e requirements o f t h i s s p e c i f i c a t i o n . The f i n a l review o f t h e d r a f t manuscript s h a l l be scheduled t o precede v a l i d a t i o n . The f i n a l review of t h e reproducib le (camera-ready) copy s h a l l be scheduled t o fo l low v a l i d a t i o n .

3.2.2.2 Manuscript v a l i d a t i o n schedule. - Manuscript v a l i d a t i o n s h a l l be scheduled t o fo l low completion o f d r a f t manuscr ipt p r epa ra t i on and review. The v a l i d a t i o n po r t i on o f t h e manuscr ipt schedule s h a l l i n d i c a t e t h e per iod set a s i d e f o r v a l i d a t i o n o f t h e manuscript a g a i n s t t h e equipment. Adequate time s h a l l be a l l o t t e d f o r v a l i d a t i o n of procedures f o r i n s t a l l a t i o n , ope ra t i on , maintenance, t roubleshoot ing , and overhaul .

3.2.3 V e r i f i c a t i o n and v a l i d a t i o n plan. - Within t h e number of days s p e c i f i e d by t h e c o n t r a c t schedule , t h e c o n t r a c t o r s h a l l provide t h e CO wi th a p lan f o r accomplishment of t h e v e r i f i c a t i o n and va l ida -t i o n requirements descr ibed i n s e c t i o n 4 of t h i s s p e c i f i c a t i o n .

The procur ing a c t i v i t y r e s e r v e s t h e r i g h t t o i n s p e c t , r e j e c t , and r e q u i r e r e v i s i o n o f t h e plan. This r i g h t must be exe rc i s ed w i t h i n t h e number o f days s p e c i f i e d by t h e c o n t r a c t schedule . Reviews o t h e r than in-process reviews may be performed e i t h e r on a chapter-by-chapter

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A Indicates planned start or planned completion of event (when darkened in. indicates event completed)

Figure 1. Manuscript Schedule b a s i s during p repa ra t i on of t h e manuscript o r upon completion o f t h e manuscript. The p lan s h a l l provide a schedule of reviews i n d i -c a t i n g completion d a t e s f o r each of t h e t a s k s l i s t e d i n 4.3, 4.4, and 4.5.

3.3 Manuscripts. - Two k inds of manuscript copy a r e requi red . One is a d r a f t manuscript prepared f o r in-process review, formal comment s u b m i t t a l s by rev iewers , and v a l i d a t i o n ; t h e o t h e r is a reproducib le (camera-ready) copy prepared f o r t h e p r i n t e r i n accordance with t h e requirements of t h i s s p e c i f i c a t i o n .

3.3.1 Draf t manuscripts. - The c o n t r a c t o r s h a l l p repare a d r a f t manuscr ipt i n accordance with t h e approved manuscript plan. With t h e except ion o f p r i n t q u a l i t y , spac ing , and c e r t a i n minor d i f f e r e n c e s d i scussed h e r e i n , t h e requirements f o r d r a f t cop ie s a r e t h e same as those f o r t he f i n a l copies . Content, accuracy, and format w i l l be checked c l o s e l y dur ing in-process reviews.

3.3.1.1 In-process reviews. - In-process reviews o f completed manu-s c r i p t s e c t i o n s may be conducted a t t h e c o n t r a c t o r ' s f a c i l i t y o r a s determined by t h e Contract ing Officer and s h a l l be accomplished a s l i s t e d i n t h e manuscript schedule. These reviews of documentation and artwork w i l l be made by t h e Government, a s necessary , t o ensure t h a t s p e c i f i c a t i o n and schedule requirements a r e being met. The c o n t r a c t o r s h a l l provide any r equ i r ed a s s i s t a n c e dur ing these reviews.

The number o f d r a f t copies r equ i r ed f o r in-process reviews w i l l be s p e c i f i e d i n t h e c o n t r a c t . Copies o f t h e reviewed manuscript s h a l l then be submit ted t o FAA headquar te rs f o r marking up and formal sub-mittal o f comments t o t h e c o n t r a c t o r . The c o n t r a c t o r s h a l l p repare a c l e a n , smooth-typed v a l i d a t i o n manuscript i nco rpo ra t i ng a l l accepted changes i n t e x t and drawings r e s u l t i n g from t h e in-process review.

Copies o f t h i s s h a l l be submit ted t o t h e CO f o r approva l i n accordance with t h e d a t e s s p e c i f i e d i n t h e approved manuscript p lan and schedule.

Along wi th t h i s , t h e c o n t r a c t o r s h a l l submit a l i s t o f a l l comments r ece ived , i n d i c a t i n g those aqcepted and inco rpo ra t ed i n t o t h e r ev i sed d r a f t and those no t accepted , a long wi th t h e reason f o r r e j e c t i o n .

3.3.1.2 Typing and format requirements f o r d r a f t copies . - Draf t manuscr ipt t e x t s h a l l be typed on 8-1/2- by-11-inch, 50-pound, o f f s e t white paper on one s i d e only. Typing s h a l i be doubie spaced, be f r e e o f typographica l e r r o r s , and be contained wi th in an image f i e l d no l a r g e r than 6-3/4 by 9-3/16 inches. Text s h a l l be typed i n a s i n g l e column and be j u s t i f i e d t o t h e l e f t margin only. The l ayou t f o r r i g h t - and lef t -hand pages i s shown i n f i g u r e s 2 and 3 , r e s p e c t i v e l y .

3.3.1.2.1 T y p i n ~ equipment. - Typing may be accomplished by s tandard t y p e w r i t e r s , word p roces so r s , o r any o t h e r o f f i c e equipment capable o f meeting t h e requirements here in . Type s h a l l be 10- o r 12- p o i n t , medium, e l i t e o r Roman s t y l e , with 12-pi tch spacing. For t a b u l a r work, 8-poirrt type is acceptab le . Cloth r ibbons may be used f o r d r a f t typ ing i f l e g i b l e photocopies can be made.

3.3.1.2.2 Paragraph numberinq. - Paragraph numbers shall consist of the section number followed by a second number, starting with "1" for the first main paragraph in each section, and continuing consecutively for each main paragraph within the section. Subparagraph numbers shall be formed by additional numbers, using the period separation system for numbering and for indicating subordination. The example below shows graphically the paragraph number system. Paragraph numbers shall not be indented.

SECTION PARAGRAPH SUBPARAGRAPHS

3. - > 1 -3.1 a 1

-)3.1.2+3.1.2.1 b 3.1.2.2

3.3.1.2.3 Paragraph headings. - Main paragraphs shall be titled and in all capitals. Subparagraphs need not be titled, but if any subparagraph is titled, then all subparagraphs of the same subordination shall be titled. Titles shall be followed by a period, a dash, and two character spaces before text. Paragraph tifles shall be underscored.

Only the first letter of principal words in subparagraph titles shall be capitalized.

3.3.1.2.4 Page numbering. - Pages containing front matter (located prior to section 1) shall be numbered sequentially with lowercase equivalents of Roman numerals. Pages in-subsequent sections shall contain the Arabic section number followed by a dash and a sequential Arabic page number. For example, for page 4 in section 3, the page number is 3-4. Should the complexity of the'equipment and the instruc-tion book require partitioning into volumes and sections beyond the scope outlined in this specification, page numbering shall reflect this expansion and shall be such that no two pages of the instruction book bear identical numbers. If a section ends on an odd-numbered page, the page shall be backed by a blank page and shall contain the number for the page on which the data appears and.for the unused page; e.g., 3-21/3-22. Page numbers shall be located in the areas shown in figures 2 and 3. Each section starts on a right-hand (odd-numbered) page. Page numbering for foldout sheets is similar. See

3.6.20.3 for exact requirements.

3.3.1.3 Draft artwork. - Requirements for the construction of draft art-work are identical to those for the final manuscript. The quality of draft artwork reproduction, however, need not be the same as long as the work is entirely legible. Paragraph 3.6.20 defines-the requirements for artwork.

3.3.2 Final manuscript. - Upon receipt of approval of the draft manuscript from the CO, the contractor shall prepare a reproducible (camera-ready) copy, with all corrections incorporated, in accordance with the requirements of this specification and the manuscript schedule.

Camera-ready copy is text, machine printouts, artwork, photographs, and all other manuscript material suitable for photographing or for preparing photo-offset printing plates. Delivery of the camera-ready copy is

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I I normally scheduled t o provide p r i n t e d i n s t r u c t i o n books with d e l i v e r y o f t h e f i r s t equipment. I n those c a s e s where t h e time from t h e d e l i v e r y -of t h e f i r s t equipment t o t h e d e l i v e r y o f t h e l a s t equipment is lengthy , t he CO may, a t h i s d i s c r e t i o n , r e q u i r e t h e c o n t r a c t o r t o r e t a i n custody of t h e camera-ready copy and supply nega t ives i n s t ead . I n t h i s way, changes t o t h e i n s t r u c t i o n book r e s u l t i n g from subsequent equipment changes can be expedi ted , and t r a n s i t damage t o t h e camera-ready copy can be avoided. Del ivery o f t h e camera-ready copy s h a l l then co inc ide with d e l i v e r y o f t h e l a s t equipment. A l l equipment d e l i v e r i e s s h a l l be accompanied by updated i n s t r u c t i o n books.

3.3.2.1 Typing and format requirements f o r reproducib le copy. - Typing and format requirements f o r t h e camera-ready copy a r e def ined i n t h e fo l lowing subparagraphs. I n a d d i t i o n , a l l requirements f o r d r a f t copies l i s t e d i n 3.3.1.2 s h a l l apply t o t h e p repa ra t i on of camera-ready copy, with t h e fol lowing changes:

( a ) Typing s h a l l be single-spaced.

( b ) A l l manuscript f o r t h e camera-ready copy s h a l l be on one s i d e o f t h e paper only. I f t h e r e is a requirement t o d e l i v e r photocopies o f t h e f i n a l manuscr ipt , they s h a l l be reproduced on both s i d e s o f t h e paper.

( c ) Black carbon typewr i t e r r ibbons s h a l l be used.

( d l No list o f modi f ica t ions t o t h e s p e c i f i c a t i o n is requi red .

3.3.2.1.1 Machine p r i n t o u t s . - If any material furn ished by t h e con t r a c t o r is i n t h e form o f a machine p r i n t o u t , t h e q u a l i t y o f t h e p r i n t o u t s h a l l be a t l e a s t equa l t o t h e q u a l i t y of an o r i g i n a l reproducib le typed t e x t page. I f t h i s q u a l i t y l e v e l cannot be achieved, t h e d a t a s h a l l be prepared by o t h e r methods. If r educ t ion t o ach ieve page s i z e , e i t h e r 8-1/2 by 11 inches o r fo ldou t , r e s u l t s i n l e t t e r o r numeral s i z e s smaller than 7-point , t h e material s h a l l be prepared by o t h e r methods o r , a t t h e op t ion o f t h e Government, t h e material may be used f u l l s i z e , t o be bound i n a s e p a r a t e volume. Each page o f t h e p r i n t o u t s h a l l be mounted on a board, o r a t t h e op t ion o f t h e Government, t h e p r i n t o u t may be d e l i v e r e d i n t a c t .

3.3.2.1.2 Pub l i ca t i on number. - Each i n s t r u c t i o n book s h a l l be des ig-na ted by a p a r t i c u l a r p u b l i c a t i o n number (T.I. . The CO w i l l f u r n i s h t h e p u b l i c a t i o n number t o be used on t h e i n s t r u c t i o n book a t t h e same time he formally approves t h e manuscript plan. The publ i -c a t i o n number s h a l l be typed i n t h e upper o u t s i d e co rne r o f each page and t h e f r o n t cover a s shown i n f i g u r e s 2 and 3 . Commercial p u b l i c a t i o n s included i n t h e book s h a l l have, a s a minimum, t h e publ i -c a t i o n number placed i n t h e upper r ight-hand corner o f t h e f r o n t cover.

3.3.2.1.3 Publication date. - The date of publication shall be typed at the lower inside corner of each page and at bottom center on the front cover.

3.3.2.2 Final artwork. - All artwork supplied with the camera-ready copy shall conform to the requirements listed in 3.6.20 of this specifi-cation. The following requirements also apply.

3.3.2.2.1 Original artwork used in preparation of illustrations. - Art-work generated in the preparation of illustrations shall be securely applied to a mounting board by a permanent method that will not distort or discolor the drawing or photograph. The mounted artwork shall be free of wrinkles and blisters. The board shall provide a minimum border of 1-1/2 inches on each side of the image area. The publica-tions number, figure number, and page number shall appear in the lower right corner of the mounting board. See figure 4 for identifi-cation, marking, and cover for artwork. In those instances such as on photographs where acetate overlays are required, they shall be positioned in the sequence shown.

3.3.2.2.2 Overlays on artwork. - Overlays shall be hinged at the top of the mounting board with clear cellophane tape. At least three sets of register marks shall be provided on the artwork and on each overlay.

3.3.2.2.3 Covering of artwork. - All artwork shall be protected by an inner flap of tissue paper or vellum and an outer flap of heavy paper (similar to Kraft paper). The outer flap shall contain the publication number, figure number, and page number on the outside in the upper right corner. For complex instruction books, this identification shall include any additional breakdown such as volume and part numbers.

3.3.2.2.4 Troubleshooting support data format. - If troubleshooting support information (section 11) is bound as a separate volume, the cover and page size shall be 11 inches high by 17 inches wide. The front cover format and content shall be as in the sample shown in figure 5. Type sizes for the contents of the front cover shall be as specified in 3.6.1 except for wTROUBLESHOOTING SUPPORT DATAn (substituted for "INSTRUCTION BOOKM) which shall be in 30-point type.

3.3.2.3 Swested improvements form. - The contractor shall make a (camera-ready) reproducible copy of figure 6 and attach it to the equipment instruction book manuscript. This form shall be a part of every equipment instruction book manuscript prepared by equipment contractors and be in the order of a tear-out page to be used by FAA personnel for suggesting changes to the instruction book. When the contractor is required to deliver copies of the final manuscript, each of these copies shall have ten copies of the tear-out page inserted in the rear of the instruction book.

KRAFT PAPER FLAP OR EQUAL

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MEDIUM INTENSITY APPROACH

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