J.03 Data Item Description (DID).pdf
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- Solicitation number
- 6973GH-26-R-00018
About this file
This document contains five Data Item Descriptions (DIDs) establishing format and preparation standards for deliverables required under a Federal Aviation Administration (FAA) contract managed by the NAS Power Services Group. The contract involves site survey, design, and installation services for power systems work.
The five DIDs specify the following deliverables: (1) Program Plan (FAA-M001) describing the contractor's management structure, organization, and subcontract management approach, formatted in hard copy and MS Word with organizational and functional relationship charts; (2) Program Management Report (FAA-M002) providing status updates on program projects and task orders in MS Excel and hard copy, including task order numbers, award dates, work descriptions, dollar values, completion dates, and modification details, submitted annually, quarterly, or weekly as required; (3) Site Survey Report (FAA-E001) documenting site investigations in multiple formats including MS Word, Excel, Project, and AutoCAD files, with cost estimates organized by Construction Specification Institute divisions; (4) Design Documents (FAA-E002) comprising engineering designs, specifications in CSI three-part format, reproducible drawings on FAA "D" size sheets, and Arc Flash Hazard Analysis, Coordination Studies, and Short Circuit Analysis using SKM software, all submitted in editable digital and hard copy formats; and (5) Site Preparation and Installation Documents (FAA-E003) including Division 1 specifications, power cutover schedules, construction schedules, equipment start-up test reports, Contractor Acceptance Inspection Forms, as-built drawings, and pre-construction documentation. All deliverables require submission via email, FAA's Knowledge Services Network (KSN), or as directed by the Contracting Officer's Representative (COR), with the government reserving the right to update software version requirements as agency systems evolve.
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DATA ITEM DESCRIPTION
1. TITLE
PROGRAM PLAN
2. IDENTIFICATION NUMBER
FAA-M001
3. DESCRIPTION/PURPOSE
3.1 The Program Plan describes and depicts the Contractor’s management structure.
3.2 The Program Plan provides current information, which is used to describe the approach, resources, and needs of the Contractor to perform the management effort.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Services Group
6. REFERENCE SOW Section 3.1.1
7. APPLICATION/INTER-RELATIONSHIP
This Data Item Description (DID) contains the format and preparation instructions for the data product generated by the requirements defined in the contract.
8. PREPARATION INSTRUCTIONS
8.1 Format. The Program Plan format must be contractor selected.
Written documents must be furnished in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR.
b) Hard copy drawing inserts maximum 11” x 17”, as requested by the COR.
c) Soft copy MS Word
d) Drawings could be PDF files or graphic inserts into Word documents.
8.2 Content. The Program Plan will provide information on the Contractor's organization, practices and techniques to be used in managing the Program, specifically Management of Subcontracts.
8.2.1 The Plan must specifically contain the following:
a) A Chart showing the Structure of the Program Organization by Title and Name. Identify the Program Office, Support Contractors, and Major Subcontractors.
b) A Chart showing the Relationship of the Program Functions to the Functional Organizations, indicating Lines of Authority and Communications.
PROGRAM MANAGEMENT REPORT
2. IDENTIFICATION NUMBER
FAA-M002
3. DESCRIPTION/PURPOSE
Report on the status of the program projects and orders.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Services Group
6. REFERENCE
SOW Section 3.1.2
7. APPLICATION/INTER-RELATIONSHIP
This Data Item Description (DID) provides the format and preparation instructions for the data product generated by the requirements defined in the contract.
8. PREPARATION INSTRUCTIONS
8.1 Format. Written documents must be furnished in the following format:
a) Hard copy on 8.5” x 11” paper, landscape orientation and as requested by the COR.
b) Soft copy MS Excel
8.2 Content. The Annual Program Management Report, and any Program Management Report submitted either weekly or quarterly, will provide information on the status of the Contractor’s site survey, design and installation program. The report must be broken out by FAA program, and contain the following information: task order number, date of award, project title, work being performed, dollar value of the task order award, task order completion date, status of work, identify any modifications to the task orders, the value of the modifications, and description of the modifications.
SITE SURVEY REPORT
2. IDENTIFICATION NUMBER
FAA-E001
3. DESCRIPTION/PURPOSE
Site investigation for power systems work.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Services Group
6. REFERENCE
SOW Section 3.2.5
7. APPLICATION/INTERRELATIONSHIP
This Data Item Description (DID) provides the format and preparation instructions for the data product generated by the requirements defined in the task order(s).
8. PREPARATION INSTRUCTIONS
Site Survey Reports must contain the information detailed in Section 3.2.5 of the SOW and as defined in the Task Order.
This document establishes the requirements for submission of Site Survey Reports.
8.1 General. The Software versions of Microsoft Word, Microsoft Excel, Microsoft Project, AutoCAD, and MicroStation will evolve with time; therefore, the Government reserves the right to change soft copy versions as the agency upgrades its LAN enterprise services. Provide softcopy via email, FAA’s Knowledge Services Network (KSN), or as directed by the COR.
8.1.1 Written documents must be furnished in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR.
b) Hard copy drawing inserts maximum 11” x 17”, as requested by the COR.
c) Soft copy MS Word
d) Drawings could be in Portable Document Format (PDF) files or graphic inserts into Word documents.
8.1.2 Spreadsheet documents must be delivered in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR.
b) Soft copy MS Excel
8.1.3 Project Schedules must be furnished in the following format:
a) Hard copy on 8.5” x 11” Portrait or Landscape, as requested by the COR.
b) Softcopy MS Project
8.1.4 Computer-aided Design (CAD) drawings must be delivered in the following format:
a) Hard copy on drawing size “A”, “B” or “D”, as requested by the COR.
b) Softcopy provided in AutoCAD .dwg and .dxf
8.2 Site Survey Report. Use 8.5” x 11” paper in binder. Use 11” x 17” foldouts as necessary for larger drawings as requested. Cost estimate must be Construction Specification Institute’s Division 1 through 17 format,.
Example: Mechanical costs are listed under Division 15, and Electrical costs are in Division 16.
DESIGN DOCUMENTS
2. IDENTIFICATION NUMBER
FAA-E002
3. DESCRIPTION/PURPOSE
Provide engineering designs for installation of power systems equipment and any modifications necessary to support that equipment.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Services Group
6. REFERENCE
SOW Section 3.2.6
7. APPLICATION/INTERRELATIONSHIP
This Data Item Description (DID) provides the format and preparation instructions for the data product generated by the requirements defined in the task order(s).
8. PREPARATION INSTRUCTIONS
Design services must be accomplished in accordance with Section 3.2.6 of the SOW and as defined in the task order(s). Level of engineering effort is determined on a site-by-site basis; small projects will not require the same design effort as larger projects.
Document Submittal Standards
8.1 General. The Software versions of Microsoft Word, Microsoft Excel, Microsoft Project, AutoCAD and MicroStation will evolve with time therefore the Government reserves the right to change soft copy versions as the agency upgrades its LAN enterprise services.
Provide editable softcopy via email, FAA’s Knowledge Services Network (KSN), or as directed by the COR.
8.1.1 Written documents must be furnished in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR and for 8.2.3 below.
b) Hard copy drawing inserts maximum 11” x 17”, as requested by the COR and for 8.2.3 below.
c) Soft copy MS Word
d) Drawings may be PDF files or graphic inserts into Word documents.
8.1.2 Spreadsheet documents must be delivered in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR and for 8.2.3 below.
b) Soft copy MS Excel
8.1.3 Project Schedules must be furnished in the following format:
a) Hard copy on 8.5” x 11” Portrait or Landscape, as requested by the COR and for 8.2.3 below.
b) Softcopy MS Project, Windows
8.1.4 CADD drawings must be delivered in the following format:
a) Hard copy on drawing size “A”, “B” or “D”, as requested by the COR and for 8.2.3 below.
b) Softcopy provided in editable AutoCAD .dwg and .dxf translatable to MicroStation .dgn drawing format.
8.2 Engineering Design Documents.
8.2.1 Specifications. Specifications must be prepared by the Contractor in accordance with Construction Specification Institute (CSI) three-part format (PART 1-GENERAL, PART 2-PRODUCTS, PART 3-EXECUTION) performance-based specifications.
8.2.2 Drawings. The Contractor must submit a complete set of reproducible drawings for the final designs. The designs must be prepared on standard FAA “D” size sheets 36” by 24”. Prior to the start of work, the Contractor must coordinate with the Contracting Officer’s Representative (COR), for CADD standards to be used in the design document deliverable drawings. This coordination will include standard symbols library, naming conventions, layering schemes, standard fonts, database setup, standard title blocks, etc.
8.2.3 Arc Flash Hazard Analysis, Coordination Study and Short Circuit Analysis must be submitted, as required and in accordance with FAA Order JO 6950.27B (or current version) as part of the engineering design documents. The aforementioned analyses and study must be conducted using SKM, or other power system analysis software as specified and will be site specific. The electronic copy of the program files used for the site to perform the analysis/study must be supplied as part of the engineering design documents.
SITE PREPARATION AND INSTALLATION DOCUMENTS
2. IDENTIFICATION NUMBER
FAA-E003
3. DESCRIPTION/PURPOSE
Installation of power systems equipment and any modifications necessary to support that equipment.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Services Group
6. REFERENCE
SOW Sections 3.2.7 & 3.2.8
7. APPLICATION/INTERRELATIONSHIP
This Data Item Description (DID) provides the format and preparation instructions for the data product generated by the requirements defined in the task order(s).
8. DOCUMENT PREPARATION INSTRUCTIONS
8.1 General. The Software versions of Microsoft Word, Microsoft Excel, Microsoft Project, AutoCAD, and MicroStation will evolve with time therefore the Government reserves the right to change soft copy versions as the agency upgrades its LAN enterprise services. Provide softcopy via email, FAA’s Knowledge Services Network (KSN), or as directed by the COR.
Individual Task Orders will designate actual deliverables required.
8.1.1 Written documents must be furnished in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR.
b) Hard copy drawing inserts maximum 11” x 17”, as requested by the COR.
c) Soft copy MS Word.
d) Drawings could be PDF files or graphic inserts into Word documents.
8.1.2 Spreadsheet documents must be delivered in the following format:
a) Hard copy on 8.5” x 11” paper, as requested by the COR.
b) Soft copy MS Excel.
8.1.3 Project Schedules must be furnished in the following format:
a) Hard copy on 8.5” x 11” Portrait or Landscape, as requested by the COR.
b) Softcopy MS Project.
8.1.4 CADD drawings must be delivered in the following format:
a) Hard copy on drawing size “A”, “B” or “D”, as requested by the COR.
b) Softcopy provided in AutoCAD .dwg and .dxf
8.2 TASK DELIVERABLES
8.2.1 General - The Contractor must deliver the following:
a) Division 1 Specification deliverables per paragraphs 8.1.1, 8.1.2 and 8.1.3 above.
b) Power cut over and outage schedule.
c) Project Construction Schedule per paragraph 8.1.3 above.
d) Equipment Start-up test report.
e) Contractor Acceptance Inspection Form. The CAI report found in Section-J, Attachment J.05.
f) Redlines/As-Built Drawings per paragraph 8.1.4 above.
g) Review and sign FAA Pre-Construction/Installation Environmental and Occupational Safety and Health Checklist.
Attachment J.9.
h) Attend Pre-Construction Conference and sign DOT F4220.3. Attachment J.10.
i) Comply with all current and future FAA Operational Risk Management requirements.
8.2.2 Delivery - The Contractor must be responsible for the delivery of documents required by this contract/task order requirement to the Contracting Officer or their designated representative.
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