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Total Price Summary
| Exhibit H - Cost Proposal |
| Total Price Summary |
| Solicitation Number | | HHS0015252 |
| Solicitation Title | | Document Processing Services (DPS) |
| Respondent Name | | [To be entered by Respondent] |
| Total Price Summary Instructions and Information | | |
| 1 | Respondent shall complete all "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other cells may be informational or do not require data. | |
| | Total Price Summary | | | | | | | | | | |
| | Description | | Initial Term | | | | Total Initial Term | Optional Extension Terms | | Total Optional Extension Terms | Total Initial Term and Optional Extension Terms |
| | | | Transition | | | | | | | | |
| Year 1 | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | | | | | | | |
| | | | 6Months | 6Months | 12Months | 12Months | 36Months | 12Months | 12Months | 24Months | 60Months |
| | Transition Phase | | $0.00 | | | | $0.00 | | | | $0.00 |
| | Operations Phase | | | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| | Turnover Phase | | | | | $0.00 | $0.00 | | | | $0.00 |
| | Total Period or Annual Cost | | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| | Total Cost for Initial Term and Optional Extension Terms | | $0.00 | | | | | | | | |
| | Notes | | | | | | | | | | |
| | 1 | Respondent's proposed all-inclusive unit prices are for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, taxes, subcontractors, consultants and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | | | | | | | | | |
| | 2 | The quantity based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | | | | | | | | | |
| | 3 | The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any amendments executed to incorporate new Services and/or Deliverables to the Contract. | | | | | | | | | |
| | 4 | Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | | | | | | | | | |
| | 5 | Turnover costs, may be applied during the initial term if the optional extension terms are not exercised. | | | | | | | | | |
| | 6 | The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion. | | | | | | | | | |
| | 7 | A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term. | | | | | | | | | |
| | 8 | Respondent shall submit a saved-as version of the posted cost proposal in an Excel file format. Alternative versions of the cost proposal that edit locked cells or change the cost proposal structure are not acceptable and may lead to Respondent disqualification. | | | | | | | | | |
| | 9 | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost. | | | | | | | | | |
| | 10 | The estimated number of transactions in the cost proposal is for evaluation purposes only. The evaluation tier(s) are identified by a grey-highlighted band in the Volume worksheet. Total compensation to be paid to any Respondent is based on the actual number of transactions. | | | | | | | | | |
&F &A &P of &N
Transition
| Exhibit H - Cost Proposal |
| Transition Phase |
| Solicitation Number | | HHS0015252 |
| Solicitation Title | | Document Processing Services (DPS) |
| Respondent Name | | [To be entered by Respondent] |
| Transition Phase Instructions and Information | | |
| 1 | Respondent shall complete all "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other cells may be informational or do not require data. | |
Transition Phase 6 Months
| Line No. | Description | Unit of Measure | Quantity | All-Inclusive Unit Price | Total Cost | Cost Formula |
| 1 | Delivery and acceptance of the following items during transition phase: | | | | | |
Contract Monitoring Questionnaire (CMQ) (DPS 005-D) Operational Requirements (DPS 016-D) Training Plan (DPS 022-D, DPS 028-D) Training Plan Materials (DPS 023-D) Transition Phase Work Plan (DPS 043-D) Facility and Business Structure Transition Plan (DPS 049-D) Risk Management Process (DPS 051-D) Readiness Assessment Plan (DPS 059-D) Readiness Assessment Report (DPS 067-D) Business Operations Plan (DPS 070-D) Configuration Management (DPS 079-D) Security Management (DPS 084-D) Disaster Recovery and Business Continuity (DPS 089-D) Incident/Outages Notification (DPS 093-D) Quality Management Plan (DPS 095-D) Communication and Coordination Requirements (DPS 110-D) Turnover Plan (DPS 112-D) Facilities and Business Structure Turnover Plan (DPS 122-D) Financial Accounting Requirements (DPS 133-D)
| Financial Report Requirements (DPS 144-D) | Fixed Fee | 1 | $0.00 | $0.00 | =Quantity x Price | | | |
| 2 | Weekly Transition Phase Status Report (DPS 046-D) | | Monthly | 1 | $0.00 | $0.00 | =Quantity x Price x Months |
| 3 | Total Transition Cost | | | | | $0.00 | |
| Notes | |
| 1 | Respondent's proposed all-inclusive unit prices are for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, taxes, subcontractors, consultants and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. |
| 2 | The quantity based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| 3 | The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any amendments executed to incorporate new Services and/or Deliverables to the Contract. |
| 4 | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost. |
&F
Operations
| Exhibit H - Cost Proposal |
| Operations Phase |
| Solicitation Number | | HHS0015252 |
| Solicitation Title | | Document Processing Services (DPS) |
| Respondent Name | | [To be entered by Respondent] |
| Operations Phase Instructions and Information | | |
| 1 | Respondent shall complete all "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other cells may be informational or do not require data. | |
| | Operations Phase | | | | | |
| | Line No. | Description | | Unit of Measure | Initial Term | Total Initial Term |
| 30 Months | | | | Total Optional Extension Terms | | | |
| 24 Months | Total | | | | | | |
| 54 Months | Cost Formula | | | | | | |
| | | | | | Year 1 | |
| 6 Months | | | Year 2 | | | | |
| 12 Months | | Year 3 | | | | | |
| 12 Months | | | Year 4 | | | | |
| 12 Months | | Year 5 | | | | | |
12 Months
| | Quantity | All-Inclusive Unit Price | Period Cost | All-Inclusive Unit Price | Annual Cost | All-Inclusive Unit Price | Annual Cost | All-Inclusive Unit Price | Annual Cost | All-Inclusive Unit Price | Annual Cost |
| 1 | Delivery and acceptance of the following items during operations phase: | | | | | | | | | | | |
Operational Requirements (DPS 017-D) Training Plan Materials (DPS 023-D) Training Plan Report (DPS-023-D, DPS-028-D) Key Personnel & Organizational Requirements (DPS 034-D) Key Personnel Resumes and References (DPS 037-D) Initial Organizational Chart (DPS 038-D) Quarterly Updated Organizational Chart (DPS 039-D) Notification of Key Personnel Redirected (DPS 040-D) Weekly Transition Phase Status Report (DPS 046-D) Business Operations Plan (DPS 072-D, DPS 073-D, DPS 074-D) Security Management (DPS 088-D) Disaster Recovery and Business Continuity (DPS 090-D) Incident/Outages Notification (DPS 094-D) Quality Management Plan (DPS 096-D, DPS 097-D) Communication and Coordination Plan (DPS 111-D) Facilities and Business Structure Turnover Plan (DPS 124-D) Financial Report Requirements (DPS 145-D, DPS 146-D)
| Turnover Plan (DPS 113-D, DPS 119-D) | | | Fixed Fee | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | =Quantity x Price | | |
| | 2 | Transactions without Images | | | Transactions | | | | | | | | | | | | | | |
| Per Month | 20,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | =Quantity x Price x Months | | | | | |
| | 3 | Transactions with Images | | | Transactions | | | | | | | | | | | | | | |
| Per Month | 300,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | =Quantity x Price x Months | | | | | |
| | 4 | Total Operations Period or Annual Cost | | | | | | $0.00 | | $0.00 | | $0.00 | $0.00 | | $0.00 | | $0.00 | $0.00 | $0.00 |
| | Notes | | | | | | | | | | | | | | | | | | |
| | 1 | Respondent's proposed all-inclusive unit prices are for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, taxes, subcontractors, consultants and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | | | | | | | | | | | | | | | | | |
| | 2 | The quantity based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | | | | | | | | | | | | | | | | | |
| | 3 | The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any amendments executed to incorporate new Services and/or Deliverables to the Contract. | | | | | | | | | | | | | | | | | |
| | 4 | Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | | | | | | | | | | | | | | | | | |
| | 5 | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost. | | | | | | | | | | | | | | | | | |
| | 6 | The estimated number of transactions in the cost proposal is for evaluation purposes only. The evaluation tier(s) are identified by a grey-highlighted band in the Volume worksheet. Total compensation to be paid to any Respondent is based on the actual number of transactions. | | | | | | | | | | | | | | | | | |
&F
Volume
| Exhibit H - Cost Proposal |
| Operations Phase - Volume |
| Solicitation Number | HHS0015252 |
| Solicitation Title | Document Processing Services (DPS) |
| Respondent Name | [To be entered by Respondent] |
| Volume Instructions and Information | |
| 1 | Respondent shall complete all "yellow" highlighted cells. |
| 2 | Blue cell totals and subtotals are automatically calculated. Other cells may be informational or do not require data. |
| Table 1 - Transactions without Images Per Month | | | | | | | | |
| Line No. | Transactions without Images | | | | | | | |
| Per Month | | Initial Term | | | Optional Extension Terms | | | | |
| | | | | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
| | | | | 6Months | 12Months | 12Months | 12Months | 12Months |
| | | | | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction |
| 1 | 1 | - | 5,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 2 | 5,001 | - | 10,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 3 | 10,001 | - | 15,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 4 | 15,001 | - | 20,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 5 | 20,001 | - | 25,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 6 | 25,001 | - | 30,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 7 | 30,001 | - | 35,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 8 | 35,001 | - | 40,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Table 2 - Transactions with Images Per Month | | | | | | | | |
| Line No. | Transactions with Images | | | | | | | |
| Per Month | | Initial Term | | | Optional Extension Terms | | | | |
| | | | | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
| | | | | 6Months | 12Months | 12Months | 12Months | 12Months |
| | | | | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction | All-Inclusive Unit Price Per Transaction |
| 1 | 1 | - | 75,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 2 | 75,001 | - | 150,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 3 | 150,001 | - | 225,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 4 | 225,001 | - | 300,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 5 | 300,001 | - | 375,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 6 | 375,001 | - | 450,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 7 | 450,001 | - | 525,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 8 | 525,001 | - | 600,000 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Notes | |
| 1 | Respondent's proposed all-inclusive unit prices are for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, taxes, subcontractors, consultants and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. |
| 2 | The quantity based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| 3 | The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any amendments executed to incorporate new Services and/or Deliverables to the Contract. |
| 4 | Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| 5 | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost. |
| 6 | A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term. |
| 7 | The estimated number of transactions/images in the cost proposal is for evaluation purposes only and the evaluation tiers are identified in grey above. Total compensation to be paid to any Respondent is based on an actual number of transactions/images |
&F
Page &P of &N
Turnover
| Exhibit H - Cost Proposal | |
| Turnover Phase | Turnover Phase |
| Solicitation Number | | HHS0015252 |
| Solicitation Title | | Document Processing Services (DPS) |
| Respondent Name | | [To be entered by Respondent] |
| Turnover Phase Instructions and Information | | |
| 1 | Respondent shall complete all "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other cells may be informational or do not require data. | |
| Turnover Phase | | | | | | | |
| Line No. | Description | | Unit of Measure | Quantity | All-Inclusive Unit Price | Total Cost | Cost Formula |
| 1 | Delivery and Acceptance of | | | | | | |
| Turnover Plan (DPS 113-D, DPS 119-D) | Each | 1 | $0.00 | $0.00 | =Quantity x Price | | | |
| 2 | Turnover Results Report (DPS 125-D) | | Each | 1 | $0.00 | $0.00 | =Quantity x Price |
| 3 | Total Turnover Cost | | | | | $0.00 | |
| Notes | | | | | | | |
| 1 | Respondent's proposed all-inclusive unit prices are for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, taxes, subcontractors, consultants and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | | | | | | |
| 2 | The quantity based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | | | | | | |
| 3 | The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any amendments executed to incorporate new Services and/or Deliverables to the Contract. | | | | | | |
| 4 | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost. | | | | | | |
&F
Data
| Select Procurement Method of Calculation? | Please delete 'Fixed Qty' and 'Var Qty' Worksheets. |
| Volume | |
| Cell Names | Worksheet Titles (Amend as Necessary) | Drop Down Menu |
| TPS | Total Price Summary | Select which type of procurement |
| Tran | Transition Phase | Fixed |
| Ops | Operations Phase | Variable |
| Vol | Volume | Volume |
| Turn | Turnover Phase | |
| Exhibit Title | H | | | | Period Durations | |
| Solicitation Number | HHS0015252 | | | | Period | Months |
| Solicitation Title | Document Processing Services (DPS) | | | | T1M | 6 |
| Respondent Name | [To be entered by Respondent] | | | | Y1M | 6 |
| | | | | | Y2M | 12 |
| Term Type Description | | Years | Months | | Y3M | 12 |
| Total Term | | | | | | |
| (Initial Term + Optional Extension Terms) | 5.00 | 60 | | Y4M | 12 | | |
| Phase Duration | | | | | Y5M | 12 |
| Transition Duration | | 0.50 | 6 | | Y6M | |
| Operations Duration | | 4.50 | 54 | | Y7M | |
| Term | | | | | Y8M | |
| Initial Term | | 3.00 | 36 | | Y9M | |
| Optional Extension Terms | | 2.00 | 24 | | Y10M | |
| Phase/Term/Duration Calculated Summary | | | | | | |
| Phase | Term | Month | | | Year | |
| | Begin | End | Duration | Begin | End |
| Transition | Initial Term | 1 | 6 | 6 | 1 | 1 |
| Operations | Initial Term | 7 | 12 | 6 | 1 | 1 |
| Operations | Initial Term | 13 | 24 | 12 | 2 | 2 |
| Operations | Initial Term | 25 | 36 | 12 | 3 | 3 |
| Operations | Optional Extension Terms | 37 | 48 | 12 | 4 | 4 |
| Operations | Optional Extension Terms | 49 | 60 | 12 | 5 | 5 |
| Total Transition Initial Term | 6 |
| Total Operations Initial Term | 30 |
| Total Optional Extension Terms | 24 |
| Total All Months | 60 |
Cell Names Content
| Inst | Instructions and Information |
| Yellow | Respondent shall complete all "yellow" highlighted cells. |
| Blue | Blue cell totals and subtotals are automatically calculated. Other cells may be informational or do not require data. |
| No_Data | There is no data entry on this worksheet. |
| All | All-Inclusive Unit Price |
| All_Per | All-Inclusive Unit Price Per Transaction |
| All_Volume | All-Inclusive Unit Price Per User Per Month |
| Annual_Cost | Annual Cost |
| Cost | Cost Formula |
| Description | Description |
| Each | Each |
| Fixed | Fixed Fee |
| Initial_Term_Name | Initial Term |
| Line | Line No. |
| Month_Fee | Monthly Fee |
| Monthly | Monthly |
| Optional_Term_Name | Optional Extension Terms |
| Period_Cost | Period Cost |
| Quantity | Quantity |
| Q_Month | Quantity per Month |
| Qty_Hr | Hours Per Month |
| Qty_Price | =Quantity x Price |
| Qty_Mo | =Quantity x Price x Months |
| Total_Cost | Total Cost |
| Total_Operations_Cost | Total Operations Period or Annual Cost |
| Unit | Unit of Measure |
| UOM | Unit |
| User | User |
| Notes | Notes |
| Note_est_no_units | Respondent's proposed all-inclusive unit prices are for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, taxes, subcontractors, consultants and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. |
| Note_est_his | The quantity based on historical utilization and provided for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| Note_all_inclusive_price | The all-inclusive unit prices will be used for evaluation purposes and will apply to the Contract and any amendments executed to incorporate new Services and/or Deliverables to the Contract. |
| Note_Volume_Eval_Only | Optional extension term costs and total costs are included in the cost proposal for evaluation purposes only. System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| Note_AIUP_Min_Order | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price where required, and the cell retains $0.00, then Respondent shall provide the Deliverable to System Agency at no cost. |
| Note_turn | Turnover costs, may be applied during the initial term if the optional extension terms are not exercised. |
| Note_Eval | The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion. |
| Note_Period | A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term. |
| Note_alter | Respondent shall submit a saved-as version of the posted cost proposal in an Excel file format. Alternative versions of the cost proposal that edit locked cells or change the cost proposal structure are not acceptable and may lead to Respondent disqualification. |
| Note_vol | The estimated number of transactions/images in the cost proposal is for evaluation purposes only and the evaluation tiers are identified in grey above. Total compensation to be paid to any Respondent is based on an actual number of transactions/images |
| Note_grey_band | The estimated number of transactions in the cost proposal is for evaluation purposes only. The evaluation tier(s) are identified by a grey-highlighted band in the Volume worksheet. Total compensation to be paid to any Respondent is based on the actual number of transactions. |
| Note_No_Calc | Optional - Proposed New Solutions may be initiated during the initial term or the optional extension terms and are based on available funding. The Optional - A Proposed New Solutions total cost is not reflected in the Total Price Summary worksheet. |
| Lines | Respondent shall add as many lines as necessary to provide the appropriate information. |
| Rows | If extra rows are added to this worksheet, it is respondent's responsibility to ensure all rows are counted in the totals. |
| Integ | It is Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. |
| Inflate | Respondents are permitted to submit an annual inflator percent adjustment not to exceed 3%. Respondents shall choose from the drop down menu to select the percentage of inflator. |
| Note_Blue_Insert | Blue cell totals and subtotals are automatically calculated. If additional rows are added by Respondent, applicable formulas shall be copied to maintain accurate totals. Other cells may be informational or do not require data. |
Notes:
1: This Data tab is used by the Procurement Financial Services analyst to enter static or controlled data in the cost proposal. This method is used to ensure that all CP tabs have the same data where necessary and allows for one change to update many cells in the CP.
2: The yellow shaded cells are used by the PFS analyst to provide basic solicitation information and the Total term, transition period and initial term durations. This data is used to calculate the Phase, Term and Month data used in the CP worksheets.
3: The Title name of each worksheet tab is used to populate the worksheet header in each worksheet and the Total Price summary. It is important to have these headers match the Phase titles in the solicitation.
4: You will find "defined names" used frequently in this CP. This provides accuracy in the calculation of values used throughout the CP. Do not change the defined names unless necessary as they may be referred in formulas used throughout the CP.
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