J.06 Travel Authorization Form.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- 6973GH-26-R-00018
About this file
This is a Travel Authorization Form and Travel Expense Request Form template to be completed by travelers before departure. The form collects essential traveler information including name, address, contact details, and confirmation of employment status. It requires documentation of travel purpose, project number/task order assignment, departure and return locations, and planned dates.
The form includes itemized expense categories with cost and duration fields for airline tickets, lodging, hotel taxes, meals and incidental expenses (M&IE), local transportation (metro, taxi, mileage, parking), and car rentals. Specific rules apply: first and last days of travel are reimbursed at 75% M&IE rates; lodging is not reimbursed for local travel of 50 miles or less; and mileage reimbursement only covers distances exceeding the traveler's normal commuting distance. All expenses must remain within official Government travel rates without prior Contracting Officer approval, and total expenses cannot exceed 75% of the traveler's funding limit. The form requires certification by the traveler, Contracting Officer's Representative, Contracting Officer, and Task Order Manager, and must be attached to submitted invoices along with supporting quotes for airline, lodging, taxi, parking, and car rental expenses.
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Text version
Cover Page
| Travel Authorization Form/ Travel Expense Request Form | |
| To be completed before travel by the traveler | |
| Company Name: ___________________________________________________________ | Notes: _______________________________ |
| Traveler Name: ___________________________________________________________ | |
| Traveler Address: ___________________________________________________________ | Work Phone: _______________________________ |
| ___________________________________________________________ | Cell Phone: _______________________________ |
| ___________________________________________________________ | E-mail: _______________________________ |
| Address Given (choose option): | Home ___________ | Office __________ |
| Is employee travelling Customer or Company Personnel? | Yes ___________ | No __________ |
| List other persons travelling with Employee: _________________________________________________________ |
| Purpose of Travel: _________________________________________________________ |
| Project Number/Task Order: _________________________________________________________ | |
| Departing From: _______________________________ | Destination Location: _______________________________ |
| Planned Departure Date: _______________________________ | Planned Return Date: _______________________________ |
| Expense Item | Vendor | Cost | Duration | Total |
| Airline Ticket | $ | $ | ||
| Lodging per day | $ | $ | ||
| Hotel taxes per day | $ | $ | ||
| M&IE Per day FIRST DAY (75%) | $ | 1 | $ | |
| M&IE per day | $ | 1 | $ | |
| M&IE per day LAST DAY (75%) | $ | 1 | $ | |
| Metro | $ | $ | ||
| Taxi | $ | $ | ||
| Mileage/Fuel | Estimation | $ | $ | |
| Parking at airport | Estimation | $ | $ | |
| Local Travel | ||||
| Misc. Car Rental | Delta/Alamo Car Rental | $ | $ | |
| $ |
| Please note: |
| *First Date and Last Date are chargeable at 75% M&IE. |
| * Expenses shall not exceed the official Government travel rates without prior CO approval. |
| *Lodging will not be paid for local travel (50 miles or less) |
| * Local Travel will only be reimbursed for mileage in excess of requester's normal commuting distance. The request must specify miles to be traveled and the specific purpose of the travel (e.g., attendance at a specific meeting, etc.) |
| *Provide both the Expense Report and the TAR Form with the Electronic Version of the Invoice. |
| I certify that this expense report is accurate and complete. |
| I certify that these expenses will not cause my funding limit to exceed the 75% threshold and I have sufficient funding for this TA. |
| COR Approval _________________________________________________________ | Date: ____________________________ |
| CO Approval _________________________________________________________ | Date: ____________________________ |
| Task Order Manager Review _________________________________________________________ | Date: ____________________________ |
Please attach this form to the invoice.
Airline Quote
Lodging Quote
Taxi Quote
Parking Quote
Car Rental Quote
File details come from the government source that posted it. Updated .