J-6 - Section 010010 General Requirements Installation Feb 2024.pdf

ARGON RECEIVING FACILITIES INSTALLATION

SECTION 010010 GENERAL REQUIREMENTS

GENERAL REQUIREMENTS LBNF ARGON RECEIVING FACILITIES INSTALLATION Feb-2024

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SECTION 010010 – GENERAL REQUIREMENTS

LBNF ARGON RECEIVING FACILITIES INSTALLATION

PART 1 GENERAL

1.1 PURPOSE

1.2 SUMMARY

1.3 REFERENCES

1.4 SITE LOCATION

1.5 DESCRIPTION OF WORK

1.6 MATERIALS & EQUIPMENT FURNISHED BY FRA and/or SDSTA

1.7 [Reserved]

1.8 SERVICES FURNISHED BY FRA and/or SDSTA

1.9 ITEMS AFFECTING WORK PLANNING

1.10 ELECTRONIC PROJECT DRAWINGS

1.11 PARKING AND STAGING AREA

1.12 SITE ACCESS AND HAULING

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

1.14 TEMPORARY SERVICES AND FACILITIES

1.15 SURF CLOSURE

1.16 MATERIAL SUBSTITUTIONS

1.17 DOCUMENTATION

1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

3.2 INSTALLATION AND COMMISSIONING SCHEDULE

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION AND COMMISSIONING

3.4 ACCEPTANCE

ATTACHMENT A REQUEST FOR INFORMATION

ATTACHMENT B QA/QC NON-CONFORMANCE ITEM STATUS

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SECTION 010010 – GENERAL REQUIREMENTS

LBNF ARGON RECEIVING FACILITIES

PART 1 GENERAL

1.1 PURPOSE

The following specification provides the project-specific requirements that are supplementary to the requirements of the Fermi Research Alliance, LLC (FRA) Subcontract General Provisions and the FRA General Terms and Conditions for Supplies.

The Subcontractor is required to plan, control, and deliver the final project according to the project specifications. The project must possess complete functional systems and be assembled safely and in quality fashion following industry standards, regulatory requirements, and best practices.

1.2 SUMMARY

The Subcontractor shall provide in the performance of the work under this Subcontract all labor, materials, equipment, transportation, services, occupational exposure monitoring, and supervision required to maintain work sites that meet the ES&H requirements found in Exhibit A For Supply and/or Services Subcontracts-SURF Leased Space.

All major elements of the work are believed to be adequately described herein. The Subcontractor is expected, as a requirement of the Subcontractor’s qualifications, to utilize his or her knowledge and experience to anticipate, and include in the cost of the work any incidentals of work which may be required, but are not specifically expressed herein, in order to provide a complete and fully functional facility and/or system.

Definitions and roles and responsibilities can be found in Exhibit A For Supply and/or Services Subcontracts-SURF.

FRA Project Management Office:

Project Manager: David Montanari, dmontana@fnal.gov, (630) 840-5195.

Installation Coordinator: TBD ES&H Coordinator: TBD

1.3 REFERENCES

The publications listed below form a part of this subcontract to the extent referenced.

Fermi Research Alliance, LLC General Terms and Conditions For Supplies Exhibit A For Supply and/or Services Subcontracts-SURF 013300 Submittals 014100 Quality Requirements Cryo Argon Receiving Facilities – Statement of Work and Performance

Specification

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1.4 SITE LOCATION

The Subcontractor shall confine all operations to areas authorized or approved by FRA and SDSTA. The Subcontractor shall hold and save FRA and the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Subcontractor’s performance.

The project is located on or nearby the Sanford Underground Research Facility (SURF) Site, in the city of Lead, South Dakota.

The work is located at the surface in the LBNF area near the Ross Shaft.

1.5 DESCRIPTION OF WORK

The Subcontractor shall furnish all required supervision, labor, materials, tools, plant, and appurtenances necessary to perform diligently and fully all work as described in the Statement of Work. All work includes transportation, overhead, bonding costs, safety oversight, quality control oversight, and supervision as required to install and commission the equipment described in the drawings, technical specifications prepared by the Subcontractor, and the detailed description contained in the Subcontract.

The Subcontractor’s scope of work is not limited to the general work outline described below. The Subcontractor shall perform all work required to complete the installation work in accordance with the drawings and/or specifications prepared by Subcontractor. The description and quantities listed below are general in nature and are only intended to describe the range and complexity of this scope of work.

1.6 MATERIALS & EQUIPMENT FURNISHED BY FRA and/or SDSTA

Available Electric power shall be 1080 kW at 480 VAC and 21 KW at 208 VAC.

Water for use in potential water bath vaporizers at 288.7 K (60°F)

Space for all equipment at the surface.

1.7 [Reserved]

1.8 SERVICES FURNISHED BY FRA and/or SDSTA

FRA/SDSTA will furnish the services as described below:

Drinking Water: FRA will provide drinking water for this project.

Toilet Facilities: FRA will provide toilet facilities for this project.

Utility Locates: If needed, Subcontractor will obtain locates of existing known utilities as defined in Exhibit A For Supply and/or Services Subcontracts- SURF Leased Space.

Wi-Fi connectivity as an option.

Connection of the equipment to the electric power panel. The Subcontractor shall provide a minimum of five (5) days’ notice for any electrical connection.

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If applicable, Fieldbus connection to FRA control system. FRA or its designee will connect the controls system supplied by the Subcontractor to FRA control system.

FRA or SDSTA furnished services shall be coordinated with the FRA Installation Coordinator:

The FRA Installation Coordinator coordinates issuance of permits, reference Exhibit A For Supply and/or Services Subcontracts-SURF Leased Space for additional information.

The FRA Installation Coordinator or designee requests for and provides disablement of existing systems; Availability and use of existing SURF utility services will comply with Exhibit A For Supply and/or Services Subcontracts- SURF Leased Space.

Electrical Power:

Installation of the Subcontractor’s electrical power distribution shall include ground-fault circuit protection and shall be subject to FRA approval;

Any additional power required not specified shall be furnished and paid for by the Subcontractor.

Drinking Water:

Article 1.8, paragraph A.3 above describes the drinking water that will be furnished by FRA for the Subcontractor’s use;

The FRA Installation Coordinator shall approve drinking water distribution containers. Water shall be adequate;

The Subcontractor shall furnish and pay for any additional potable water required.

Toilet Facilities:

Article 1.8, paragraph A.4 above describes the SURF toilet facilities that will be available for the Subcontractor’s use.

1.9 ITEMS AFFECTING WORK PLANNING

Safety Representative: Dedicated Subcontractor Safety Representative (that holds no other responsibilities during performance of the work) is required on the project.

Reference Exhibit A For Supply and/or Services Subcontracts-SURF Leased Space for further information.

Additional Training: Additional training provided by SDSTA and/or FRA other than the Subcontractor’s orientation as specified—see Exhibit A For Supply and/or Services Subcontracts-SURF Leased Space for further information.

ODH training is required for installation and/or commissioning personnel before any cryogens can be brought to the site.

Erosion Control: No erosion control is required on this project.

Metal Recycling: Metals are acceptable for commercially recycling, reference Exhibit A For Supply and/or Services Subcontracts-SURF Leased Space for additional information.

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Waste Disposal:

The Subcontractor is responsible for handling their own trash (separate dumpster/service).

Surface waste removal is the responsibility of the Subcontractor.

The Subcontractor is permitted to dispose of any regulated waste that is generated during the performance of this subcontract. However, the Subcontractor is required to notify the FRA Installation Coordinator prior to the commencement of any regulated waste generation and off-site shipments of any waste materials destined for disposal. No regulated waste is anticipated for this project.

Reporting: Subcontractor shall submit recycling data from vendor, reference Exhibit A, For Supply and/or Services Subcontracts-SURF Leased Space for additional information.

Property Protection: The Subcontractor shall be responsible to protect others’ equipment in the vicinity of its work.

Security: Security for all of the Subcontractor’s material and equipment should be the sole responsibility of the Subcontractor (e.g. fencing, containers, cameras, alarms, etc.)

whether on-site or off-site.

SURF Ongoing Operations: The installation and/or testing of the argon distribution equipment may occur at the same time as other installation and/or commissioning activities at the site. In general, there should be no restriction on access to electrical equipment made available by FRA. The Subcontractor shall be responsible to provide covering or enclosure to protect its equipment and employees as necessary.

Subcontractor acknowledges that others will be performing work simultaneously at the site. Subcontractor shall perform its work in order to minimize interference with work performed by others and will use its best efforts to coordinate its work with that of others.

1.10 ELECTRONIC PROJECT DRAWINGS

FRA may, at the Subcontractor’s request and in accordance with technical specifications, release “electronic” project drawings, including 3D models, for use in preparation of shop drawings by the Subcontractor or sub-tier subcontractors or vendors.

These electronic drawings will be distributed to the Subcontractor utilizing FRA’s current file and media format.

The project engineering drawings reflect the intent and scope of the project and general routing. The routing of utilities and building/facility services indicated on the engineering drawings is for providing proposal only. The Subcontractor and/or sub-subcontractors are expected to make a site visit and make allowances for all necessary adjustments for the actual system installation and to examine physical conditions, which may be material to the performance of his or her work, and coordinate the actual routing as necessary to accommodate the existing conditions, obstructions, and the work of other trades. The excavation of the underground space has been completed in the spring of 2024 and the outfitting is expected to be completed in the fall of 2024.

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1.11 PARKING AND STAGING AREA

Parking of the Subcontractor’s and the sub-tier subcontractor’s vehicles shall be off-site.

The Subcontractor shall arrange for off-site parking areas and transportation to the site at its own expense.

220 sq ft (20 m2) of staging area may be available on site at the surface.

The Subcontractor shall provide and maintain temporary barricades, fences, or other means to delineate the staging area limits, as required for the protection of public and FRA/ SDSTA employees. Provide signage at all entrances to the staging area with the Subcontractor’s company’s name and contact information. Signage shall include:

Danger Construction Area, Do Not Enter. Visitors shall sign-in with the Subcontractor’s representative and must be aware of the current hazards and conditions, and be escorted either by the Subcontractor or a representative of FRA.

No material shall be stored beyond the staging area limits unless prior written arrangements have been made through the FRA Installation Coordinator.

1.12 SITE ACCESS AND HAULING

The Subcontractor shall, under regulations prescribed by FRA, use only established roadways and use such temporary roadways constructed by the Subcontractor when and as may be authorized by FRA. Where materials are transported during the course of the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicles or prescribed by any Federal, State or local law community requirements, or regulation. When it is necessary to cross curbings or sidewalks, the Subcontractor shall protect them from damage. The Subcontractor shall repair or pay for the repair of any damaged curbs, sidewalks or roads.

SURF site access and hauling shall be subject to the following conditions:

Electronic communication devices, such as cell phones, texting devices, laptops, etc. shall not be used while driving any motor vehicle on SURF’s site;

All roads shall remain open to emergency traffic at all times;

All equipment and vehicles shall be confined to operating along defined construction roads and approved access routes;

No overland hauling or off-road travel shall be permitted without prior approval of the FRA Installation Coordinator;

Interruption of normal traffic patterns or temporary road closings necessitated by movement of equipment or delivery of materials or utility installations shall require advance notice and shall require proper barricades, signage and flag persons to divert normal traffic safely;

Traffic on paved roads shall be restricted to rubber-tired vehicles. Where crawler mounted equipment is required to cross paved roads or areas, the pavement shall be suitably protected from damage to the satisfaction of the FRA Installation Coordinator;

Dust, debris mud, and litter on any SURF and public roads caused by the Subcontractor's operations shall be removed by the Subcontractor in a manner as directed by the FRA Installation Coordinator;

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South Dakota’s Rules of the Division of Motor Vehicles shall apply to the Subcontractor’s use of all existing roads.

1.13 TRANSPORTATION OF EQUIPMENT AND MATERIALS

Other than hoisting services describe in Article 1.8, transportation of equipment and materials shall be subject to the following conditions:

Transportation of equipment and materials used by the Subcontractor at the job site shall be furnished by the Subcontractor at his/her own expense;

The Subcontractor shall be responsible for minimizing any interference with local traffic, other Subcontractors and SDSTA operations;

The Subcontractor shall coordinate the anticipated schedule for major material deliveries with the FRA Installation Coordinator.

1.14 TEMPORARY SERVICES AND FACILITIES

Temporary services and facilities shall be subject to the following conditions:

Temporary services and facilities required during the installation period shall be furnished, installed, and paid for by the Subcontractor;

All installations shall be subject to FRA approval;

Temporary lighting shall be installed throughout the project to provide safe access and exit conditions and adequate lighting for the various work operations. The installation shall comply with the National Electrical Code

(NFPA 70);

Telephone/Internet service outside of the services provided by FRA will be provided by and paid for by the Subcontractor;

Temporary fire protection shall be in accordance with the OSHA (29 CFR 1926);

An approved fire extinguisher shall be provided by the Subcontractor on all trucks and similar equipment, at all enclosures, and at on-site installation offices;

Each extinguisher shall be inspected monthly and a date tag certifying adequacy of the charge and workability of the extinguisher shall be affixed;

The Subcontractor shall remove the temporary extinguishers at the conclusion of the job.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected on spaces established by the Subcontractor only with the FRA approval and shall be built with labor and materials furnished by the Subcontractor without expense to FRA. The temporary buildings and utilities shall remain the property of the Subcontractor and shall be removed by the Subcontractor at its expense upon completion of the work.

1.15 SURF CLOSURE

The SURF site is closed for major holiday and no installation activities shall occur, unless specifically approved by the FRA Installation Coordinator, on these days:

New Year’s Day – January 1st Dr. Martin Luther King Jr. Day – 1st Monday after January 15th President’s Day – 3rd Monday in February Memorial Day – Last Monday in May

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Independence Day – July 4th Labor Day – 1st Monday in September Native American Day – 2nd Monday in October Veterans Day – November 11th Thanksgiving Day – 4th Thursday in November

Day After Thanksgiving – Friday after Thanksgiving Christmas Eve (1/2 Day) – December 24th Christmas Day – December 25th New Year’s Eve (1/2 Day) – December 31st Plus, any administrative holidays proclaimed by the Governor of South Dakota

(typically, days before or after official holidays leading into or out of weekends)

If any of these holidays occur on a weekend day, a weekday will be used for the holiday.

1.16 MATERIAL SUBSTITUTIONS

In accordance with FRA General Terms and Conditions for Supplies, products or materials that are equivalent of those specified will be considered for approval by FRA. The submittal procedure described in J-7 Section 013300 Submittals will be followed, with the following additional conditions:

In addition to the required information for the proposed substitute material, the submittal shall contain the same information pertaining to the original specified product for purposes of comparison;

The submittal shall explain fully the differences, if any, between the original specified product and proposed substitute product;

Any change to the drawings or specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal;

If the proposed substitute product requires alterations of any kind to other equipment or installation, or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to FRA;

The substitute submittal must contain a statement detailing the cost and schedule impact of the proposed substitution;

FRA is the sole judge of the acceptability of the proposed substitution.

1.17 DOCUMENTATION

The Subcontractor shall prepare and distribute weekly progress meeting minutes including on-going non-conformance items, ESH issues, corrective actions, and status of these items. These minutes will become part of the FRA project file. At the discretion of the FRA Installation Coordinator or Project Manager, the weekly progress meeting may be reduced or eliminated depending on safety, quality, and schedule of the project.

Quality Control Documentation reference article 3.3.

On-going non-conformances: During the duration of the project, the FRA Installation Coordinator shall identify deficient items that do not adhere to the technical specifications/drawings. This list will be kept current through the duration the project

– 010010 - 9 by the Subcontractor’s Field Superintendent and made part of the Weekly Progress Meeting Minutes. At a minimum, the subcontractor shall, within five (5) working days, submit a proposed corrective action plan that details the mitigation method including a schedule for the correction of the noncompliance. Reference Attachment B.

Additional details in J-8 Section 014100 Quality Requirements.

Notification of non-conformance items: The FRA Installation Coordinator will notify the Subcontractor of deficiencies and/or discrepancies in the quality of the installation.

These notifications will include:

Date Identified;

Identifier;

Location;

Description, including specification or drawing reference.

As-Installed (Record Documents):

The Subcontractor shall maintain a set of prints, either electronically or paper, of the Subcontract drawings in the installation office at the project site;

A daily record, in red, shall be kept on these prints of the work installed with all modifications or changes thereon. This set of prints shall be available to FRA for inspection at all times and print copies provided upon request to FRA within 24 hours of the request being made;

The FRA Installation Coordinator or Project Manager and the Subcontractor's Field Superintendent should review the as-installed drawings prior to the Monthly Installation Schedule Updates described elsewhere, in order to determine if the as-installed mark-up set is current and accurate. The processing of the monthly payment request is contingent of the up-to-date status of the as-installed documentation;

Prior to Final Acceptance described elsewhere in article 3.4, the Subcontractor shall transmit the complete set of marked-up prints to FRA.

The Final Acceptance submittal shall include a statement from the Subcontractor that indicates that the work was installed as shown thereon;

Final Acceptance of the work is contingent on the receipt and approval of the complete as-installed documentation in electronic format, acceptable to FRA.

Final Acceptance Documentation: FRA shall be the final judge of the acceptability of any and all submittals. Final Acceptance of the work is contingent on the receipt and approval of the following documentation:

As-installed documentation as described elsewhere in the subcontract documents;

Shop drawing record set as described in (Specifications and Drawings for Installation);

All deliverables have been submitted and approved by FRA in accordance with the Scope of Work and Performance Specification;

Warranty documentation;

Spare stock (materials or consumables), if required by the technical specifications/drawings;

Operations and Maintenance manuals.

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1.18 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

The RFI procedure given shall be the method for requesting clarification of FRA requirements.

RFIs shall be submitted on a form found in Attachment A or FRA-approved Subcontractor’s form. Each RFI shall be given a discrete, consecutive number. Each page of the RFI and of attachments to the RFI shall bear the RFI number and Project number. Resubmitted RFIs with additional information shall be RFI number with a .01 prefix for the first resubmitted RFI, .02 for the second, etc.

RFIs from sub-subcontractors shall be submitted through, reviewed by, given a number, and signed by the Subcontractor prior to submittal to FRA. The Subcontractor shall keep a log of the RFIs. RFIs submitted directly by sub-subcontractors would be returned unanswered to the sender and the Subcontractor. Subcontractor shall be responsible for delays resulting from the necessity to resubmit an RFI.

Subcontractor shall review the subcontract documents to assure that the requested information is not available therein.

In all cases where RFIs are issued to request clarification of coordination issues (e.g., pipe routing, clearances, specific locations of work shown diagrammatically, apparent interference and similar items), the Subcontractor shall furnish all information required for FRA to analyze and/or understand the circumstances causing the RFI in order to prepare a clarification or direction as to how Subcontractor shall proceed.

RFIs shall not be used for the following purposes:

To request approval of submittals;

To request approval of substitutions;

To request changes which entail additional cost or credit;

To request different methods of performing work than those indicated on the drawings and/or specified.

In the event the Subcontractor believes that a clarification by FRA results in additional cost, Subcontractor shall not proceed with the work indicated by the RFI until authorized by FRA to proceed by an approved Change Order issued in writing by the FRA Procurement Administrator.

FRA will return RFIs to the Subcontractor within ten (10) calendar days of receipt. RFIs received after 12:00 noon shall be considered received on the next regular work day for the purpose of establishing the start of the ten (10) calendar day response period.

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PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

The Notice To Proceed (NTP) represents the start of the installation and commissioning/startup phase. The following describes the requirements for the Notice to Proceed:

The Installation and Commissioning NTP is issued by the FRA Procurement Administrator;

The issuance of the Installation and Commissioning NTP authorizes the start of work on the FRA job site.

Submittals required prior to Notice to Proceed for installation and commissioning/startup.

The Subcontractor shall submit the following to FRA for acceptance at least ten (10) business days in advance of the NTP. These items must be submitted and accepted by FRA prior issuance of Notice-To-Proceed (NTP).

Project Hazard Analysis (if NTP is waived, a project Hazard Analysis is still required prior to commencement of work);

Resource-loaded Installation and Commissioning Schedule, in accordance with the Subcontract;

Updates to the Quality Control Plan for installation and commissioning/startup (if required in Article 3.3);

Reference Exhibit A For Supply and/or Services Subcontracts-SURF Leased Space for ES&H Submittals.

3.2 INSTALLATION AND COMMISSIONING SCHEDULE

This project includes milestones as referenced in the SOW. The Subcontractor shall submit an installation and commissioning/startup schedule in accordance with the requirements in the Project Management Section 20 of the SOW. Upon FRA’s review and acceptance of the proposed installation and commissioning/startup schedule, including Milestone Dates, the installation and commissioning/startup schedule shall be deemed part of the Subcontract and incorporated into the Subcontract by Subcontract Modification if not already incorporated upon execution of the Subcontract. If not accepted, the proposed installation and commissioning schedule shall be revised, taking into account FRA’s reasonable recommendations, and re-submitted within five (5) business days.

Subcontract Line Items (SLIN) are established for installation and testing activities. Each one has an associated Project Complete milestone. The Project Complete milestone marks the completion of each activity (installation and testing) including non-conformance items, clean-up and acceptance of as-installed drawings and if required, submittals. It also includes acceptance of the performance, based on the commissioning.

Weekly progress meetings will be held, unless the FRA Installation Coordinator or Project Manager reduces or eliminates the progress meetings, to coordinate the work with

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Subcontractor and FRA. The roles and responsibilities of the participants for this meeting are as follows:

FRA Installation Coordinator:

Responsible for chairing the weekly progress meetings.

Verification of the meeting documentation submitted by the

Subcontractor.

Verification of the work completed since the previous progress meeting.

Identification of deficiencies in the quality of installation.

FRA ES&H Safety Coordinator:

Responsible for discussion on corrective action and preventative actions on ES&H items.

Can provide guidance on safe work practices and answer questions related to ES&H by the subcontractor.

FRA Engineer or FRA Installation Coordinator:

Submittal status.

Status of Request for Information.

FRA Procurement Administrator Provide status on any sub-contractual changes.

Any administration concerns related to the Subcontract.

Subcontractor’s Project Manager and/or Field Superintendent:

Prior to the weekly progress meeting, the Subcontractor shall submit a “two-week look ahead” schedule that will present the status of activities that are currently in progress or expected to begin within two

(2) calendar weeks from the date of the weekly progress meeting.

Subcontractor’s Environment, Safety and Health observations.

Submit Quality Control documents (if required by article 3.3);

Status of deficiency list of those items of the work that do not conform to the subcontract documents.

Providing a summary of the work-hours worked during the previous week;

Identification of any impact to the project cost or schedule due to the activities of SDSTA or FRA.

Identification of any work activities commenced or expected to commence that are outside the scope of the Subcontract.

Subcontractor shall monitor the progress of the work for conformance with the installation and commissioning/startup schedule and shall promptly advise FRA of any delays or potential delays. The installation and commissioning/startup schedule shall be updated to reflect actual conditions not less than monthly or as requested by FRA. In no event shall any such update constitute an adjustment of the time for completion of the work or compensation due Subcontractor, unless any such adjustment is agreed to by FRA and authorized by a written Subcontract modification. Monthly installation and commissioning/startup schedule update meetings shall accurately reflect the execution of the project. This is a requirement for payment under the applicable SLIN(s). The installation and commissioning schedule update shall include the following:

Actual start and completion dates for activities that finished during the update period;

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Percent complete and predicted completion date for those activities that are in progress;

Any necessary changes to the schedule required to accurately reflect the actual sequence of work;

Clear identification of the critical path work activities and logic ties;

The FRA Installation Coordinator and the Subcontractor shall jointly review all installation and commissioning schedule updates prior to formal submittal;

The date of the update will be selected by FRA to coincide with accepted FRA financial accounting periods;

The installation and commissioning/startup schedule shall reflect all

Subcontract changes that have been issued via supplemental agreement;

A revision summary of the changes shall be maintained on the schedule;

The Subcontractor shall submit a Schedule Variance (SV) report when any of the projected FRA specified milestones are behind schedule by more than 5% (SV=0.95 or less) of the total remaining project schedule. This report shall identify those activities that are contributing to the schedule variance;

When the installation and commissioning/startup schedule indicates that a FRA-specified milestone will be late by more than 5% of the total remaining schedule the Subcontractor shall submit a recovery schedule to FRA within five (5) business days of the discovery of the delay. The recovery plan shall detail those activities that are contributing to the schedule variance and provide Subcontractor’s plan to recover to the installation and commissioning/startup schedule. FRA shall review and advise whether the submitted recovery schedule is sufficient within five (5) business days of receipt. If FRA advises Subcontractor that the recovery schedule is not sufficient, Subcontractor shall have five (5) additional business days to submit an alternative recovery schedule. If Subcontractor has not corrected the schedule delay or does not have a recovery schedule reasonably acceptable to FRA within ten (10) days of the submission of the original recovery schedule, FRA shall have the right to require Subcontractor to immediately (i) increase the number of workers performing the affected work; (ii) increase or change the amount of time or number of work shifts worked; (iii) increase or substitute other Subcontractor-provided resources, including the hiring of specialty sub-subcontractors, until the work has sufficiently recovered the critical path in the judgment of FRA. All additional costs incurred by Subcontractor in providing acceleration in accordance with its recovery schedule to recover delays attributable to Subcontractor shall be paid by Subcontractor.

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION AND TESTING

The Subcontractor is responsible for all activities necessary to manage, control, and document that work complies with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by its organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality installation and testing.

Subcontractor is responsible to respond to Non-Compliance Notices that may be issued by the Subcontractor or by FRA. Further, the Subcontractor shall contain

– 010010 - 14 procedures for tracking installation and testing deficiencies from identification through acceptable corrective action. The Subcontractor shall track and log deficiencies on form found in Attachment B or the Subcontractor’s own form if approved by FRA.

Subcontractor shall perform periodic inspection for potential suspect counterfeit materials.

The most common suspect counterfeit materials found at US Department of Energy facilities have been threaded fasteners fraudulently marked as high strength bolts.

Also included are electrical circuit breakers with false certifications. If the Subcontractor suspects any counterfeit material being utilized, contact the Installation Coordinator immediately.

If required by article 1.3, reference J.8 Section 014100 for additional quality requirements.

3.4 ACCEPTANCE

Completion of Installation. The Argon Receiving Facilities, composed of two dedicated truck stations, two liquid argon storage tanks, equipment necessary to discharge liquid argon from the tanks and vaporize it, all interconnecting piping and equipment, and other equipment that has agreed to during the course of the performance, has been installed in accordance with the Scope of Work and Performance Specification.

In particular the following aspects have been verified:

1. All mechanical connections have been made.

2. All electrical and process controls connections have been made.

3. All connections to FRA provided infrastructure have been made.

4. All temporary installation structures have been removed.

Installation inspection. Upon completion of the installation work and prior to the beginning of the final testing, an inspection process takes place, in accordance with the Scope of Work and Performance Specification. The following details concern the completion of the installation:

The Subcontractor shall provide a 10-day notice to the FRA Installation Coordinator in order to make arrangements for the installation inspection of the installation project with FRA personnel.

The FRA Installation Coordinator will arrange for an installation inspection visit of FRA stakeholders to verify the accuracy of the Subcontractor’s deficiency list and to add, as necessary, those items of work that are not complete. This inspection also allows the preliminary tests to take place (e.g. pressure test).

FRA reserves the rights to witness any or all the tests.

The Subcontractor’s deficiency list with status noted shall be attached to the documentation.

Following the first installation inspection by FRA stakeholders and the preliminary tests, a second installation inspection visit will be arranged (again with FRA stakeholders). Purpose of this visit is to review the installation and its adherence to the Codes and the results of the preliminary test and award the Operational Clearance needed to proceed with the commissioning. During this process additional items might be added to the deficiency list: they will need to be resolved prior to the beginning of the commissioning.

Once all deliverables related to engineering, manufacturing, installation have been submitted and approved by FRA and the non-conformance items have been completed, FRA will authorize the start of commissioning and when applicable startup.

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Completion of the testing. The performance of the Argon Receiving Facilities is in accordance with the Scope of Work and Performance Specification. In particular the following aspects have been verified:

Thermal performance.

Mechanical performance. The system is mechanically sound.

Process readiness.

Startup procedure – including training of FRA operators.

If applicable, controls system interfaces.

Final Inspection. An inspection of the uncompleted items of the Subcontract documents, in accordance with the Scope of Work and Performance Specification. The following describes the final inspection process:

When the Subcontractor believes the work is substantially complete, the Subcontractor shall:

Update the deficiency list for presentation to the FRA Installation Coordinator;

Coordinate with the FRA Installation Coordinator to schedule a pre-inspection walkthrough.

The Subcontractor shall provide a 10-day notice to the FRA Installation Coordinator in order to make arrangements for the final inspection of the installation project with FRA personnel;

The FRA Installation Coordinator will arrange for a final inspection visit of FRA stakeholders to verify the accuracy of the Subcontractor’s deficiency list and to add, as necessary, those items of work that are not complete;

The FRA stakeholders will develop a list of any non-conformances and issue it to the Subcontractor after the final inspection;

The Subcontractor and the FRA Installation Coordinator will sign off on the completion of each non-conformance item.

Final Acceptance. This inspection will document the completion of the project scope, in accordance with the Scope of Work and Performance Specification. The following describes this process:

The Subcontractor shall provide a five (5) day notice prior to the Final Acceptance inspection;

The Subcontractor shall submit documentation that the work associated with the non-conformances is complete;

The FRA Installation Coordinator will coordinate the final inspection walkthrough with FRA stakeholders;

The FRA Installation Coordinator will develop and issue the final acceptance documentation when all non-conformances have been resolved.

– 010010 - 16

END OF SECTION

ARGON DISTRIBUTION EQUIPMENT INSTALLATION

ATTACHMENT A

REQUEST FOR INFORMATION

Date:

Project Name: RFI No.:

To: Project No.:

Subject: Submitted By:

Spec.. No.: Article/Par.: Drwg. No.: Detail:

Request:

Response:

ATTACHMENT B

ARGON DISTRIBUTION EQUIPMENT

010010 QA/QC 1

QA/QC non-conformance Item Status

Item# Room/

Location Description

Author Initials

Subcontractor Responsible

Date Inspected

Date Due Date

Completed Subs

Initials

Closed/ Confir med By Notes

QA/QC non-conformance Items Status

<Subcontractor> Assigned Items

Closed Items Open Items

% Closed % Open

0 0 0 #DIV/0! #DIV/0!

Totals