HHSC Equipment Inventory for DPC.pdf

810 KB Posted

Attached to
Document Processing Services
Solicitation number
HHS0015252
Issued by
Travis County, Austin City, Texas

About this file

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This is an equipment inventory document for the Texas Health and Human Services Commission (HHSC) Document Processing Center (DPC) supporting RFP No. HHS0015252. The inventory catalogs all equipment and assets currently deployed across multiple operational areas including scan areas, prep areas, offices, quality control areas, mailrooms, lobbies, training rooms, conference rooms, break rooms, and server rooms. The scan area contains 40 large scan tables, 30 small scan tables, 35 scan chairs, 2 scan supply racks, 24 FUJITSU scanners (numbered 10-33), 16 laptops with monitors/mice/keyboards, and various support equipment including vacuums, printers, and consumable supplies. The prep area houses 56 large prep tables, 35 small prep tables, 48 prep chairs, 49 small DSS racks, 3 copiers, multiple supervisory and support laptops, and monthly-replenished consumable supplies. The offices and quality control area contain 10 laptops, 19 office desks, 23 chairs, 13 file cabinets, 4 printers, and administrative support equipment. Additional operational areas include a mailroom with a rental van, multiple carts, 4 Omation devices, 12 shred bins, and consumables; a lobby with contractor-owned computer equipment; a training room with 7 large white tables and a projector; conference rooms with tables and laptops; a break room with 162 lockers and kitchen appliances; and a server room with 21 operational UPS devices and 9 surplus UPS devices without batteries.

The inventory distinguishes between HHSC assets, contractor assets, and rental equipment, with the majority of equipment classified as HHSC property. Consumable supplies including pens, tape, cleaning materials, and scanner maintenance kits are inventoried and replenished monthly as needed. The laptop inventory totals approximately 50 units distributed across scan, prep, office, mailroom, training, and conference areas, each equipped with monitors, mice, and keyboards. All scanners and specialized equipment include assigned serial numbers and asset codes for tracking purposes. The document reflects a comprehensive, operationally mature document processing facility with redundant equipment, robust consumable management systems, and designated inventory responsibility between the government agency and contractor. No pricing information, funding amounts, or contract terms are specified in this equipment inventory document, as it serves exclusively as a detailed asset catalog supporting the broader document processing services RFP.

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Other files

File Type Posted
Exhibit C, Health and Human Services (HHS) Additional Provisions Version 1.0.pdf PDF
Exhibit T, Document Processing Center Procedures.pdf PDF
Exhibit N, Insurance Requirements.pdf PDF
Exhibit E, Scope of Work (SOW).pdf PDF
ESBD_403025_1749672218586_Exhibit E, Scope of Work (SOW) - Addendum 3.pdf PDF
Exhibit P, Certification Regarding Lobbying.pdf PDF
Exhibit F, Key Performance Requirements (KPR).pdf PDF
Mail Volume by Transaction Type.pdf PDF
Exhibit H, Cost Proposal.xlsx XLSX spreadsheet
Exhibit D, Data Use Agreement, Version 8.5.pdf PDF
Exhibit D-1, Attachment 2 to the DUA, Security and Privacy Inquiry (SPI), Version 2.1.pdf PDF
Exhibit M, Historically Underutilized Business (HUB) Subcontracting Plan (HSP).pdf PDF
ESBD_403025_1749064353539_PCS 121 HHS0015252 Solicitation Addendum 2.pdf PDF
Exhibit J, Kofax Mail Channel - DR Site.pdf PDF
Exhibit I, HHSC Kofax ES-ECM Mail Channel Flow.pdf PDF
ESBD_403025_1749064423974_Attachment to Addendum 2_ Schedule of Events.pdf PDF
ESBD_403025_1748348965142_Attachment 1 to Addendum 1 Pre-Proposal Conference and Attendee Report.pdf PDF
Exhibit Q, Evaluation Tool.pdf PDF
ESBD_403025_1749672189459_PCS 121 HHS0015252 Solicitation Addendum 3.pdf PDF
Exhibit L, Assumptions Form.docx DOCX document
ESBD_403025_1749672239156_Exhibit H, Cost Proposal - Addendum 3.xlsx XLSX spreadsheet
ESBD_403025_1749672263349_HHS Responses to Questions - Addendum 3.pdf PDF
Exhibit A, HHS Solicitation Affirmation, Version 2.6.pdf PDF
Exhibit R, HHS Online Bid Room.pdf PDF
Exhibit S, Federal Funding Accountability and Transparency Act (FFATA) Certification.pdf PDF
Historical Monthly Operational Status Reports.pdf PDF
Exhibit K, Exceptions Form.docx DOCX document
ESBD_403025_1748348929314_PCS 121 HHS0015252 Solicitation Addendum 1.pdf PDF
Exhibit B, Health and Human Services (HHS) Uniform Terms and Conditions Vendor, Version 3.4.pdf PDF
Exhibit G, Deliverables.pdf PDF
Exhibit O, Federal Assurances - Non-Construction Version 1.1.pdf PDF
ESBD_403025_1747430979739_Exhibits A-D1 (1 of 3).zip ZIP file
ESBD_403025_1747430691108_RFP HHS0015252 Document Processing Services.pdf PDF
ESBD_403025_1747431018013_Exhibits E-Q (2 of 3).zip ZIP file
ESBD_403025_1747431048939_Exhibits R-T (3 of 3).zip ZIP file
ESBD_403025_1747430830207_Procurement Library.zip ZIP file
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HHSC Equipment Inventory for DPC

RFP No. HHS0015252

Scan Area Inventory Item Count Serial # / Service Code Comments

Large Scan Table 40 N/A HHSC Asset Small Scan Table 30 N/A HHSC Asset Scan Chairs 35 N/A HHSC Asset Scan Supply Rack 2 N/A HHSC Asset FUJITSU Scanner - 10 1 100194 HHSC Asset #529-70001322 FUJITSU Scanner - 11 1 100195 HHSC Asset #529-70001323 FUJITSU Scanner - 15 1 100238 HHSC Asset #529-70001334 FUJITSU Scanner - 17 1 100239 HHSC Asset #529-70001335 FUJITSU Scanner - 18 1 100236 HHSC Asset #529-70001332 FUJITSU Scanner - 20 1 100241 HHSC Asset #529-70001337 FUJITSU Scanner - 21 1 100208 HHSC Asset #529-70001324 FUJITSU Scanner - 22 1 100229 HHSC Asset #529-70001329 FUJITSU Scanner - 23 1 100210 HHSC Asset #529-70001326 FUJITSU Scanner - 25 1 100243 HHSC Asset #529-70001339 FUJITSU Scanner - 27 1 001091 HHSC Asset #529-70001338 FUJITSU Scanner - 28 1 100231 HHSC Asset #529-70001331 FUJITSU Scanner - 30 1 100254 HHSC Asset #529-70001342 FUJITSU Scanner - 31 1 100255 HHSC Asset #529-70001343 FUJITSU Scanner - 32 1 100228 HHSC Asset #529-70001328 FUJITSU Scanner - 33 1 100249 HHSC Asset #529-70001341 Joggers 25 N/A HHSC Asset Plastic Drawers 20 N/A HHSC Asset DSS Racks 10 N/A HHSC Asset Laptop - 10 1 529-89027132 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 11 1 529-89027115 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 15 1 529-89027118 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 17 1 529-89027137 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 18 1 529-89032238 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 20 1 529-89032252 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 21 1 529-89027126 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 22 1 529-89027135 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 23 1 529-89027124 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 25 1 529-89027125 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 27 1 529-89027111 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 28 1 529-89027103 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 30 1 529-89027139 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 31 1 529-89027138 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 32 1 529-89027102 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 33 1 529-89027101 HHSC Asset / Has monitor, mouse, & keyboard Laptop (Along Wall) 1 529-89032239 HHSC Asset / Has monitor, mouse, & keyboard

Supervisor Laptop 1 529-89027108 HHSC Asset / Has monitor, mouse, & keyboard Lead Laptop 1 529-89032248 HHSC Asset / Has monitor, mouse, & keyboard Test Laptop 1 529-89032259 HHSC Asset / Has monitor, mouse, & keyboard File Cabinet 3 N/A HHSC Asset White Rack w/ Wheels 1 N/A HHSC Asset Bissell Scanner Vacuums 4 N/A HHSC Asset Fan 1 N/A HHSC Asset Printer 1 N/A Contractor Asset Grey Flat Beds 3 N/A HHSC Asset

Scan Care Kits

16 kits are received at the beginning of the year. More consumables are ordered if needed

N/A

HHSC Asset. Includes rollers, cleaning sheets, etc.

Scanner Ink Changes monthly N/A HHSC Asset. Inventory is done monthly; monthly supply is always on hand

Consumable (Pens/Tape/Rags etc.) Changes monthly N/A HHSC Asset. Inventory is done monthly; monthly supply is always on hand

Prep Area Inventory Item Count Serial# / Asset Code Comments

Large Prep Table 56 N/A HHSC Asset Small Prep Table 35 N/A HHSC Asset Prep Chair 48 N/A HHSC Asset Small DSS Rack 49 N/A HHSC Asset Large Black Racks 2 N/A HHSC Asset Timeclock 2 N/A Contractor Asset Supervisor Laptop 1 1 529-89027110 HHSC Asset / Has monitor, mouse, & keyboard Lead Laptop 2 1 529-89027131 HHSC Asset / Has monitor, mouse, & keyboard PowerPoint Laptop 1 529-89027105 HHSC Asset / Has monitor, mouse, & keyboard Phone 3 N/A HHSC Asset Fans 5 N/A HHSC Asset TV 1 N/A IAPI Asset / Has TV mount Copier 1 1 Serial # HQH265933 HHSC Asset Copier 2 1 Serial # HQH266169 HHSC Asset Copier 3 1 Serial # HQH262016 HHSC Asset File Cabinet 4 N/A HHSC Asset Printers 1 N/A Contractor Asset Samsung Computer Monitor 2 N/A Contractor Asset Plastic Drawers 42 N/A HHSC Asset

Consumable (Pens/Tape/Scissors/Stapler Remover etc)

Changes monthly

HHSC Asset. Inventory done monthly; monthly supply always on hand

Bulletin/White Boards 4 N/A HHSC Asset

Offices/QC Area Inventory Laptop - 1 1 529-89020794 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 2 1 529-89027134 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 3 1 529-89027129 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 4 1 529-89027136 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 5 1 529-89032219 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 6 1 529-89020785 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 7 1 529-89027147 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 8 1 529-89027119 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 9 1 529-89027114 HHSC Asset / Has monitor, mouse, & keyboard Laptop - 10 1 529-89027146 HHSC Asset / Has monitor, mouse, & keyboard

Tables/Office Desk 19 N/A HHSC Asset (3 desks are Contractor assets)

Chairs 23 N/A HHSC Asset File Cabinet 13 N/A HHSC Asset Phone 10 N/A HHSC Asset Plastic Drawers 7 N/A HHSC Asset Camera/DVR system 1 N/A Administrative Assistant's Office - HHSC Asset Bulletin/White Boards 15 N/A HHSC Asset Printers 4 N/A Contractor Asset Laminator 1 N/A Contractor Asset Racks 2 N/A HHSC Asset Black Storage Cabinets 3 N/A HHSC Asset Pitney Bowes Machine 1 N/A Contractor Asset DSS Racks 23 N/A HHSC Asset

Slim Portable DVD Writer 1 N/A HHSC Asset. In State/Original office (Model: GP65NB60, SVC Code: NB70, S/N: B9EUBL1218693)

Consumable

HHSC Asset. Inventory is done monthly; monthly supply is always on hand

Mailroom Inventory

Van 1

Rental van from Herc Rentals in Austin. TX

Flat Bed Carts 3 N/A HHSC Asset Grey Carts 6 N/A HHSC Asset Omation 1 ZA01672 HHSC Asset Omation 1 ZA01673 HHSC Asset Omation 1 ZA01671 HHSC Asset Omation 1 ZE03280 HHSC Asset - Tag #'s: 529-23006567 & D0000546 Jogger 2 N/A HHSC Asset Shop Vacuum 2 N/A HHSC Asset File Cabinets 1 N/A HHSC Asset Shred Bins 12 N/A HHSC Asset DSS Sheets Changes every month N/A Inventory is done each month. Contractor keeps a monthly supply on hand.

Boxes to store scanned docs

Changes every month

Inventory is done each month. A monthly supply is always kept on hand. - HHSC Asset

Pallet Jacks 2 N/A HHSC Asset Phone 1 N/A HHSC Asset Long Tables 12 N/A HHSC Asset Short Tables 6 N/A HHSC Asset Plastic Drawers 6 N/A HHSC Asset Laptop 1 529-89027141 HHSC Asset / Has monitor, mouse, & keyboard Folding Tables 14 N/A HHSC Asset Portable AC Units 3 N/A HHSC Asset Bulletin/White Boards 2 N/A HHSC Asset Chair 1 N/A HHSC Asset Tall Ladder 1 N/A HHSC Asset Consumable

HHSC Asset. Inventory done monthly; monthly supply always on hand

Lobby Inventory PC 1 2640 Contractor Asset Monitor 1 N/A Contractor Asset Round Tables 3 N/A HHSC Asset Chairs 13 N/A HHSC Asset Reception Desk 1 N/A HHSC Asset Phone 1 N/A HHSC Asset Plastic Drawer 1 N/A HHSC Asset

Training Room Inventory Large White table 7 N/A HHSC Asset Chairs 15 N/A HHSC Asset DSS Rack 8 N/A HHSC Asset Phone 1 N/A HHSC Asset Plastic Drawer 1 N/A HHSC Asset

Consumable

Remover etc.)

HHSC Asset. Inventory is done monthly; monthly supply is always on hand

Projector Screen 1 N/A HHSC Asset Filing Cabinets 4 N/A HHSC Asset Blue Roller Cart 1 N/A HHSC Asset White Board 1 N/A Contractor Asset Fan 1 N/A HHSC Asset Laptop 1 529-89027106 HHSC Asset / Has monitor, mouse, & keyboard Printer 1 N/A Contractor Asset Projector 1 N/A Contractor Asset

Conference Room Inventory Large Table 1 N/A HHSC Asset Small Brown Table 3 N/A HHSC Asset Chairs 9 N/A HHSC Asset DSS Racks 2 N/A HHSC Asset Phone 1 N/A HHSC Asset White Board 1 N/A HHSC Asset Laptop 1 529-89027140 HHSC Asset / Has monitor, mouse, & keyboard Desktop 1 529-84006358 HHSC Asset Desktop 1 529-89006168 HHSC Asset

Break Room Inventory Tables 5 N/A HHSC Asset Chairs 18 N/A HHSC Asset Microwave 3 N/A HHSC Asset Refrigerators 4 N/A HHSC Asset Lockers 162 N/A HHSC Asset Cubbies 3 sets N/A HHSC Asset Bulletin Board 2 N/A HHSC Asset Cooler 1 N/A Contractor Asset BBQ Grill 1 N/A Contractor Asset

Server Room Inventory Refer to KOFAX Inventory provided by HHSC

UPS Inventory

Number of surplus new UPS devices, uninstalled

HHSC Asset

Number of existing UPS devices with a battery installed ready for use

Number of existing surplus UPS devices without a battery which can be brought into service with a new battery

Number of surplus batteries for UPS devices which are not installed and ready to be put into use during a future UPS outage.

Number of UPS devices which are out of service and cannot be brought into service with a new battery.

File details come from the government source that posted it. Updated .